Ateneo de Davao University Jacinto St.

Davao City School of Arts and Sciences Natural Sciences and Mathematics Division Natural Sciences and Mathematics Students Executive Committee MINUTES OF THE MEETING I. II. III. IV. V. VI. VII. Date: May 25, 2012 (Friday) Location: D205 Meeting in Session: 1:44 PM Meeting Adjourned: 4:36 PM Presider: Kirk Llew Quijote (NSM Division Representative) Attendance: Kirk Quijote (NSM Representative) Claire Ruyeras (P.I.O) Blanche Ruyeras (I.V.P) Alexis Banga (Sec-Gen) Joseph Agra (Logistics Committee Head) Melissa Galope (Talent Committee Head) Denise Barlis (Special Relations Committee Head O.I.C) Christine Dy (Auditor) Meeting Proper:

A. Division Shirt Option: Get Blued Video Presentation about the contest: c/o Kristine Yuzon & William Arcilla (Deadline: June 2 - 4, 2012) Deadline for the Submission of Shirt Design: June 18, 2012 Voting period: June 17 19, 2012 (through NSM Facebook Group poll) Shirt Design Contest Mechanics: Must be a bona fide student of the Ateneo de Davao University under the Natural Sciences and Mathematics Department. Everyone is encouraged to participate in this contest. Participants are given templates with corresponding color and shirt sample. Participants are the ones who will provide the layout and the design. Statement shirts are most requested, but the statement must not create any defamatory statements towards other departments. Instead, it should create a good image to our department. Submission of entries will be until June 18, 2012. Voting period will be on June 17 19, 2012 through the NSM Facebook Group Poll

Ateneo de Davao University Jacinto St. Davao City School of Arts and Sciences Natural Sciences and Mathematics Division Natural Sciences and Mathematics Students Executive Committee The winner of the Shirt Design Contest will be declared after the voting cut-off. The winner will receive a printed output of the new division shirt! B. SEC Shirt & IDs Where to print: Hana Grafix Contribution: Php 150 (other expenses will be shouldered using the remaining funds of the NSMSEC) Design: c/o Kirk Quijote Shirt Sizing: c/o Melissa Galope (Date: June 4 - 8, 2012) Picture-taking for the IDs: c/o Bart Corpuz (Date: June 14-15, 2012) ID Layout: c/o SAMAHAN Creative Team C. Committee Members Commitment Check Committee Heads must take note of the commitment of their members. Otherwise, if the committee members have not done their part or in any means have contributed in SEC meetings, the committee heads have the authority to oust them. Furthermore, the committee heads must find a worthy replacement to the expelled members. D. Year-Long Task Distribution I.V.P immediate O.I.C in case of the absence of the NSM Rep. E.V.P division shirts and SEC ID, sponsorships, fund-raising Sec-Gen minutes of the meeting, concept papers, budget proposals, letter of invitation Treasurer handles the money of the NSM Division Auditor handles the money given by SAMAHAN; takes care of the official receipts P.I.O general information, information dissemination, text brigades E. NSM SEC Team Building Venue: TBA Prepared by: Emmanuel Alexis C. Banga (SGD) NSMSEC Secretary-General

Ateneo de Davao University Jacinto St. Davao City School of Arts and Sciences Natural Sciences and Mathematics Division Natural Sciences and Mathematics Students Executive Committee