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This presentation is a preliminary version and not subject to your license agreement or any other agreement with SAP. This document contains only intended strategies, developments, and functionalities of the SAP product and is not intended to be binding upon SAP to any particular course of business, product strategy, and/or development. Please note that this document is subject to change and may be changed by SAP at any time without notice. SAP assumes no responsibility for errors or omissions in this document.
Agenda
1. 2. 3. 4. 5. 6. 7. 8. 9.
SAP Credit Management Introduction Financial Process Integration User Interface of the Credit Manager Master Data Credit Rules Engine Integration with External Information Providers Reporting & Mass Change Deployment Options and Availability Summary
Issue Invoice
Forecast Cash
Resolve Disputes
Collect Cash
Reconcile
Order-to-Cash
Year 2007: approximately 129,822 corporate bankruptcies in Western Europe* Average delay in payments for Western Europe between 8 days and 21 days* Ineffective credit management in distributed sales systems Information needed for credit decisions is spread out all over the company No credit history available when doing business with new customers Communication between sales, credit, and finance departments is very time-consuming A customer is treated differently in different business units within the same company
* Source: Creditreform
SAP AG 2009. All rights reserved. / Page 5
Collect internal and external information about the customer Evaluate and classify the customer according to this information Assign a credit limit according to the risk assessment of the customer Collect information about the credit exposure of business transactions with this customer Ongoing monitoring of the credit limit usage
Default Probability
30 %
Cash on delivery
Letter of credit
20 %
Risk Class I
= Customer
Very Good
SAP AG 2009. All rights reserved. / Page 8
Very Bad
Score
Possible Actions:
Possible Actions:
Reduce business with this customer Change dunning procedure Permanent credit risk monitoring
Customer B
Customer C
Possible Actions:
Low Risk
Risk of default
Functional Overview
Implement a company wide credit policy Manage a customer credit profile Central credit management in a distributed system landscape
Credit Case
Credit case for structured processing of credit limit applications Track status and result of credit limit applications
Categorize customers by scoring rules Automatically calculate and assign a customer-specific credit limit Credit check rules Model and implement own customer credit score cards
Credit Information
Interface to external credit agencies Input parameters for scoring rules BW Content
Functions
Manager the credit profile of a customer Monitor credit exposure / limit in a central system Web-Based access to customers credit profile Rules Engine for implementing own scoring and limit rules Scalable platform to use in B2B and B2C Scenarios Score customers and vendors
Alert
January
March February
Business Benefit
Imlement company wide credit policy Early identification of default risk Reduce processing costs by automating credit decisions
Credit Case
Functions
Virtual Folder to track credit applications A credit case contains Major customer master data & credit profile Status Organizational data Documents Orders Notes Inbox A credit case can be sent from user to user It is linked to the customer credit data SAP Workflow Integration
Business Benefit
Sales people can enter an application for credit limit change Track status of the application Inform sales when decision is made
SAP AG 2009. All rights reserved. / Page 12
Need more information? no Approve / reject credit limit application Change limit in master data (manually)
SAP AG 2009. All rights reserved. / Page 13
yes
Amount Fields
Tracking &Tracing
Define details
Add note
Add Attachments
Confirmation
Integration
Functions
Central credit management in a heterogeneous system landscape Import exposure information from various systems Perform credit limit check in real-time
Integrate services from external credit agencies into the credit decision process
Distribution of customer master data by MDM
Business Benefits
Minimal effort for connecting SAP and non-SAP Systems and low TCO due to XI Seamless integration of external services increases user productivity Real-time credit limit check guarantees consistent credit decisions Provide customer credit profile to other applications (e.g. CRM)
Functions
Role based application providing analytical tools needed for quick credit decisions Single point of access for all relevant credit information
Business Benefits
Improves user efficiency due to consolidation of various information sources Improves communication between sales, credit and accounting department Sales people can access credit information from customer site
Credit Analysis
Functions
Company-wide monitoring of credit risk Analysis of customer payment and order behavior Alert on high risk customers Risk structure analysis of the customer base by country / business unit / customer group
Business Benefits
Proactive credit management Identification of risks before customer gets insolvent Hedging of high risk customers reduces unexpected losses Aim marketing and sales activities to low-risk customers Drive price policy by a customer risk category
SCHUFA
D+B
Creditreform
.......
FI Data
Monitor Credit Exposure
Customer Scoring/Rating External Credit Information (e.g. D&B) Rule based definition of credit limits Workflow Analysis
Not available
Agenda
1. 2. 3. 4. 5. 6. 7. 8. 9.
SAP Credit Management Introduction Financial Process Integration User Interface of the Credit Manager Master Data Credit Rules Engine Integration with External Information Providers Reporting & Mass Change Deployment Options and Availability Summary
Sales Representative
Credit Manager
A/R Accountant
Credit Management
SAP NetWeaver
Sales
Create order
Deliver order
Post invoice
Post payment
Enterprise Services
Credit limits checks carried out when entering orders, deliveries, good issues Every system can be connected to SAP Credit Management
Every system can be connected to SAP Credit Management Immediate exposure updates
Synchronous credit limit check when creating new sales order, delivery or the goods issue, and the result of the credit check can lead to an automatic block of the order Credit check rule assigned in the credit profile drives which credit checks have to be applied, this may include:
Dynamic/static credit limit check Check for collateral, credit insurance Check for the maximum dunning level Check for the oldest open item
Status overview screen in the SD order using report UKM_LOGS_DISPLAY to see detailed credit check log
Customer open items are exported on frequent base by running report UKM_TRANSFER_ITEMS - Transfer open items
Dunning Level Dunning Amount Last Payment / Date Oldest Open Item
Payment behavior summary (FI Summary) is exported on frequent base by running report UKM_TRANSFER_VECTOR
Agenda
1. 2. 3. 4. 5. 6. 7. 8. 9.
SAP Credit Management Introduction Financial Process Integration User Interface of the Credit Manager Master Data Credit Rules Engine Integration with External Information Providers Reporting & Mass Change Deployment Options and Availability Summary
A person in the role of a Credit Manager will usually have to fulfill tasks and duties in the following business processes:
Checking the list of sales orders that are blocked due to a failed credit limit check Reviewing the order details and check credit exposure
Work Center for SAP Credit Management Modeling the Role of the Credit Manager
Each Work Center represents a certain area of activity:
Worklist
Each work center provides access to a range of work lists, pre-filled reports and services appropriate to the tasks performed by the user.
SAP AG 2009. All rights reserved. / Page 30
Worklist
User receives notifications on credit events (e.g. changes in risk class, score etc.)
Links launch applications in Activity Window (user can also start applications related to master data and mass data processing here)
User can view details and access directly the dialogue processing of business partner maintenance
User can access directly the dialogue processing of the respective request.
Blocked Customers
Detailed Navigation = View Switch Pre-delivered default queries with customized values
Action button leads the user directly to the exact location of the block information in the business partner master data
Pre-delivered default queries with customized values Access to Key activities via action buttons
POWL Detail section with Creditrelevant master data maintained in the connected FSCM system related to the selected work item
SAP AG 2009. All rights reserved. / Page 34
Agenda
1. 2. 3. 4. 5. 6. 7. 8. 9.
SAP Credit Management Introduction Financial Process Integration User Interface of the Credit Manager Master Data Credit Rules Engine Integration with External Information Providers Reporting & Mass Change Deployment Options and Availability Summary
Credit data is a component of SAP Credit Management and is stored in SAP Business Partner. It consists of the credit profile data and credit segment data.
The credit profile is used for the central storage of customer data relevant for risk assessment (scoring, risk class, external rating, credit check rule). Credit segments can map various areas of a company (such as sales area, countries, company codes). They are used for area-specific administration of credit limits (and their utilization) and to store information on the payment behavior of the customer. The corresponding credit segment data is used for credit checking when the order is created or on delivery within a company area. By using relationships you have the possibility of creating customer hierarchy.
1 Harmonize Customizing of Business Partners and Customers 2 Customize Master Data Synchronization 3 Activate Business Partner Role for Credit Management
Scoring Rule: Rules that define how a customer is scored (e.g. industry, D&B, legal form, country)
Credit Check Rule: Rules that define how a customer is credit checked (e.g. static / dynamic check, oldest open item )
Credit Profile
Customer: 4711
Exposure HQ: Exposure BU1: Exposure BU2: 0000 Main Credit Segment Total Exposure: Limit: 0001 BU1 Credit Segment Exposure: Limit: Exposure: 0002 BU2 Credit Segment Limit: 100.000 30.000 20.000 150.000 160.000 30.000 35.000 20.000 30.000
Relationship
Agenda
1. 2. 3. 4. 5. 6. 7. 8. 9.
SAP Credit Management Introduction Financial Process Integration User Interface of the Credit Manager Master Data Credit Rules Engine Integration with External Information Providers Reporting & Mass Change Deployment Options and Availability Summary
Create scoring formula and credit limit formula by using the formula editor. Parameters (for example business partner data) and functions are used as input parameter.
One scoring formula and several credit limit formulas (for each credit segment) are assigned to the rule for scoring and credit limit calculation, which is assigned to each customer in the credit profile. The risk class is determined directly from the score. In customizing, specific score ranges which do not overlap are assigned to each risk class. For the check rule, the system determines the steps which are taken to check the creditworthiness of a customer when a sales order is created. This may include the static check of the credit limit or the check of the highest dunning level. Customer-specific process chains in SAP Credit Management can be defined through events which trigger follow-up actions
Credit Management
Credit Rules Engine Credit Check Rules Application (e.g. CRM, SD, FI) Credit Limit Check / Open Items Credit Analysis Credit Check Workflow Credit Decision Support
External Provider
Credit
Financial
RegionAge GroupProfessionScore ... ATL <20 Student 17 NYC 20-30 Student 18 ...
Sales Volume
Credit Information
Score C: 17 Score D: 3
... Paym. (days after Due) Score PY 0 0 <5 4 <10 8 <20 15 ... Score D = SV DU PY = 3
Black List
SAP AG 2009. All rights reserved. / Page 44
Formula Editor
Scoring Steps
Scoring for Industry Add 10 Points to the Score Scoring for Credit Group Add 15 Points to the Score Check negative List Termination of evaluation Scoring for Ext. Rating Final Score = 25
Condition Substitution
SAP AG 2009. All rights reserved. / Page 45
Scoring Formula
The scoring rules define the way a customer is scored the result is a score You define the scoring rules in the formula editor by using the following input parameters
SAP Business Partner Master Data (preconfigured field selection) Input parameters can be enhanced via BAdI implementation Result of the scoring formula:
The Credit limit formula determines how the credit limit proposed by the system is calculated You define the credit limit formula in the formula editor by using following input parameters :
SAP Business Partner Master Data (preconfigured field selection) Input parameters can be enhanced via BAdI implementation Result of the credit limit data:
A credit limit formula can be assigned for each rating procedure and credit segment A calculation log is available to explain the credit limit proposal
The Check rule determines the steps that are taken to check the credit worthiness of a customer when a sales order is created, and leads to a credit decision about the order
Dynamic/static credit limit check Check for collateral, credit insurance Check for the Maximum dunning level Check for the oldest open item Check for an order block set centrally by credit management Check for key figures for the customers Payment behavior (e.g. DSO)
Credit Eventing
Credit Management
Credit Events
SAP Workflow
Credit limit exceeded Credit master data changed Scoring changed Credit limit changed Ext. rating changed
Follow-up Activities
Trigger int. workflow
Billing
FI
Agenda
1. 2. 3. 4. 5. 6. 7. 8. 9.
SAP Credit Management Introduction Financial Process Integration User Interface of the Credit Manager Master Data Credit Rules Engine Integration with External Information Providers Reporting & Mass Change Deployment Options and Availability Summary and Roadmap
Real-time XML integration of external information providers has been part of SAP Credit Management since ERP 2004 The integration scenario is extended:
EHP1
EHP1
1.
2.
The search of an external ID can be triggered directly out of the business partner maintenance in SAP Credit Management
SAP AG 2009. All rights reserved. / Page 52
Agenda
1. 2. 3. 4. 5. 6. 7. 8. 9.
SAP Credit Management Introduction Financial Process Integration User Interface of the Credit Manager Master Data Credit Rules Engine Integration with External Information Providers Reporting & Mass Change Deployment Options and Availability Summary
Reporting
reporting and analysis options are available in SAP Credit Management, such as creating warning lists, analyzing liability data for one or more customers, or logging the last order-related credit check for a customer mass changes are available in SAP Credit Management, such as calculating the creditworthiness, risk class, or credit limit for the first time for a number of customers
Various
Report UKM_MASS_DSP1
Reports credit related customer master data Risk Class, Score, Scoring Rules (Rating Procedure), Validity date
Report UKM_MASS_DSP2
Credit Limit (current /calculated) + validity date Blocked Customers in SAP Credit Management Customers to monitor Resubmission Date
Report UKM_MALUS_DSP
Credit Exposure (%) Credit Limit Still Available / Amount by which credit limit exceeded (absolute) Customer Credit Group Credit Analyst or Group
Resubmission Date
Blocked Customer in SAP Credit Management
Report UKM_VECTORS
Sales Volume in last 12 months Gross Total of Cleared Items with Cash Discount Not Taken Gross Total of Cleared Items without Cash Discount Loss
Av.
Arrears with cash discount payments Av. Arrears without cash discount payments
Report UKM_COMMITMENTS
Display of commitments, for example, by commitment type or credit horizon Detail view of commitment items (e.g. open items, open orders ) Due date of open items and open orders
Navigation
Report UKM_BP_DISPLAY
Display of general and credit specific business partner master data Display of due or overdue items on a key data in a due and overdue selection grid
Report UKM_LOGS_DISPLAY
Display of all conducted steps of the order-related credit check including the result of each step Display of all errors that occurred during the exposure update (e.g. customer not yet created in the system) Application log can be archived or deleted Protocols can be deleted or archived
Report UKM_MASS_SHOW
UKM_MASS_SHOW
Mass Changes
UKM_MASS_UPD4
For defining the rule (check rule) in the credit management data of the business partner
UKM_MASS_UPD3
UKM_MASS_UPD2
UKM_MASS_UPD1
For updating the external credit information for the business partner
UKM_MASS_UPD3
Agenda
1. 2. 3. 4. 5. 6. 7. 8. 9.
SAP Credit Management Introduction Financial Process Integration User Interface of the Credit Manager Master Data Credit Rules Engine Integration with External Information Providers Reporting & Mass Change Deployment Options and Availability Summary
Architecture
Sales
IX IX
Distribution
Credit Case Credit Limit Management SAP Enterprise Portal Credit Manager Portal
IX
Customer
SAP CRM
Non-SAP System
Real Time
Information Flow
SAP AG 2009. All rights reserved. / Page 66
Optional
BP Credit Manager Portal
BW Content 7.02
SD / FI Integration
ECC 6.0
Application
PI Content
NW04
Usage Type PI
Usage Type BI
Usage Type EP
SAP EP 7.0
SAP BW 7.0
Two System Scenario SAP ERP 6.0 (ECC 6.0) or SAP ERP 2004 (ECC 5.0) or SAP R/3 Enterprise or SAP R/3 4.6C or SAP FI-CA (min. 4.64)
SAP EP 7.0
SAP BW 7.0
optional
Agenda
1. 2. 3. 4. 5. 6. 7. 8. 9.
SAP Credit Management Introduction Financial Process Integration User Interface of the Credit Manager Master Data Credit Rules Engine Integration with External Information Providers Reporting & Mass Change Deployment Options and Availability Summary
Control credit risk via real-time credit allocation and ongoing monitoring Make fast credit decision through online credit rating check Reduce transaction costs by automating the credit application process Link dunning & dispute information to the credit decision process Reduce effective DSO by reducing payment delays and bad debt
Customer Challenges
SAP Functionality
Benefits
Analyze risk and set policy quickly Consistent evaluation and policy Global view of credit exposure Automatically update exposure throughout customer lifecycle
Faster credit decisions Lower costs and resource demands Reduce bad debt write-offs Reduce sales order delays
Further Information
http://www.sap.com/fscm
(log-on required)
https://service.sap.com/fscm
http://help.sap.com
(SAP ERP >> SAP ERP Central Component >> SAP ERP EHPs)
http://www.sap.com/education
User Groups
Contact
Thank you!