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Tips & Tricks by New-Age Support Desk

How to use Down Payment Request Functionality in SAP Business One?

How to use Down Payment Request Functionality in SAP Business One?


Down payment requests helps to trace the down payments made for vendors or by customers and to reduce them from the payment of the regular invoice that is created later. Down Payment Request screen is available on both the modules Sales-AR & PurchasingAP) .We had taken an example based on the AP Down Payment Request An A/P down payment request is a request by your vendor that a down payment be made at a certain time. This document does not generate any accounting or inventory posting, so if you create an A/P down payment request based on a purchase order or a goods receipt PO, the base document is not closed. This allows you to copy the same base document to a higher level purchasing document, such as an A/P invoice or goods receipt PO. To access the window, choose Purchasing > A/P -> A/P Down Payment Request

How to use Down Payment Request Functionality in SAP Business One?


Before booking the AP Down Payment Request for the Vendor ensure that Down Payment Payables Account is mapped for that Vendor. Goto -> Business Partner Master Data ->Accounting TAB->General TAB Click the Combo Button near the Control Accounts Field and Map the relevant Down Payment Payables Account and Update.

How to use Down Payment Request Functionality in SAP Business One?

Down Payment Request Process


Step:1
Create a Purchase Order for the Vendor Code : V30000

How to use Down Payment Request Functionality in SAP Business One? Step:2
Create an A/P Down Payment Request for the relevant business partner by copying from the Purchase Order which will be base document Goto the Tax TAB and on the Duty Status Field select Without Payment of Duty Change the required down payment percentage or enter the amount on the DPM Field There will not be any Journal Posting at this stage

How to use Down Payment Request Functionality in SAP Business One? Step:3
Book the outgoing payment based on the down payment request which could be the partial amount on this example ie Rs. 5000

How to use Down Payment Request Functionality in SAP Business One? Step:4
Now book the GRPO, Incoming Excise Invoice (If its Excisable) and AP Invoice for that Purchase Order No:106 .SAP Business One creates the regular postings during these process.

How to use Down Payment Request Functionality in SAP Business One? Step:5
Now create the Outgoing Payment .The table of the payment documents displays the invoice and the down payment request that was paid as a negative amount. Select both documents where the document type for AP Invoice is PU and AP Down Payment Request is DT and continue to process the payment. The total amount of the payment is the total of the regular invoice minus the payment made for the down payment request.

Note: If there are multiple Down Payment Request and AP Invoice we can track it with the Purchase Order Number which is getting captured on the Doc.Remarks Field.

How to use Down Payment Request Functionality in SAP Business One?

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