CENTRAL MINE PLANNING AND DESIGN INSTITUTE LTD.

THE COMPANY Central Mine Planning &Design Institute Limited (CMPDI),A subsidiary of Coal India Limited(CIL),IS A Schedule-B company ,presently having a total strength of 3173 employees. It is ISO 9001 certified since March 1998.It has been conferred with Mini Ratna (Category 2)status by the Government of India in May 2009. Authorised capital of the company is Rs 50 crores ,of which Rs 19.04 crores is subscribed and paid-up, totally by the holding company Coal India Limited. As a company ,CMPDI has always been in profit .Its present net-worth ,as on 31.3.09,is Rs 52.32 crores. Formation of CMPDI was proposed to the Government of India in 1972 as a comprehensive set-up under one roof. This roof for planning support to the entire Indian mining industry, which was then operating on a rudimentary planning system. This was also the time when Indian coal-industry was being nationalized to enable it to support the high growth of energy sector required growth of the country in the coming years. In the above circumstances ,the need for scientific planning for the coalmining sector became paramount ,and so ,the Government of India approved the proposal of CMPDIs formation in December 1973,restricting its field of activities initially to the then nationalized coal-industry. So,the planning wings of Shanti Bhawan (BCCL) and erstwhile National Coal Development Corporation (NCDC)formed the nucleus of CMPDI, and it started

functioning in January 1974 as a division of the then Coal Mines Authority Limited (CMAL). On 1st November 1975,BCCL and CMAL were merged to form Coal India Limited, and CMPDI attained the status of a public limited company under CIL with declared scope of its business broadly in line with its original proposal .

CENTRAL MINE PLANNING AND DESIGN INSTITUTE LIMITED (CMPDI)

PROFILE
Established in 1975 as a subsidiary of Coal India Limited for rendering in-house consultancy services, CMPDI has grown as a market leader on earth resource sector. A multi disciplinary and dynamic organization, perhaps one of its kinds, has all the facilities for mineral exploration, mining, coal/mineral preparation and utilization, environment management and monitoring and infra-structure engineering under one roof. CMPDI operates through its headquarters at Ranchi and seven Regional Institutes designated as RI-I to RI-VII located at Asansol, Dhanbad, Ranchi, Nagpur, Bilaspur, Singrauli and Bhubaneswar. Seven Regional Institutes render consultancy services to seven corresponding subsidiaries of CIL viz. ECL (RI-I), BCCL (RI-II), CCL (RI-III), WCL (RI-IV), SECL (RI-V), NCL (RI-VI), & MCL (RI-VII). Consultancy services to CIL (HQ), NEC & non-CIL clients are provided mainly through CMPDI (HQ). CMPDI also handles specialized assignments of Ministry of Coal and CIL. CMPDI provides consultancy services as also turnkey execution of projects to various organisations in India and abroad. CMPDI was accorded the status of Mini Ratna (Cat-II) by the Govt. of India on 29th May, 2009.It has highly skilled professionals of different disciplines that combine innovation and initiative with an accumulated experience in planning, implementation and management of projects and is equipped with modern

laboratory facilities for undertaking various analytical works to supplement its services. Today CMPDI renders consultancy services to host of clients in India and abroad. The clients include Government and Private Enterpreneurs, United Nations Agencies, International Financial Institutions, etc. Bureau Veritas Quality International (BVQI) has credited ISO-9001 certificate on CMPDI for its total focus on quality of its services.

FUNCTIONING

CMPDI functions through its corporate headquarters at Ranchi and its Regional Institutes (RIs)numbered 1 to 7 located at Asansol, Dhanbad, Ranchi, Nagpur, Bilaspur, Singrauli and Bhubaneshwar respectively along with various field units including 20 coal exploration camps. Presently ,the services offered by CMPDI fall under the following two broad heads. A) B) A. Its business functions Its corporate responsibilities CMPDIs Business Functions, ie, those contributing to the earnings of the company. These cover consultancy and support services especially to the mineral, mining and allied sectors, both within and outside coal industry and the country. Relating to this, the total scope of CMPDIs business activities is as follows ,which is also covered under its company wide ISO 9001 -2001 Certification. a. Consultancy in mineral exploration and environmental management ,with associated laboratory support . b. Planning & Design in mineral, civil & architectural engineering ,coal and mineral preparation, electrical &mechanical engineering ,mining electronics,

and geomatics ;and associated laboratory testing. c)

support for construction, operation, and

Consultancy for implementation ,certification ,and maintenance of ISO 9001 and its industry specific translations .ISO 14001,ohsas 18001,SA 8000,other management systems and their desired integrations.

d)

Technical, managerial and management systems training.

Presently these business functions of CMPDI are largely restricted for its sister coal producing companies within CIL as this constitutes more than 80% of companys total turnover. B) CMPDIs Corporate Responsibilities :In addition to the business functions as above, CMPDI also has some corporate responsibilities as follows. 1. Assisting ministry of coal (MoC) and Planning Commission in taking strategic decisions relating to coal sector at the national level, eg through maintaining inventories of coal deposits ,coal mining potentials and operations etc. 2. Functioning as a nodal agency on behalf of Government of India ,eg for schemes funded by MoC VIZ S&T projects, exploration work in non-CIL blocks, Environmental Measures and Subsidence Control (EMSC ) projects, and CBM clearing house ; and for projects funded by MoC Viz S&T projects ,exploration work in non CIL BLOCKS, Environmental Measures AND Susidence Control(EMSC)projects and CBM clearing house ;and for projects funded by CIL R&D Board.

3. 4.

Liasion between MoC, CIL, and sister coal producing companies on technical and operational matters. Acting as an in-house planner and guide of nationalized coal producing companies as their integral part.

As a result ,the present corporate identity of CMPDI is basically that of an inhouse consultant to Coal India and its subsidiaries and the Government of India rather than that of a consultancy business organization for market customer.

PRESENT ORGANISATION STRUCTURE

CMPDI functions through a Board of Directors constituted by the Government of India. A full time Chairman cum Managing Director ,4 full time functional Directors,2 nominated part time Directors (one each from CIL and MoC). And 4 non official part time Directors constitute this Board. As stated earlier .CMPDI functions through its corporate headquarters at Ranchi and its seven Regional Institutes (RIs)at Asansol ,Dhanbad.Ranchi Nagpur.Bilaspur , Sigrauli,and Bhubaneshwar. 7 Regional Institutes each linked to one of the seven sister coal producing companies within CIL,provide in-house planning and execution support to them. Ranchi Headquarters provide in-house planning and execution support to CIL companies in specialized areas ,offer consultancy to open market customers in a limited manner ,and discharge corporate responsibility of coordinating the activities of RIs and providing support to CIL and GOI. This functional organization of CMPDI is given in annexure 2 at A , which also shows the set up for undertaking various functions of CMPDI. A total 28 departments operate in CMPDI of these 14 are technical departments -7 operating both in HQ and RIs , and 7 only in HQ. 14 are service departments -7 operating both in HQ and RIs ,and 7 only in HQ.

CMPDI THE CONSULTANT OF 21ST CENTURY To keep pace with the growth and the latest technological developments in the mineral and mining industry, there is need for a consultant who can facilitate selection of appropriate strategy- options to operate in today's competitive environment.

CMPDI stands as a symbol of a specialist consultant for all those who are in the mineral and mining sector. With three decades of experience and expertise in mineral exploration, mine planning design, infrastructure engineering,

environment, and mineral beneficiation and management services.

CMPDI is truly a unique, multi-disciplinary and dynamic consulting organization of this century.

CMPDI IS REGISTERED WITH

World bank Asian development bank African development bank United nations development program

SERVICE SPECTRUM
Exploration & Resource Evaluation Mine Planning & Design Services Infrastructure Engineering Environment Services Beneficiation Services Management Services Specialised Services Laboratory Services ICT in Mining Research & Development

Exploration and resource evaluation Services

CMPDI has over 500 Coal exploration projects to its credit over different terrains which have resulted in proving 80 billion tonnes of coal. It has the experience of exploration activities in Tanzania. Planning & Design Services

CMPDI has comprehensive experience in dealing with mining projects having geostructural complexities. CMPDI has planned about 700 projects for an additional capacity generation of over 500 million tonnes of coal per annum. It has developed expertise in the reconstruction of mines, conversion of underground mines into open cast, mining in rugged terrain... Coal Preparation & Utilisation

CMPDI offers complete consultancy services for coal washeries and mineral beneficiation. Management Services

The spectrum of management services covers techno-economic feasibility study, sizing of equipment, finalisation of equipment parameters, development of conceptual design and detailed engineering, equipment specifications, BOQ, tender documents, vendor selection, preparation of contract agreement and site supervision for construction and consultancy & support for standardised

Management Systems(e.g. ISO 9001 & its industry specific translations, ISO 14001 & OHSAS 18001) Research & Development Services

CMPDI has patented its own technology through development of Special Smokeless Fuel (SSF), the domestic coke. CMPDI is the nodal agency for S&T Projects sponsored by Ministry of Coal, Government of India and R&D projects executed by Coal India Limited Information & Communication Technology Services

ICT Division provides consultancy in various areas such as Networking (LAN, WAN & VPN), Database Administration, web design and GIS. Environment Management Services

The environmental laboratory is recognised by Central Pollution Control Board, Ministry of Environment & Forests, Government of India and accredited with ISO9001 certification. It undertakes baseline environmental data generation, EIA, EMP and monitoring various factors related environment. Geomatics Services Geomatics Division offers its services in the field of Remote Sensing, GIS & GPS to mining as well as associated utility sectors; ranging from topographical survey, excavation monitoring, mineral exploration, water resource survey to land use mapping, environmental studies, disaster and utility management.

Specialised Services

CMPDI provides specialised services in various areas such as Geomatics, Ventilation & Gas Survey in mines, Blasting services, non destructive testing and mine support design. Laboratory Services

Laboratory Services of CMPDIL is a center for excellence in resource quality evaluation, beneficiation and proper utilization of coal/lignite and minerals.

SOME OF OUR MAJOR CLIENTS

Asian Development Bank,Manila Bharat Coking Coal Ltd. CCUJ, Japan Central Coalfields Ltd. Central Electricity Authority Central Pollution Control Board Chhattisgarh Mineral Development Corporation Chhattisgarh State Electricity Board Coal India Ltd. Damodar Valley Corporation Directorate General of Hydrocarbons Eastern Coalfields Ltd. Essar Power Ltd. Govt. of Jharkhand Govt. of Goa Govt. of Nagaland Haldia Dock Complex Haryana Power Generation Corporation

THE BUSINESS DEVELOPMENT DIVISION

It is an important division of the Marketing department of CMPDI. BDD functions as single-window, for interaction with clients. It acts as a link between the client and CMPDI for providing various services to the customers like Exploration, i.e.; Regional, Semi-detailed, Detailed. Evaluating the extent of deposit and its quality. Preparation of geological report. Determining the type of mine like Open cast, Underground, Inclined.

It is the nodal point where the client/customer interacts with CMPDI for their services.

BBD DEPARTMENT HEADS

NAME

DESIGNATION

Mr.S.K.JHA

DEPUTY G.M(BDD)

Mr.SHASHIKANT

CHIEF MANAGER C-BDD

KEY FUNCTIONS OF THE BUSINESS DEVELOPMENT DIVISION Foreign collaboration Presentation Customer relationship management. Screening of media for perspective jobs and getting acceptance from the lead division for quoting in those jobs. Identification of outside CIL job opportunities suitable for CMPDIs participation. Strategic planning for enhancement of business opportunities and corporate image building. Monitoring of CIL jobs. Performance of all the activities related to outside consultancy jobs of Jharkhand State Govt. Preparation of EOI (expression of interest), and proposals for prospective client, submission and follow up. Contract negotiation with client for successful proposal, preparation and signing of agreement. Providing logistics support to executive agencies and liaison with client for smooth execution and successful completion. Job costing for both CIL and outside jobs Monitoring of online ED booking for various outside jobs to ensure the timely completion of jobs. Co-ordination with Finance Department regarding timely raising of bills. Preparation of monthly report, annual report etc. for outside CIL jobs.

 Submission to client. Realization of payment. Follow-up with cash section/expenditure section for timely execution of BGs/DDs and also other jobs related to CMPDI bankers. Preparation of commercial terms and conditions of tender document for various concepts/proposals for outsourcing. Implementation of quality system in BDD. Processing of internal (CIL) jobs at HQ. Assistance to management for replying queries for foreign project under bilateral group meeting.

WORKING OF THE BUSINESS DEVELOPMENT DIVISION

1. REQUISITION

The BD Division receives the request letter for the extent of services that the customer wants to avail like Mine boundary Exploration Maine plan Preparation of feasibility report Preparation of project report Environmental clearance-this include 2 main terms

1.

EIA (Environmental Impact

/Assessment)-it includes assessing of the

impact of the particular project on the environment, on the flora and fauna of the surroundings .It also assesses its effect on the water level, etc.

2.

EMP (Environmental Management Plan)-It helps to plan out the ways how the impact on the environment can be compensated. For example: If a particular project results in deforestation then equal amount of trees should be afforested.

2.

PREPARATION OF JOB RESOLUTION RECORD-

Now the BD division contacts the executive/concerned department. The division will make an assessment of the resource requirement regarding: No. of ED(Engineers Day) Other expenditures like 1. TAD (Tools that will be required) 2. Purchase of satellite.

3.

PREPARATION OF COST VETTING SHEET-

Now the BDD takes the particular assessment to the Finance Department to Convert the same in monetary terms.

4.

APPROVAL OF THE CMD-

Now it takes approval from the CMD regarding the particular project and the Cost vetting sheet.

5.

SUBMISSION OF OFFER TO THE CLIENT AND OBLIGATION OF THE CLIENT-

Now the BDD submits the quotation or the financial offer to the concerned client along with the Scope of Services, Time Schedule, Consultancy Fee,

milestone, request for any input data required, Other Terms & Conditions including Payment Terms and any other requirement.

6. CLARIFICATION AND NEGOTIATION

If the proposal is agreed upon by the client, they sent the acceptance letter to The BDD. Now if the client or CMPDI has any confusion then those clarifications are made and further negotiation is done if required regarding the price, time schedule discussions, etc.

7.

ALLOTTING

UNIQUE

JOB

NUMBER

TO

EACH

PROPOSAL/ASSIGNMENT-

Now a unique job number is assigned to each assignment after acceptance of LOI/work order as per quality system procedure, and then the BDD sends it to the lead division for the further execution of work.

8.

FACILITATE THE ONLINE ED BOOKING SYSTEM

9.

MONITOR THE WORK PROGRESS-

Preparation of Status Report of outside consultancy jobs is done from time to time & the BDD submits the same to the higher management for their appraisal.

10.

RAISING OF BILLS

It advices the Finance department for raising of bills (in case of outside clients only) according to the payment plan on receipt of intimation from the lead division regarding completion / achievement of any milestone activity related to Payment Terms.

11.

PAYMENT FOLLOW UP AND REALIZATION

12.

SUBMISSION AND FEEDBACK-

At last BDD sends the final report to the client and collects the feedback of the client regarding the service provided and the satisfaction they had.

CONCLUSION
CMPDI was originally proposed to the Government of India in 1972 as a comprehensive set-up to provide support to entire India mining industry. It was established in January 1974 as the Planning Division of the then CMAL with its field of activities restricted to the in-house planning needs of then recently nationalized coal-industry .In November 1975, it became a public limited company under CIL with the scope of its business declared under its Memorandum of Association broadly in line with its original proposal. CMPDIs business activities are largely restricted to the support and guidance to its sister coal-producing companies within CIL; and present corporate identity of CMPDI basically that of an in-house consultant to coal India and its subsidiaries and the Government of India, rather than that of a consultancy business organization for market customers. It has been learned by CMPDI that it has decided to peruse the following goals by 2014; A. Be a Rs.1000 crores company by 2014; and B.Achieve a postpaid-tax profit of 5% of turnover by 2014. CMPDI provides a vide range of services under one roof, which no other global or national operator provides. This also guards CMPDI against the ups and downs of any particular industry segment. All these capabilities have been created through systematic investments in infrastructure over years, and command a definite scope for CMPDI to increase its market share in the emerging market both within and outside coal mining sector and the country.