FOREWORD

This booklet is the first edition of Ship Reporting Instructions to contain details of both the AUSREP and REEFREP ship reporting systems. Australian Ship Reporting System (AUSREP) AUSREP is a ship reporting system designed to contribute to safety of life at sea and is operated by the Australian Maritime Safety Authority (AMSA) through the Australian Rescue Coordination Centre (RCC Australia) in Canberra. Participation in AUSREP is mandatory for certain ships but most other commercial ships participate voluntarily. It was established in 1973 in accordance with the International Convention for the Safety of Life at Sea (SOLAS). SOLAS requires signatories to the Convention to provide marine search and rescue (SAR) facilities and in accordance with this requirement, Australia established the Australian Ship Reporting System (AUSREP). As a signatory to the 1974 SOLAS Convention, Australia has accepted SAR responsibility for the area shown in these instructions. Ships participating in AUSREP are provided with an active SAR Watch. SAR Watch is a positive process. This means that if a position report or final report is not received, RCC Australia will initiate checks to establish the safety of the ship. These checks are aimed solely at establishing whether a ship and its crew are safe. The checks include broadcasts to shipping and communications with owners, agents or charterers. If these checks are unsuccessful, then an air search may be started. As a positive system, it is vital that Masters comply with the defined procedures as closely as circumstances permit. Torres Strait and Great Barrier Reef (Inner Route) Ship Reporting System (REEFREP) REEFREP is the system identifier for an interactive mandatory ship reporting system (SRS) which, in accordance with the International Convention for the Safety of Life at Sea (SOLAS) Chapter V regulation 8-1, was formally adopted by the International Maritime Organization (IMO) in 1996. It is a joint AMSA/Queensland Transport initiative operated by Queensland Transport from the ship reporting centre (ReefCentre) at Hay Point near Mackay. It has been established as one of the measures that the Australian and Queensland Governments consider will assist in enhancing navigational safety to reduce the risk of ship sourced pollution from shipping incidents. It recognises the level of protection required for the Torres Strait as a Protected Zone under the Torres Strait Treaty arrangements between Australia and Papua New Guinea. It also serves to protect the Great Barrier Reef, an area which has been entered on the World Heritage List and is the only IMO recognised Particularly Sensitive Sea Area. AMSA and Queensland Transport welcome those who are new participants to both AUSREP and REEFREP ship reporting systems. May we also make the point that the effectiveness of AUSREP and any SAR response depends on the accuracy and timeliness of your reports and your willingness to cooperate. Likewise, the ability of the REEFREP SRS to protect the Torres Strait and the Great Barrier Reef, and provide information to assist in safe navigation, depends on your compliance with the mandatory reporting requirements set out in these instructions.

Clive Davidson Chief Executive Australian Maritime Safety Authority 6 October 1998

Bruce Wilson Director-General Queensland Transport 6 October 1998

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AUSREP COVERAGE AREA

The areas of coverage for AUSREP and for the Australian Search and Rescue Region are identical. Coordinates of this area are as follows: The coast of the Antarctic continent in longitude 75o E thence 6o00S 2o00S 2o00S 12o00S 12o00S 9o20S 7o00S 9o50S 9o50S 75o00E 78o00E 92o00E 107o00E 123o20E 126o50E 135o00E 139o40E 141o00E 9o37S 9o08S 9o24S 12o00S 12o00S 14o00S 14o00S 17o40S 141o02E 143o53E 144o13E 144o00E 155o00E 155o00E 161o15E 163o00E

thence to the coast of the Antarctic continent in longitude 163o00E

80o

100o

120o

140o

160o

0o Indonesia Papua New Guinea

20o

40o New Zealand

60o

Antarctica

REEFREP COVERAGE AREA

The area of coverage for REEFREP is shown in the chartlet below and covers the Torres Strait and Great North East Channel between longitude 141o45E and 144o00E. It includes the Endeavour Strait, and the waters of the Great Barrier Reef (GBR) between the Australian coast and the outer edge of the Reef, from the latitude of Cape York (10o40S) southwards to Capricorn Channel (22o 00S). The Australian Hydrographer has produced a new chart of the area, AUS 4620 (INT 620) which provides details of the SRS including coverage, categories of ships required to report and the reporting point positions with their associated VHF channel allocations. This chart is available through the usual chart suppliers.

Long 144o 00E

Long 141o 45E

REEFREP Ship Reporting Area

QUEENSLAND
Lat 22o 00S

AUSREP
System (AUSREP) mandatory for certain ships. Under this Act, the following ships must report: all Australian-registered ships engaged in interstate or overseas trade and commerce, while in the AUSREP area; ships not registered in Australia, but engaged in the coasting trade between Australia and an external territory, or between external territories, while in the AUSREP area; ships not registered in Australia, but demised under charter parties to charterers whose residences or principal places of business are in Australia, while in the AUSREP area; foreign ships, other than the abovementioned ships, from their arrival at their first Australian port until their departure from their final Australian port. However, they are encouraged to participate from their entry into and final departure from the AUSREP area; and Australian fishing vessels proceeding on overseas voyages, while in the AUSREP area, but not including those vessels operating from Queensland ports, which may call at ports in Papua New Guinea as an incidental part of their fishing operations. A definition of overseas voyage is given in section 6 (1) of the Navigation Act 1912.

1.1 AUSREP/REEFREP - NEW ARRANGEMENTS The preferred mode of communication for all reports (Sailing Plans, Position Reports, Deviation Reports and Final Reports) is Inmarsat-C. Inmarsat-C polling is preferred to manually sending Position Reports
From 1 July 2002, distress and safety communications arrangements in Australia changed with the introduction of the AMSA HF DSC Network utilising transceiver sites at Wiluna and Charleville and the Network Control Centre collocated with RCC Australia in Canberra. The States and Territories took responsibility for distress and safety communications for small craft by establishing a network of HF and VHF coast radio stations. As a consequence, AUSREP procedures have been amended to take account of the changed arrangements.

1.2 PURPOSE OF THE AUSREP SYSTEM

AUSREP is an integral part of the Maritime Search and Rescue (SAR) system in Australia. AUSREP is operated by the Australian Maritime Safety Authority through the Rescue Coordination Centre (RCC Australia). The objective of the AUSREP system is to contribute to safety of life at sea by: limiting the time between the loss of a ship and the initiation of search and rescue action, in cases where no distress signal is sent out; limiting the search area for a rescue action; and providing up-to-date information on shipping resources available in the area, in the event of a search and rescue incident.

1.4 WHY RCC AUSTRALIA NEEDS TO KNOW WHERE YOU ARE

If your ship is in distress and if you have not been able to send a Mayday message the AUSREP positive checking system operated by RCC Australia may result in an air search to locate your ship. The search aircraft will start searching in the area related to your ships predicted route and speed. If you have failed to report a deviation from your planned route and speed the search aircraft may not be able to find any survivors. It is in your best interest to keep RCC Australia advised of all your voyage details.

1.3 WHICH SHIPS SHOULD REPORT TO AUSREP

The Commonwealth of Australia Navigation Act 1912 (Division 14 Part IV) makes participation in the Australian Ship Reporting
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1.5 VOLUNTARY PARTICIPATION To ensure AUSREP achieves its purpose it is strongly recommended that Masters of ships which are not required to report to AUSREP do so to ensure the safety of their ships and that of others operating in the Australian Search & Rescue Region. 1.6 OFFENCES Regulations under the Navigation Act 1912 provide for penalties involving fines of up to $5 000 for infringements of reporting provisions. 1.7 OPERATING AUTHORITY RCC AUSTRALIA 1.7.1 Functions
A principal function of RCC Australia is the coordination of Maritime Search and Rescue (SAR) activity within the Australian Search and Rescue Region. RCC Australia is operated twenty-four hours a day by persons with considerable marine and/or aviation experience and qualifications. Communications is at the very heart of search and rescue coordination activities and RCC Australia is well equipped with systems enabling access to communications worldwide including: Telephone X.25 and X.400 data communications Telex Facsimile Aeronautical fixed telecommunications network (AFTN) INMARSAT A,B,C,M Email From 1 July 2002 radio communications are provided through the AMSA HF DSC network in Australia. In addition to RCC Australias functions in the SAR role it is also responsible for: coordination and promulgation of Maritime Safety Information (MSI) in the form of NAVAREA X warnings, and Australian Coastal Navigation Warnings (AUSCOAST); operation of the Australian component of the international COSPAS-SARSAT satellite detection system. This system is equipped to receive and evaluate information transmitted by Emergency Position Indicating Radio Beacons (EPIRBs); and

acting as AMSAs 24 hour point of contact for matters relating to AMSAs areas of responsibility.

1.7.2 RCC Australia contact details Telephone (02) 6230 6880 International +61 2 6230 6880 Freecall 1800-641792 Facsimile (02) 6230 6868 International +61 2 6230 6868 Telex 62349 International +7162349 Radio via the AMSA HF DSC Network using the maritime mobile service identity MMSI 005030001 Email rccaus@amsa.gov.au
Note: Because Email is still not timecritical or secure, it should only be used for AUSREP reporting where other means are not available.

1.8 CONCEPT OF THE AUSREP SYSTEM On departure from an Australian port or on entering the AUSREP area from overseas:
Masters are to send a Sailing Plan (SP) to RCC Australia. A computerised plot will be maintained of the ships position; Masters are to send a Position Report (PR) each day at a convenient time nominated by the ship between 2200 UTC and 0800 UTC. The maximum time between any two reports is not to exceed 24 hours. Dates and times contained in AUSREP reports are to be in Universal Coordinated Time (UTC); or If Masters elect to use the preferred option of polling the requirement to pass manual position reports is removed; and A Final Report (FR) is to be sent on arrival at the destination or on departure from the AUSREP area.
Should a ship at any time be in a position more than two hours steaming from the position that would have been predicted from the last SP or PR, then a Deviation Report (DR) must be sent. Failure to send an AUSREP DR, may result in a search being concentrated in the wrong area and the possibility that survivors from a stricken ship may not be found. Masters should also refer to section 1.19 (Overdue AUSREP reports)
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1.9 TYPES OF AUSREP REPORTS 1.9.1 Main Report Types SP Sailing Plan PR Position Report DR Deviation Report FR Final Report 1.9.2 Special Report Types DG Dangerous Goods report HS Harmful Substances report MP Marine Pollutants report 1.9.3 Defects, damage, deficiencies or other limitations Masters should advise RCC Australia, or the ReefCentre (if in the REEFREP SRS area) by using the special report types when:
damage to the ship or its equipment will affect its operation and or seaworthiness; or when damage to the ship or its equipment means that a loss of cargo or pollution from the ship is about to, or likely to happen. (Examples of such incidents include, but are not limited to, the following: failure or breakdown of steering gear, propulsion plant, electrical generating system, essential shipboard navigational aids, collision, grounding, fire, explosion, structural failure, flooding, cargo shifting.) When making reports about the likelihood of a discharge Masters should take into account the sea and wind state and also traffic density in the area at the time and place of the incident.

Calls free of charge INMARSAT C fitted Ship Earth Stations (SES) Ships will not be charged for messages sent via INMARSAT C if these procedures are followed: Select Special Access Code (SAC) 43 through Perth LES only; Pacific Ocean (222) or Indian Ocean (322); (Note: If sent through any other LES, it is likely the message will not be received by AUSREP.) Charged Calls INMARSAT A, B or M fitted Ship Earth Stations (SES) Ships will be charged for messages sent via INMARSAT A,B or M to RCC Australia. Select 02* (for Perth) then telex 7162349 * ensure ships antennae is directed at appropriate Indian or Pacific Ocean satellite.
While reporting to AUSREP, you should ensure that your INMARSAT equipment remains active in the LOGIN mode at all times.

Via Australian Maritime Communications Station (MCS)

Reports may be sent free of charge through the Australian MCS. Details of the Australian MCS are listed in Admiralty List of Radio Signals, Vol 1. All reports sent by voice should include the mandatory format fields including the identifying letter. Initial contact through the Australian MCS is made using a DSC Safety Priority call to MMSI 005030001. The AUSREP message can then be passed on an appropriate RT frequency.

1.10 HOW TO SEND AUSREP REPORTS The preferred mode of communication for all reports (Sailing Plans, Position Reports, Deviation Reports and Final Reports) is Inmarsat-C. Inmarsat-C polling is preferred to manually sending Position Reports (see section 1.15) In an Australian port
It is advisable to communicate all reports direct from the ship to RCC Australia by Inmarsat-C to avoid delays associated with intermediate agencies. A reverse charge telephone call or facsimile may be used when sending a Sail Plan or Final Report when in port.

1.11 NON REPORTING TO AUSREP (NOREP)

If the Master of a foreign ship departing on an overseas voyage from an Australian port does not intend sending AUSREP position reports, he must send an SP to RCC Australia and include the word NOREP in place of the Date/Time of next report in format field N. Amplifying remarks may be included in field X if required. Under this option RCC Australia will not undertake any positive checks regarding the ships safety. A NOREP ship must comply with the mandatory requirement to report to REEFREP when the ship enters the REEFREP area.

Via INMARSAT
Reports should be addressed RCC Australia and sent via the Pacific (222) or Indian (322) Ocean Region satellites to Perth Land Earth Station (Perth LES). These procedures apply only to AUSREP messages.
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1.12 AUSREP REPORTING SEQUENCE

Ship about to enter the AUSREP ship reporting area - at the AUSREP boundary, or - on departure from an Australian port Ship intends reporting to AUSREP
YES NO

Send AUSREP SP with NOREP in field N

Send AUSREP SP You may send your AUSREP SP up to 24 hrs prior to joining the system; but - at ports within the REEFREP area the SP must be sent prior to departure; and - at other Australian ports the SP may be sent up to 2 hrs after departure. When joining AUSREP at the ocean boundary the SP may be sent 24 hrs prior to entering the area or up to 2 hrs after crossing the boundary. Resend AUSREP SP for new departure time

NO

Ship joins AUSREP within 2 hrs of the time stated in field H of the SP
YES

Time between reports not to exceed 24 hours

Send AUSREP PRs at nominated date/time OR rely on Inmarsat-C Polling if nominated in SP

Dangerous Goods Report Harmful Substances Report Marine Pollutants Report

YES

Send a deviation report (DR) if ships position is more than two hours from a position which would be predicted from the SP or last PR

During voyage special reports required

NO

Amplifying remarks only in fields P, Q, R, X if required

Voyage completed

Send AUSREP FR

No further action required

1.13 EXAMPLES OF SHIP REPORTING IN THE AUSTRALIAN AREA

AUS

A/Hes K/240 X/Fina

1 1

AUSREP/SP//
A/Hesperus/BCBC/8502458 F/12.6// G/Port Said// H/020700UTC/0448S/07555E// K/180600UTC/Adelaide// L/129 to Cape Leeuwin then direct coastal route M/GKA/9VG/Inmarsat A 1290617// N/030600UTC// V/No Medic// X/Pass to AMVER Name and Callsign changed from Sweetapple/ABAB since Last voyage//

Departing REEFREP A

ReefCentre this is Hesperus/B Intend reporting to AUSREP f in Australian area

Pil

Re dis

REEFR

EP AUSR

ReefCen Enroute Final Re

AUSREP/PR//
A/Hesperus/BCBC/8502458// B/030600UTC// C/0748S/07940E// E/129// F/8,5// X/ETA now 060200UTC//

ly on
8

2 1

ge ya vo

Po r

tS ai d

to

Ad ela

3 1

AUSREP/FR//

ide
AUSREP/DR//

A/Hesperus/BCBC/8502458// K/190200UTC Adelaide// X/Final Report//

A/Hesperus/BCBC/8502458// B/050200UTC// C/3900S/14500E// F/9// I/Adelaide 190200UTC// X/Reduced speed due to main engine problems//

SREP/FR//

REEFREP Mandatory Ship Reporting System REEFREP is mandatory for vessels described in Section 2.2

sperus/BCBC/8502458// 600/0820S/12900E// al Report//

REEFREP voyage Tow nsv ille

3
Pilotage Report
ReefCentre this is pilot John Smith boarding at Cairns

rea Report

to

BCBC departing at Booby or remainder of voyage

Bo ob y

lotage Report

efCentre this is pilot John Smith embarking at Booby

2 1 5

En Route Reporting Point

To be provided at the mandatory reporting points listed in Section 2.11

REP entry report

REEFREP Departure report/AUSREP FR

Reef Centre this is Hesperus/ BCBC Townsville South AUSREP FR

ntre this is Hesperus at Townsville South Barnard port at Booby Island

AUSREP/SP//
A/Hesperus/BCBC/8502458// F/12.6// H/200600UTC/Townsville// K/240600/0820S/12900E// L/Booby Island/Various M/Inmarsat A 1290617// N/POLL// V/No Medic// X/Pass to AMVER

VESSEL ENTERS THE REEFREP AREA REEFREP entry report -

No further AUSREP PRs required Reef Centre this is Hesperus/ BCBC at High Peak Enroute Edward ETA 280100 UTC Final report at Townsville South

AUSREP/PR//

4 1

A/Hesperus/BCBC/8502458// B/220600UTC// C/2900S/15410E// E/359// F/8.5// X/ETA now 270200UTC//

AUSREP/DR//

A/Hesperus/BCBC/8502458// B/210600UTC// C/3630S/15100E// F/9// I/Townsville 270200UTC// X/Reduced speed due to main engine problems//

AUSREP/SP//
A/Hesperus/BCBC/8502458// F/12.6// H/200600UTC/Adelaide// K/250200UTC/Townsville// L/Coastal to Townsville// M/Inmarsat A 1290617// N/030600UTC// V/No Medic// X/Pass to AMVER

iF l aE E de P/R A Combined AU SRE age P voy AUSRE

d R e Et o P vT REEFREP voyage ooagn y w es vdelaid High Peak A i l l e e to TownsvTownsvilleto ille

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1.14 AUSREP SAILING PLAN (SP) 1.14.1 When to send an AUSREP SP You may send your AUSREP SP up to 24 hrs prior to joining the system; but at ports within the REEFREP area the SP must be sent prior to departure; and at other Australian ports the SP may be sent up tp 2 hrs after departure. When joining AUSREP at the ocean boundary the SP may be sent 24 hrs prior to entering the area or up to 2 hrs after crossing the boundary.
The SP contains information necessary to initiate a plot and gives an outline of the intended passage. If you do not sail within two hours of the time stated in the SP then you must cancel the SP and send a new SP within 2 hours of the revised sailing time.

1.14.2 Format fields for your AUSREP SP Mandatory fields: A,F,H,K,L,M,N,V * For ships transiting the REEFREP SRS area also include E, F, J, L, O, P, U). Additional fields: G,I,R, Q, X & Y (include if appropriate) 1.14.3 Example AUSREP SP
ID A C E F G H J K System identifier and message type Ship Name/Callsign/IMO number Position - Lat/Long Course Speed Name of last non Australian port of call Date/Time and point joining of the AUSREP system Pilotage details (REEFREP voyages only) Date/Time of point of departure from the AUSREP system eg, either - Lat/Long at the boundary; or Australian port the ship is to arrive Route information (see inside back cover for details) Communication arrangements, Coast Radio Stations monitored/Inmarsat/DSC numbers Date/Time of next report (UTC) OR nominate Inmarsat-C polling by inserting word POLL Draught Cargo information Ship type, length and gross tonnage Medical Personnel Remarks If polling, report make and type of Inmarsat-C terminal. AUSREP/SP// A/HESPERUS/BCBC/8502458// C/0748S/07940E// E/High Peak// F/16// G/PORT SAID// H/020700UTC/0448S/0755E// J/NO// K/180600UTC/TOWNSVILLE// L/Townsville* /129 TO CAPE LEEUWIN THEN DIRECT COASTAL ROUTE// M/GKA/9VG/INMARSAT A1290617// N/030600UTC// O/Foreward 12.1 Aft 12// P/General Cargo// U1/CARGO/150/98900// V/NO MEDIC// X/NAME CALLSIGN CHANGED FROM SWEETAPPLE /ABAB SINCE LAST VOYAGE//

* *

L M N O P U V X

* * *

Y/PASS TO AMVER//

Masters should be aware that if a ship lodges an SP prior to entering the AUSREP area, positive monitoring of the ships safety WILL NOT COMMENCE until a position report is received indicating that the ship has entered the AUSREP area.

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1.15 AUSREP POSITION REPORTS BY INMARSAT-C POLLING 1.15.1 Concept of Inmarsat-C Polling Inmarsat-C Polling was introduced as the preferred option for position reporting in February 2001. Inmarsat-C Polling utilises the feature of Inmarsat-C that allows short data messages to be sent from a Mobile Earth Station (MES) on demand from the Land Earth Station (LES). The use of Inmarsat-C Polling removes the need for a Master to manually report his ships position. All costs associated with Inmarsat-C Polling are borne by AMSA.
Inmarsat-C polling is carried out without the intervention of the ships crews unless the ship is fitted with the first generation of Inmarsat-C terminals such as the Thrane and Thrane 3020A. Masters of ships fitted with these terminals will be required to initialise the terminal in preparation for polling. Relevant instructions are included below.

If a Master elects to be polled he must also give details of the Inmarsat-C terminal he wants polled. The nominated Inmarsat-C number should be included in Section M and the make and model of the Inmarsat-C in Section X of the Sailing Plan. It is important that this information is provided because it determines what actions are taken if the ship misses a poll. If the Master requires his positions passed to AMVER whilst being polled he should include a request in Section Y of the Sailing Plan. The system will automatically pass the information to AMVER after each poll. Sample Excerpt of Sailing Plan (showing relevant fields): .... M/INMARSAT-C 450312345//N/POLL// ..... X/INMARSAT-C THRANE & THRANE 3020B// Y/PASS TO AMVER// To check if a DNID has been down loaded, a Master can interrogate the DNID list on the terminal by entering Options, Configuration, DNIDs (Alt O, C, D). With the current administration required to down load a DNID, it may take in the order of 30 minutes from the time a Sailing Plan is received.

Joining Polling By inserting the word POLL in section N of the Sailing Plan, a Master authorises the down load of a Data Network Identifier (DNID) to the ships Inmarsat-C terminal and nominates polling in lieu of manual reporting. The DNID is an address code to an electronic mailbox at the LES in Perth.
If the ship is a regular visitor to Australia the DNID will be left down loaded but Masters will still need to enter the word POLL in section N each time they send a Sailing Plan. The information will only be used by the AUSREP system whilst the ship is on an active voyage, that is during the period between sending a Sailing Plan and a Final Report. The DNID will remain down loaded until the Master or company advises RCC Australia that the ship is no longer a regular visitor. It is important that this information is passed during the final visit to Australia as the DNID has to be deleted whilst the Inmarsat-C terminal is logged into the particular satellite region. A ship is deemed to be a regular visitor if it operating on the Australian coastal trade or revisit Australia from overseas within eighteen months. Infrequent visitors will have the DNID deleted from their terminals after sending a Final Report.

First Generation Terminals Masters of ships fitted with the first generation Inmarsat-C terminals, such as the Thrane & Thrane 3020A, Sailor H2095A, STC Mascot C1 or similar terminals, are required to initialise the terminal once the DNID is down loaded. Unfortunately, the initialisation program appears to be held in volatile memory of most of these terminals and is therefore subject to power fluctuations. If the terminal is powered down for any reason, the initialisation string is often lost and the terminal will need to be reinitialised. For this reason Masters are asked to check the initialisation string prior to commencing polling.
To check that a terminal is initialised examine the DNID status by using menu Options-> Configuration -> DNIDS. The resulting display should show a DNID status of Position Rep, and show LES, DNID and member number. The member number is unique to your vessel.
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To initialise a terminal, the Master should: Enter the Terminal mode by choosing Options, Configuration, Terminal (ALT O, C, T). Press <enter>. A flashing cursor should be on the screen. Type st -d<enter> To access DNID list and check that DNID is down loaded and find the ships member number for the DNID. If logged on to the Pacific Ocean Satellite type rs -f 2 222,<DNID>,<Member Number>, 1<enter> If logged on to the indian Ocean Satellite type rs -f 2 322,<DNID>,<Member Number>, 1<enter> For example: A ship logged on to the Pacific Region satellite in the DNID group 00001 with a member number of 35 would type the following string to initialise a first generation Inmarsat-C: rs -f 2 222,00001,35,1<enter> Likewise, a ship in the Indian Ocean in the DNID group 08888 with a member number of 43 would type: rs -f 2 322,08888,43,1<enter> Masters of ships fitted with these earlier first generation terminals are requested to check the initialisation before leaving port or after entering the AUSREP area and sending a Sailing Plan requesting down load of a DNID. Masters on ships fitted with the later Inmarsat-C terminals can expect polling to begin automatically once a Sailing Plan has been sent and the DNID has been down loaded.

The normal interval between polls is twelve (12) hours but can be reduced under circumstances where the ship is at risk (eg. engine failure/breakdown, severe weather, equipment failure, etc).

Requirements for AUSREP Reports Masters joining the AUSREP system and using polling as the method for reporting positions will still be required to pass Sail Plans, Deviation Reports and Final Reports so that the system integrity is maintained. Masters are reminded that the AUSREP system is a positive system and any deviations from the Sail Plan not reported will be investigated. Requirements for reporting when transiting REEFREP SRS Masters who have adopted POLLING are requested to report to ReefCentre whilst transiting the REEFREP SRS in accordance with PART 2 of this booklet. Missed Polls The procedures carried out when a ship fails to respond to a poll differ depending on the type of terminal fitted. In all cases, if a poll is missed the ship will automatically be re-polled. If the re-poll is missed, a message requesting the ship to respond within 60 minutes with a manual Position Report will automatically be sent to the ship over Inmarsat-C to check communications. If the ship does not respond to this message, RCC Australia will commence overdue procedures.
For a ship fitted with the earlier terminals, the text message will request that the Master check the initialisation of the terminal and reply immediately with a manual position report. Polling will be resumed at the next scheduled poll. If a ship fails to respond to three polls during any one voyage, the Master will be requested by RCC Australia to revert to manual reporting.

During Active Voyage An active voyage is the period between the sending of a Sailing Plan and a Final Report.
Once the DNID is down loaded, AUSREP is able to interrogate the ships Inmarsat-C terminal at regular intervals to obtain automatic position reports including time, latitude, longitude, course and speed. This information is used to track the ship and maintain a SAR watch.

Further Information on Inmarsat-C Polling For further information on Inmarsat-C polling a Master or company representative can contact RCC Australia from within Australia on (02) 6230 6880 .

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1.16 AUSREP POSITION REPORT (PR) 1.16.1 When to send an AUSREP PR Send your PR at the Date/Time of next report as nominated by you in format field N of your sailing plan.
AUSREP Position Reports are normally processed automatically by RCC Australia. Automatic processing is efficient but messages are not always seen by an operator. If a Master has additional important safety information that requires the immediate attention of an operator, the word ALERT in field X of a PR will send the message to an operator for action.
Please only use ALERT to identify important safety information for immediate action.

Masters are reminded that facsimile and email are not suitable for AUSREP position reports. RCC Australia cannot keep a SAR watch for ships that do not use GMDSS communications at sea (Inmarsat or HF DSC).

1.16.2 Format fields for your AUSREP PR Mandatory fields: A,B,C,E,F, N

Additional fields: X & Y (if appropriate)

1.16.3 Example AUSREP PR

ID A B C E F N X Y System identifier and message type Ship Name/Callsign/IMO number Date/Time of event Position - Lat/Long Course Speed Date/time of next report Remarks AUSREP/PR// A/HESPERUS/BCBC/8502458// B/030400UTC// C/0748S/07940E// E/129// F/8.5// N/040400UTC// X/ETA NOW 060200UTC// Y/PASS TO AMVER

1.16.4 How the information is used

The information contained in the PR will be used by RCC Australia to update the plot. The PR must reflect the position of the ship at the time of the report. Masters should always ensure that the Date/Time of next report is appropriate for ships time and location on the following day. Speed must be the anticipated speed until the next report time. Advice on how to describe the course is contained in Appendix B. Notes: Masters must make sure that their PRs are sent at the time they nominated.

Interval between reports must not exceed 24 hours

The ETA at the Australian destination, or AUSREP area boundary, must be confirmed in the last PR of a voyage. It should also be amended in any report whenever the Master is aware of a revised ETA. If relying on Inmarsat-C polling and the Master is aware of a revised ETA, a DR should be sent to notify RCC Australia.
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1.17 AUSREP DEVIATION REPORT (DR) 1.17.1 When to send an AUSREP DR

You must send a DR when you realise that your ship is more than two hours steaming from the position that would be predicted from your last SP or PR. A DR can also be sent when any other voyage details are altered (see additional fields).

1.17.2 Mandatory format fields for your AUSREP DR

Mandatory fields: Additional fields: A, B, C, N E,F,I,J,K,L,M, P, Q, R,X (include if appropriate)

1.17.3 Example AUSREP DR

ID A B C F I N X System identifier and message type Ship Name/Callsign/IMO number Date/Time of event Position - Lat/Long Speed Next port of destination and ETA (UTC) Date/time of next report Remarks AUSREP/DR// A/HESPERUS/BCBC/8502458// B/050200UTC// C/3900S/14500E// F/6// I/ADELAIDE/080200UTC// N/060200UTC// X/REDUCED SPEED DUE TO MAIN ENGINE PROBLEMS//

Send a DR if you are more than two hours from a position which would be predicted from your last report.

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1.18 AUSREP FINAL REPORT (FR) 1.18.1 When to send an AUSREP FR

For ships enroute overseas and departing the AUSREP area send your AUSREP FR at the AUSREP boundary. Ships ending a voyage at an Australian port within the REEFREP area must report their FR at the last REEFREP reporting point. For ships ending a voyage at any other Australian port send your AUSREP FR when your ship is within two hours steaming of the port or pilot station (see note below). Note: When the ship approaches the Australian destination and arrives at a position where VHF contact is made with the local harbour authority or pilot station, which under normal conditions is within two hours steaming of the pilotage, an FR is to be sent to RCC Australia. Under no circumstances should an FR be sent more than two hours before arrival. Alternatively, if the arrival is outside radio watchkeeping hours, the FR may be phoned to RCC Australia immediately after berthing, but no later than two hours after arrival. If it is known that the ship is to anchor or berth where telephone facilities are not available, then the FR should be passed via INMARSAT C or through the appropriate MCS .

1.18.2 Format fields for your AUSREP FR

Mandatory fields: A, K, X.

1.18.3 Example AUSREP FR

ID A K X System identifier and message type Ship Name/Callsign/IMO number Date and Time and port of arrival Remarks AUSREP/FR// A/HESPERUS/BCBC/8502458// K/080200UTC/ADELAIDE// X/FINAL REPORT//

Your help is needed to prevent unnecessary SAR action. Masters MUST ensure that an FR is ALWAYS sent to RCC Australia. This will help to prevent unnecessary search action and a waste of valuable resources.

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1.19 OVERDUE AUSREP REPORTS 1.19.1 Why you must send your PR and FR
AUSREP is a positive reporting system. If a PR or FR is not received by RCC Australia within two hours of the expected time, action is taken to ascertain the ships whereabouts and confirm the safety of its crew. Masters should note that in some parts of the AUSREP area the ability to conduct an air search may be restricted by aircraft range limitations.

by the time twenty-one hours has elapsed search planning will be in progress and details included in NAVAREA X and facsimile weather broadcasts via VMC and VMW. By the time the report is twentyfour hours overdue, positive SAR action will have been started to locate the ship. This action may include the launching of search aircraft where possible. Note: The resources available for an air search decrease with distance from an Australian base.

1.19.2 What if you cannot send your report?

If for any reason a Master is unable to pass a PR or FR an attempt should be made to pass a message through another ship or harbour or other shore authority as appropriate. Methods to do this would include VHF, signalling lamp, or use of an emergency transmitter. Masters are requested to ensure that these procedures are followed.

1.20 REPORTS TO AMVER

Whilst participating in AUSREP Masters may also wish their reports to be forwarded for inclusion in the AMVER system operated by the United States Coast Guard. You should indicate this in each report in format field Y. You must ensure that the letters in the word AMVER are not separated by spaces as this may disrupt the computer processing of the message.
RCC Australia will only forward AMVER reports to the US Coast Guard while your ship is in the AUSREP area and while you are reporting to the AUSREP system.

1.19.3 Action taken by RCC Australia

The action taken by RCC Australia if your report is not received as expected will depend upon prevailing circumstances, but will generally include: internal checks to establish if your ships report has been received by RCC Australia; for INMARSAT equipped ships, attempts to contact the ship directly; attempt to contact ship directly by calling on HF DSC to ships MMSI; at six hours overdue, a broadcast of the ships callsign with REPORT IMMEDIATE preceeding traffic lists indicating concern due to non-receipt of the PR or FR (an all station broadcast may also be issued); extensive communication checks with Australian MCS and overseas CRS, owners, agents and other ships are carried out to trace the last sighting or contact with the ship; and at twenty-one hours overdue the upgrading of the REPORT IMMEDIATE broadcast to the Urgency Signal PAN PAN indicator;

1.21 REPORTS TO OTHER REPORTING SYSTEMS

Reports from ships to other reporting systems (JASREP etc) are not forwarded by RCC Australia. Ships are requested to pass these reports direct.

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REEFREP - Mandatory Ship Reporting System

constructed and utilised to carry oil in bulk of an aggregate capacity of 200 cubic metres or more.

REEFREP is the system identifier for the mandatory ship reporting system covering the Torres Strait and the inner route of the Great Barrier Reef which, in accordance with the International Convention for the Safety of Life at Sea (SOLAS) Chapter V regulation 8-1, was formally adopted by the International Maritime Organization (IMO) in 1996. REEFREP is mandatory for those categories of ships listed in section 2.2.

2.2.1 Warships, Naval Auxiliaries and Government ships SOLAS regulation V/8-1 does not apply to any warship, naval auxiliary or government owned or operated ship; however SOLAS does state that such ships are encouraged to participate in ship reporting systems ...adopted in accordance with this regulation.
This approach is fully supported by the Australian Government in regard to the REEFREP SRS and to this end, all ships of the Royal Australian Navy (RAN) will participate in the SRS on a voluntary basis, along with ships owned or operated by the Australian Maritime Safety Authority (AMSA).

2.1 PURPOSE OF THE REEFREP SHIP REPORTING SYSTEM The purpose of REEFREP is to enhance navigational safety in the Torres Strait and the inner route of the Great Barrier Reef thereby minimising the risk of a maritime accident and consequential pollution and major damage to the marine environment. These areas are internationally recognised as being of outstanding environmental and social importance. REEFREP also provides the ability to respond more quickly in the event of any safety or pollution incident. 2.2 WHICH SHIPS ARE REQUIRED TO REPORT TO REEFREP Ships of the following general categories are required to participate in the reporting system:
All ships of 50 metres or greater in overall length; All oil tankers (see note below), liquefied gas carriers, chemical tankers or ships coming within the INF Code, regardless of length; Ships engaged in towing or pushing where the towing or pushing ship or the towed or pushed ship is a ship prescribed within the categories shown above or where the length of the tow, measured from the stern of the towing ship to the after end of the tow, exceeds 150 metres. Note: For the purposes of this requirement oil tanker means ships defined at regulation 1(4) of Annex I to MARPOL 73/78 together with those ships other than oil tankers to which regulation 2(2) of Annex I to MARPOL 73/78 applies, that is, ships fitted with cargo spaces which are

2.3 OPERATING AUTHORITY

REEFREP is operated under joint Federal and State arrangements between the Australian Maritime Safety Authority (AMSA) and the Queensland Department of Transport (Queensland Transport). The system is manned and operated on a 24-hour-a-day basis by Queensland Transport personnel operating from the Ship Reporting Centre, Radio Call Identity REEFCENTRE Radio Callsign VZQ 641, situated at Hay Point near Mackay. Through a system of coastal VHF radio sites REEFREP interacts with shipping, enabling the provision of improved information on the presence, movements and patterns of shipping in the area. REEFREP requires ships to report their position and details to ReefCentre which, in return, provides ship traffic information and other navigational safety related details. A data exchange interface has been implemented between REEFREP and the existing AUSREP system which is operated from AMSAs Rescue Coordination Centre(RCC Australia) in Canberra. This avoids the need for dual reporting by ships when participating in the AUSREP and REEFREP systems and enhances the information available in each system.
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2.3.1 ReefCentre contact details (24 hours) Radio call sign VZQ641 VHF channels 5, 18 and 19 depending on the ships position (refer to chartlet and list of reporting points)
Telephone (07) 4956 3581 International +61 749 563581 Facsimile (07) 4956 3367 International +61 749 563367 Telex 46483 International +7146483

2.4.2 Enroute Position Reports

Participating ships transiting the GBR and Torres Strait are required to provide position reports (PR) as they transit the inner route and in Prince of Wales and Great North East Channels to enable the effective operation of REEFREP. Traditionally, enroute Position Reports have been provided by VHF communications at the Mandatory Reporting Points (Section 2.8). The enroute reporting points are generally about 80-100 nautical miles apart, their location being dependent on the siting and coverage of VHF radio stations. Position reports will generally be limited to the identity of the vessel, position, speed (or ETA at the next reporting point), and any further information the Master considers might be of value to the system, such as concentrations of fishing vessels or abnormal weather conditions. More recently, REEFREP has introduced voluntary Automated Position Reporting (APR) via Inmarsat-C for enroute position reporting and all vessels transiting the REEFREP region are encouraged to participate.
The use of Inmarsat-C for APR was recommended in the Review of the Great Barrier Reef Ship Safety and Pollution Prevention Measures 2001 to improve ship safety and environment protection in the Great Barrier Reef region and the Torres Strait. A recent evaluation of APR confirmed that the near real time availability of ships positional information significantly improves the quality of Ship Traffic Information provided by REEFREP. REEFREP may exempt participating APR vessels from some of the mandatory VHF Enroute Position Reports where they provide adequate vessel and route details. Vessels exempted from mandatory VHF Enroute Position Reports must still comply with other VHF reporting requirements prescribed in Section 2.4.1 (Entering the REEFREP Area), Section 2.4.4 (Special Reports), Section 2.4.5 (Pilotage Reports) and Section 2.4.6 (Departing the REEFREP Area).

2.4 CONCEPT OF REEFREP REEFREP is based on a VHF voice reporting system employing a radio network of fourteen sites along the Queensland coast and on islands in the Torres Strait. Through this network certain categories of ships are required to report their entry into, and progress through, the REEFREP area with reference to a series of mandatory reporting points (MRPs). Ships are to report to ReefCentre when within vicinity of each reporting point. In vicinity means when within two nautical miles (2nm) of the reporting point position.
There is also radar coverage at five selected focal points within the REEFREP area. Two radars in the Torres Strait, one off Cairns, one at Pelorus Island and another one in the southern area of the inner route at Penrith Island (off Mackay). The purpose of this radar coverage is to monitor compliance with the reporting requirement and provide enhanced ship traffic information at those locations. REEFREP will maintain a surface picture of participating ships and this will be established from position reports, dead-reckoning and radar, AIS and Inmarsat C information.

2.4.1 Entering the REEFREP Area

At the first designated reporting point after entering the area from seaward or when sailing from a port within the area, ships are required to provide a position report (PR), with details such as identity, position, intended route, cargo and other supplementary information. The extent of the report will depend on whether the reporting ship has previously sent an AUSREP Sailing Plan (SP) message. If a ship is already an AUSREP reporter on first entry to REEFREP, the REEFREP system will require only a reduced PR from that ship.
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REEFREP will generally carry out APR remotely without any intervention by ships crew. However, a small proportion of vessels are fitted with first generation Inmarsat-C terminals that do not support remote programming. Masters of ships fitted with these terminals, who choose to participate, will be required to program them onboard to send position reports automatically. This can be easily done and instructions relating to programming of these terminals can be obtained from REEFREP.

ii. REEFREP VHF Voice Communication Channels At the first Reporting Point, the Master (or representative) can authorise the DNID download and provide the following details for each Inmarsat-C installation: Vessel Name; Inmarsat-C Mobile Number (IMN); and Manufacturer, and Model. e.g.: 450306909, JRC, JUE75C The DNID will remain downloaded until the Master or company advises REEFREP that the ship is no longer a regular visitor. It is important that this information is passed during the final visit to Australia, as the DNID has to be deleted whilst the Inmarsat-C terminal is logged into the particular satellite region. A ship is deemed to be a regular visitor if it is operating on the Australian coastal trade or revisiting Australia from overseas several times per year. Infrequent visitors will have the DNID deleted from their terminals after sending a Final Report.
ID Message type A Ship Name/Callsign B Primary Inmarsat C terminal details (Inmarsat-C Mobile Number (IMN), Manufacturer, and Model) REEFREP/APR// A/REEF CHAMPION/VJVJ// B/450309919/ THRANE & THRANE/3020B//

2.4.3 How to participate in Automated Position Reporting

Vessels participating in REEFREP are encouraged to report via APR. Inmarsat-C APR costs will be borne by REEFREP and it is intended that reporting requirements at the mandatory VHF Reporting points will be progressively scaled back.

Vessels can participate in APR at any time by authorising REEFREP to download a Data Network Identifier (DNID) to the ships Inmarsat-C terminal. Once the DNID is downloaded, REEFREP is able to program the ships Inmarsat-C terminal to transmit position reports automatically at regular intervals. Masters can communicate authorization for DNID download either by: i. Inmarsat C* By forwarding an APR message via Inmarsat to REEFREP the Master authorises download of a DNID into the Inmarsat-C terminal, and provide the following details for each Inmarsat-C installation: Vessel Name; Callsign; Inmarsat-C Mobile Number (IMN); and Manufacturer, and Model. (Example at Table 1) *APR messages sent to REEFREP using Special Access Code (SAC) 861 via Perth LES using Inmarsat-C access code 222 will be reverse charged to REEFREP. While reporting to REEFREP, ensure that Inmarsat equipment remains active in the LOGIN mode at all times for the Pacific Ocean Region (POR).

C Secondary Inmarsat C C/450309920/ terminal details FURUNO/FELCOM12// (Inmarsat-C Mobile Number (IMN), Manufacturer, and Model), where applicable. Table 1 Inmarsat C Data Network identifier (DNID)

Ships on tasks such as survey, research, aids to navigational support, tourist related activities or local trading operations, which may not be on continuous passage through the area are required to provide a PR to ReefCentre at intervals not exceeding 12 hours. Consistent with the aim of avoiding dual reporting, ships participating in AUSREP, when in the REEFREP area, do not need to make separate AUSREP PRs.
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2.4.4 Special Reports

Defects, damage, deficiencies or other limitations Special Reports to REEFREP can be made using field Q (and R if appropriate) from the IMO message fields or communicated via VHF radio channels 5, 18 or 19 (see Section 2.8). A Master must advise REEFREP when: the ship deviates significantly from the track reported in its last PR; the ship alters its speed significantly, for reasons other than normal course and/or speed alterations under Colregs; damage or defects to the ship or its equipment will affect its operation and or seaworthiness; or damage to the ship or its equipment means that a discharge of dangerous goods, harmful substances or marine pollutants is about to or likely to happen. (Examples of such incidents include but are not limited to the following: failure or breakdown of steering gear, propulsion plant, electrical generating system, essential shipboard navigational aids, collision, grounding, fire, explosion, structural failure, flooding, cargo shifting).

maritime mobile band as the primary means of communication. The working VHF channel to be used will depend on the ships position in relation to a reporting point. The designated reporting point positions and VHF channel relationships are listed in the next section of these instructions. Ships can, if they wish, provide details of their cargo to ReefCentre by non-radio means, such as facsimile, telephone or INMARSAT C, provided this is done in advance of their first report. The language to be used for reports in the REEFREP system will be English, using the IMOs Standard Marine Communication Phrases (SMCP) where necessary. Communications associated with reporting in accordance with the requirements of this system will be free of charge to the reporting ship.

2.4.5 Pilotage Reports Coastal pilots are required to report to ReefCentre on embarking or disembarking a ship in the REEFREP area (an embarkation/ disembarkation report). This report must include the pilots surname and licence number. 2.4.6 Departing the REEFREP Area Ships sending their final report to the REEFREP system when about to enter port or in vicinity of a port entry/departure reporting point will be required to advise if this is a final AUSREP report (FR). Likewise, ships sending their final report to the REEFREP system when in vicinity of an area entry/departure reporting point must advise if they intend reporting to the AUSREP system for the remainder of their voyage in the Australian area. 2.5 COMMUNICATIONS
Ships participating in REEFREP must communicate with ReefCentre using VHF radio Channels 5, 18 or 19 in the international
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2.5.1 Alternative Communications Where, for any reason, communication is not possible on the normal operating VHF channel ships must pass the required information in a timely manner by alternative means using one or more of the following (in order of preference): INMARSAT C, through Perth LES (222) using special access code (SAC) 861*; Other INMARSAT phone/fax/telex service Other (non-Inmarsat) satellite phone/fax/ telex service HF radio telephone/telex * Free of charge.
ReefCentre contact details Phone +61 749 563581 Facsimile +61 749 563367 Telex +7146483

2.6 OFFENCES
Any Master, or Officer of the Watch at the time, who fails to report in accordance with REEFREP requirements, as specified in Australian Marine Orders Part 56, or who wilfully transmits information which is incorrect, false or misleading will have committed an offence subject to a penalty.

2.7 SUMMARY OF REEFREP REPORTING INSTRUCTIONS Ships are required to commence participation in the REEFREP system and make their first REEFREP report either:
on departing a Queensland port in the REEFREP area, or when entering the reporting area. If an AUSREP SP has not been reported then a full REEFREP PR is required at, or in the vicinity of* the first REEFREP (port departure or area entry) reporting point. However, because of the AUSREP/ REEFREP interface arrangements, if the ship has already submitted an AUSREP SP for that voyage the ship will normally only need to: identify itself to REEFREP ; report its location and the next mandatory reporting point including alternative route (if applicable) and ETA at, or speed to, that point; confirm that there are no changes to the information already provided; or alternatively report any changes or additional information relevant to the voyage through the REEFREP area. see format at section 2.9 (first REEFREP PR if AUSREP SP already lodged). Following the first report to REEFREP, further position reports are required at, or in the vicinity of*, each subsequent mandatory reporting point and in any case in intervals not exceeding 12 hours (see section 2.11). For the effective operation of the system it is also a requirement to report to REEFREP if the ship: deviates significantly from its track reported in its last PR alters its speed significantly, for reasons other than normal course and or speed alterations under the Colregs see section 2.13 Reports of defects, damage, deficiencies and/or limitations, and reports of incidents involving Dangerous Goods, Harmful Substances and/or Marine Pollutants must be made to REEFREP without delay (see section 2.13).

Ship must notify ReefCentre when: departing the REEFREP area, or arriving at a port within the REEFREP area see section 2.12 A surface picture of all reported shipping operations in the REEFREP area is maintained in ReefCentre. The REEFREP shipping plot is built up from: radio reports from ships or from ships reporting other ships that may not be in contact with REEFREP ; the use of automatic identification systems data obtained from the SRS radar sites. data obtained by Automated Position reporting via Inmarsat C * In the vicinity of a reporting point means within a 2nm radius of that reporting point

The Master is responsible for ensuring that the information required by REEFREP is reported to ReefCentre. Ships of the following general categories are required to participate in the reporting system: 1. All ships of 50 metres or greater in overall length 2. All oil tankers*, liquefied gas carriers, chemical tankers or ships coming with the INF Code, regardless of length (see below) 3. Ships engaged in towing or pushing where the towing or pushing ship or the towed or pushed ship is within category 1 or 2 above OR where the length of the tow (measured from the stern of the towing ship to the after end of the tow) exceeds 150 metres. *Definition of an Oil Tanker - Oil Tanker means ships defined at regulation 1(4) of Annex I to MARPOL 73/78 together with those ships other than oil tankers to which regulation 2(2) of Annex I to MARPOL 73/78 applies, that is, ships fitted with cargo spaces which are constructed and utilised to carry oil in bulk of an aggregate capacity of 200 cubic metres or more.

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2.8 LIST OF REEFREP MANDATORY REPORTING POINTS

Name Bramble Daru Twin Thursday Island Booby Alpha North Alpha South Endeavour Shortland Hannibal Inset Heath Pipon Cape Flattery Two Isles Gubbins East Gubbins West Grafton Passage Cairns Mourilyan Barnard Palm Passage Lucinda Townsville (N) Townsville (S) Bowling North Bowling South Blossom Abbot Point Molle Edward Cid Harbour Shaw Creal Mackay Hay Point (N) Hay Point (NE) Hay Point (S) High Peak Latitude (S) 09o 15 09o 24 10 25 10 35.5 10o 37 10o 36 10 38 10 49 10o 55 11o 35.2 12 16 13 30 14o 08.2 14o 54 15 01 15 42 15o 43 16o 40 16 48 17 35 17o 40 18o 15 18 29 19 06 19o 08 19o 09 19 16 19 44 19o 48 20o 10 20 12 20 15 20o 33 20o 36 21 08 21 10 21o 11 21o 14 21 54
o o o o o o o o o o o o o o o o o o

Longitude (E) 143o 50 143o 27 142 33 142 13.5 141o 49 142 32 142 31 142 15 142o 45 142o57.7 143 16 143 40.4 144o 30 145o 18 145 24 145 27.7 145o 23 146o 12.8 145 51 146 10 146o 16 147o 05 146 26 146 54 146o 57 147o 30 147 30 150 25.5 148o 04 148o 50 149 15 148 55.7 149o 00.5 150o 15 149 22 149 26 149o 30 149o 30 150 51
o o o o o o o o o o o o o o o o o o o

Type area entry/departure area entry/departure enroute port entry/departure area entry/departure enroute enroute area entry/departure enroute enroute enroute enroute enroute port entry/departure enroute enroute enroute area entry/departure port entry/departure port entry/departure enroute area entry/departure port entry/departure port entry/departure port entry/departure enroute enroute area entry/departure port entry/departure enroute enroute port entry/departure enroute enroute port entry/departure port entry/departure port entry/departure port entry/departure area entry/departure

VHF Calling & Working Channel 18 18 19 19 19 19 19 19 19 5 18 18 5 19 19 19 19 5 5 18 18 18 18 19 19 19 19 5 5 18 18 18 18 19 19 19 19 19 18

Ships are required to call ReefCentre direct on the VHF Working Channel

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2.9 FIRST REEFREP PR IF AUSREP SP ALREADY LODGED

If the ship has already submitted an AUSREP Sailing Plan (SP) for the voyage, the ship will (at the first reporting point) normally only need to: identify itself to the REEFCENTRE confirm that the ship is an AUSREP participant report its position and the next Mandatory Reporting Point confirm that there are no changes to the information provided, or alternatively report any changes or additional information relevant to the voyage.

Equivalent format field complying with IMOs general principles for ship reporting systems and ship reporting requirements. For VHF reporting, ships do not need to prefix each field with the IMO format letter, but may do so if they wish.

Ship name Call sign

Date/Time of ships actual position (UTC) if not within 2nm radius of a Reporting Point location AND

Name of Current Mandatory Reporting Point if within 2nm radius of Reporting Point location

AND

Latitude/longitude of ships actual position if not within 2nm radius of a Reporting Point location

Next Mandatory Reporting Point (including alternative route and the following MRP if applicable)

OR

If not tracking between two Mandatory Reporting Points, Course in whole degrees True

ETA (in UTC) at next Mandatory Reporting Point

OR

Speed in knots

Costal pilot on board Yes/No Pilot name & number:

Remarks

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2.10 FIRST REEFREP IF AUSREP SP NOT LODGED

If the ship does not intend reporting to AUSREP then a FULL REEFREP PR in the format below must be sent.
Equivalent format field complying with IMOs general principles for ship reporting systems and ship reporting requirements. For VHF reporting, ships do not need to prefix each field with the IMO format letter, but may do so if they wish.

A B
Name of Current Mandatory Reporting Point if within 2nm radius of Reporting Point location

Ship name Call sign IMO number

Date/Time of ships actual position (UTC) if not within 2nm radius of a Reporting Point location AMD

C E

Example: Two Isles

OR

Latitude/longitude of ships actual position if not within 2nm radius of a Reporting Point location

Next Mandatory Reporting Point (including alternative route, if applicable)

Example: OR Pipon via Petherbridge

If not tracking between two Mandatory Reporting Points, Course in whole degrees True

F J L O P Q R U X

ETA at next Mandatory Reporting Point in UTC and the name of the following MRP

Example: 040400 Heath

OR

Speed in knots

Coastal pilot on board Yes/No Pilot name & number

Final Mandatory Reporting Point in SRS area

Example: Booby

Draft Fore & AFT in metres and tenths of metres

Cargo Name Dangerous Cargo Yes/No

Example: Bulk chemicals Yes

Defects and other limitations

Yes/No Details

Brief details of type of pollution lost overboard (oil, chemicals, etc) See special reporting requirements (HS, DG or MP) in Appendix A. Also report if any pollution sighted.

Ship Type Length in metres Gross Tonnage

Remarks

This message format field is to be used to provide any special infomation not included in other parts of the report.

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2.11 REEFREP PR - ENROUTE

Following the first report to REEFCENTRE, further position reports are required: at each subsequent Mandatory Reporting Point and in any case at intervals not exceeding 12 hours
Equivalent format field complying with IMOs general principles for ship reporting systems and ship reporting requirements. For VHF reporting, ships do not need to prefix each field with the IMO format letter, but may do so if they wish.

Ship name Call sign

Date/Time of ships actual position (UTC) if not within 2nm radius of a Reporting Point location

AND Name of Current Mandatory Reporting Point if within 2nm radius of Reporting Point location Example: Edward

OR

Latitude/longitude of ships actual position if not within 2nm radius of a Reporting Point location

Next Mandatory Reporting Point (including alternative route, if applicable)

Example: Pipon via OR Petherbridge

If not tracking between two Mandatory Reporting Points, Course in whole degrees True

F X

ETA at next Mandatory Reporting Point in UTC

Example: 050600

OR

Speed in knots

Remarks

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2.12 FINAL REEFREP PR

Ships should notify ReefCentre when: - departing the REEFREP area, or - arriving at a port witin the REEFREP area If the ship is also an AUSREP ship: - and is departing the REEFREP area at the sea boundary it should notify RefCentre if it intends to continue reporting to AUSREP and if so, the Date/Time of the next AUSREP position report (PR), or - if the ship is arriving within a port at the REEFREP area it should notify ReefCentre that the report is also an AUSREP final report (FR). NOTE: See examples in field X remarks.
Equivalent format field complying with IMOs general principles for ship reporting systems and ship reporting requirements. For VHF reporting, ships do not need to prefix each field with the IMO format letter, but may do so if they wish.

Ship name call sign

B
Name of Current Mandatory Reporting Point if within 2nm radius of Reporting Point location

Date/Time of ships actual position (UTC) if not within 2nm radius of a Reporting Point location AND

OR

Latitude/longitude of ships actual position if not within 2nm radius of a Reporting Point location

Remarks

Example 1. Example 2. Example 3.

Yes AUSREP next report 130400 Yes AUSREP final report Not AUSREP

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2.13 REEFREP PR REPORTING ANY CHANGED CIRCUMSTANCES

For the effective operation of the system, it is also a requirement to report to ReefCentre if the ship: - deviates significantly from the track reported in its last ReefRep PR; or - alters its speed significantly, for reasons other than normal course and/or speed alterations under Colregs. Safety related reports (including defects, damage, deficiencies and/or limitations) and also reports of pollution or cargo lost overboard must also be reported to ReefCentre without delay. Message format fields Q or R (details on inside back cover of this booklet) should be used, or special reports DG, HS or MP should be used when required. (details Appendix A). Equivalent format field complying with IMOs general principles for ship reporting systems and ship reporting requirements. For VHF reporting, ships do not need to prefix each field with the IMO format letter, but may do so if they wish.

Ship name Call sign

B
Name of Current Mandatory Reporting Point if within 2nm radius of Reporting Point location

Date/Time of ships actual position (UTC) if not within 2nm radius of a Reporting Point location AND

Example: Edward

AND

Latitude/longitude of ships actual position if not within 2nm radius of a Reporting Point location

Next Mandatory Reporting Point

Example: Creal

OR

if not tracking between two Mandatory Reporting Points Course in whole degrees True

F Q R X

ETA at next Mandatory Reporting Point in UTC

OR

Speed in knots

Details if required

Details if required

Remarks

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APPENDIX A: SPECIAL REPORT TYPES DETAILED REPORTING REQUIREMENTS

Dangerous Goods (DG) Reports When an incident takes place involving the loss or likely loss overboard of packaged dangerous goods, including those in freight containers, potable tanks, road and rail vehicles and shipborne barges, into the sea.
The primary report should contain message format fields A, B, C, M, Q, R, S, T, U of the standard reporting format If the condition of the ship is such that there is danger of further loss of packaged dangerous goods into the sea, fields P and Q of the standard reporting format should be reported

A B C M P

Ship Name/Callsign/IMO number Date/time of position Position Coast Radio Stations monitored/Inmarsat numbers P1 Correct technical name or names of goods. P2 UN number or numbers. P3 IMO hazard class or classes. P4 Names of manufacturers of goods when known, or consignee or consignor. P5 Types of packages including identification marks. Specify whether portable tank or tank vehicle, or whether vehicle or freight container or other cargo transport unit containing packages. Include official registration marks and numbers assigned to the unit. P6 An estimate of the quantity and likely condition of the goods.

R1 Correct technical name or names of goods. R2 UN number or numbers. R3 IMO hazard class or classes. R4 Names of manufacturers of goods when known, or consignee or consignor. R5 Types of packages including identification marks. Specify whether portable tank or tank vehicle, or whether vehicle or freight container or other cargo transport unit containing packages. Include official registration marks and numbers assigned to the unit. R6 An estimate of the quantity and likely condition of the goods. R7 Whether lost goods floated or sank. R8 Whether loss is continuing. R9 Cause of loss.

Particulars not immediately available should be inserted in a supplementary message or messages.

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Harmful Substances (HS) Reports When an incident takes place involving the discharge or probable discharge of oil (Annex I of MARPOL 73/78) or noxious liquid substances in bulk (Annex II of MARPOL 73/78).
In the case of actual discharge the primary report should contain message format fields A, B, C, E, F, L, M, N, Q, R, S, T, U, X of the standard reporting format. In the case of probable discharge, field B should also be included.
A B C E F L M N P Ship Name/Callsign/IMO number Date/time of position Position Course Speed Route Coast Radio Stations monitored/Inmarsat numbers Nominated daily reporting time P1 Type of oil or the correct technical name of the noxious liquid substances on board. P2 UN number or numbers. P3 Pollution category (A, B, C or D), for noxious liquid substances. P4 Names of manufacturers of substances, if appropriate, where they are known, or consignee or consignor. P5 Quantity. Q Q1 Condition of the ship as relevant. Q2 Ability to transfer cargo-ballast-fuel. R1 Type of oil or the correct technical name of the noxious liquid discharged into the sea. R2 UN number or numbers. R3 Pollution category (A, B, C or D), for noxious liquid substances. R4 Names of manufacturers of substances, if appropriate, where they are known, or consignee or consignor. R5 An estimate of the quantity of the substances. R6 Whether lost substances floated or sank. R7 Whether loss is continuing. R8 Cause of loss. R9 Estimate of movement of the discharge or lost substances, giving current conditions if known. R10 Estimate of the surface area of the spill if possible. T X T1 Name, address, telex and telephone number of the ships owner and representative (charterer, manager or operator of the ship or their agent). X1 Actions being taken with regard to the discharge and the movement of the ship. X2 Assistance or salvage efforts which have been requested or which have been provided by others. X3 The master of an assisting or salvaging ship should report the particulars of the action undertaken or planned.

Particulars not immediately available should be inserted in a supplementary message or messages.

Assisting Ships The Master of any ship engaged in, or requested to engage in an operation to render assistance or undertake salvage should report, as far as practicable, fields A, B, C, E, F, L, M, N, P, Q, R, S, T, U, X of the standard reporting format.

31

Marine Pollutants (MP) Reports In the case of loss or likely loss overboard of harmful substances in packaged form including those in freight containers, portable tanks, road and rail vehicles and shipborne barges, identified in the International Maritime Dangerous Goods Code as marine popllutants (Annex III of MARPOL 73/78).
In the case of actual discharges the primary report should contain message format fields A, B, C, M, Q, R, S, T, U, X of the standard reporting format. In the case of probable discharge, field P should also be included.
A B C M P Ship Name/Callsign/IMO number Date/time of position Position Coast Radio Stations monitored/Inmarsat numbers P1 Correct technical name or names of goods. P2 UN number or numbers. P3 IMO hazard class or classes. P4 Names of manufacturers of goods when known, or consignee or consignor. P5 Types of packages including identification marks or whether in portable tank or tank vehicle or whether vehicle of freight container or other cargo transport unit containing packages. Include official registration marks and numbers assigned to the unit. P6 An estimate of the quantity and likely condition of the goods. Q Q1 Condition of the ship as relevant. Q2 Ability to transfer cargo-ballast-fuel. R1 Correct technical name or names of goods. R2 UN number or numbers. R3 IMO hazard class or classes. R4 Names of manufacturers of goods when known, or consignee or consignor. R5 Types of packages including identification marks, specify whether in portable tank or tank vehicle or whether vehicle of freight container or other cargo transport unit containing packages. Include official registration marks and numbers assigned to the unit. R6 An estimate of the quantity and likely condition of the goods. R7 Whether lost goods floated or sank. R8 Whether loss is continuing. R9 Cause of loss. T X T1 Name, address, telex and telephone number of the ships owner and representative (charterer, manager or operator of the ship or their agent). X1 Action being taken with regard to the discharge and the movement of the ship. X2 Assistance or salvage efforts which have been requested or which have been provided by others. X3 The Master of an assisting or salvaging ship should report the particulars of the action undertaken or planned.

Particulars not immediately available should be inserted in a supplementary message or messages. The master of any ship engaged in or requested to engage in an operation to render assistance or undertake salvage should report, as far as practicable, fields A, B, C, M, P, Q, R, S, T, U, X of the standard reporting format.

32

APPENDIX B: NOTES ON FORMAT FIELDS & PROCEDURES

To enable efficient processing by RCC Australia computer systems, Masters are encouraged to send reports in IMO format. Message format fields should be clearly identified by the relevant alphabetical letter. The REEFREP SRS also uses the IMO format but recognising that REEFREP reports are communicated by voice radio, ships may wish to give their reports without prefixing each field with the IMO field identifier. The REEFREP report fields and sequence are set out in a simple flow-chart format in section 2 of this booklet. The flow-chart also shows the relevant IMO format fields. report when not at or passing within the 2nm vicinity of a designated reporting point; eg when not on a normal route, pollution reports, reports on damage, defects, deficiencies or other limitations; or pilotage reports. On these occasions Masters are to provide their position in latitude and longitude. These reports must include a full date time group in UTC.

Intended Route
AUSREP - Indicate Great Circle or Rhumb Line with way points being followed, expressed in latitude or longitude. Courses are not required if way points are mentioned. REEFREP - Name of current reporting point and name of the next reporting point including any alternative route if applicable and name of the final reporting point for the voyage.

Date/Time Group
Dates and times contained in AUSREP reports are to be in Universal Co-ordinated Time (UTC) and must include the suffix UTC.
Example: 5 November 2100UTC transmitted as 052100UTC

Speed
Anticipated average speed ship will make till next report. Must be specified in knots and decimals of knots to the nearest tenth of a knot. eg: 13.74 would be sent as 13.7; and 13.77 would be sent as 13.8.

Latitude/Longitude
Latitude Four figure group indicated by suffix S (south) with seconds rounded to nearest minute. Longitude Five figure group indicated by suffix E (east) with seconds rounded up or down to nearest minute.
Example: Latitude 13o1546 south transmitted as 13 16S Longitude 152 0624" east transmitted as 152 06E
o

Course
True course anticipated until next reporting time. Must be written as three digits; eg: 073. When more than one course will be steered enter various.

Next report date/time (UTC)

AUSREP - If you send a PR at a time different from that which you nominated in your previous message, then the next report must not be more than twenty-four hours later. REEFREP - Masters may indicate their ships ETA at the next reporting point by including the date time group (DTG) in field N. ETAs are to be given in UTC. Example: An ETA of 051245UTC at the High Peak reporting point would be transmitted as ETA High Peak zero five one two four five (051245).

REEFREP Reporting Points

When within 2 nm of a Reporting Point Masters are to indicate their ships position by transmitting the name of the reporting point that they are passing at the time of the report. The list of reporting points is shown in Section Two. When not within 2 nm of a Reporting Point There will be occasions when a Master must

33

Rules for DRs

AUSREP - Should a ship, at any time, be in a position more than two hours steaming from the position that would be predicted from the last SP or PR, a DR MUST BE SENT. REEFREP - When within the REEFREP area ships are to keep ReefCentre up to date on their position and progress through the reporting area. Any significant deviation from track or change in speed (other than for purposes of the Colregs) or change in ETA must be reported to ReefCentre.

report their position at more frequent intervals to the ReefCentre or RCC Australia . The time of their next anticipated position report should be included under format field N (Date/ time of next report). This is the time that RCC Australia will use when calculating the overdue time and the time to use when calculating the start of the positive checking process.

Radio Stations Monitored

Identification details should be provided on those CRS which the ship normally works for commercial radio communications. If the ship is fitted with Satellite Communications, the station identity number(s) should also be included.

Severe Weather
Ships which anticipate passing through areas of severe weather conditions or are experiencing severe weather, are urged to

34

APPENDIX C: CHECK LIST FOR AUSREP REPORTS

X Mandatory field * Optional field as appropriate to circumstances.

SP

PR
X

DR
X

FR
X

A B C D E F G H I J K L M N V X Y

* required if affected by deviation * required if affected by deviation

X
* required when entering AUSREP system from overseas

X
* required when leaving AUSREP system * required for voyages in the REEFREP area * required if affected by deviation * required if affected by deviation * required if affected by deviation * required if affected by deviation

X
* details as required * details as required * details as required X Final Report * details as required

* details as required

* details as required

* details as required

35

APPENDIX D (example) SHIP'S PARTICULARS Australian Ship Reporting System (AUSREP)

Information contained in this form will only be used for the purpose of safety of life at sea. Please attach two colour photographs of your ship; one beam on, the other from the air (if possible). If you are unable to supply photographs, please sketch the ship - illustrating main features and colours.
Basic Ship Details
Ship's name Call sign

Ship Classification Society

Classification Lloyd's Register Society's name Telephone (Business) London 99-9999 Telex

Black/Purple
Port of registry

Cyan White Red Grey

Quebec

Previous name

9999 333 Indigo St London UK

Facsimile

99-9999

Previous call sign Ship type

Address

Bulk Carrier Cyan

Deck colour

Ship size (Length and deadweight tonnage) Hull colour

Black White / Aft 26

Yes

Orange

Superstructure colour and position Normal complement of ship

6666 Address 777 Violet St Sydney NSW 2655

No

Telex

Doctor or medical personnel carried?

Emergency Position Indicating Radio Beacons (EPIRBs)

121.5 EPIRBs
Quantity Frequencies Manufacturer

Owner Operator Details

Registered owner's Orange White Inc. name Telephone International ( 616 ) 99-9999 code (Business) Telex Facsimile Address
International code International code

2 2

121.5/243 MHz 121.5/406 MHz

O
Frequency (MHz)

( 616 ) 99-9999 ( 616 ) 99-9999

406 EPIRB/INMARSAT E/EPIRB/Ship Station Identity

Quantity SSI (INMARSAT E) Hex ID (406 MHz) Serial No. Country of Registration

BEED 0002000001 2001 351724513 4357/A

E
1
Type

999 Black Street Sydney NSW 2699 Australia

Complete this section if registered owner is NOT the actual ship operator.
Management company's name Telephone Sydney (Business) Telex Address

PL

Radar Characteristics
Pulse Repetition Frequency (MHz) Pulse Width Scan Rate (milliseconds) (seconds)

Green Ship Management (02) 88-8888

Facsimile

Decca 1226

9400 3100

8888 999 White Street Sydney NSW 2688 Australia

(02) 22-2222

Ratheron 1450

Search and Rescue Transponder (SART)

Number Frequency Manufacturer Where Carried

Please provide details of TWO contacts ashore (eg Marine Superintendents) who could supply information on the ship.
Name Telephone (Business) Telephone (Home) Address

9.3 Giga Hz

Mr Black Sydney (02) 22-3333 Sydney (02) 33-2222 888 Grey Street

Position fixing Aids Fitted (eg SATNAV) - please list below

SatNav, DF, Loran, Radar, Omega, Decca

INMARSAT Numbers
INMARSAT A INMARSAT B Alternate

EX

1730315
INMARSAT C

1730317

Sydney NSW 2677 Australia Mr White

Name

173032192

Alternate 173032234

Telephone (Business) Telephone (Home) Address

Sydney (02) 22-4444

D.S.C. Identification

Sydney (02) 33-5555

503 000031
Helicopter Position
Is there a helicopter transfer position?

88 Blue Street Sydney NSW 2655 Australia

Is a helicopter able to land on this position? Yes

Main Australian Agent

Agent's name Telephone (Business) Telex Address

Blue Agency Melbourne (03) 44-4444

Where is the position situated? What is the maximum size/weight the deck can support?

4444 99 Yellow Street

Facsimile

(03) 44-5555

Please attach a list of any other details you consider relevant or which may assist search and rescue coordinators. Date

Melbourne Vic 2599 Australia

36

11 April 1995

N LY
Facsimile

Classification Society Representative's name Telephone (Business) Sydney

Lloyd's Agent (02) 66-6666

66-6666

Where stored

Operating duration

Black Electronics Sydney

Liferafts

48 hrs

White Electronics Perth

Bridge Wings 48 hrs

Canada Canada

850/1700/3400/750 750

1.0/0.25 0.4

2 4

Nippon Electronics Tokyo

Lifeboats

173031951
INMARSAT M

Alternate

173032052 173032414

173032323

Alternate

SELCALL Number

12151
Yes No No

No. 4 hatch
Size

100

Weight M2

9000

kg

APPENDIX D

Basic Ship Details

Ship's name Call sign Previous name Previous call sign Ship type Ship size (Length and deadweight tonnage) Hull colour Superstructure colour and position Normal complement of ship Doctor or medical personnel carried?

SHIP'S PARTICULARS Australian Ship Reporting System (AUSREP)

Information contained in this form will only be used for the purpose of safety of life at sea. Please attach two colour photographs of your ship; one beam on, the other from the air (if possible). If you are unable to supply photographs, please sketch the ship - illustrating main features and colours.
Ship Classification Society
Classification Society's name Telephone (Business) Telex Address Facsimile

Port of registry

Deck colour

Classification Society Representative's name Telephone (Business) Telex Address Facsimile

Yes

No

Emergency Position Indicating Radio Beacons (EPIRBs)

121.5 EPIRBs
Quantity Frequencies Manufacturer Where stored Operating duration

Owner Operator Details

Registered owner's name Telephone International code (Business) Telex Facsimile Address
International code International code

( ( (

) )
Quantity

406 EPIRB/INMARSAT E/EPIRB/Ship Station Identity

SSI (INMARSAT E) Hex ID (406 MHz) Serial No. Country of Registration

Complete this section if registered owner is NOT the actual ship operator.
Management company's name Telephone (Business) Telex Address Facsimile

Radar Characteristics
Type Frequency (MHz) Pulse Repetition Frequency (MHz) Pulse Width Scan Rate (milliseconds) (seconds)

Search and Rescue Transponder (SART)

Number Frequency Manufacturer Where Carried

Please provide details of TWO contacts ashore (eg Marine Superintendents) who could supply information on the ship.
Name Telephone (Business) Telephone (Home) Address

Position fixing Aids Fitted (eg SATNAV) - please list below

INMARSAT Numbers
INMARSAT A Alternate INMARSAT C INMARSAT M Alternate Alternate INMARSAT B Alternate

Name Telephone (Business) Telephone (Home) Address

D.S.C. Identification

SELCALL Number

Helicopter Position
Is there a helicopter transfer position? Yes No No Is a helicopter able to land on this position? Yes

Main Australian Agent

Agent's name Telephone (Business) Telex Address Facsimile Where is the position situated? What is the maximum size/weight the deck can support?
Size M2 Weight kg

Please attach a list of any other details you consider relevant or which may assist search and rescue coordinators. Date 37

............................................................................................................................................................................................................................................................................................................................................... .

Delivery Address: GPO Box 2181 CANBERRA ACT 2601

No stamp required if posted in Australia

Australian Maritime Safety Authority Reply Paid 2181 CANBERRA ACT 2601

............................................................................................................................................................................................................................................................................................................................................... .

Sketch of vessel (if required)

38