Friendly Letter Format Return Address Line 1 1 Return Address Line 2 Date (Month Day, Year) 2

Dear Name of Recipient, 3

Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....................................................................................

Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ....................................................................................

Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................................................................................. 4

Closing (Sincerely...), 5 Signature 6

P.S. 7

Your Address 1 All that is needed is your street address on the first line and the city, state and zip on the second line. (Not needed if the letter is printed on paper with a letterhead already on it.)

Date 2 Put the date on which the letter was written in the format Month Day Year i.e. August 30, 2003. Skip a line between the date and the salutation.

Salutation 3 Usually starts out with Dear so and so, or Hi so and so. Note: There is a comma after the end of the salutation (you can use an exclamation point also if there is a need for some emphasis).

Body 4 The body is where you write the content of the letter; the paragraphs should be single spaced with a skipped line between each paragraph. Skip 2 lines between the end of the body and the closing.

Closing 5 Let's the reader know that you are finished with your letter; usually ends with Sincerely, Sincerely yours, Thank you, and so on. Note that there is a comma after the end of the closing and only the first word in the closing is capitalized.

Signature 6 Your signature will go in this section, usually signed in black or blue ink with a pen. Skip a line after your signature and the P.S.

P.S. 7 If you want to add anything additional to the letter you write a P.S. (post script) and the message after that. You can also add a P.P.S after that and a P.P.P.S. after that and so on.

506 Country Lane North Baysville, CA 53286 July 16, 2007

Dear Susan,

It feels like such a long time since the last time I saw you. I know it's only been several weeks since I saw you. So far my summer has been great!

I spend my all my weekends at the beach. I am getting a nice tan and you can no longer say I am paler than you. I have been playing lots of volleyball, surfing and building a nice collection of sea shells. Just this past weekend I took second place in a sandcastle building contest!

On the weekdays I work. I drive an ice cream truck around and sell ice cream to the kids. It is so cool. It is a combination of the two things I love most, ice cream and kids. The pay isn't too great but I love the job so much.

I hope the summer's been going well for you too. There's only a month and a half left in summer vacation and after that it's back to school. Would you like to meet up some time to before school starts?

Your friend, Signature

P.S. John Austin says hi.

FORMAL LETTERS. Rules for Writing Formal Letters in English

In English there are a number of conventions that should be used when writing a formal or business letter. Furthermore, you try to write as simply and as clearly as possible, and not to make the letter longer than necessary. Remember not to use informal language like contractions. Addresses: 1) Your Address The return address should be written in the top right-hand corner of the letter. 2) The Address of the person you are writing to The inside address should be written on the left, starting below your address. Date: Different people put the date on different sides of the page. You can write this on the right or the left on the line after the address you are writing to. Write the month as a word. Salutation or greeting: 1) Dear Sir or Madam, If you do not know the name of the person you are writing to, use this. It is always advisable to try to find out a name. 2) Dear Mr Jenkins, If you know the name, use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and the surname only. If you are writing to a woman and do not know if she uses Mrs or Miss, you can use Ms, which is for married and single women. Ending a letter: 1) Yours Faithfully If you do not know the name of the person, end the letter this way. 2) Yours Sincerely If you know the name of the person, end the letter this way.

3) Your signature Sign your name, then print it underneath the signature. If you think the person you are writing to might not know whether you are male or female, put you title in brackets after your name.

Content of a Formal Letter

First paragraph The first paragraph should be short and state the purpose of the letter- to make an enquiry, complain, request something, etc. The paragraph or paragraphs in the middle of the letter should contain the relevant information behind the writing of the letter. Most letters in English are not very long, so keep the information to the essentials and concentrate on organizing it in a clear and logical manner rather than expanding too much. Last Paragraph The last paragraph of a formal letter should state what action you expect the recipient to take- to refund, send you information, etc.

Avenida del Alamo 2050 Buenos Aires 1425 - Argentina

May 15, 2003

The Director Mr. Walter Burton, Tourist Information Center 1520 High Street, New York, 13110

Dear Sir

I am writing to enquire about holiday accommodation in New York. I would be very grateful if you could send me details of cheap hotels or campsites near the city center.

Yours faithfully

TERESA FERNANDEZ

FIRMA

Elements of an invitation

1. organization's graphic element This image is generally a logo or symbol, and it is often placed at the top of the invitation. It can also be located at the bottom or on the side of the invitation. 2. names of the hosts In a formal invitation the name of the host(s) is spelled out. In an informal one, it's permissible to use initials or even nicknames. One rule to remember is that people do the inviting, not an organization or corporate entity. When there are several hosts, the senior member's name comes first. If you have a large group of hosts of more or less the same rank, list them alphabetically.

3. phrasing the invitation "Requests the pleasure of your company at" is the most formal style. Less formal are the phrases "invite(s) you to" or "cordially invites you to" 4. the kind of event Is this a reception, buffet, dedication ceremony, brunch, etc.? 5. purpose of the event An effective invitation includes a purpose. The purpose is best communicated by using a specific action or function: "to meet," "to celebrate," "to commemorate," "to dedicate," "to congratulate," "to announce." 6. date The date is always written out in a formal invitation (i.e., a gala, dinner-dance, building dedication). Example: Saturday, the twentieth of January But it is written in a simpler form on the less formal invitation (a social reception, a pre- or post-game event). Example: Saturday, January 20th Do not use abbreviations for dates on invitations. 7. time For more formal invitations: six to eight-thirty o'clock in the evening For informal invitations: 6:00 to 8:30 p.m. 8. place If the place is a familiar venue in town, it's not necessary to include the street address and city. However, if the venue has many separate rooms, include the name of the room in which the function will take place on the invitation. Example: Memorial Union, Room 109. When inviting guests from out of town, always put the name of the venue, street address and city on the invitation. 9. special instructions To communicate special arrangements for parking: Valet parking Parking is available in the Reser Stadium lot.

To assist with transportation to and from the event: Map enclosed. Chartered buses will leave from the OSU Foundation parking lot every 10 minutes. To communicate weather arrangements: In case of inclement weather, please call XXX-XXX-XXXX. In case of rain, the June 12 Commencement ceremony will be held in Gill Coliseum. To communicate clothing requirements: Black tie or Black tie optional Dress warmly and wear comfortable shoes for the walking tour 10. where to reply The letters "R.S.V.P." should be place in the bottom left-hand corner of the invitation, with the information about whom to contact below. A common practice is to enclose a printed R.S.V.P. card and matching envelope in the invitation. It's recommended that the invitation, envelope, R.S.V.P. card and return envelope be the same paper, font and color whenever possible. The R.S.V.P. card should provide a space for the respondents to write their name, a space to accept or regret, and a place for the respondents to write their telephone number. The card should include the reply deadline. You may also wish to include a fax number and/or an e-mail address on the card for guests to use to reply. The event name, date, place and time should be listed on the card too. The name and address of the person and/or department receiving the replies should be included (preferably pre-printed) on the response card envelope.

August 30, 2004

Brenda Minion General Manager International Business Society Inc. 673 Hillcrest Street Milwaukee, WI 53233

Dear Mrs. Minion

Thank you for your kind letter inviting me to speak at the conference on 22 September on the subject of Executive Secretaries in British Export Firms. I have much pleasure in accepting your invitation, and confirm that I shall require overnight accommodation on 21 September. I will indeed be most happy to attend your conference and give a talk on the topic suggested by you. Participating in such a conference will give me an opportunity not only to talk about the subject of my interest, but also to see many of my colleagues and friends I look forward to meeting you and other members of your society at the conference and wish you every success.

Yours sincerely SIGNATURE Samuel B. Magdovitz

August 30, 2004

Brenda Minion General Manager International Business Society Inc. 673 Hillcrest Street Milwaukee, WI 53233

Dear Mrs Minion:

I am pleased and honored by the invitation to participate in the conference organized by your society, which is to be held in Kansas, September 20-25, 2004. I must apologize for the slight delay in replying to your letter. I have just returned from Paris after a visit and did not have your address at hand. I did write, however, to Mr. Davis, who is to be chairman of the session in which I was invited to present a paper. I very much regret to say that it will not be possible for me to make any major trip in the autumn owing to bad health. The only thing I can do is send a few comments to Mr. Davis for him to use as he sees fit. Needless to emphasize that - were my health better - I should be delighted to attend your conference, which promises to be a great event. Thank you once more for honoring me with your invitation.

With every good wish for the success of the conference.

Yours sincerely, SIGNATURE Samuel B. Magdovitz

About Acceptance Letters

Acceptance letters are a professional way to respond to an organization that offers you an open position. Your acceptance letter should state your intention to accept their position and also reiterate different aspects of the job offer, such as: salary amount, benefits, work schedule, and the day you will begin working for the company.

Writing Acceptance Letters

Acceptance letters should be planned and carefully written. This letter will establish your professional conduct and show your new employer that you will be a valuable member of their team. You should start by thanking the company for the position you were offered and/or the opportunities that came with the job. Address the letter to the person that offered you the job. Discuss the specifics of the job offer. By discussing your salary amount, benefits, and the date you will begin working, you are clarifying the terms and possibly clearing up any misunderstandings. This is also an opportunity for you to acknowledge your responsibilities and obligations to the company. You can also mention the skills and benefits you hope to bring to the organization. At the end of the letter you need to express your appreciation for the opportunity you have been given. When you write and send an acceptance letter you show your professionalism and you make the employer feel comfortable with the choice they made. Acceptance letters do not need to be long; they are to the point and positive. An example of an acceptance letter is below.

Example

Company ABC 3324 S. Tamiami Trail Sarasota, Fl 34233 1-800-555-5555

Dear Mr. Doe,

I am very happy to hear that you have chosen me for your management position at Company ABC. Please consider this letter my official acceptance. I am very pleased to accept your salary offer of $60,000 annually. As we agreed, I will begin work on September 4, 2006 after I fulfill my obligations to my current place of employment. I understand that I will receive full insurance benefits as of September 4, 2006. I look forward to providing my managerial experience, skills, and training to your company. Thank you again, Mr. Doe, for having confidence in me and offering me this wonderful position at Company ABC. If there is any additional paperwork you need me to complete, please let me know and I will get it done as soon as possible. I am very excited to be working with you and Company ABC.

Sincerely, Jane Doe 941-555-5555 Janedoe@internetservice.com

February 27, 2004

Ms. Kathy Bates General Manager Parker, Smith & Caan 3984 Misery Place Miami, FL 33102

Dear Ms. Bates:

Thank you for your letter enclosing an article explaining the organization and work of your local trade association. I am very grateful for the interest you have shown in our proposal to include details of your association in the next issue of Trade Association Year Book, and for your trouble in providing such interesting information about your activities. This feature is sure to inspire and encourage associations in other areas. Thank you again and I look forward to hearing from you.

Sincerely Yours,

SIGNATURE Rayna Franklin Managing Director

November 7, 2004

Herman Younts General Manager Kramer & Seinfeld, P.A. 777 Summerset Drive Seminole, FL 34542

Dear Mr. Younts:

I should like to thank you for the fruitful meeting we had last Friday and for your hospitality. It was of great pleasure for me to visit your company and become better acquainted with your business operations. I trust we shall shortly be receiving your order for the new products we discussed during our meeting, and look forward to renewed transactions between our two companies.

Sincerely yours, SIGNATURE Patricia Oscars Managing Director

Letters.

http://www.wiziq.com/tutorial/37970-A-letter-giving-advice (giving an advice)

Quizz http://www.bbc.co.uk/apps/ifl/worldservice/quiznet/quizengine?ContentType=text/html;quiz=15 40_writing_app http://www.bbc.co.uk/apps/ifl/worldservice/quiznet/quizengine?ContentType=text/html;quiz=10 46_formal_letters http://www.bbc.co.uk/apps/ifl/worldservice/quiznet/quizengine?ContentType=text/html;quiz=12 3_homonyms

game: http://www.bbc.co.uk/worldservice/learningenglish/quizzes/2009/11/091130_btk_kyeutd1.shtml