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Scanner Reference
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Network Scanner Preparations for Use as a Network Scanner Setting Originals Sending Scan Files by E-mail Using the Network Delivery Scanner Function Using the Network TWAIN Scanner Function Appendix
For safe and correct use of this machine, please be sure to read the Safety Information in the "Copy Reference" before you use it.
Operating Instructions
Scanner Reference
GB GB
B683-8710
Introduction This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine. Warning: Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch: a means POWER ON. c means STAND BY.
M010.eps
Declaration of Conformity The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending directives and the Low Voltage Directive 73/23/EEC and its amending directives. Trademarks Adobe, PostScript, and Acrobat are trademarks of Adobe Systems Incorporated. Pentium is a registered trademark of Intel Corporation. Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks. The product name of Windows 95 is Microsoft Windows 95. The product name of Windows 98 is Microsoft Windows 98. The product name of Windows Me is Microsoft Windows Millennium Edition (Windows Me). The product names of Windows 2000 are as follows: Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows 2000 Advanced Server The product names of Windows XP are as follows: Microsoft Windows XP Home Edition Microsoft Windows XP Professional The product names of Windows ServerTM 2003 are as follows: Microsoft Windows ServerTM 2003 Standard Edition Microsoft Windows ServerTM 2003 Enterprise Edition Microsoft Windows ServerTM 2003 Web Edition The product names of Windows NT 4.0 are as follows: Microsoft Windows NT Workstation 4.0 Microsoft Windows NT Server 4.0
Copyright 2003
Adobe Acrobat Reader is necessary to view the manuals as a PDF file. Three CD-ROMs are provided: CD-ROM 1 "Operating Instructions for Printer/Scanner" CD-ROM 2 "Scanner Driver & Document Management Utilities" CD-ROM 3 "Operating Instructions for General Settings and Facsimile "
General Settings Guide (PDF file - CD-ROM3) Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Network Guide (PDF file - CD-ROM1) Describes procedures for configuring the machine and computers in a network environment. Copy Reference Describes operations, functions, and troubleshooting for the machine's copier function. Facsimile Reference <Basic Features> Describes operations, functions, and troubleshooting for the machine's facsimile function. Facsimile Reference <Advanced Features> (PDF file - CD-ROM3) Describes advanced functions and settings for key operators. Printer Reference 1 Describes system settings and operations for the machine's printer function. Printer Reference 2 (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's printer function. Scanner Reference (this manual) (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scanner function.
Manuals for DeskTopBinder V2 Lite DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of DeskTopBinder V2 Lite, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed. DeskTopBinder V2 Introduction Guide (PDF file - CD-ROM2) Describes operations with DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed. Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed. Manuals for ScanRouter V2 Lite ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities". ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of ScanRouter V2 Lite, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed. ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed. Other manuals PostScript3 Supplement (PDF file - CD-ROM1) UNIX Supplement (available from an authorized dealer, or as a PDF file on our Web site)
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TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i How to Read This Manual .....................................................................................1 Symbols .....................................................................................................................1 Names of Major Components and Software ..............................................................1
1. Network Scanner
Outline.....................................................................................................................3 E-mail .........................................................................................................................3 Network Delivery Scanner..........................................................................................4 Network TWAIN Scanner ...........................................................................................5 Control Panel..........................................................................................................6 Reading the Display and Using Keys.........................................................................7
3. Setting Originals
Placing Originals..................................................................................................25 Placing on the Exposure Glass ................................................................................26 Placing in the Auto Document Feeder .....................................................................27 Original Orientation .............................................................................................29 For E-mail and a Network Delivery Scanner ............................................................29 For a Network TWAIN Scanner................................................................................29 Scanning Originals in Several Times using the Exposure Glass....................30
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7. Appendix
Relationship between Resolution and File Size................................................65 When using the Auto Document Feeder ..................................................................65 When using the exposure glass cover .....................................................................65 Max. Number of Addresses Which Can Be Specified ......................................66 Troubleshooting...................................................................................................67 When Scanning Is Not Performed as Expected .......................................................67 When the Delivery Function Does Not Work............................................................67 When an Error Message Appears on the Control Panel ..........................................68 When an Error Message Appears on the Client Computer......................................70 Specifications.......................................................................................................72
INDEX......................................................................................................... 73
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1. Network Scanner
Outline
The machine can be used as a network scanner. As a network scanner, the machine can send scan files by e-mail, operate as a network delivery scanner, and operate as a network TWAIN scanner.
E-mail
Scan files that are attached to an e-mail can be sent using the e-mail system through a LAN or the Internet.
Reference p.31 Sending Scan Files by E-mail
ABF001S.eps
ABF001S
1. This machine
Scan files that are attached to an e-mail can be sent to an e-mail server.
3. Client computer
An e-mail with scan files attached is received from the e-mail server using email software. Check the contents of the file with an application appropriate for the file type.
2. E-mail server
An e-mail server is the SMTP server used for an e-mail system. It transfers a received e-mail to a specified destination through a LAN or the Internet.
Network Scanner
The machine is used as a delivery scanner with ScanRouter V2 Lite/Professional. Scan files are stored in the delivery server and delivered to the folders of client computers on the same network.
Reference p.47 Using the Network Delivery Scanner Function Note When the optional ScanRouter V2 Professional is used, the machine can also deliver scan files using e-mail, and the files can be viewed from a client computer using a Web browser.
ABF002S.eps
ABF002S
1. This machine
Scan files are sent to the delivery server.
3. Client computer
The contents of stored files can be checked in the following ways: View the file in the in-tray using DeskTopBinder V2 Lite to check the contents. (C in the figure) Use Auto Document Link to receive the file stored in the in-tray, and check the contents with an application appropriate for the file type. (D in the figure) Access the Windows folder where the file is stored via the network, and check the contents with an application appropriate for the file type. (E in the figure)
2. Delivery server
ScanRouter V2 Lite/Professional is installed in this computer which is used as a delivery server. A received file is delivered to the in-tray of the specified destination (A in the figure). According to the settings of the intray, the file is stored in the in-tray or in a Windows folder (B in the figure).
Reference For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or Auto Document Link, see p.i Manuals for This Machine.
Outline
ABF003S
1. This machine
The scanning function of the machine can be used from a client computer via a network.
2. Client computer
Originals are scanned using the TWAIN driver for the machine from an application.
Network Scanner
Control Panel
This illustration shows the control panel when options are installed.
ABF004S.eps
1011 1213
14
15
16 17 18
19
20
ABF004S
8. Scroll keys
Press to select an item. {U}: scroll upward {T}: scroll downward {V}: scroll right {W}: scroll left
4. {Scanner} key
Press to activate the scanner function.
5. Indicators
Display errors and machine status. h: Error indicator B: Load Paper indicator D: Add Toner indicator
6. Display
Displays operation status and messages.
7. Selection keys
Correspond to items on the display. Press to select the corresponding item.
Note This key is inactivate during scanning or while setting scanner defaults.
Control Panel
Reference For more information, see General Settings Guide. Note You can register up to 16 destinations using the Quick Dial keys.
ABF005S
1. Selection keys
Correspond to items at the bottom line on the display. Example: The E-mail screen When the instruction press [ ] is given in this manual, press the left selection key. When the instruction press [Manual] is given in this manual, press the centre selection key. When the instruction press [Options] is given in this manual, press the right selection key.
2. {Cancel} key
Press to cancel an operation or return to the previous display.
3. {OK} key
Press to set a selected item or an entered numeric value.
4. Scroll keys
Press to move the cursor in each direction, step by step. When the {U}, {T}, {V}, or {W} key appears in this manual, press the scroll key of the same direction.
Network Scanner
For more information about settings for sending by e-mail, see Network Guide.
Scanner Features
The settings for using the network scanner functions of the machine are listed below. Make the necessary settings.
Note Make settings for the items marked with
if necessary.
Orig. Orientation Priority Original Type Setting Original Type 1 (Text) Original Type 2 (Photo) Text (Print) Photo
Destination List Settings For explanations of settings, see p.13 Destination List Settings.
Settings Destination List Settings Destination List Priority Update Server Dest. List Default Delivery Server E-mail Delivery TWAIN
Compression Print&Del. Scanner Journal Max. E-mail Size Divide & Send E-mail E-mail Informatn. Language Sender's Name Default
Setting procedure
ABF006S
B Select [Scanner Features] using {U} or {T}, and then press the {OK} key.
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C Select a menu using {U} or {T}, and then press the {OK} key.
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D Select a setting using {U} or {T}, and then press the {OK} key.
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Enter numbers using the number keys, and then press the {OK} key.
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The Programmed message appears, and then the Send Settings screen returns.
Note To cancel changing a setting, press the {Cancel} key. The setting returns to the previous condition.
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Scan Settings
This section explains how to set the defaults for scan settings. The scan settings consist of the following. For the list about settings and defaults, see p.9 Scanner Features.
Orig. Orientation Priority Select the default for original placement orientation. When originals are always positioned the same way, select that orientation as the default to make operation easier.
Reference p.29 Original Orientation
Default Scan Settings Resolution and scan size can be set. Resolution Select the resolution from 100dpi, 200dpi, 300dpi, 400dpi, or 600dpi. Scan Size Select the size of the original to be scanned. When the size is specified, scanning is performed for that size, regardless of the actual size of the original. The following sizes can be selected: A4S, A5RS, B5JISS (Japanese Industrial Standard), 81/2 14S, 81/ 2 13S, 81 /2 11S, 51/2 81/2RS, Custom Size
Note When the ADF is not installed, 81/2 14S and 81/2 13S are unavailable and not displayed on the screen.
Original Type Setting Select the original type registered in [Original Type 1 (Text)] or [Original Type 2 (Photo)]. The original type that can be registered is as follows: Text (Print) For standard originals containing mainly text (for print) Text (OCR) For standard originals containing mainly text (for OCR) Text/Photo For originals containing a mixture of text and photographs Photo For originals containing photographs and other pictures
Note You can register Text (Print) or Text (OCR) in [Original Type 2 (Photo)], or Text/Photo or Photo in [Original Type 1 (Text)].
When [Custom Size] is selected, the dimensions of the scan area (width and height) can be specified. When selecting [Custom Size] for [Scan Size], see p.13 Selecting a custom size.
Printer printing is best scanned with Text (Print). Text (OCR) is suitable for higher OCR accuracy.
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A Select
[Custom Size] on the Scan Size screen using the scroll keys, and then press the {OK} key.
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When using the exposure glass cover Original Size Horiz.: 139 - 297 mm (5.5" 11.6") Vert.: 139 - 216 mm (4.2" 8.5") The Programmed message appears, and then the Scan Size screen returns.
ing the number keys. Enter the value in Horiz., and then press the {OK} or {#} key.
This section explains how to set the defaults for the destination list displayed. The destination list settings consist of the following. For the list about settings and defaults, see p.9 Scanner Features.
C Enter
the height of the original using the number keys. Enter the value in Vert., and then press the {OK} or {#} key.
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Destination List Priority Select a destination list to be displayed when the machine is in the initial state. You can select either [E-mail] or [Delivery Server]. Update Server Dest. List To update the Delivery Server Destination List, press [Update Server Dest. List]. Ordinarily, the Delivery Server Destination List is automatically updated. This function allows updating at any time.
When using the Auto Document Feeder Original Size Horiz.: 139 - 356 mm (5.5" 14.0") Vert.: 139 - 216 mm (4.2" 8.5") 13
Send Settings
This section explains how to set the defaults for sending settings and how the machine switches to the network TWAIN scanner function. The send settings consist of the following. For the list about settings and defaults, see p.9 Scanner Features.
TWAIN Standby Time When the machine is being used to send e-mail or functioning as a network delivery scanner, a scanning request to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner function. This setting determines the delay until the machine switches to the network TWAIN scanner function. When [Off] is selected, the machine will switch to the network TWAIN scanner function at once. When [On] is selected, you can enter the delay time with the number keys (3 - 30 seconds). The machine will switch to the network TWAIN scanner function when the time set here passes after the last key operation. File Type Priority Select whether to send the file of scanned originals using a single page or multiple pages. When sending using multiple pages, select either TIFF or PDF.
Compression reduces the time required for transferring the scan file.
Print&Del. Scanner Journal Select whether to print the Scanner Journal automatically when the number of delivered e-mails reaches 50.
Important When the main power switch is turned off, all records are deleted. Note When [On] is selected, all records are deleted after printing. When [Off] is selected, records that exceed the limit are automatically deleted from the oldest records.
Max. E-mail Size Select whether the size of an e-mail with a scan file attached is limited or not. When [On] is selected, enter the size limit (64 - 7168 KB) with the number keys.
Note When the SMTP limits the size, match that setting.
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Divide & Send E-mail This function is effective only when [On] is selected for [Max. Email Size]. When an e-mail with an attached file exceeds the size specified in [Max. E-mail Size], select whether or not to divide the file and send using more than one e-mail. Select either [On (per page)], [On (per max. size)], or [Off]. When [On (per max. size)] is selected, enter the maximum number of divisions (2-130) with the number keys.
Note When [Multi-page:TIFF] or [Multipage:PDF] is selected for [File Type Priority], an attached scan file will not be divided even if [On (per page)] is selected.
Note E-mail Information Language is as follows (Example: When [British English] is selected): This E-mail was sent from , Scan Date, and Queries to:. These messages cannot be changed.
When [On (per max. size)] is selected, some received files may not be able to be restored, depending on the type of e-mail software. When [Off] is selected, the email is not sent if its size exceeds the limit, and an error message appears. The scan file is discarded. Set the maximum e-mail size within the capacity of the SMTP server.
Sender's Name Default Select whether to register an administrator as a sender or to specify a sender each time e-mail is sent. If the key operator code has been set, enter the code with the number keys, and then press the {OK} key. Select [None] to specify the sender each time. Select [Key Op's E-mail Address] to specify an administrator as the sender.
Important It is recommended that a sender's password be set to prevent the sender's name from being misused. When [On] is selected for [Key Operator Code] in [Key Operator Tools] of [System Settings] and [On: Partial] is set for the range, enter the key operator code when [Sender's Name Default] in [Send Settings] of [Scanner Features] is selected. For more information about System Settings, see General Settings Guide.
E-mail Informatn. Language Select a language for E-mail Information Language for message, date, key operator's e-mail address to be sent. Select one of the following 20 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, Traditional Chinese, Russian, and Hangul.
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Installing Software
The machine comes with three CD-ROMs containing various software. The CD-ROM labeled Scanner Driver & Document Management Utilities contains the necessary software to use the machine as a network scanner. The CDROM labeled Printer Driver & Utilities contains the necessary software to use the machine as a printer. This section explains the software to use the machine as a network scanner.
If you want to install the software without using Auto Run, hold down the {Shift} key while inserting the CD-ROM. Keep the {Shift} key held down until the client computer has finished accessing the CD-ROM. If [Cancel] is pressed during installation, the installation will be stopped and all the remaining software will not be installed. If [Cancel] has been pressed, reinstall the remaining software after restarting the client computer.
Limitation For installation in Windows 2000/XP, or Windows NT 4.0, log in as a member of the administrators group.
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Installing Software
Installation Sequence
ScanRouter V2 Lite
ScanRouter V2 Lite
DeskTopBinder V2 Lite
The installation complete message is displayed.
DeskTopBinder V2 Lite
Acrobat Reader
Restart your PC.
Acrobat Reader
ZHSY070E
For information about the software that can be installed by Auto Run, see p.20 Software Supplied on CD-ROM.
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A Start
Windows, and then insert the supplied CD-ROM labeled Scanner Driver & Document Management Utilities into the CD-ROM drive of the client computer. The CD-ROM Launcher screen appears.
Reference If the installer does not start automatically, see p.16 Auto Run Program.
After the installation is complete, the TWAIN driver can be displayed from the Start Program menu. Help can also be displayed from here. Be sure to read Readme.txt before use.
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Installing Software
A Start Windows, and then insert the supplied CD-ROM labeled Scanner
Driver & Document Management Utilities into the CD-ROM drive of the client computer. The CD-ROM Launcher screen appears.
C Click [ScanRouter V2 Lite] or [DeskTopBinder V2 Lite]. The installer of the software starts. Follow the instructions on the screen.
Reference For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of the respective software.
DeskTopBinder V2 Lite
Use Auto Run for installation.
Preparation Before installation, check the system requirements for DeskTopBinder V2 Lite. See p.21 DeskTopBinder V2 Lite.
A Start Windows, and then insert the supplied CD-ROM labeled Scanner
Driver & Document Management Utilities into the CD-ROM drive of the client computer. The CD-ROM Launcher screen appears. The DeskTopBinder V2 Lite Setup screen appears.
B Click [DeskTopBinder V2 Lite]. C Click [DeskTopBinder V2 Lite]. The installer of the DeskTopBinder V2 Lite
starts. Follow the instructions on the screen.
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Reference For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of DeskTopBinder V2 Lite.
List of files
CD-ROM Drive Wizard for the TWAIN driver and utilities Drivers Utility Twain RouterV2 DeskV2 Acroread TWAIN driver for Windows 95/98/Me/2000/XP, Windows NT 4.0 ScanRouter V2 Lite , ministration Utility ScanRouter V2 Ad-
TWAIN Driver
This driver is required to scan an original on the machine. To use the machine as a network TWAIN scanner, this driver must be installed.
File storage folder The files are stored in the following folder on the CD-ROM provided with this machine: \DRIVERS\TWAIN System requirements
Limitation Under Windows NT with RISC-based processors (MIPS R series, Alpha AXP, or PowerPC), this driver is not available. Hardware PC/AT compatible CPU Pentium or faster (Pentium 150 MHz or faster recommended) Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later)
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Installing Software
Memory Operating system minimum operation memory + 8 MB (64 MB or more recommended) Hard disk space 100 MB or more Display resolution 800 600 pixels, 256 colours or higher Network protocol TCP/IP
DeskTopBinder V2 Lite
DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of files such as scan files, files created with applications, and existing files. This software allows you to use various functions for scan files stored in the Document Server, e.g., viewing stored files. Also, with ScanRouter V2 Lite, you can view the files stored in in-trays of the delivery server or use other functions for stored files.
Reference See DeskTopBinder V2 Lite Help or the manuals for DeskTopBinder V2 Lite.
File storage folder The files are stored in the following folder on the CD-ROM provided with this machine: \UTILITY\DESKV2 System requirements Hardware PC/AT compatible CPU Pentium 133 MHz or faster (Pentium II 266 MHz or faster recommended) Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 Web Edition Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later) Memory 48 MB or more (128 MB or more recommended)
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Hard disk space 50 MB or more (200 MB or more recommended) Display resolution 800 600 pixels, 64K colours or higher Network protocol TCP/IP
Software installed with DeskTopBinder V2 Lite Auto Document Link Auto Document Link on the client computer monitors in-trays of the delivery server. In addition, the files delivered to in-trays can be retrieved or notification of the arrival of a file can be received at the client computer with this software. Function Palette Function Palette allows you to use functions such as the network TWAIN scanner, printing, printing preview, sending files by e-mail, or sending faxes without starting DeskTopBinder V2 Lite. You must make settings in advance in the [Extended Features...] to use Function Palette. See the DeskTopBinder V2/Lt manuals for more information. Extended Features Wizard You can make settings equivalent to the settings made with [Extended Features...] of the [Tools] menu with Extended Features Wizard. See the DeskTopBinder V2/Lt manuals for more information. ScanRouter V2 Lite
ScanRouter V2 Lite is to be installed on the delivery server. Scan files can be sorted in the delivery server, stored in specified in-trays, or saved in folders of client computers on the same network.
Reference See ScanRouter V2 Lite Help or the manuals for ScanRouter V2 Lite.
File storage folder The files are stored in the following folder on the CD-ROM provided with this machine: \UTILITY\ROUTERV2 System requirements
Limitation When installing the software in Windows NT Server or Windows 2000 Server, a stand-alone server must be used. Do not use the primary domain controller or backup domain controller.
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If you install this software in an operating system, such as Windows NT Workstation and Windows 2000 Professional, in which a client server is not permitted to be used in a network, you may violate the license agreement of Microsoft Corporation.
Installing Software
Hardware PC/AT compatible CPU Pentium 200 MHz or faster (Pentium II 350 MHz or faster recommended) Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows XP Home Edition Microsoft Windows XP Professional Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later) Memory 64 MB or more (128 MB or more recommended) Hard disk space Minimum free space required for installing: 200 MB
Note In addition to the space required for installation, the hard disk should have at least 500 MB of free space for files. Network protocol TCP/IP
Software installed with ScanRouter V2 Lite ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite. You can register destination and sender information for the scan files in the delivery server. In addition, you can perform maintenance for free disk space monitoring, error log recording, and other features of the delivery server.
Note ScanRouter V2 Administration Utility can be installed not only on the delivery server but also on client computers. To install it, click [ScanRouter V2 Administration Utility] on the ScanRouter V2 Lite Setup screen.
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3. Setting Originals
This chapter explains the procedure for placing originals on the exposure glass and in the Auto Document Feeder (ADF), and setting the original scan area and orientation according to the placement method. To correctly display the top/bottom orientation of the scanned original on a client computer, the placement of the original and the settings made on the control panel and scanner driver must match.
Placing Originals
There are two orientations for placing the original. See the table below.
Note Normally, an original is or , but in the table below, a square original is used to make original orientation easy to understand. If the actual shape of the original is different, the combination of original orientation and the orientation specified on the control panel or scanner driver does not change.
For information about the scan size that can be specified, see p.12 Default Scan Settings and p.13 Selecting a custom size.
An original to be scanned Exposure glass Decide the placement method. Place the original so that the top edge touches the top left of the exposure glass.
GLSyoko.eps
ADF
Place the original so that the top edge touches the rear of the exposure glass.
GLState.eps
Place the top Place the edge of the original so original first. that the top edge touches the back of the ADF.
ADFyoko.eps
ADFtate.eps
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Setting Originals
When scanning using the e-mail function or the delivery scanner function
When scanning using the TWAIN scanner function (Specified in the Scanner Control dialog box)
***TWdrhz2.t
***TWdrvt2.ti
***TWdrhza2.
***TWdrvta2.t
OrgPC.eps
When placing the original so that the top edge touches the rear of the exposure glass
ABF007S.eps
R
ABF007S
A Lift
the exposure glass cover or the ADF. glass with the side to be scanned facing down. Align the original with the back left corner mark. There are two original orientations.
1. Positioning mark
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Placing Originals
When placing the original so that the top edge touches the top left of the exposure glass When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. Normally, use this orientation for placing originals.
ABF008S.eps
Originals that can and cannot be placed in the ADF For information about the originals that can and cannot be placed in the ADF, see Copy Reference. Attempting to use unsuitable originals in the ADF can lead to a misfeed and damage to the originals. Place such originals directly on the exposure glass.
Important For information about placing originals in the ADF, see Copy Reference.
R
ABF008S
1. Positioning mark
A Adjust
the original guide to match the size of the originals. to be scanned facing up. There are two orientations.
ABF009S
27
Setting Originals
When placing the top edges of the originals first When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. Normally, use this orientation for placing originals.
ABF010S.eps
ABF010S
Note Originals are scanned in the inserted order, starting with the topmost page.
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Original Orientation
Original Orientation
To correctly display the top/bottom orientation of a scanned original on a client computer, original orientation must be set when placing the original. When using the e-mail function or the network delivery scanner function, settings are made on the control panel of the machine. When using the machine as a network TWAIN scanner, settings are made with the TWAIN driver.
Note When an original is smaller than the specified size, a blank space appears in the resulting image.
tation as the actual orientation of the original, [ ] or [ ], and then press the {OK} key.
3
The Accepted message appears, and then the Send Option screen returns.
B Select the position from the [Document] list in the [Document] area. /
C Select
Note The default can be changed using [Orig. Orientation Priority] in the initial scan settings. See p.12 Orig. Orientation Priority.
] in
B Select
[Original Orientation] using {U} or {T}, and then press the {OK} key.
***SCN-010.tif***
29
Setting Originals
F After
all originals are scanned, press the {#} key. Sending will start.
***SCN-013.tif***
E When there are additional originals to scan, place them and press the {Start} key. Repeat this step until all originals are scanned.
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1
Connect to Network
Connect the machine to the network with an Ethernet cable or IEEE 1394 (optional) cable, or use Wireless LAN (optional). See Network Guide.
2
Make System Settings
Make the network settings, settings for sending e-mail such as for the SMTP server and TCP/IP, and the destination (sender) settings in System Settings. See Network Guide and General Settings Guide.
Make settings for sending e-mail such as the file type priority and sender's default. See p.14 Send Settings.
31
E-mail Screen
These screens are shown when using the machine for e-mail .
Main display
ABF011S.eps
5
ABF011S
5
ABF012S
1. E-mail icon ( )
Indicates that the E-mail screen is displayed.
4. [Manual]
When specifying a destination that is not registered, press [Manual], and then enter the e-mail address of the destination using the Quick Dial keys.
2. Destination field
Displays the selected destination. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing {U} or {T}.
5. [Options]
Press to make the scan settings such as resolution or scan size, the sender, the subject of the e-mail to be sent, and the file type of the scan file attached to the e-mail if necessary.
Note Press the {Check Destination} key to check the selected destination.
6. [Add Dest]
When selecting multiple destinations after a manual entry of an e-mail address, press [Add Dest], and then enter the e-mail address of the destination.
3. [
Scanner
] E-mail/Network Delivery
Press to switch between the e-mail function and the network delivery scanner function.
7. [EditDest]
When changing an e-mail address that has been entered, press [EditDest], and then enter the new e-mail address.
32
ABF013S
user code using the number keys, and then press the {#} key. The initial scanner screen appears.
Reference For information about user codes, see General Settings Guide.
Scan settings can be made in the same way as default scan settings. See p.12 Scan Settings. C Press the {Cancel} key. The E-mail screen appears.
33
4
ABF015S ABF014S
Reference For more information about how to register the destination, see General Settings Guide.
B Select [Search by Name] using {U} or {T}, and then press the {OK} key.
***SCN-015.tif***
C Enter the beginning of the destination name, and then press the {OK} key twice.
***SCN-016.tif***
Note To deselect a destination, press {U} or {T} to display the destination in the Destination field, and then press the {Clear/Stop} key.
34
D Select the destination using {U} or {T}, and then press the {OK} key.
***SCN-017.tif***
C Select the destination using {U} or {T}, and then press the {OK} key.
***SCN-018.tif***
ABF015S
ABF015S
B Select [Display Destination List] using {U} or {T}, and then press the {OK} key.
SCN-015.tif
B Select [Search by Registration No.] using {U} or {T}, and then press the {OK} key.
SCN-015.tif
35
C Enter a 3-digit registration number that has been assigned to a destination using the number keys, and then press the {OK} key.
***SCN-019.tif***
B Select [Search by E-mail Address] using {U} or {T}, and then press the {OK} key.
SCN-015.tif
C Enter the beginning of the email address, and then press the {OK} key twice.
***SCN-021.tif***
4
E To select more destinations, repeat steps A to D.
Note To deselect a destination, press {U} or {T} to display the destination in the Destination field, and then press the {Clear/Stop} key. Note Enter the first character or characters of the destination name.
D Select the destination using {U} or {T}, and then press the {OK} key.
SCN-017.tif
ABF015S
36
Note It is possible to use letters, numbers, and periods. The symbols ()\,;: cannot be used. Reference For information about how to enter characters, see General Settings Guide.
C Select the file type of the file to be attached to the e-mail using {U} or {T}, and then press the {OK} key.
***SCN-024.tif***
The Accepted message appears, and then the Send Options screen returns. D Press the {Cancel} key.
37
4
ABF014S
Note Step H can be omitted if [Key Op's E-mail Address] is specified for [Sender's Name Default] in [Send Settings] of [Scanner Features].
Reference For more information about how to register the destination, see General Settings Guide. Note When a sender's password is set, a screen for entering the sender's password appears. Enter the sender's password using the number keys, and then press the {OK} or {#} key. If the password entered is correct, the sender name is displayed.
When a sender is selected, the sender name is automatically placed in the From field of the e-mail so that the sender can be identified by the recipient. To prevent misuse of a sender name, we recommend you set a sender's password for that sender name. Be sure to select or enter a sender name. Otherwise the key operator's e-mail address is used as the sender name. See General Settings Guide.
The Accepted message appears, and then the Return Receipt screen returns.
38
C For receiving a return receipt confirmation, select [On] using {U} or {T}, and then press the {OK} key.
***SCN-026.tif***
B Select [Search by Name] using {U} or {T}, and then press the {OK} key.
***SCN-027.tif***
The Accepted message appears, and then the Send Options screen returns.
Note When [On] is selected, an email notifying that the e-mail has been read by the recipient is sent to the sender selected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
C Enter the beginning of the sender name, and then press the {OK} key twice.
***SCN-028.tif***
4
Note Enter the first character or characters of the sender name.
D Select the sender using {U} or {T}, and then press the {OK} key.
SCN-017.tif
ABF015S
39
Note When a sender's password is set, a screen for entering the sender's password appears. Enter the sender's password using the number keys, and then press the {OK} or {#} key. If the password entered is correct, the sender name is displayed.
4
ABF015S
The Accepted message appears, and then the Return Receipt screen returns. F For receiving a return receipt confirmation, select [On] using {U} or {T}, and then press the {OK} key.
SCN-026.tif
B Select [Display Destination List] using {U} or {T}, and then press the {OK} key.
SCN-027.tif
C Select the sender using {U} or {T}, and then press the {OK} key.
***SCN-030.tif***
The Accepted message appears, and then the Send Options screen returns.
Note When [On] is selected, an email notifying that the e-mail has been read by the recipient is sent to the sender selected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
Note When a sender's password is set, a screen for entering the sender's password appears. Enter the sender's password using the number keys, and then press the {OK} or {#} key. If the password entered is correct, the sender name is displayed.
40
The Accepted message appears, and then the Return Receipt screen returns. E For receiving a return receipt confirmation, select [On] using {U} or {T}, and then press the {OK} key.
SCN-026.tif
4
ABF015S
The Accepted message appears, and then the Send Options screen returns.
Note When [On] is selected, an email notifying that the e-mail has been read by the recipient is sent to the sender selected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
B Select [Search by Registration No.] using {U} or {T}, and then press the {OK} key.
SCN-027.tif
C Enter a 3-digit registration number that has been assigned to a sender using the number keys, and then press the {OK} key twice.
***SCN-032.tif***
Note When a sender's password is set, a screen for entering the sender's password appears. Enter the sender's password using the number keys, and then press the {OK} or {#} key. If the password entered is correct, the sender name is displayed.
41
The Accepted message appears, and then the Return Receipt screen returns. E For receiving a return receipt conformation, select [On] using {U} or {T}, and then press the {OK} key.
SCN-026.tif
ABF015S
The Accepted message appears, and then the Send Options screen returns.
Note When [On] is selected, an email notifying that the e-mail has been read by the recipient is sent to the sender selected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent. F Press the {Cancel} key.
B Select [Search by E-mail Address] using {U} or {T}, and then press the {OK} key.
SCN-027.tif
C Enter the beginning of the sender's e-mail address, and then press the {OK} key twice.
SCN-021.tif
42
D Select the sender using {U} or {T}, and then press the {OK} key.
SCN-017.tif
Note When a sender's password is set, a screen for entering the sender's password appears. Enter the sender's password using the number keys, and then press the {OK} or {#} key. If the password entered is correct, the sender name is displayed.
Note When [On] is selected, an email notifying that the e-mail has been read by the recipient is sent to the sender selected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
The Accepted message appears, and then the Return Receipt screen returns. F For receiving a return receipt confirmation, select [On] using {U} or {T}, and then press the {OK} key.
SCN-026.tif
Note When a subject is set, it is added to the scan file. The subject appears automatically in the Subject field of the email.
The Accepted message appears, and then the Send Options screen returns.
To specify a subject, you can select it from the list, enter it directly, or combine selecting and entering it. A subject to select from the list must be registered in [System Settings] in advance. See Network Guide. A subject can be entered using up to 64 characters.
43
B Select a subject using {U} or {T}, and then press the {OK} key.
***SCN-036.tif***
The Accepted message appears, and then the Send Options screen returns.
***SCN-034.tif***
To interrupt scanning, press the {Clear/Stop} key. The scan file is sent and the Sending... message appears.
***SCN-038.tif***
While sending a scan file, you cannot do any other job. If sending fails, start the procedure again from the beginning.
44
4
ABF016S
Items that can be checked Date/Time The date and time the e-mail was sent or the date Error was confirmed is displayed. Page The number of pages of a scan file is displayed. Status One of the following is displayed: Done or Error. Destination The function that was used (e-mail or delivery function) is displayed with an icon. When multiple destinations were selected, the first selected destination is displayed.
45
46
1
Connect to Network
Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use Wireless LAN (optional). See Network Guide.
2
Make System Settings
Check the network settings in System Settings, and change if required. See Network Guide.
Make settings for the network delivery scanner function, such as Destination List Settings. See p.9 Initial Scanner Setup.
Install the software required for using the network delivery scanner functions, such as ScanRouter V2 Lite, on the delivery server. After installing the software, make the required settings for server maintenance and delivery service. See p.22 ScanRouter V2 Lite.
47
On the client computers, install the application required for viewing or retrieving files by connecting to the delivery server, such as DeskTopBinder V2 Lite. See p.21 DeskTopBinder V2 Lite.
Main display
ABF017S.eps
5
ABF017S
ABF018S
2. Destination field
Displays the selected destination. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing {U} or {T}.
48
Note Press the {Check Destination} key to check the selected destination. Group destinations are denoted by this symbol ( ).
3. [
Scanner
] E-mail/Network Delivery
Press to switch between the network delivery scanner function and the email function.
4. [Manual]
When specifying a destination that is not registered, press [Manual], and then enter the e-mail address of the destination using the Quick Dial keys.
5. [Options]
Press to make the scan settings such as resolution or scan size, the sender, and the subject of the e-mail to be sent.
6. [Add Dest]
When selecting multiple destinations after a manual entry of a e-mail address, press [Add Dest], and then enter the e-mail address of the destination.
7. [EditDest]
When changing the e-mail address that has been entered, press [EditDest], and then re-enter the e-mail address.
49
ABF013S
user code using the number keys, and then press the {#} key. The initial scanner screen appears.
Reference For information about user codes, see General Settings Guide.
Scan settings can be made in the same way as default scan settings. See p.12 Scan Settings. C Press the {Cancel} key. The Network Delivery Scanner screen appears.
50
Note When using ScanRouter V2 Lite/Professional, the Destination List is updated automatically.
ABF015S
B Select [Search by Name] using {U} or {T}, and then press the {OK} key.
SCN-015.tif
ABF014S
Reference For more information about how to register the destination, see General Settings Guide.
C Enter the beginning of the destination name, and then press the {OK} key twice.
SCN-016.tif
Note To deselect a destination, press {U} or {T} to display the Destination in the destination field, and then press the {Clear/Stop} key.
51
Reference For information about how to enter characters, see General Settings Guide.
B Select [Display Destination List] using {U} or {T}, and then press the {OK} key.
SCN-015.tif
D Select the destination using {U} or {T}, and then press the {OK} key.
***SCN-041.tif***
C Select the destination using {U} or {T}, and then press the {OK} key.
***SCN-042.tif***
Note To deselect a destination, press {U} or {T} to display the destination in the Destination field, and then press the {Clear/Stop} key.
ABF015S
ABF015S
52
B Select [Search by Registration No.] using {U} or {T}, and then press the {OK} key.
SCN-015.tif
C Enter a 3-digit registration number that has been assigned to a destination using the number keys, and then press the {OK} key.
SCN-019.tif
ABF015S
B Select [Search by Comment] using {U} or {T}, and then press the {OK} key.
SCN-015.tif
C Enter the beginning of the comment, and then press the {OK} key twice.
***SCN-044.tif***
Note Enter the first character or characters of the comment. It is necessary to differentiate between uppercase and lowercase. Reference For information about how to enter characters, see General Settings Guide.
53
D Select the destination using {U} or {T}, and then press the {OK} key.
***SCN-045.tif***
If the entered destination is longer than the Destination field, the address will be omitted and [] is displayed instead. D To enter more destinations, press [Add Dest], and then repeat steps A to C.
Note To deselect a destination, press {U} or {T} to display the destination in the Destination field, and then press the {Clear/Stop} key.
Note It is possible to use letters, numbers, and periods. The symbols ()\,;: cannot be used. Reference For information about how to enter characters, see General Settings Guide.
54
liver source) if necessary. To specify a sender, you can search for and select it from the Destination List, or select it by specifying a registration number. A Press [Options]. B Select [Sender's Name] using {U} or {T}, and then press the {OK} key.
SCN-010.tif
Reference For more information about how to register the destination, see General Settings Guide.
Note When a sender is selected, the sender name is automatically placed in the From field of the e-mail so that the sender can be identified by the recipient.
The Accepted message appears, and then the Return Receipt screen returns. C For receiving a return receipt confirmation, select [On] using {U} or {T}, and then press the {OK} key.
SCN-026.tif
The Accepted message appears, and then the Send Options screen returns.
Note When [On] is selected, an email notifying that the e-mail has been read by the recipient is sent to the sender selected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
ABF014S
55
The Accepted message appears, and then the Return Receipt screen returns. F For receiving a return receipt conformation, select [On] using {U} or {T}, and then press the {OK} key.
SCN-026.tif
C Enter the beginning of the sender name, and then press the {OK} key twice.
SCN-028.tif
The Accepted message appears, and then the Send Options screen returns.
Note Enter the first character or characters of the sender name. Note When [On] is selected, an email notifying that the e-mail has been read by the recipient is sent to the sender selected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
D Select the sender using {U} or {T}, and then press the {OK} key.
***SCN-048.tif***
56
E For receiving a return receipt conformation, select [On] using {U} or {T}, and then press the {OK} key.
SCN-026.tif
The Accepted message appears, and then the Send Options screen returns.
Note When [On] is selected, an email notifying that the e-mail has been read by the recipient is sent to the sender selected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
ABF015S
B Select [Display Destination List] using {U} or {T}, and then press the {OK} key.
SCN-027.tif
C Select the sender using {U} or {T}, and then press the {OK} key.
***SCN-050.tif***
ABF015S
The Accepted message appears, and then the Return Receipt screen returns.
57
B Select [Search by Registration No.] using {U} or {T}, and then press the {OK} key.
SCN-027.tif
C Enter a 3-digit registration number that has been assigned to a sender using the number keys, and then press the {OK} key twice.
SCN-032.tif
Note When [On] is selected, an email notifying that the e-mail has been read by the recipient is sent to the sender selected here. However, if the mailing software used by the recipient does not support MDN (Message Disposition Notification), the e-mail may not be sent.
5
D Press the {OK} key.
***SCN-052.tif***
The Accepted message appears, and then the Return Receipt screen returns. E For receiving a return receipt conformation, select [On] using {U} or {T}, and then press the {OK} key.
SCN-026.tif
Note When a subject has been set, this information is added to the scan file.
The Accepted message appears, and then the Send Options screen returns.
When ScanRouter V2 Professional is used to send files using e-mail, the subject is automatically placed in the Subject field of the e-mail. To specify a subject, you can select it from the list, enter it directly, or combine selecting and entering it. A subject to select from the list must be registered in [System Settings] in advance. See Network Guide. A subject can be entered using up to 64 characters.
58
B Select a subject using {U} or {T}, and then press the {OK} key.
SCN-036.tif
B Enter a subject, and then press the {OK} key. The Accepted message appears, and then the Send Options screen returns.
SCN-034.tif
The Accepted message appears, and then the Send Options screen returns.
To interrupt scanning, press the {Clear/Stop} key. The scan file is sent and the Sending... message appears.
SCN-038.tif
While sending a scan file, you cannot do any other job. If sending fails, start the all procedure again from the beginning.
59
ABF016S
Items that can be checked Date/Time The date and time the delivery was requested or the date Error was confirmed is displayed. Page The number of pages of a scan file is displayed. Status One of the following is displayed: Done or Error. Destination The function that was used (email, or delivery function) is displayed with an icon. When multiple destinations were selected, the first selected destination is displayed.
60
1
Connect to Network
Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use Wireless LAN (optional). See Network Guide.
2
Make System Settings
Check the network settings in System Settings, and change if required. See Network Guide.
3
Install Software
On the client computers, install the software required for using the network TWAIN scanner functions, such as a TWAIN driver and DeskTopBinder V2 Lite. See p.18 Software for Using a Network TWAIN Scanner.
61
Scanning Originals
This section explains how to scan originals using the network TWAIN scanner function.
Note The name of the scanner currently being used is shown on the title bar of the dialog box. When multiple machines are connected, make sure that the indicated machine is the machine you want to use. If it is different, click [Select Scanner] to select the scanner again.
then select the scanner driver. A On the [Start] menu, point to [Program], point to [DeskTopBinder V2], and then click [DeskTopBinder V2]. B Click [Scanner Settings] on the [Tools] menu. If the scanner is already selected, no scanner settings are necessary. Check the settings in the [File format for scanned image(s)] area, and then proceed to step E. C Click [Select Scanner Driver...]. D Select the name of the machine you want to use in the list, and then click [Select...]. E Click [OK].
If the machine you want to use is not displayed in the list, make sure that the IP address is configured and that the machine is correctly connected to the network. If the machine is still not displayed in the list after confirming the above, consult with your network administrator. B Depending on the type of original or the objective for scanning, click the appropriate button in [Mode]. [Standard] is suitable for scanning standard originals that are comprised of mainly text. [Photo] is suitable for scanning originals that include photos, shaded illustrations, etc. [OCR] is suitable for conversion processing with an OCR (Optical Character Reading) application after scanning the original. [Filing] is suitable for use with filing applications, etc.
62
Scanning Originals
Note For advanced settings, click [Detail] to display the Detail window. For information about the Detail window, see TWAIN driver Help.
B Configure the scanning area by dragging a border or a corner. When reconfiguring the area, click and drag one corner of the area towards or away from its opposite corner.
Note Depending on the scanning resolution, the area to be scanned may be subject to restrictions. C Click [Close]. Note When an original placed in the ADF is previewed, place that original again.
C According to the settings of [Document] and [Orientation:], change the other setting of the [Document] group.
Reference p.29 For a Network TWAIN Scanner
For information about making settings for the [Document] group, see TWAIN driver Help.
D Click [Scan].
When there are additional originals to scan, place the original, and then click [Continue]. When there are no more originals, click [Complete].
E Save
the scan file in DeskTopBinder V2 Lite. A On the [File] menu, click [Exit]. B Enter the file name, and then click [OK]. The scan file is stored in DeskTopBinder V2 Lite, and DeskTopBinder Viewer closes.
63
Automatic Tilt Correction This function automatically corrects character strings that were scanned slanted. Printing to the Image This function allows you to imprint dates, page numbers, or your favorite characters on a scan file. You can also change the fonts of the imprints as well as change the ascending order of images to a descending order.
Scanning Mode Registration This function allows you to register other scanning configurations that are often used as scanning modes besides the already pre-installed ones. After registration, you can quickly scan with these scanning configurations.
Reference For more information about these functions or other functions, see TWAIN driver Help.
64
7. Appendix
Relationship between Resolution and File Size
Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set. The relationship between the scanning resolution and the file size is shown below. If the file size is too large, the message Exceeded max.data capacity. Check the scanning resolution. appears on the control panel of the machine. Specify the scan size and resolution again.
Limitation Depending on the image compression level, the maximum image size will be limited.
65
Appendix
Delivery Server 100 *2 See the manuals for ScanRouter V2 Lite/Professional. 1 100 100
100 *1
150
Up to 50 addresses can be entered directly. All remaining addresses have to be specified using the registered ones. The maximum number of addresses which can be specified varies depending on the software you use, ScanRouter V2 Lite or ScanRouter V2 Professional. For more information, see the manuals for ScanRouter V2 Lite/Professional.
Note Sometimes the machine cannot scan files to the maximum number depending on the type of originals.
When the power switch is turned off, all records are deleted.
66
Troubleshooting
Troubleshooting
This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.
67
Appendix
Note
nnn in the message represents a changeable number.
Cannot specify more than 100 destina- When there are 100 or more destinations. tions for a delivery or an e-mail, split
the destinations into two or more groups.
7
Exceeded max. data capacity. Check the resolution and reset nnn original(s)
Specify the scan size and resolution again. Note that it may not be possible to scan very large originals at a high resolution. See p.65 Relationship between Resolution and File Size. Specify the scan size and resolution again. Note that it may not be possible to scan very large originals at a high resolution. See p.65 Relationship between Resolution and File Size.
Note
This message appears when using the ADF. nnn in the message represents a changeable number.
Exceeded max. E-mail size. Sending E- Increase the size of [Max. E-mail mail has been cancelled. Size].
Set [Divide & Send E-mail] to [On (per page)] or [On (per max. size)].
Exceeded max. page capacity. Do you want to send the scanned data? Scanned data will be cleared when selecting [No].
Because the number of pages has reached the maximum number that can be sent, the data up to this point is sent. Scan the remaining pages after transmission.
68
Troubleshooting
Message Causes and solutions Because of insufficient memory space, the first page could not be scanned. Try one of the following measures: Wait for a while, and then retry the scan operation. Reduce the scan area or scanning resolution.
Exceeded max.memory capa. Scanning will be cancelled. Scanned data will be cleared.
Exceeded max. memory capacity. Do you want to send the scanned data? Scanned data will be cleared when selecting [No]. No valid dest. lists. Check the settings or the server status. Original is being scanned by another function.
Because there is not enough free memory space in the machine for delivery or e-mail, only some of the pages could be scanned. Specify whether or not to deliver the data. Check that the delivery server is on and the authentic settings for the delivery server are correct. The machine is using another function such as copying. Retry scanning after the operation with the other function is completed. While a file was being sent, a network error occurred and the file could not be sent correctly. Try the operation once more. If the message is still shown, the network may be crowded. Consult the network administrator. Use the Job Information screen to check for the file where the problem occurred. See p.45 Checking the Status of E-mail or p.60 Checking the Status of Delivery. If there is not enough free hard disk space in the destination server, free the necessary hard disk space.
Sending has failed. Press Job Information key to check the status.
Destination list has been updated. Se- A specified destination or sender's lected destinations/sender will be name was cleared when the destinacleared. tion list in the delivery server was
updated. Specify the destination or sender's name again.
E-mail address entered is incorrect. Please re-enter. Specified group contains some invalid dest. Do you want to select only valid dest.?
Make sure the e-mail address is correct, and then enter it again. The group contains members whose e-mail addresses are not registered. Please check the e-mail addresses of the group and make selections again.
69
Appendix
Message Causes and solutions If a destination or a sender's name was already selected, re-select it after this message disappears. Check whether the server is connected.
Updating destination list. Reselect destination(s) or sender's name later. Updating destination list has failed. Try again?
[Cannot connect to the scanner. Check the network Ac- The access mask is set. Consult the network cess Mask settings in User Tools.] or scanner administrator. [Cannot find the scanner. Check if the scanner main power is on.] Check whether the main power switch of the machine is turned off. Check whether the machine is connected to the network correctly. Deselect the personal firewall function of the client computers. [Cannot specify any more scanning area.] The maximum number of scanning areas that can be stored is 99. Delete unneeded scanning areas. Remove the jammed originals. When originals are misfed, place them again. Check whether the originals are suitable to be scanned by the machine. Check whether the client computer can use the TCP/IP protocol. Check whether the scanning settings made with the application exceed the setting range of the machine.
[Communication error has occurred on the network.] [Error has occurred in the scanner.]
70
Troubleshooting
Message [Error has occurred in the scanner driver.] Causes and solutions Check whether the network cable is connected correctly to the client computer. Check whether the Ethernet board of the client computer is recognized correctly by Windows. Check whether the client computer can use the TCP/IP protocol. [Fatal error has occurred in the scanner.] [Insufficient memory. Close all other applications, then restart scanning.] [Insufficient memory. Reduce the scanning area.] An unrecoverable error has occurred in the machine. Call your service representative. Close all the unnecessary applications running on the client computer. Reset the scan size. Lower the resolution. Set with no compression. See p.14 Send Settings.
Note
When a paper misfeed occurs in the machine during printing, scanning cannot be performed. In this case, after the misfed paper has been removed, proceed with scanning. [Invalid Winsock version. Please use version 1.1 or high- Reinstall the operating system of the comer.] puter or copy Winsock from the operating system CD-ROM. [No response from the scanner.] Check whether the machine is connected to the network correctly. The network is crowded. Wait for a while, and then try to reconnect. [No User Code is registered. Consult your system administrator.] [Please call your service representative.] [Scanner is in use for other function. Please wait.] Access is restricted with user codes. Consult the system administrator of the machine. An unrecoverable error has occurred in the machine. Call your service representative. A function of the machine other than the scanner function is being used such as the copier function. Wait for a while and reconnect. Check whether the main power switch of the machine is turned off. Check whether the machine is connected to the network correctly. Deselect the personal firewall function of the client computers. [Scanner is not ready. Check the scanner and the options.] Check whether the ADF cover is closed. [The name is already in use. Check the registered names.] You tried to register a name that is already in use. Use another name.
71
Appendix
Specifications
Scan method Scan speed
*1
Flatbed scanning E-mail/Network Delivery Scanner Approx. 22 pages/minute [Scan size: A4S, Original type: Text(Print), Resolution: 200dpi, Compression: On (MH), Document feeder: ADF, ITU-T No.1 Chart] TWAIN Scanner Approx. 18 pages/minute [Scan size: A4S, Colours/Gradations: Binary, Resolution: 200dpi, Select device data compression (Binary/Halftone): Data compression (MMR), Document feeder: ADF, ITU-T No.1 Chart]
Less than 900 W CCD Image Sensor Sheet, book Ethernet interface (10BASE-T or 100BASE-TX), IEEE 1394 (IP over 1394) [optional], and IEEE 802.11b (Wireless LAN) [optional] 216 356 mm/8.5 14.0 inches (A4, 81/2 14 inches) 600 dpi E-mail/Network Delivery Scanner Setting range: 100 dpi, 200 dpi, 300 dpi, 400 dpi, and 600 dpi TWAIN Scanner Setting range: 100 dpi - 600 dpi
File formats that can be sent by e- TIFF, PDF mail Compression method Protocol Binary: TIFF (MH, MR, MMR) Network: TCP/IP Sending e-mail: SMTP
*1
Scanning speeds vary according to machine operating conditions, computer (specification, network traffic, and software, etc.), and original types.
72
INDEX
A
Auto Document Link, 22 Automatic Tilt Correction, 64 Auto Run program, 16
E
E-mail, 31 E-mail Informatn. Language, 15 E-mail screen, 32 Error Message Client Computer, 70 Control Panel, 68 Extended Features Wizard, 22
C
Checking the status of delivery, 60 Checking the status of e-mail, 45 Compression, 14 Control panel, 6 Custom Size, 13
F
File Type Priority, 14 Function Palette, 22 Functions of the TWAIN Driver, 64
D
Default Scan Settings, 12 Delivering scan files, 50 Delivery procedure, 50 Checking selected destinations, 54 Manual entry of a destination, 54 Manual entry of a subject, 59 Searching to select a destination by comment, 53 Searching to select a destination by name, 51 Searching to select a destination by registration number, 52 Searching to select a sender by name, 56 Searching to select a sender by registration number, 57 Using a Quick Dial key to select a destination, 51 Using a Quick Dial key to select a sender, 55 When selecting a destination from Destination List, 52 When selecting a sender from Destination List, 57 When selecting a subject from the list, 59 DeskTopBinder V2 Lite, 19, 21, 61 Destination List Priority, 13 Destination List Settings, 9, 13 Divide & Send E-mail, 15
I
Initial scanner setup, 9 Installing software, 16
M
Max. E-mail Size, 14 Max. number of addresses which can be specified and files which can be stored, 66 Mode, 62
N
Network delivery scanner, 47 Network delivery scanner screen, 48 Network TWAIN scanner, 61
O
Original orientation, 29 e-mail and a network delivery scanner, 29 network TWAIN scanner, 29 Original Type Setting, 12 Orig. Orientation Priority, 12 Outline, 3 E-mail, 3 Network delivery scanner, 4 Network TWAIN scanner, 5
73
P
Placing originals, 25 Auto Document Feeder (ADF), 27 exposure glass, 26 Preparation for delivering, 47 Preparation for sending by e-mail, 31 Preview, 63 Print&Del. Scanner Journal, 14 Printing to the image, 64 Procedure for sending by e-mail, 33 Checking selected destinations, 37 Manual entry of an e-mail address, 37 Manual entry of a subject, 44 Searching to select a destination by e-mail address, 36 Searching to select a destination by name, 34 Searching to select a destination by registration number, 35 Searching to select a sender by e-mail address, 42 Searching to select a sender by name, 39 Searching to select a sender using a registration number, 41 Selecting a destination from Destination List, 35 Selecting a sender from Destination List, 40 Selecting a subject from the list, 44 Using a Quick Dial key to select a destination, 34 Using a Quick Dial key to select a sender, 38
S
Save, 63 Scanner Features, 9 Setting procedure, 10 Scanning mode registration, 64 Scanning originals, 62 Scanning originals in several times using the exposure glass, 30 ScanRouter V2 Lite, 22 Scan Settings, 9, 12 Scan Size, 12 Selecting a custom size, 13 Sender's Name Default, 15 Sending scan files by e-mail, 33 Send Settings, 10, 14 Setting originals, 25 SMTP server, 3 Software for using the network delivery scanner function, 19 Software supplied on CD-ROM, 20 Specifications, 72
T
Troubleshooting, 67 When an error message appears on the client computer, 70 When an error message appears on the control panel, 68 When scanning is not performed as expected, 67 When the delivery function does not work, 67 TWAIN Driver, 20 TWAIN Standby Time, 14
R
Reading the display and using keys, 7 Relationship between resolution and file size, 65 Resolution, 12
U
Update Server Dest. List, 13
74
GB
GB
B683-8710