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GuidanceDocument

ConstructionManagement/ ConstructionSupervision(CM/CS)

TheGreatSocialistPeoplesLibyanArabJamahiriya HousingandInfrastructureBoard(HIB) ProgramManagementDepartment(PMD) RevisionNo.00 Thursday,May22,2008

Guidance Document
Construction Management / Construction Supervision (CM/CS)

Housing & Infrastructure Board Great Socialist Peoples Libyan Arab Jamahiriya Tajura, State of Libya

APPROVED:

Signature

Tareq Ben Amer


Date

Table 1: Revision Tracking Revision No.: Description Date

TABLE OF CONTENTS
1.0 1.1 1.2 1.3 1.4 2.0 2.1 2.2 2.3 3.0 3.1 3.2 3.3 4.0 4.1 4.2 4.3 5.0 5.1 5.2 5.3 6.0 6.1 6.2 7.0 7.1 7.2 7.3 7.4 8.0 9.0 10.0 10.1 10.2 10.3 10.4 10.5 FOREWORD ..........................................................................................................4 LIMITATIONS .........................................................................................................4 PROCEDURES.......................................................................................................4 MANUAL AS A GUIDE............................................................................................4 DEFINITIONS .........................................................................................................5 PROGRAM MANAGER DUTIES, RESPONSIBILITIES, AND AUTHORITY WITH RESPECT TO CM/CS CONSULTANTS .............................................................. 12 GENERAL............................................................................................................. 12 DUTIES AND RESPONSIBILITIES....................................................................... 12 AUTHORITY ......................................................................................................... 12 CM/CS DUTIES, RESPONSIBILITIES, AND AUTHORITY ................................. 13 GENERAL............................................................................................................. 13 DUTIES AND RESPONSIBILITIES....................................................................... 13 AUTHORITY ......................................................................................................... 13 PROJECT MANAGEMENT PLAN ....................................................................... 14 GENERAL............................................................................................................. 14 SUBMITTAL .......................................................................................................... 14 DESCRIPTION ..................................................................................................... 14 CONSTRUCTION MANAGEMENT AND CONSTRUCTION SUPERVISION (DESIGN REVIEW) .............................................................................................. 16 GENERAL............................................................................................................. 16 CONSTRUCTION SUPERVISION DESIGN REVIEW ....................................... 16 CONSTRUCTION MANAGEMENT....................................................................... 16 PUBLIC RELATIONS .......................................................................................... 18 CM/CS RELATIONSHIP WITH THE CONTRACTOR ........................................... 18 VISITORS TO THE PROJECT.............................................................................. 18 DOCUMENTS AND CORRESPONDENCE ......................................................... 19 GENERAL............................................................................................................. 19 DOCUMENT CONTROL AND FILE SYSTEM ...................................................... 19 ADMINISTRATIVE FORMS PROCEDURES ........................................................ 19 CODING OF DOCUMENTS AND CORRESPONDENCE ..................................... 19 E-MAIL ................................................................................................................. 21 TELEPHONE CONVERSATION RECORDS ....................................................... 22 WORK RECORDS AND REPORTS .................................................................... 23 DESIGN REVIEW RECORDS AND REPORTS .................................................... 23 FIELD RECORDS AND REPORTS ...................................................................... 23 MONTHLY REPORTS .......................................................................................... 23 WORK BREAKDOWN STRUCTURE (WBS) ........................................................ 24 SURVEY NOTES .................................................................................................. 24 ii

10.6 10.7 10.8 10.9 11.0 12.0 12.1 12.2 12.3 12.4 12.5 12.6 12.7 12.8 12.9

CONSTRUCTION DIARIES .................................................................................. 24 DAILY REPORTS ................................................................................................. 24 PHOTOGRAPHS .................................................................................................. 25 COMPLETED PROJECT RECORD DOCUMENTS, REPORTS, AND ITEMS ..... 27 QUALITY ............................................................................................................. 28 CONTRACT ADMINISTRATION ......................................................................... 29 GENERAL............................................................................................................. 29 NOTICE TO PROCEED ........................................................................................ 29 PRECONSTRUCTION CONFERENCE ................................................................ 29 MATERIALS AND EQUIPMENT INSPECTION .................................................... 30 PROGRESS ESTIMATES .................................................................................... 31 SCHEDULE AND REPORTING ............................................................................ 31 SUBMITTALS ....................................................................................................... 35 MATERIALS AND EQUIPMENT TESTS AND TEST RECORDS ......................... 35 DELAYS................................................................................................................ 37

12.10 DELAYS DUE TO CONTRACTORS ACTIONS ................................................... 37 12.11 MODIFICATION ORDERS.................................................................................... 37 12.12 CLAIMS ................................................................................................................ 39 12.13 CONTRACT INTERPRETATIONS ........................................................................ 40 12.14 SUBSTANTIAL AND FINAL INSPECTION ........................................................... 40 12.15 CM/CS SURVEY PARTIES .................................................................................. 41 12.16 CORRESPONDENCE AUTHORITY ..................................................................... 41 12.17 COMPUTATIONS ................................................................................................. 41 12.18 RECORD DRAWINGS .......................................................................................... 41 13.0 13.1 13.2 SAFETY PROGRAM RESPONSIBILITIES .......................................................... 42 RESPONSIBILITIES: ............................................................................................ 42 ACCIDENT REPORTS ......................................................................................... 43

Appendices APPENDIX A - Standard Design Phase Forms ...................................................................... 44 APPENDIX B - Standard Construction Phase Forms ............................................................. 44 APPENDIX C - (HIB/PMD) Construction Document Control File Codes ................................ 44

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1.0

FOREWORD

The purpose of this Manual is to provide general guidance on the basic duties and responsibilities of the Construction Management and Construction Supervision Consultant (CM/CS) to The Great Socialist Peoples Libyan Arab Jamahiriya Housing and Infrastructure Board (HIB) and HIB Program Management Department (PMD). This Manual also provides general guidance for the use and implementation of HIB/PMD standard design and construction forms as well as general guidance for implementing various HIB/PMD standard project control systems. 1.1 LIMITATIONS

This Manual provides certain clarifications of HIB/PMD performance expectations of the CM/CS and summarizes certain aspects of the CM/CS Agreement. This Manual is not designed to review or summarize all of the terms, conditions, or requirements of the Agreement, and the CM/CS is solely responsible for reviewing, understanding, and following all of the terms, conditions, and requirements of its Agreement with HIB. In the event that the CM/CS has a question regarding any issue with respect to this Manual or to coordination of the Manual with the Agreement or as to precedence, the CM/CS has the affirmative duty of raising such issues or questions with the PMD. In all cases, the Agreement shall control and take precedence over the general guidelines noted in this Manual. For the reasons noted above, this Manual does not alter, amend, or supersede any of the terms, conditions, or requirements of the Agreement. Neither statements nor omissions in this Manual shall affect or alter the CM/CSs obligation to fulfill all of the requirements of the Agreement in the time and manner set forth therein. Throughout this Manual there are references and reference lists provided to assist in locating certain provisions of the Agreement. These lists are not represented as being all inclusive or exclusive but rather such lists shall be used as a reference point for further review of the Agreement. 1.2 PROCEDURES

The CM/CSs administrative duties are as outlined in the Agreement. Many of these duties are further defined in this Manual. This Manual outlines and summarizes selected administrative procedures, and provides details for their implementation. Additional procedures may also be issued during the Agreement, as determined appropriate by HIB/PMD. Also, certain procedures, forms, and responsibilities may be further developed as part of HIB/PMD Quality Assurance Program as well as other required submittals. 1.3 MANUAL AS A GUIDE

This Manual is intended as a general guide for the CM/CS to facilitate: (1) (2) (3) (4) (5) Cooperation between the CM/CS and the Project participants Understanding the need for accurate documentation of the Project Communication protocol and procedures Understanding of Agreement administrative procedures Understanding of responsibilities and authorities

This Manual, along with the referenced procedures and forms herein, provides the CM/CS with guidelines to allow for a greater level of efficiency in the execution of the Work.

1.4

DEFINITIONS

Administration The function of implementing the terms and conditions of an Agreement/Contract, based upon established systems, policies, and procedures. Agreement Comprises the General Conditions and Particular Conditions together with Appendix A (Scope of Services), Appendix B (Personnel, Equipment, Facilities and Services of Others to be provide by the Owner) Appendix C (Remuneration and Payment), Appendix D (Letter of Award) and Appendix E (Work Order Procedure) of the executed contract between the CM/CS and HIB. Approved Changes (Modifications) Are defined as changes (modifications) in the Contract Documents that have been subjected to an agreed upon change approval process and have been approved in writing by the party contractually empowered to approve such changes. See Modification Order. As-Built Drawings The set of approved Contract Drawings maintained on-site by the CM/CS separately from the Contractors as-built set to reflect the Works as actually installed. Bill of Quantities Sovereign unit rates established by law for given units of work. Changed Conditions Conditions or circumstances, physical or otherwise, that materially alter the conditions or circumstances on which the Contract Documents and tender were based. Claim A formal demand for compensation in accordance with provisions of the Contract Documents filed by a Contractor or HIB/PMD with the party with whom they are under Contract. Constructability The ease with which a project can be built, based upon the clarity, consistency, and completeness of the Contract Documents; this includes evaluating the Contract Documents to assess the ease of interpreting, bidding, and administering the Contract Documents in order to achieve overall project objectives. Constructability Review The process of evaluating the Construction Documents for clarity, consistency, completeness, and ease of construction to achieve overall project objectives. Construction Contract Documents (Contract Documents) The documents which provide the basis for the Contract entered into between parties. They typically include the General and Particular Conditions (Part I and II), Specifications, Drawings, Bill of Quantities, Tender, Letter of Acceptance, the Agreement executed by the Contractor, and any addenda updated to reflect the agreement between the Owner and Contractor(s). Construction Management and Construction Supervision Consultant (CM/CS) The party (consultant) which executed the Construction Management and Construction Supervision Agreement (contract) with HIB for the Project.

Construction Schedule A graphic, tabular, or narrative representation or depiction of the time of construction of the Project, showing unique or discrete activities, duration of each activity, and relationships among activities and their sequence. A complex schedule will include but will not be limited to project milestone dates, restraints or constraints impacting activities, and interfaces with other HIB/PMD Program Contracts. Contract A written legal document or documents entered into by two or more parties which are enforceable by law i.e., CM/CS Agreement and Construction Contract Documents. Contractor (Construction Contractor) A company or group of companies that has executed a contract with HIB to provide services and perform the Work described in the Contract Documents. The Contractor may employ the services of professional consultants, subcontractors, and suppliers in order to complete the Work. Critical Path Method (CPM) A management technique used to plan and control a project which combines all relevant information into a single plan defining the sequence and duration of operations, and depicting the interrelationship of the activities required to complete the Project. The critical path is the longest sequence of activities in a network which establishes the minimum length of time necessary to complete the Project. Arrow Diagramming Method (ADM) and Precedence Diagramming Method (PDM) are both common techniques used in CPM scheduling. Day The period of time between any one midnight and the next. Design Documentation Includes, but is not limited to, detailed drawings, Specifications, calculations, engineering reports, geotechnical investigations, and survey documentation. Document Controller The CM/CS representative responsible for verifying document codes and maintaining project logs. Other duties may include transmittal and receipt of project documents and duties as assigned by the CM/CS. Drawings Are defined as the graphic representation showing the relationships, geometry, and dimension of the elements of the Works. Drawings may also include various installation requirements. Estimate to Complete An estimate of the remaining time and costs to be incurred for the completion of a project. The Estimate to Complete (ETC) is prepared at a specific point in time and is valid only at that point in time. Fast Track The process of dividing the design of a project into phases in such a manner as to permit construction to start before the entire design phase is complete. Fast Track results in the overlapping of the construction phase with the design phase.

Field Order A written order issued at the site by HIB/PMD or CM/CS to clarify and/or require the Contractor to perform Works. A field order represents a minor change not involving a change in Contract price or time. Final Completion (Final Receipt) The date, certified by the CM/CS and approved in writing by HIB/PMD, when the Substantially Completed Works of the Contractor are found to have been fully completed and executed safely and in accordance with the Contract Documents. The Final Completion Inspection is performed to ascertain the completion of the Works. Final Completion will impact warranty periods. Final Completion acceptance must occur prior to the end of the warranty period. Final Completion acceptance may end the warranty period. Float The contingency time that exists on a schedule of activities. It is measured by comparing the early and late dates on a start and finish basis. All float is to be used at the discretion of HIB/PMD. Force Majeure Reference CM/CS Agreement and Construction Contract Documents. General Conditions A section of general clauses in the Contract Specifications that establish how the Project is to be administered. General Conditions include, but are not limited to, submission of Certificate of Insurance and/or bonding, obligations such as providing temporary works, provision of and/or outfitting of field offices. Guarantee A legally enforceable assurance of satisfactory performance, quality, or quantity of products or work during a specific period of time stated and included in the Contract in the event the product or works fails to perform as intended. Pursuant to Substantial Completion acceptance, Guarantee period(s) shall commence on the date of Contractors written request for Substantial Completion. Imminent Danger Any condition or practice in the place of employment which, if it exists, could reasonably be expected to cause death or serious physical harm immediately or before the imminence of such danger can be eliminated. Lien A claim, encumbrance, or charge against or an interest in property to secure payment of a debt or performance of an obligation. Liquidated Damages (Delay Fine) A defined amount of money, usually set on a per-day basis, which the Contractor agrees to pay the Owner for delay in completing the Works in accordance with the Contract Documents. Long-Lead Item The identification given to material and/or equipment having an extended delivery time which may impact the actual completion of elements of the Project. Long-Lead items may be considered for early procurement and purchase. Approval of PMD required.

Long-Lead Time The time interval between purchase and delivery of long-lead items. Milestone The date on which a significant or critical activity or series of activities must start and/or finish. A schedule may include more than one milestone. Modification Order A written agreement or directive between contracted parties which represents an addition, deletion, or revision to the Contract Documents, identifies the change in price and time, describes the nature (scope) of the Works involved, and includes the justification for the suggested change. Month The period of one month, according to the Gregorian calendar. Non-Conforming Works Works that do not meet the requirements of the Contract Documents. Notice to Proceed A formal written document and/or point in the projects life cycle authorizing an organization to commence work under its contract. The issuance of the Notice to Proceed typically marks the end of a procurement phase and the start of the project schedule calendar. Other-Than-Serious Hazard Any condition or practice, which would be classified as an other-than-serious violation of applicable local regulations and standards. Owner The Great Socialist Libyan Arab Jamahiriya Housing and Infrastructure Board (HIB). Partial Substantial Completion (Primary Receipt) The date, certified by the CM/CS that a Contractor has reached that stage of completion when the Owner accepts use of a portion of the Works for its intended purposes, even though all Works are not completed. Partial Substantial Completion is a date which starts a stipulated Guarantee or Warranty on a portion of the Work. Portions of the Works for which Substantial Completion is considered, shall be well defined and discrete portions of the overall Project Works. Particular Conditions The specific contractual requirements of select General Condition clauses as defined in Particular Conditions of the CM/CS Agreement. Permanent Record Documents (Files) Any Document utilized in the execution of the Works including, but not limited to, Submittals of any kind, Contract Documents, E-mails, Correspondence, Modifications, Claims, Reports, and Logs. Plans See Drawings.

Preliminary Works Design and site preparation activities of the Contractor performed prior to construction of the permanent Works. Program Management Department The Housing and Infrastructure Boards (HIBs) Program Management Department (PMD) having responsibility for representing the client. Program Manager HIB/PMD designated representative having responsibility for managing and administering HIBs Contracts. Progress Meeting A meeting dedicated to reviewing the advancement of any phase of project delivery by the various project members. Progress Payment Partial payment of the Contract amount for portions of the Works that have been accomplished. The Progress Payments are paid periodically by HIB/PMD upon verification and recommendation of the CM/CS. Project The project named in the Particular Conditions for which the Services are to be provided. Project Information Instruction Document A document provided by PMD to the CM/CS at the start of a project containing the peoject information management procedures (correspondence and documents), coding system for project information, information about the HIB/PMD-supplied electronic document management system. Project Management Plan (PMP) A written document prepared by the CM/CS, which defines the basis and procedures for implementing and managing the Project. Punch List (Minutes of the Inspection) A list made near the completion of the Works (or portion thereof) indicating minor items of work that remain unfinished, do not meet quality or quantity requirements as specified, or are yet to be performed by the Contractor prior to completing the terms of the Contract. Informal Punch Lists may be jointly or individually prepared by the Contractor and the CM/CS as the Project nears completion and prior to Substantial Completion Inspection. A formal Punch List will be developed during the Substantial Completion Inspection. Quality The degree to which the Project and its components satisfy an acceptable industry standard of care, as well as the requirements of the Contract Documents; determined by measuring conformity of the Project to the Plans, Specifications, and applicable standards. Quality Assurance The application of planned and systematic methods to verify that quality procedures are being effectively implemented.

Quality Control The continuous review, certification, inspection, and testing of project components, including persons, systems, materials, documents, techniques, and workmanship to determine whether or not such components conform to the Plans, Specifications, and applicable standards. Record Drawings The set of final Contract Drawings incorporating the additions and changes reflected in the AsBuilt Drawings to reflect actual constructed Works. Request for Modification Proposal A written delineation and/or narrative issued by the CM/CS to the Contractor that describes a proposed modification to the Contract Documents for purposes of establishing cost and time impacts. Schedule Data Date The point in time when a schedule update is performed or executed. A Schedule Data Date is identified and graphically indicated on the updated schedule. Schedule of Values A list of basic Contract segments in both labor and material, where each line item consists of a description of a unique and/or discrete portion of work and a related cost and the sum of the lines of the Contract equals the total Contract price or lump sum fee. Schedule of Values is generally used to establish and determine progress payments to the Contractor. Scope The identification of all requirements of a project or Contract as described in the respective Contract Documents. Scope Modification Modifications that expand or reduce the requirements of the CM/CS Agreement or Contract during any phase of project delivery. Serious Hazard Any condition of practice, which could be classified as a serious violation of applicable local regulations or standards, based upon criteria contained in the current laws, ordinances, and/or regulations. Generally, a serious hazard is one, which could cause serious physical harm or death, but is not imminent. Services The CM/CS Works performed in accordance with Appendix A of its contract with HIB/PMD. Shop Drawings Drawings and supporting calculations typically prepared by the Contractor, based upon the Contract Documents, and provided in sufficient detail that indicates how the Contractor will construct the Contract Work in a manner that is consistent with the design intent and the Contract Documents. Specifications The detailed written general clauses, descriptions of materials, equipment, systems, required workmanship, method of measurement and payment, and other qualitative information pertaining to the Works.

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Subcontractor A company providing labor, materials, or services of any tier, who has a Contract with the Contractor to perform work. Subconsultant The CM/CSs sub-consultants or suppliers of any tier providing services pursuant to the CM/CSs performance of Services. Submittals Transmittals of information, samples, and materials as required by the Contract Documents. Substantial Completion (Primary Receipt) The date, certified by the CM/CS that a Contractor has reached that stage of completion when the Owner accepts use of the Works for its intended purposes, even though all Works may not yet be completed. Substantial Completion acceptance is required to establish the start of a stipulated Guarantee or Warranty. Projects may include Partial Substantial Completions. Supervisor Construction Manager (SCM) The CM/CS representative who has overall responsibility for executing the CM/CSs Scope as defined herein and the management and performance of the consultants personnel and its Subcontractors or Subconsultants. Supervisor Resident Engineer (SRE) The on-site representative of the SCM who has overall responsibility for executing the construction inspection supervision and the management of any and all inspection personnel assigned to the Project. Supplementary General Conditions Additions and/or modifications to the General Conditions which are part of the bid documents and/or Contract Documents. Testing The application of specific procedures to determine if work has been completed in the prescribed manner and at the required levels of workmanship. Warranty Assurance by a party that it will assume stipulated responsibility for its own work. Pursuant to Substantial Completion acceptance, warranty period(s) shall commence on the date of Contractors written request for Substantial Completion. Warranty Period duration(s) shall be as stipulated in the Contract. Warranty of the Contract does not prejudice any warranty stipulated in Libyan Civil Law. Works The permanent work to be executed including labor, material, and equipment required for achievement of the Project.

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2.0

PROGRAM MANAGER DUTIES, RESPONSIBILITIES, AND AUTHORITY WITH RESPECT TO CM/CS CONSULTANTS GENERAL

2.1

The Program Manager, as the HIB/PMD designated representative, has responsibility for managing and administering HIBs Contracts. 2.2 DUTIES AND RESPONSIBILITIES

Duties and Responsibilities shall be as denoted in the Program Managers Contract. The Program Managers Duties and Responsibilities include: (1) (2) (3) (4) Establish standards of performance for all CM/CSs. Administer Contracts for all CM/CS consultants on behalf of HIB. Consolidate Monthly Progress reports from CM/CS and reporting to HIB. Oversee and assess the performance of the CM/CSs and associated HIB Capital Program. Establish and manage the budget and cost control program for the overall HIB Capital Program and regularly provide budget and cost reports to HIB. Establish and maintain HIB standards for Quality Assurance and Control for all Projects and Programs and provide copies of such to HIB. Manage the CM/CS selection/procurement process. Establish standard for Contracts for CM/CS. Establish a document and data management system for use with HIBs Capital Program.

(5)

(6)

(7) (8) (9)

2.3

AUTHORITY

Authorities shall be as denoted in the Program Managers Contract. The Program Manager has the authority to: (1) Evaluate and provide recommendations to HIB for all Contract Additions/Amendments as proposed by CM/CSs. Conduct annual assessment of the performance of all CM/CSs and present formal findings to HIB. Review and recommend modification orders for CM/CS Agreement.

(2)

(3)

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3.0 3.1

CM/CS DUTIES, RESPONSIBILITIES, AND AUTHORITY GENERAL

The CM/CS shall provide additional personnel, acceptable to HIB/PMD, as required to meet the obligations of its Agreement and the Construction Documents. 3.2 DUTIES AND RESPONSIBILITIES

Duties and Responsibilities shall be as denoted in the CM/CSs Agreement. 3.3 AUTHORITY

Authorities shall be as denoted in the CM/CS Agreement. The CM/CS never has the authority to: (1) (2) (3) (4) (5) (6) Waive or modify Contract provisions Make changes which are not within the scope of the Contract Make design changes, unless authorized by HIB/PMD Dictate or supervise the Contractors operations, means or methods Assume responsibility for Contractors job-site safety Stop the work without a written directive from HIB/PMD unless an imminent danger or an IDLH (Immediately Dangerous to Life and Health) condition is identified.

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4.0 4.1

PROJECT MANAGEMENT PLAN GENERAL

The CM/CS shall prepare and submit a written Project Management Plan (PMP) that describes how the CM/CS will accomplish its contractual obligations. The PMP shall also demonstrate to HIB/PMD that the CM/CS has a clear understanding of the Project, HIB/PMD processes/ systems, and outline the CM/CSs approach to ensuring the Project is completed on time, on budget, and meets all established project quality standards. 4.2 SUBMITTAL

Within 21-calendar days of the commencement of the Preliminary Works, the CM/CS shall prepare and submit a completed PMP to HIB/PMD for review and comment. 4.3 DESCRIPTION

The PMP shall provide the reader with an understanding for how the CM/CS will manage, administer, and inspect the Project. The CM/CSs PMP shall incorporate the HIB/PMD processes/systems described within this Manual. With HIB/PMDs written approval, CM/CSs processes may be utilized where no HIB/PMD processes/systems currently exist. When subsequent HIB/PMD processes are issued and distributed, they shall be included into the PMP. At a minimum, unless otherwise approved by HIB/PMD, the PMP shall address the following for design and construction: (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16) (17) Project Summary Scope Description Contract Information (Project Number, Location, Critical Dates) Project Organizational Structure(s) Project Participants Project Participant Roles and Responsibilities Contact Information (HIB/PMD, CM/CS, Contractor, Subcontractors) Scheduling and Milestones Budget and Cost Control Resource Management Modification Control Process Project Constraints and Resolution Quality Control Risk Management Coordination and Communication (Internal and External) Document Control and EDMS Administration - Project Level Safety Management Reporting 14

(18)

With HIB/PMDs written approval, additional processes/practices (CM/CS processes/practices used elsewhere, on similar projects which will provide benefit to HIB/PMD and the Project).

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5.0

CONSTRUCTION MANAGEMENT AND CONSTRUCTION SUPERVISION (DESIGN REVIEW) GENERAL

5.1

The CM/CS shall be familiar with the content of the Contract between HIB/PMD and the Contractor(s), including but not limited to any Contract Amendments, Administration, Technical Specifications, Drawings, Addenda, Modification Orders, and Requests for Information (RFIs). Further general functions to be performed by the CM/CS include: (1) Report to HIB/PMD as required in its Agreement with HIB/PMD on all matters necessary to achieve design acceptance, construction management, administration, and inspection standards and practices. Execute duties and responsibilities as set forth in its Agreement with HIB/PMD. Ensure design and construction documents meet the requirements of HIB and that the Contractor has obtained all required approvals and permits necessary for the Project. Arrange for qualified office and field personnel subject to HIB or HIB/PMD approval, as appropriate.

(2) (3)

(4)

5.2

CONSTRUCTION SUPERVISION DESIGN REVIEW

The CM/CS shall perform design reviews to ensure the Contractors completed design of the Project meets HIB/PMDs requirements. The CM/CS shall monitor the design schedule and progress of the Contractors and shall provide input to the Contractor to ensure that the design activities are planned in an orderly manner and completed on schedule. (1) CM/CS shall monitor technical quality and progress of the project design, compare its financial performance to the approved project budget, and provide a written report of status to HIB/PMD monthly. The CM/CS is responsible for final approval of the Contractors Construction Documents which set forth detailed Drawings and written Specifications describing the requirements for construction of the Works. The CM/CS shall cause the resolution with the Contractor of HIB/PMD comments on received Contract Documents

(2)

(3)

5.3

CONSTRUCTION MANAGEMENT

The CM/CS shall perform professional Construction Management, Administration, and Inspection for each Project. In general, such services shall be in accordance with the CM/CSs Agreement including but not limited to: (1) (2) (3) (4) Administering the Construction Contract Working to achieve timely completion Providing required assistance to HIB/PMD Processing of Contract Document submittals including but not limited to Shop Drawing submittals (a) (b) RFI Modification orders

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(c) (d) (e) (f)

Claims Contractor monthly payment requests Construction schedules Technical, on-site inspection of the materials, structures, and equipment Field and laboratory testing

(g) (5) (6)

Monthly Reports to HIB/PMD Workmanship and methods used by the Contractor to verify that the Works is constructed in compliance with the Construction Documents and according to generally accepted industry standards and construction practices.

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6.0 6.1

PUBLIC RELATIONS CM/CS RELATIONSHIP WITH THE CONTRACTOR

CM/CS relationships with the Contractor shall be courteous, dignified, and professional. Requirements of the Contract shall be discussed with the Contractor or his authorized representative and not with Contractors Subcontractors. The CM/CS shall cooperate with the Contractor in executing the Works so that the interests of HIB, HIB/PMD, and the general public are served. 6.2 VISITORS TO THE PROJECT

Visitors may be expected on a project at any time, some on short notice. It is the CM/CSs responsibility to check their authority and to see that they are properly received and their business expedited. Visitors may include government officials, principals, staff of HIB and HIB/PMD, members of the government, and news media people and/or photographers. Visitors shall sign a visitors registry and record their identities. CM/CS shall maintain the registry onsite. Visitors to the Project by print, radio, film, or other media shall be directed to the Projects HIB/PMD representative for further assistance. The CM/CS and CM/CSs Subcontractor personnel are not to engage media visitors except to ascertain their identity and direct them to the appropriate HIB/PMD representative as identified in the PMP. All information pertaining to the Project shall be as provided by HIB/PMD.

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7.0 7.1

DOCUMENTS AND CORRESPONDENCE GENERAL

HIB/PMD provided internet-based electronic document management system software shall be utilized by the CM/CS for all project correspondence and document control. Each CM/CS shall be provided with access to the EDMS with their project already installed and configured, unlimited in-person administrator and basic user training on the system (in Arabic or English), a Project Information Instruction Document, unlimited ongoing help and support. The electronic document management system must be used and shall be kept current for HIB/PMD review. Permanent record files shall be forwarded using the EDMS to HIB/PMDs representative within 90-calendar days after Substantial Completion or when requested in writing by HIB/PMD. The CM/CS shall furnish the necessary containers, labels, and transmittal forms. 7.2 DOCUMENT CONTROL AND FILE SYSTEM

All HIB/PMD construction management filing systems shall follow project information management procedures detailed in the HIB/PMD Project Information Instruction Document, and contained in the electronic document management system software. The Project Information Instruction Document includes the coding system for project information, procedures for drawing submittals and correspondence. HIB/PMD requirements state that documents which originate internally are to be coded by the documents author applying the project information management procedures from the Project Information Instruction Document. All documents and correspondence (faxes, letters, emails) received from outside sources are to be filed by the CM/CS designated Document Controller in the electronic document management system. Project mail must be sent via the electronic document management system. If email is receiving from a third party, the e-mail is to be filed in the electronic document management system and printed and filed and shall become part of the Project Permanent Record. Project Permanent Record (exception to the requirement to print are project mail originating in the electronic document management system). 7.3 ADMINISTRATIVE FORMS PROCEDURES

Standard HIB/PMD forms shall be utilized on this project. The forms will be contained in the electronic document management system and referenced in the Project Information Instruction Document. The forms shall not be modified in anyway without prior HIB/PMD approval. Reference Appendix A and B for sample standard forms. Realize that Appendix A is not an exhaustive list and is subject to modification. 7.4 CODING OF DOCUMENTS AND CORRESPONDENCE

In order to ensure traceability and effective control, documents shall be unambiguously identified through an appropriate coding system. The procedure is designed to standardize HIB/PMD filing system and not create an excessive document control system. The procedures are contained in the Project Information Instruction Document together with the relevant approval procedures for changes to the system and the roles and responsibilities required in connection with project information management.. (1) The coding system shall be applied to all project correspondence and documents. (a) The Originator of a Document is responsible for assigning the Project Number, Division Number, Document Type, and Chronological Number (fields) to the Document.

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(b)

The Document Controller (Administrative Assistant or other as assigned by the CM/CS) is responsible for verifying the coding fields on the Document. Document Controller (Administrative Assistant or other as assigned by the CM/CS) is responsible for also affixing the date of receipt on all incoming documents using a mechanical type date stamp. (i) The full detail of documentation coding will be included in the HIB/PMD supplied Project Information Instruction Document

(c)

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8.0

E-MAIL

Project mail / e-mail must be sent via the electronic document management system. If email is receiving from a third party, the e-mail is to be filed in the electronic document management system and printed and filed and shall become part of the Project Permanent Record.

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9.0

TELEPHONE CONVERSATION RECORDS

All conversations that pertain to the outcome or output of the Project shall be recorded on a Conversation Record (Reference Appendix B), circulated as necessary, and placed in the electronic document management system / permanent record file. Confirmation of conversations (via mail sent via the electronic document management system) shall be sought and made apart of the permanent record file.

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10.0

WORK RECORDS AND REPORTS

Work records and reports shall be factual and editorial comments avoided. 10.1 DESIGN REVIEW RECORDS AND REPORTS

CM/CS shall retain on the EDMS, all Contractor design submittals and review documentation including all Technical Specifications, Drawings, redlines; vendor information; and CM/CS developed forms (with HIB/PMD approval). All such records and reports shall become part of the permanent record file to be transmitted to HIB/PMD at closeout. 10.2 FIELD RECORDS AND REPORTS

Records of work done in the field shall be kept in field notebooks, diaries, inspectors daily reports, photographic logs, As-Built Drawings, test reports, transmittals, project related correspondence, and special CM/CS developed forms (with HIB/PMD approval) and entered in the EDMS. All such records and reports shall become part of the permanent record file to be transmitted to HIB/PMD at closeout. 10.3 MONTHLY REPORTS

The CM/CS shall prepare and transmit a monthly project report to HIB/PMD on the 25th of each month, or the next working day if the 25th is a non-working day. The monthly reports shall address the following: (1) (2) (3) Design deliverables due/received and next month design deliverables Significant Design issues pending resolution CM/CS budget, expenditures to date, estimated cost to complete, and estimated cost at completion Contractor budget, expenditures to date, estimated cost to complete, and estimated cost at completion Current updated schedule Obligations and action items required Status of modification orders Anticipated modification orders Contractor monthly payment report Contractor cash flow projections Quality Control Safety Status RFI and Shop Drawing Submittal average turn around time and impact issues

(4)

(5) (6) (7) (8) (9) (10) (11) (12) (13)

The CM/CS shall coordinate the report format with HIB/PMD prior to initial report submission.

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10.4

WORK BREAKDOWN STRUCTURE (WBS)

HIB/PMD will provide the CM/CS with a WBS to be implemented by the CM/CS in reporting, billing, and scheduling of Capital Projects. 10.5 SURVEY NOTES

Ties to controlling features and notes indicating details of changes in actual construction from the design shown on the Drawings shall be kept in field notebooks and made a part of the permanent record. (Reference Section 12.16). 10.6 CONSTRUCTION DIARIES

It is most important that daily diary notes be prepared faithfully and that they be kept in the permanently bound book, with numbered pages, issued for this purpose. Diaries are not permitted to be kept in loose-leaf books; the notebooks shall be filed with the permanent records of the Project. It is suggested that all-weather notebooks and pens be utilized but they are not required/mandatory. The diary shall be kept neat and clean, entries legible, and factual. Each page shall bear the date of the day to which the entry pertains. Do not combine entries on one page that pertain to more than one day. If the entries for one day require more than one page, use as many consecutively numbered pages as are necessary to include the data. No pages shall be left blank. Pages must be numbered consecutively in ink and no numbers skipped. No pages shall be torn out of the book and no erasures made. In case of error simply cross out the incorrect information with a single line and enter the correct data following it. Corrections shall be initialed. If no work is performed on a weekend it must be noted. Every calendar day must be reported. In addition to Works activities, the daily diary may include other relevant information including: (1) (2) (3) (4) (5) (6) (7) (8) Weather conditions Site conditions List of Contractor personnel by title Count and equipment by manufacture Identification numbers Age/year built Hours in use and not in use Dates of mobilization/demobilization.

Label diaries with a sequential volume number and the year it covers, construction Contract number, name and address of CM/CS author, HIB/PMD representative, and Contractor(s). Author shall note their time of arrival and departure from the site. Do not combine the records of more than one project in the diary. 10.7 DAILY REPORTS

The Daily Report is used to document the progress of the Works. It differs from the diary in that the diary contains the more privileged information (i.e., record of conversations), whereas the

24

Daily Report records the time development of the work, crew sizes, equipment, for example. (Reference attached Appendix B for sample forms) Every CM/CS individual who is responsible for inspection of any portion of the Works shall prepare a Daily Report The content of the Daily Report must include the following: (1) (2) (3) (4) (5) Project name, number, and location. Contractor and Subcontractor name(s). Weather conditions. Date. Size of the Contractors field force, both supervisory and non-supervisory as well as the names of each Subcontractor and their respective number of workers and supervisory personnel on the site that day. Visitors at the site. Type and size of pieces of construction equipment. Indicate if equipment is idle and reason, if appropriate indicate the arrival and/or departure of equipment or unique equipment, i.e., equipment not originally planned for use, arrival or departure of equipment that potentially impacts the scheduled progress of the Works. Note all work started, in progress, and completed. Describe any unusual activities and difficulties in the deliveries of equipment and material, particularly if such difficulties impact scheduled progress of the Works. Describe the Work being performed, the approximate stage of completion, and quantities when appropriate. Quality inspection and testing. Safety incidents.

(6) (7)

(8)

(9)

(10) (11)

Every calendar day must be reported. If no work is performed on a weekend or holiday, it must be noted. The SRE will review the reports daily to verify that they include the information required to reconstruct the days activities if such action is required at some later date due to claims or court actions. The Daily Report shall be detailed enough to reconstruct the progress of construction from start to finish. 10.8 PHOTOGRAPHS

Photographs serve several purposes. They illustrate and document existing physical conditions at the site and show the progress and accomplishments of the Contract work. In certain cases, video tapes are taken, especially in certain high density areas likely to be affected by construction activities. The SRE shall take pictures to adequately support the records of the Projects, to serve the interests of HIB/PMD and to aid in evaluating claims submitted by the Contractor. (1) The CM/CS shall require the Contractor to take pictures to adequately support the records of the Project, document the progress and execution of the Works, and to support any claim which may be made by the Contractor. 25

(2) (3)

Digital cameras shall be utilized for these purposes. Pictures shall be taken to show: (a) Unusually difficult work under construction and new or unusual types of work Conditions existing at the scene of an accident that are pertinent to its cause or the extent of its damage Work that is defective, or deemed to be at variance with the Contract Documents Information of value in connection with changed conditions, claims, or potential claims Construction progress on a monthly basis taken from the same locations, if possible Work that will be covered up at job completion (i.e., piping, foundations, thrust blocks)

(b)

(c)

(d)

(e)

(f)

(4)

A complete set of before photos must be taken prior to start of construction. These shall show the condition of existing roads, fences, structures, and shrubbery, for example, and be in areas that may be affected by construction. Photos shall be promptly labeled (including date, time, direction of view, subject, and photographer), placed in an album, and kept in the field office files. Only digital cameras having time/date stamp capability shall be used for taking photographs All photographs shall be automatically time/dated stamped by the digital camera, on the photograph. Digital photographs shall be electronically stored and logged on the Electronic Management System (when it becomes available) utilizing HIB/PMDs standard Photographic Coding System. Alternate photographic coding systems/software/programs may not be utilized unless previously approved in writing by HIB/PMD. Photographs shall be stored and coded to permit immediate recovery. Color prints of photographs shall be made available immediately upon request. Photos shall also be stored on the EDMS and on a CD or DVD, labeled when fully loaded, and made a part of the permanent record. Photos shall be saved in a standard format (i.e., jpeg) that may be easily viewed utilizing a Windows Picture type software. Photos shall be made available to HIB/PMD representatives as a part of the Electronic Management System. Color prints of photographs shall be made available immediately upon request. Photos stored on Electronic Management System shall be best quality. When possible, limit the size of e-mailed photos which will be transmitted ( 1Mb). All photographs are to be the property of HIB/PMD and at the completion of the Project, both albums (if utilized) and discs shall be transmitted to HIB/PMD representative as a part of the permanent project record submittal for archiving. Record files shall include photographs taken by CM/CS personnel as well as those of the Contractor.

(5)

(6)

(7)

(8)

(9)

(10)

(11)

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10.9

COMPLETED PROJECT RECORD DOCUMENTS, REPORTS, AND ITEMS

When a project is completed the CM/CS shall deliver the following to HIB/PMD representative: (1) (2) (3) Permanent record documents (all Construction Document Control File Codes). Manuals (i.e., Operating, Instructions, Maintenance, and Parts Lists). Cameras, computers, printers, electronics, and copy machines purchased and billed to HIB/PMD. Other materials/documents referenced within this Manual as required to be made a part of the permanent record.

(4)

When a project is completed (or at intermediate intervals approved by HIB/PMD and as determined to be a substantially complete portion of the Works), the Contractor shall deliver the following materials to HIB/PMD designated location: (1) Equipment, materials, hardware, tools, and special tools purchased and billed to HIB/PMD. To include any and all titles, transfers legally required for HIB/PMD to legally take possession of the same. Automobiles and any and all titles, transfers legally required for HIB/PMD to legally take possession of the same. Spare parts. Any remaining/required locks and keys for the same. Equipment data, nameplate data, and other identification data (as required).

(2)

(3) (4) (5)

The CM/CS shall witness the transfer of the above items and complete a transmittal form indicating each transmitted item and its compliance with the Contract Documents as to item type, category and quantity. The CM/CS shall sign and secure the signatures of HIB/PMD representative and the Contractor acknowledging the transfer and receipt of the listed items. The transmittal form shall be made apart of the permanent records.

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11.0

QUALITY

HIB expects its Contractors and CM/CSs will possess or establish Quality Programs that, as a minimum, meet the requirements of the clauses of ISO 9001:2001. HIB/PMD will assist CM/CSs in understanding the specific quality expectations in the cited standard to facilitate understanding of required implementation activities. Each CM/CS shall perform, at least semi-annually, formal Quality Assurance audits on Contractors within their purview to confirm that services are being provided in accordance with HIBs Quality expectations. A report of the audit of each Contractor will be provided to HIB/PMD. The CM/CSs will be responsible for tracking to closure all corrective actions identified. Each CM/CS will conduct periodic management assessments of its own compliance with its Quality Program and will, at least semi-annually, have an independent Quality Assurance audit conducted to confirm that compliance. Copies of all reports from management assessments and audits shall be submitted to HIB/PMD. HIB/PMDs Program Manager will ensure periodic Quality Surveillances of each CM/CSs Quality Program are conducted. The performance areas to be surveilled will be selected based on the contents of the CM/CSs quality report submittals to HIB/PMD.

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12.0 12.1

CONTRACT ADMINISTRATION GENERAL

The CM/CS shall be thoroughly familiar with provisions of the Contracts which they are administering and with Drawings and Specifications including revisions, changes, and addenda to understand what the Contractors responsibilities are under the Contract. The CM/CS shall be able to judge if the work being performed is well executed and if the finished product conforms to the requirements of the Contract Documents and generally accepted industry and construction practices. 12.2 NOTICE TO PROCEED

When required, the Notice to Proceed (NTP) date (Gregorian calendar date) that establishes the date of commencement of the Works. This date shall be used on all documents and correspondence requiring an NTP date. The NTP starts the Contract time and represents the first day for which a design or construction schedule and/or daily reports are required. Other impacts include, but are not limited to, determining the Contract completion date, scheduling the Project, establishing and maintaining meetings, determining project milestones, and assessing of liquidated damages. 12.3 PRECONSTRUCTION CONFERENCE

At the direction of HIB/PMD, the CM/CS shall arrange for a preconstruction conference; coordinate the meeting time and location with all required and interested parties, prepare the preconstruction conference agenda; and record, prepare, and distribute the minutes of the conference. The purpose of this conference is to review the following: (1) (2) Contract Time Lines of communication for contractual, administrative, and construction matters Any rules and regulations pertinent to Contractor operations and the conduct of his employees The Contract, the General Conditions, and Supplementary General Conditions, and the importance of promptly submitting data that must be approved before the related material may be processed, fabricated for the Project, or delivered. (Non-design build projects) Standard HIB/PMD forms to be utilized on the Project Preliminary and initial design and construction schedule submittal requirements (if any), required schedule updates, recovery schedules, scheduling software and other scheduling requirements Names, addresses, and telephone numbers of designated representatives of the Engineer whom the Contractor may have reason to contact. (Non-design build projects) The Project Information Instruction Document and use of the EDMS Safety Responsibilities Meetings (Mobilization, Progress, As Needed) Use of Property (i.e., site entrances, site maintenance, clean-up, security) Special Site Conditions 29

(3)

(4)

(5) (6)

(7)

(8) (9) (10) (11) (12)

(13) (14) (15) (16) (17) (18) (19) (20) (21) (22) (23) (24) (25) 12.4

Utility and Local Official Coordination Standard Design Guidelines and Procedures Construction Procedures and Special Circumstances Critical Submittals and Materials/Equipment Changes and Claims Scope of Works Material Testing CM/CS Authority Working Hours Material Storage (segregation and security) Pay Estimates Demolition Other Items of Interest

MATERIALS AND EQUIPMENT INSPECTION

It is the SREs responsibility to monitor all materials and equipment delivered to the job to determine that they meet the Contract requirements. Mill Test Reports and Certificates of Compliance received by the CM/CS from the Contractor shall be reviewed against the applicable Contract Specification requirements to determine whether the materials meet the requirements of the Specifications. The CM/CS although not responsible for determining the necessity for shop inspection, is responsible for coordinating required and/or requested shop inspection of equipment and materials required by the Contract Documents. The determination and coordination of shop inspections shall be performed during the early stages of the Contract. The Contractor shall inspect and receive all incoming material and equipment. A standard HIB/PMD Material Receiving Inspection Form will be provided for use by the Contractor in recording the receipt of said material and equipment. The CM/CS shall witness the receipt of all incoming materials and equipment to verify adequacy of identification and documentation and determining acceptability to the Contract Documents. The CM/CS and Contractor shall cooperate throughout this process to ensure the receipt of satisfactory shipments of materials and equipment. At a minimum, the inspection shall include: (1) (2) Completion and submittal of the Material Receiving Inspection Form. Visual inspection for adequacy of identification and any visible damage prior to or during unloading. Verification of conformity between the quantity marked down on the delivery note with the effective delivered. Verification of conformity between purchasing documents and delivery documents, including checking the availability of specified certificates and/or certifications of conformity to the Contract Documents, approved submittals and

(3)

(4)

30

approved variance documents, and the quantity and dimensions of the supply and their markings, if required. When a supply is not in compliance with the Contract specified requirements, the noncompliance shall be documented (Notice of Non-Compliance Form) and the supply rejected or identified as: On Hold and so tagged and segregated. At the Contractors option, he may request the deviation be accepted through a Modification Request or the utilization of the On Hold materials in a non-permanent situation. 12.5 PROGRESS ESTIMATES

The CM/CS is responsible for the neat and accurate preparation of completion and for progress payments. The frequency and terms for making payments to the Contractor is set forth in the Contract. The partial payment frequency is usually specified to be once a month, however the pay period dates may be mutually agreed upon by the CM/CS and the Contractor, after consulting with HIB/PMD. Progress estimates shall be prepared and forwarded to HIB/PMD representative not later than five working days after the end of the pay period. The estimates, construction schedule, stored materials, verification of insurance status, estimate to complete, and any backup sheets shall be included with the progress estimate submittal. The partial payments to the Contractor shall be based on the amount of work the Contractor has placed from one pay period to the next. Care shall be taken in estimating the value of Works placed. Estimates shall be numbered consecutively and shall be submitted for each pay period throughout the life of the Contract, with the last estimate marked FINAL. The partial progress estimates shall be prepared as directed by HIB/PMD. The estimates will be agreed to by both CM/CS and the Contractor. Signatures of the CM/CSs estimate preparer, CM/CSs reviewer and Contractor, shall be affixed to the estimate before payment is issued. The CM/CS shall ensure any retainage (i.e. percentages for warranty, Letter of Guarantee) is withheld in accordance with the provisions of the Contract. The CM/CS has the right to withhold monies for defective workmanship or failure to correct deficiencies and may exercise this right in accordance with the Contract Documents. However, the amount of funds withheld can not exceed the equivalent value of the items for which it is being withheld. CM/CS shall prepare the final estimate in accordance with the applicable Contract Documents. Particular attention shall be given to warranty, operation and maintenance manuals, spare parts transfer, record document transmittals, and substantial and final completion inspection requirements when preparing the final estimate. The CM/CS shall establish the date of Final Completion with HIB/PMD approval and shall show that date on the final estimate. 12.6 SCHEDULE AND REPORTING

The following details the initial scheduling submittals required of the Contractor by the CM/CS: (1) Within seven calendar days of the Notice to Proceed with the Works, the CM/CS shall request from the Contractor a Design Progress Schedule which shall include all submittal milestones.

31

(2)

Within 14 calendar days of receipt of the Notice to Proceed the Contractor is required to submit to the CM/CS a logical Construction Schedule for prosecution of the Works. Schedules shall be prepared in detail and shall also include salient features of the Contract such as phasing, milestones, critical submittal review dates, long lead items, and critical coordination tasks. The schedule shall provide a means of measuring actual vs. planned performance and a means for making accurate forecasts.

The Contractor shall prepare and submit updated progress and recovery schedules to the CM/CS. The CM/CS shall prepare and maintain a master project schedule based upon the Contractors required schedules. Program and/or Project Schedule may include any or all of the following types of schedules: (1) As-Planned Schedule (Baseline Schedule): This schedule shall cover the entire project scope and duration reflecting all specified Contract times (i.e., phasing, milestones, etc.) Project Master Schedule: This schedule will show all elements (planning, procurement, Contracting, design, construction, completion, testing, startup, etc.) of the Project covering all entities involved with the Project. This schedule may be a compilation made up of summaries of each of the separate entity schedules for the various elements of the Project. Progress Schedule: This schedule will be submitted monthly as a minimum (normally as a part of the monthly payment application). The Progress Schedule update, shall reflect the actual progress achieved through the agreed-to progress cut off date. Recovery Schedule: This schedule shall present the Contractors design or construction phase proposed plan to address delays caused by either events or issues within its control or other events or issues beyond their control (i.e., owner initiated changes that impact the Contract time, delays caused by force majeure events). Recovery Schedule shall show a revised sequencing of work operations that result in project completion in compliance with the Contract time. The trigger for the development of a Recovery Schedule shall be when actual progress falls 10 percent behind the latest approved schedule. The CM/CS shall issue a Behind Schedule Letter to the Contractor notifying him of the same. The CM/CS shall understand and enforce the applicable Contract provisions for schedule development and submittals. All schedules (including CM/CS reports) shall be prepared utilizing Primavera P6 software unless otherwise previously agreed to by HIB/PMD in writing. Activity coding structures will be developed based on the particular breakdown and requirements of each project but shall be structured in a manner that enables effective roll ups and summaries to be developed. The Project Schedule shall show the planned amount of time required to complete an activity or job, the sequence of activities, the specific requirements needed for completion, and provide the user with a means of measuring actual vs. planned performance. HIB/PMD shall work with the CM/CS to develop a Work Breakdown Structure (WBS) for the purpose of establishing and providing required monthly report data. Scheduling functions also include, dealing with problems and changes that arise and providing a basis for making sound decisions that are consistent with the Projects contractual requirements relative to delays, changes, and disputes.

(2)

(3)

(4)

32

Maximum activity duration and cost shall be negotiated between the CM/CS and the Contractor prior to schedule development. The CM/CS shall: (1) Review and understand the particular Contract provisions for all entities involved with the Project. Define and enforce all schedule submittal requirements. Review and analyze all schedule submittals Perform a high level risk analysis of the critical path to ensure the schedule is achievable. Develop, update, and maintain an overall Project Master Schedule. Verify that all communications and comments regarding schedules are in writing and filed in accordance with Document Control Filing Code described herein. Acceptance of the Contractor schedules Provide formal response(s) to all Contractor schedule submittals. Review comments shall not be directed at evaluating the means, methods, sequencing, or other aspects for which the Contractor is responsible, but rather the CM/CS schedule review shall present questions or statements based on objective analyses of the schedule.

(2) (3) (4)

(5) (6)

(7) (8)

The following represents minimum Schedule Review Guidelines by schedule type: (1) As-Planned Schedule review to include: (a) (b) Compliance with schedule format requirements. Compliance with Contract time(s) (start and completion dates, milestones, and Contract specified dates). Compliance with specified sequences of Works. Ensure the schedule reflects/include all related activities. Solicit, review, and address Contractors responses regarding the use of unique logic depicting unusual construction practices that may be included in the schedule. Float Sequestering (i.e., artificially long durations for activities leading to artificial float reduction thereby showing greater criticality than is actually the case). Inflated Durations (Similar to float sequestering in that longer than normal durations for Contractor activities are introduced based upon Contractor anticipation of problem areas disclosed to him by the Owner). Identifying activity lumping, hammocking, grouping of multiple trade activities, or otherwise lumping together certain groups of activities (i.e., testing, punch-listing, inspections) without any real detail. This causes an artificial calculation of float since these activities are generally on the critical path to Substantial Completion. All activities 33

(c) (d) (e)

(f)

(g)

(h)

shall be based on a single point of responsibility (i.e., Contractor, CM/CS) and not lumped such as submit/review Shop Drawings, which includes both the Contractor and the CM/CS responsibility). (i) Critical Path(s) (Identify, understand, and agree. Also, understand what is and what is not critical, not only at the current time but what is trending towards critical, so any actions that would need to be taken to ensure timely performance by the Contractor, CM/CS, and Engineering are identified and properly communicated). Resources (i.e., is schedule resource loaded with manpower? Do manpower/work hours correlate with the man hour budget for the Project? Have the resources been leveled?).

(j)

(2)

Progress Schedule review to include: (a) Changes to the Progress Schedule The Contractor shall include as part of the monthly submittal a list of the changes/revisions (i.e., reduced durations, revised logic, added/deleted activities) made in the update. If not provided in the Contractors monthly preliminary schedule submittal, the CM/CS shall run a comparison report (i.e., using a Digger report or other similar software tool) comparing the current schedule with the last approved schedule submittal. The reason for obtaining this information is to understand what revisions were incorporated. While such revisions may be required steps to take, it is important to understand exactly what changes were made in order to determine if the changes were realistic and reasonable. Changes for the sole purpose of eliminating negative float, that if not identified could create problems later on include: (i) Artificial or invalid duration reductions (i.e., review/approval activities changed from 20 days to 10 days even though the Contractual requirement was 20 days). Activity elimination (i.e., testing/inspection activities leading up to Substantial Completion). Logic modifications (i.e., start fabrication before approval of respective Shop Drawings and final testing tied to Final Completion and not Substantial Completion).

(b)

(ii)

(iii)

(c)

Actual vs. Planned Progress Comparison of the Contractors actual progress for the period with the planned progress from the previous schedule submittal. This review is important in order to see how well the Contractor is performing to the plan and to identify trends of continual slippage. In the event of a trend of continual slippage (i.e., late achievement of early starts and finishes, extended durations), there would be no corresponding schedule delay if these slippages only consume positive float. However, continual slippages from one month to the next which cause the Contractor to continually adjust his schedule are important. Such occurrences create concern regarding the Contractors ability to complete the Project on time. Critical Path Each schedule review shall identify/ensure a single critical path is utilized to drive the overall project completion. This shall be shown graphically (assuming he has submitted an electronic version) or simply as a narrative. It is important that all parties clearly 34

(d)

(e)

understand the risk and potential impacts to the activities on the critical path. (f) Secondary Path(s) Each schedule review shall include the identification of non-critical, secondary paths. (Activity paths which when impacted by delays or other unforeseen impacts, either to the critical path or a key activity along its own path, results in the path becoming the critical path. Efforts shall be made to maintain a single critical path.) The CM/CS shall request that the Contractor submit a Revised Schedule to reflect HIB/PMD approved variations requests for a Contract time extension. The CM/CS monthly report to HIB/PMD shall explain in detail any actual delays or anticipated delays and, if necessary, CM/CS actions to improve progress. Contractor actions shall also be detailed. If the Contractor is behind schedule or the job has a critical completion date, CM/CS reports shall be submitted more frequently.

(g)

(h)

12.7

SUBMITTALS

As used in this paragraph, submittals refer to all submittals made for the purpose of securing approval of designs, materials, or equipment to be used for the Project. It includes design documentation, Shop Drawings, samples, catalog data, certificates, drawings, calculations, and similar items. The CM/CS is responsible for review and approval of all submittals. All submittals will be reviewed for conformance with all Contract requirements. All unsatisfactory submittals will be returned to the Contractor for correction and resubmission. After the submittal documentation has been reviewed, it will be returned to the Contractor. One clean copy of each submittal shall be made part of the permanent record. At least one copy of all reviewed Shop Drawings shall be made available by the Contractor for the inspectors at the job site. The CM/CS shall prepare an independent Schedule of Submittals to ensure required submittals are received in a timely manner so as to not impact the Works progress. At the beginning of the work and at the same time as the Contractor provides the initial Project Progress Schedule, the Contractor will develop and submit an independent schedule of submittals. The CM/CS shall review and update the Schedule of Submittals at regularly scheduled Project Progress Review. It is essential that submittals be submitted in a timely manner, and as described in the Schedule of Submittals. All submittals shall be expeditiously handled by persons reviewing the submittals. It is the intent of HIB/PMD that unless otherwise identified during the development of the Schedule of Submittals, all submittal reviews by the CM/CS shall be completed and returned to the Contractor with 21-calendar days. In order to maintain adequate control of submittals, the CM/CS shall institute a systematic suspense file and following up procedure for handling submittals. The Contractor shall be specifically advised that review of such submittals does not relieve him of the responsibility for furnishing designs, materials, and equipment complying with the requirements of the Contract or for any error which may exist on the submittal documents. 12.8 MATERIALS AND EQUIPMENT TESTS AND TEST RECORDS

The CM/CS shall ensure that all Contract Document required material testing is performed. A Materials Testing Log shall be as specified and/or agreed upon between the CM/CS and the Contractor. The Material Testing Log shall be maintained by the CM/CS and it shall identify the 35

materials requiring tests, the type of tests, and the date testing will be required. Test results shall be recorded on testing logs when accomplished. Unless otherwise specified or agreed to, for every test failure there shall be a satisfactory retest. All originals and retests shall be crossreferenced in such a manner that the final results are clearly indicated. The CM/CS shall monitor Field and Laboratory Testing performed by the Contractor. The CM/CS is responsible for monitoring on-site laboratory testing and sampling and testing procedures. Local area offsite inspection may be required and shall be coordinated by the CM/CS with HIB/PMD representative. Prior to the installation of each item of material, the CM/CS shall verify that the material has been inspected and tested and conforms to Contract requirements. Where it is the responsibility of HIB/PMD to test certain materials and/or equipment, the CM/CS shall assist HIB/PMD representatives with scheduling, coordinating, collecting, securing, transporting, or any other such task(s) as deemed reasonably necessary. All test data shall be made available to the Contractor. Offsite inspection(s) of proposed materials and equipment shall be in accordance with the Contract Documents. Witness test/inspections performed out-of-town or out-of-country shall be coordinated with HIB/PMD to facilitate possible inclusion of HIB/PMD representatives. The CM/CS shall prepare and submit a Monthly Quality Control Report. The report shall include: (1) A brief summary of material, equipment, and systems testing performed and results for the current reporting month A look ahead at the next months planned testing activities A general statement as to the Contractors quality of work (per the Contract Documents) Laboratory and laboratory equipment performance and maintenance Supplier reliability/accountability Any noticeable trends in materials and equipment quality

(2) (3)

(4) (5) (6)

The report shall be based on inspection and testing reports and the report shall clearly indicate what elements of Works are completed and recommended by the CM/CS for acceptance by HIB/PMD. Photographs shall be included when necessary. Unless otherwise agreed to through HIB/PMD, forecasts of off-site or out-of-country inspections shall be provided 90-calendar days prior to said inspections. All test periods shall be as defined by the Contract Documents and all applicable Technical Specifications. Required shop tests of all major items of equipment shall be test run at the point of manufacture at the Contractors expense and certified copies of the test results delivered to the CM/CS and HIB/PMD representative. Such equipment shall not be shipped until the CM/CS has reviewed the test results and advised the Contractor in writing that the equipment is acceptable for shipment. Such acceptance, however, shall not be considered as final acceptance, which will only be made on the basis of the test results of the equipment after installation where practical. Field Testing shall be in addition to, and not in lieu of, any shop testing either required or otherwise performed. Field Testing shall be as defined by and in accordance to the Contract Documents and all applicable Technical Specifications. Upon completion of the inspection, 36

submit to the CM/CSs copies of each inspection form, signed by the Contractor who participated in the inspection and the manufacturers field service Engineer/Technician. Reports shall be placed in the permanent record files. For equipment specified to receive field services from the manufacturer, each manufacturers representative shall furnish to the CM/CS, a written report certifying the equipment is ready for field performance testing. Reports shall be placed in the permanent record files. Equipment start-up and testing shall be defined and performed as specified in the Contract Documents. 12.9 DELAYS

The CM/CS shall ensure the completion of the Contract on time. However, force majeure, related delays and work stoppages beyond the control of the Contractor may occur. Reference is made to the Contract Documents. Whenever it becomes known that there will be a delay, the CM/CS shall forward to HIB/PMD a report providing all information concerning the delay, including time and money impacts, and may supplement the information later as additional facts develop. This is necessary to appraise the facts, take appropriate action to relieve the delay, and inform the interested parties.

12.10

DELAYS DUE TO CONTRACTORS ACTIONS

The CM/CS will immediately be alert to any Contractors refusals, failures, or inability to prosecute the work with such diligence as to ensure its completion within the specified Contract time. When any of the above becomes apparent, the CM/CS may go on written record with the Contractor. The SCM shall request the Contractor to take necessary action to improve progress and to inform the CM/CS in writing of the action to be taken by the Contractor. Continued failure on the Contractors part to cooperate in the resolution of delays caused by the Contractors actions will result in the CM/CS immediately advising HIB/PMD of the situation. 12.11 MODIFICATION ORDERS

The CM/CS shall work to keep modifications to a minimum because they are costly to HIB/PMD, often disrupt the Contractors work, and often lead to confrontation amongst the parties involved. The CM/CS shall reduce the potential for modifications by conducting a thorough review of the Contractors design submittals; checking the site plans and specifications for discrepancies; checking for field discrepancies; and by conducting a constructability review to identify problems during construction. Modifications may not be issued unless essential to the functional use of the constructed facilities or unless they are requested or directed by HIB/PMD. Within the Contract stipulated time period of an event giving rise to a claim, or such other time as may be agreed by the CM/CS and HIB/PMD and identified in writing to the Contractor, the Contractor shall send to the CM/CS an account giving detailed particulars of the amount claimed and the grounds upon which the modification request is based. Where the event giving rise to the modification request has a continuing effect, such account shall be considered to be an interim account and the Contractor shall, at such intervals as the CM/CS may require, send further interim accounts giving the accumulated amount of the modification request and send any further grounds upon which it is based. In cases where interim accounts are sent to the CM/CS, the Contractor shall send a final account within 28 calendar days of the end of the effects resulting from the event. A copy of the Contractors written notification of intent to file a modification request for any additional payment or time extension shall be provided to HIB/PMD upon receipt from the Contractor by the CM/CS. A copy of all interim accounts sent to the CM/CS shall be transmitted to HIB/PMD upon its request. Reference is also made to the Contract of the Contractor.

37

Before submitting a proposed modification to HIB/PMD, the CM/CS shall have satisfactory answers to the following questions: (1) (2) (3) (4) (5) Is the proposed modification in HIB/PMDs and/or the publics best interest? Why is the modification necessary? What is the justification for this modification? Quality? Cost? Time? Why it was not contained in the Contractors design documents? When was the need for modification first identified?

A Time Impact Analysis (TIA) and Evaluation shall be performed by the CM/CS on all Modifications when changes in the work are ordered, when Modifications are executed, or when delays are experienced. The TIA shall include, but not be limited to, the following: (1) (2) (3) A detailed listing of added/modified activities. A detailed listing of the added/deleted relationships. A clear statement about the extent of impact to each of the Contract stipulated milestones. The rationale and reasoning for each logic revision. A Critical Path Method (CPM) tabular report for the activities impacted by the change, Change Modification or delay, including all the stipulated milestones, shall be generated. This tabular report shall be generated from the most recently accepted CPM Schedule, BEFORE incorporation of the TIA. A CPM tabular report for the activities impacted by the change, Modification, or delay, including all the stipulated milestones, shall be generated. This tabular report shall be generated from the most recently approved schedule, AFTER incorporation of the TIA. A detailed explanation of the Contractors efforts to mitigate the delays, if any, to the Contract Milestones.

(4) (5)

(6)

(7)

At times the Contractor may be solicited for a cost and time proposal for a potential change to the Contract. In that case, the CM/CS shall issue a Request for Proposal (RFP) to the Contractor. The RFP will be issued on the RFP Form in Appendix B. The Contractor shall report any required additional time and a time analysis. The CM/CS shall log all RFPs in an RFP Log. Issuance of an RFP shall not in any way obligate the CM/CS or HIB/PMD to execute a Modification. No work shall be performed on the basis of any RFP until a properly executed Modification is issued. Proposed modifications shall define accurately the changes from the Contractors original approved plans and specifications so that an understanding between the contracting parties can be reached. The Plans, Specifications, sketches, and descriptive wording prepared shall clearly reflect the modifications. The CM/CS shall issue a Field Order Form (Reference Appendix B) for minor changes in the Works which do not involve a modification in the authorized cost of the Works or Contract time. Once the modification is determined necessary, it is important that it be documented as quickly as possible. 38

Proposed modification shall include complete and descriptive literature (i.e., design plans, specifications, sketches) specially prepared or received for the modification. The CM/CS shall review proposed modification for accuracy, feasibility of construction, and make a recommendation of the proposed modification to HIB/PMD. The proposed modification shall not be authorized without final approval of HIB/PMD. The CM/CS shall prepare a cost and time estimate takeoff (parallel estimate) of the work involved in the modification before discussing with the Contractor. CM/CS shall compare its estimate with that of the Contractor. If the quotation is more than the estimate, the difference shall be resolved, with the Contractor. It is imperative that modification issues be resolved at the CM/CS level whenever possible. If it is determined that the Contractors quotation is defective, the Contractor shall be requested to change his quotation. If the CM/CSs estimate is not reflective of the Scope of Work, it shall be changed likewise. If the CM/CS is unable to negotiate the differences between the Contractors quotation and its estimate, CM/CS shall make a complete record of the negotiation. The CM/CS shall coordinate a meeting with HIB/PMDs representative to discuss the proposed modification and associated issues. 12.12 CLAIMS

The term Claim herein means any such action on behalf of a company under Contract on a project seeking additional compensation, additional Contract time, or other such relief only after the proper procedures for requesting a Modification Order has been denied or rejected. The CM/CS shall work to eliminate unwarranted Claims. The CM/CS shall conduct a thorough review of the Contract Documents for compliance HIB/PMD requirements, including the existence of inconsistencies between the General Conditions and Technical Specifications, for lacking or missing information regarding actual site conditions, and for inadequate definition of responsibilities regarding commissioning. The CM/CS shall hold the Contractor to all requirements for submittals, responses, substantiation, notice, documentation, and process compliance as required and specified. In addition to documenting events, actions, and issues appropriately, Contractor inactions, failure to act, or failure to perform shall also be documented. Proper and complete documentation and record keeping is required in order to establish a clear and objective record. As potential claim or dispute issues are identified, either by notice from the Contractor or intuition of the Project team, a claim file shall be established and maintained. The file is intended to be a sub-file based upon project records and documents (does not replace document control/record files). The file(s) shall be maintained separately from the Project files to facilitate resolution. Issues considered contentious, confrontational, or commercially sensitive shall have a claim file established. Claim files shall include the following contents: (1) A Statement of the Issue: A summary narrative of the issue in question or the record document (e.g., letter, formal claim, modification proposal, schedule submittal) which established or initiated the issue. Chronology of Events: A day-by-day (or less time as appropriate) sequencing of all related events, decisions, meetings, phone calls, and correspondence that provides a proper portrayal of all communications and events regarding the issue in question. Applicable Contract References/Provisions: A copy of any/all related excerpts from the Contract (including associated or referenced exhibits, 39

(2)

(3)

drawings, sketches) that deal with the issue. In addition, a copy of all related Contract amendments, modifications orders, if any. (4) Related Record Documents: A copy of all related letters, faxes, email, schedule submittals, payment requests, modification proposals, reports, daily reports, and meeting minutes (as well as corrections to published meeting minutes) that were generated on the Project that refer to or relate to the issue in question. This is information that is simply a compilation of all documents generated (formally or informally) by any project participant (e.g., Contractor, HIB/PMD, Consultants, Subcontractors, Agencies/Authorities). Issue Analysis: These are analyses generated and developed in regard to the issue in question (as opposed to project record documents). Such documents could include analyses that have or have not been provided to the Contractor, trending charts, schedule analyses, performance charts, record document excerpt analyses, and estimates. Related Industry Publications/Articles/Case Law: These are papers, case summaries, statutes, magazine articles, excerpts from the claimants marketing/sales/proposal materials, as well as the basis for any analysis performed in Item 5 above.

(5)

(6)

It is the responsibility of the party making a claim to substantiate the basis and associated damages in accordance with the applicable Contract provisions. Since the procedural steps in the claims process must occur within specified periods of time, the CM/CS must track the process and status of any Claim. These details will be reviewed at the Progress Meetings at the site with the Contractor. The CM/CS shall provide timely written notification to HIB/PMD of all pending claims. The CM/CS shall provide HIB/PMD with a detailed written account of claim negotiations, hearings, or other to which its participation is requested by HIB/PMD. At HIB/PMDs request, the CM/CS shall also provide HIB/PMD with a written analysis of potential claim impact(s) (i.e., should claim issue be revisited at the Modification Order level), claim resolution status, and the CM/CSs recommendation(s) concerning each claim. The CM/CS shall immediately transmit all claims/claim packages (files) to its designated HIB/PMD representative for review and further action in accordance with the Contract Documents. Authority to approve claims resides with HIB only. 12.13 CONTRACT INTERPRETATIONS

Questions concerning interpretation of the Contract Documents that arise during the Project shall be clarified through Contractor preparation and submission of a RFI Form (Appendix B) to the CM/CS. When received from the Contractor, the CM/CS shall review the request for clarification and make a determination as to whether CM/CS may respond. The CM/CS is responsible for timely transmittal and coordination of RFIs. The RFI Form may also be utilized by the CM/CS. 12.14 SUBSTANTIAL AND FINAL INSPECTION

The CM/CS shall coordinate and participate in each Partial-Substantial Completion, Substantial Completion, and Final Completion Inspections. Each occurs when the Contractor declares the work to be complete and ready for its intended operation. CM/CS in cooperation with the Contractor shall establish a tentative date for the inspection and invite HIB/PMD representatives to participate in the inspection. The CM/CS shall work with HIB/PMD and the Contractor to establish a mutually agreed upon inspection date. All planned or invited participants shall receive two weeks advance notice of the planned inspection. 40

Final Completion Inspections shall not be made until the work is Substantially Complete and all Substantial Completion Punch List Items are completed. Final Completion inspection dates and attendees shall be established as noted above. The CM/CS shall record, prepare, and distribute a Punch List of deficiencies noted during an inspection. 12.15 CM/CS SURVEY PARTIES

Members of survey parties, when their services are included, may work under the direction of the CM/CS, and shall perform their work to meet the requirements of the Project and in accordance with instructions of the CM/CS. Periodic surveys subsequent to the initial surveys shall be performed by authorized representatives of the CM/CS. Surveys shall be performed to ensure the Contractors compliance to the Contract Documents for, but not limited to, structure location, existing and proposed vertical and horizontal alignments, elevation, slope, settlement, and measurements for payment. CM/CS shall report its findings to the Contractor and HIB/PMD. Survey Notes: Ties to controlling features and notes indicating details of changes in actual construction from the design shown on the drawings shall be kept in field notebooks and made a part of the permanent record. 12.16 CORRESPONDENCE AUTHORITY

CM/CS shall provide HIB/PMD with a list of persons authorized to sign letters or to issue other correspondence on behalf of the CM/CS. 12.17 COMPUTATIONS

All computations, except minor figures of only temporary value, shall be kept as a part of the permanent record. Keep all computations logically arranged and readily accessible. It shall be the CM/CSs responsibility to see that adequate documented independent checking of all computations is obtained. 12.18 RECORD DRAWINGS

One complete set of approved Contract drawings shall be maintained on-site by the CM/CS as As-Built Drawings. As soon as a modification or addition is made in construction, it shall immediately be noted on the As-Built Drawings in red ink or red pencil. The As-Built Drawings shall also be clarified as necessary to reflect the construction as performed. Where necessary, sketches shall be prepared to accompany the As-Built Drawings. At the earliest possible date upon Substantial Completion of the Project, the CM/CS shall review and certify the Contractors Record Drawings for correctness and completeness. The Record Drawings shall incorporate all modifications as reflected in the As-Built Drawings and the construction as performed. Record Drawings shall be approved and signed by the CM/CS certifying their correctness and completeness. Record Drawings shall be transmitted to HIB/PMD when the Contractors work is substantially complete or phases/portions of the work are substantially complete. A transmittal letter, in duplicate, shall accompany the submittal of record documents. The transmittal letter shall contain the date, project title and number, Contractor name and address, title and number of each record document, certification that each record document as submitted is complete and accurate, and signature of Contractor or its authorized representative. (Reference Appendix B)

41

13.0 13.1

SAFETY PROGRAM RESPONSIBILITIES RESPONSIBILITIES: (1) The CM/CS shall comment on the applicability of the Contractors proposed Safety and Security Program(s) for compliance to Contract Document requirements. The CM/CS shall develop and implement a Field Safety Plan (FSP)/Field Safety Instructions (FSI) for it own use. The development, content/elements of the FSP/FSI, maintenance, and enforcement of the CM/CSs FSP/FSI is the sole responsibility of the CM/CS. The CM/CS shall be solely responsible for the site safety of its field personnel, Subcontractors, and site visitors. CM/CS shall cooperate with the Contractor on matters of safety. The Contractor shall maintain safe access to and from all areas requiring inspection. Upon observation of imminently recognizable dangerous situations by the CM/CS, oral notification may be provided to the Contractors Safety Officer or Superintendent. This notice will advise of unsafe acts or conditions, which the CM/CS believes could result in death, serious injury, or a catastrophe. Such notice will be confirmed by transmittal of a Site Safety Notice Form (Reference Appendix B) to the Contractor. When reporting, a system of classifying unsafe acts or conditions similar to the following definitions may be utilized: (a) IMMINENT DANGER Imminent danger is defined as any condition or practice in the place of employment which, if it exists, could reasonably be expected to cause death or serious physical harm immediately or before the imminence of such danger can be eliminated. Conditions that may constitute imminent danger and serious hazards include, but are not limited to, the following: (i) (ii) (iii) (iv) (v) (b) Confined space violation Excavation violation Electrical safety violation Scaffold violation Fall protection violation

(2)

(3)

(4) (5)

(6)

(7)

SERIOUS HAZARD A Serious Hazard is defined as any condition or practice, which could be classified as a serious violation of applicable local regulations or standards, based upon criteria contained in the current laws, ordinances, and/or regulations. Generally, a serious hazard is one, which could cause serious physical harm or death, but is not imminent. OTHER-THAN-SERIOUS HAZARDS Other-Than-Serious Hazards are defined as any condition or practice, which would be classified as a violation of applicable local regulations and standards that are not Imminent or Serious. Examples may include, but are not limited to, the following: 42

(c)

(i)

Failure to follow the requirements of approved Health and Safety Program(s) Failure to wear required protective clothing Failure to conduct required health/safety meetings Failure to maintain required chemical labels Lack of proper housekeeping

(ii) (iii) (iv) (v) (8)

Shall the Contractor fail to immediately correct an unsafe condition; the CM/CS shall notify HIB/PMD and the Contractor of the Contractors failure to correct the unsafe act(s) and/or condition(s) and the need to immediately correct the unsafe condition to comply with the Contract requirements regarding safety.

13.2

ACCIDENT REPORTS (1) In case of injury to an employee or Subcontractor of the CM/CS or an employee of the Contractor or his Subcontractors, or to others resulting from the Contractors operation, the CM/CS shall collect and record all available data pertinent to the accident as well as what corrective actions will be taken to prevent recurrence. He shall also arrange with the Contractor, if possible, to receive a copy of accident reports the Contractor submits to his insurance company. A copy of each accident report and record shall be placed in the permanent record file and a copy sent to HIB/PMD. This is not a request for monthly reports. Monthly safety statistics and data (i.e., lost time, recordable injuries) may be discussed during the regularly scheduled Monthly Project Meetings.

(2)

43

APPENDICES
Copies of all current forms pertaining to Construction Management, Administration, and Inspection Supervision are included in the following Section. APPENDIX A - Standard Design Phase Forms APPENDIX B - Standard Construction Phase Forms APPENDIX C - (HIB/PMD) Construction Document Control File Codes

44

APPENDIX A Standard Design Phase Forms 1. Drawing Review Checklist 2. Specification Review Checklist 3. Study/Report Review Checklist 4. Document Review Comments 5. Engineering Checklist

45

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

DRAWING REVIEW CHECKLIST


PROJECT NAME: PROJECT LOCATION: CM/CS: DRAWING NUMBERS: ORIGINATOR: PROJECT NUMBER: REVIEW LEVEL: DEPARTMENT / DISCIPLINE: CONTRACTOR: DISCIPLINE REVIEWER:

DATE: FINAL SUBMISSION PRE-FINAL SUBMISSION

OTHER

% SUBMISSION

DISCIPLINARY REVIEW
YES Is the set of drawings consistent with the design intent and the calculation output? Does the submittal package meet the percentage (%) submission level of completeness? Do the structures, equipment, or components meet their functional needs? Is there a consistent design approach and presentation within the discipline? Have previous comments been incorporated and / or closed out? Have drawings been initialled / signed? Are design criteria, notes, codes, standards, loadings, limits of payment, etc., shown on drawings, if applicable? Has accessibility for maintenance, repair, and in-service inspection been provided? Are materials identified with the proper nomenclature on the drawings? Are the materials properly coordinated with the specifications at this submission level? Are the items constructible as shown? Is construction access, phasing, or staging clearly shown, if required? Have the appropriate CADD Standards been used on this project? Have duplications and redundancy of information, data, and dimensions been eliminated? Are the drawings legible? Are drawing titles and numbers consistent and agree with the cover sheet index of drawings? Have all required design criteria and standards been used? DISCIPLINE REVIEWER:
PRINTED SIGNATURE

NO

N/A

DATE:

INTERDISCIPLINARY REVIEW
INITIAL CIVIL STRUCTURAL ELECTRICAL ENVIRONMENTAL BRIDGE ROADWAY GEOTECHNICAL TRAFFIC ARCHITECTURAL TELECOMMUNICATIONS DATE OK COMMENTS ON DRAWING / ATTACHED COMMENTS RESOLVED

A proper review as been conducted by the appropriate personnel in accordance with this procedure and all review comments have been addressed and closed out. CM/CS SUPERVISOR RESIDENT ENGINEER:
PRINTED SIGNATURE

DATE:

REVISION 2 20-MAR-08

DRAWING REVIEW CHECKLIST

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

SPECIFICATION REVIEW CHECKLIST


PROJECT NAME: PROJECT LOCATION: CM/CS: SPECIFICATION SECTIONS: ORIGINATOR: PROJECT NUMBER: REVIEW LEVEL: DEPARTMENT / DISCIPLINE: CONTRACTOR: DISCIPLINE REVIEWER::

DATE: FINAL SUBMISSION PRE-FINAL SUBMISSION

OTHER

% SUBMISSION

DISCIPLINARY REVIEW
GENERAL Has the correct specification format been used? Is the specification section coordinated with applicable General and Special Conditions? Have duplications or variances between drawings and specifications been minimized or eliminated? Is nomenclature and item numbering used in specifications exactly as used on drawings and other Contract Documents? Are requirements for shop drawings specified both as to content and timely submission? Have cited products and equipment been checked for updates and availability? Have all of the Review Comments to previous drafts been closed out? NON-STANDARD SPECIFICATIONS DEFINED AS THOSE SPECIFICATIONS WHICH HAVE NOT BEEN CREATED AND MAINTAINED AS HIB STANDARD Have all new or unusual technical sections been approved by the Senior Construction Manager? Are material/equipment identification requirements properly identified? Are appropriate codes, standards, processes, etc., referenced and dated? Are measurement units and basis of payment properly specified? Are shipping, cleaning, storage, and handling requirements properly specified? Is the specification complete and clear enough to properly specify construction and performance requirements? Are provisions made for the qualification and approval of special construction processes? Are the acceptance criteria tests (tolerances, etc.) specified and are they adequate, realistic, and in line with industry practice? Is test and specification documentation properly specified? Are new materials employed and installed in the manner specified by the manufacturer? DISCIPLINE REVIEWER:
PRINTED SIGNATURE

YES

NO

N/A

YES

NO

N/A

DATE:

SPECIFICATION COORDINATOR REVIEW


YES Is the specification format, type, nomenclature, item numbering, and level of detail consistent for all specification sections? Are the specification section coordinated with applicable General and Special Conditions? Have all specification sections been reviewed against the drawings for redundancy and inconsistencies? Have required discipline Reviews been completed and documented for all specification sections? Have all specification sections been reviewed for interdisciplinary conflicts? Have methods and measurements of payment been checked for consistency and conflicts? CM/CS SENIOR CONSTRUCTION MANAGER:
PRINTED SIGNATURE

NO

N/A

DATE:

REVISION 2 20-MAR-08

SPECIFICATION REVIEW CHECKLIST

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

STUDY / REPORT REVIEW CHECKLIST


PROJECT NAME: PROJECT LOCATION: CM/CS: STUDY / REPORT TITLE: ORIGINATOR: PROJECT NUMBER: REVIEW LEVEL: DEPARTMENT / DISCIPLINE: CONTRACTOR: DISCIPLINE REVIEWER:

DATE: FINAL SUBMISSION PRE-FINAL SUBMISSION

OTHER

% SUBMISSION

ORIGINATING DEPARTMENT REVIEW


YES Were information, test results, and databases adequate and useable as represented during contract negotiations? Does the discipline portion of the study / report meet or support the stated objectives of the project? Are assumptions, criteria, or bases for evaluation of alternatives clearly described? Have all contractually specified alternatives been described, reviewed, and analyzed? Is supporting material identified and appropriate? Have back-up calculations been checked? Are units of measure consistent? Are graphics appropriate and clear? Are results logical and reasonable and are they stated accurately? Have all previous review comments been addressed and closed out? DISCIPLINE REVIEWER:
PRINTED SIGNATURE

NO

N/A

DATE:

ADMINISTRATIVE REQUIREMENTS REVIEW


YES Is the study or report format consistent with the requirements? Are all conclusions and recommendations fully supported and explained in the text? Was the scope of work of the study or report addressed? Is the Index or Table of Contents complete and accurate? Is tense consistent and has the text been checked for spelling and grammar? Has the report been properly dated? CM/CS SENIOR CONSTRUCTION MANAGER:
PRINTED SIGNATURE

NO

N/A

DATE:

REVISION 2 20-MAR-08

STUDY/REPORT REVIEW CHECKLIST

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

DOCUMENT REVIEW COMMENTS


PROJECT NAME: PROJECT LOCATION:
FIRE PROTECTION

DATE: PROJECT NUMBER: STATUS:


MECHANICAL PROCESS

SHEET NUMBER
OF

CRITERIA 30% 60% 90% 100%

ARCHITECTURAL

CIVIL

ELECTRICAL

INSTRUMENT

STRUCTURAL

HVAC

PLUMBING

GEOTECHNICAL

ESTIMATING

PROJECT

OTHER

REVIEW PURPOSE: PREPARED BY: REVIEWER:

TAT

DQA

DISCIPLINE

INTERDISCIPLINARY

OTHER

RESPONDER:

ACTION / RESPONSE

COMMENT NUMBER 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34.

DRAWING, SPECIFICATION, OR PAGE NUMBER

COMMENT

A D E

AGREE DELETE EXCEPTION

NOTES REVIEWER FILL IN HEADING & FIRST THREE (3) COLUMNS RESPONDER INDICATE ACTION IN RIGHT COLUMN DISCUSS EXCEPTIONS WITH REVIEWER ACTION CODE D TO BE USED ONLY WITH CONCURRENCE OF REVIEWER:
REVISION 2 19-MAR-08 DOCUMENT REVIEW COMMENTS

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

DOCUMENT REVIEW COMMENTS


Comment Number Drawing, Specification, or Page Number Comment

DATE:

SHEET NUMBER
OF

Action / Response A D E AGREE DELETE EXCEPTION

35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56. 57. 58. 59. 60. 61. 62. 63. 64. 65. 66. 67. 68. 69. 70. 71. 72. 73. 74. 75. 76. 77. 78. 79. 80. 81. 82.
NOTES REVIEWER FILL IN HEADING & FIRST THREE (3) COLUMNS RESPONDER INDICATE ACTION IN RIGHT COLUMN DISCUSS EXCEPTIONS WITH REVIEWER ACTION CODE D TO BE USED ONLY WITH CONCURRENCE OF REVIEWER:
REVISION 2 19-MAR-08 DOCUMENT REVIEW COMMENTS

GreatSocialistPeople'sLibyanArabJamahiriya HousingInfrastructureBoard ProgramManagementDepartment

ENGINEERINGCHECKLIST
ProjectName&Location: ContractorName&Location: ContractorProjectManagerName&Location: CM/CSName&Location: SupervisorResidentEngineerName&Location:

Date: Project#: Dateof Design Noticeto Proceed:

Required

DesignCompletionScheduleDates
NeededBy Started EstimatedDate ofCompletion Completed

ScopeofEngineeringServices
DesignCriteria Process Civil Structural Architectural HVAC MechanicalHVAC Piping&Plumbing FireProtection Electrical ElectricalApparatus ElectricalSystems ProgramStandardProcedures ProjectStandardProcedures PlantArrangement SitePlan Model 3DComputer Plastic PlantCoordination&Grid ProcessDesign Capacity RawMaterialsRequirement UtilitiesRequirement EnvironmentalPermitData EnvironmentalPermit Mass/EnergyBalance Flowsheets P&IDrawings Layouts ManpowerRequirements Specifications PurchaseSpecifications Equipment Pipe,Valves&Fittings (pipingincludesgaskets,nuts,bolts,washers,&studs) Civil/Structural Architectural Electrical Instrumentation&Control MaterialCoordinationProcedure Procurement InquiryDocumentPreparation ProposalSubmittal BidTabulations RequisitionPreparation PurchasedocumentPreparation Purchasing ExpediteVendorInformation ExpediteEquipment/Materials ShopVisits

Yes(X) No(X)

EngineeringChecklist 1

GreatSocialistPeople'sLibyanArabJamahiriya HousingInfrastructureBoard ProgramManagementDepartment

Required

DesignCompletionScheduleDates
NeededBy Started EstimatedDate ofCompletion Completed

ScopeofEngineeringServices
VendorDrawingApproval Lists EquipmentwithExpeditingData Pipeline Instrument Motor TieIn MechanicalDesign Equipment,Layouts,Sections,&Details HVAC EquipmentFabricationDrawings FireProtection InstallationSpecifications Tanks PressureVessels Chutes PipingDesign Plans,Sections,&Details SupportDetails TieInDetails Plumbing Isometrics StressAnalysis SpoolSheets Hangers&Supports ElectricalDesign OneLineDiagram(Specs) GroundingPlan&Detail PowerPlan&Detail LightingPlan&Detail Elementary&ConnectionDiagram CableSchedule ConduitSchedule(MotorList) Ladder/LogicDiagram PLCProgramming&Documentation InstrumentDesign Specification(Instr.List) LoopSheets&ConnectionDiagram LocationPlans&Details PanelLayout&Details CableSchedule ConduitSchedule Software&Documentation Configuration DataSheets Civil/StructuralDesign Drainage,Roads,etc. FoundationPlans&Details StructuralFraming DetailStructuralDesign MiscellaneousStructuralDesign Architectural Cladding/Siding RoofingSystemIncludingInsulation Doors&WindowsSchedule Office&ControlRoomLayouts FinishSchedules ConstructionSpecifications

Yes(X) No(X)

EngineeringChecklist 2

GreatSocialistPeople'sLibyanArabJamahiriya HousingInfrastructureBoard ProgramManagementDepartment

Required

DesignCompletionScheduleDates
NeededBy Started EstimatedDate ofCompletion Completed

ScopeofEngineeringServices
ConstructionBidPackages SpareParts PrepareList Procurement StartUp Manuals Operating Maintenance Installation CostEstimate/Budget Engineering ConstructionManagement Construction StartUp Schedule Preparation Monitor&Update JobSchedule ThreeWeekSchedule ShutdownSchedule ConstructionManagement ProjectManager FieldEngineering Safety CraftInspection/QC StartUpAssistance Mechanical Electrical Instrument ProgressReports Engineering Construction ProjectCost General ProjectEngineering/Coordination Meetings ConstructionBidDocument VendorDrawing/SubmittalExpediting EngineeringProcedureManual ConstructionProcedureManual PrepareBidPackage

Yes(X) No(X)

EngineeringChecklist 3

APPENDIX B Standard Construction Phase Forms 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. Behind Schedule Letter Letter of Transmittal Form Certificate of Final Completion Form (Inspection Punch List) Certificate of Partial Substantial Completion Form (Inspection Punch List) Certificate of Substantial Completion Form (Inspection Punch List) Telephone Conversation Record Form Material Receiving Inspection Form Modification Request and Modification Justification Forms Non-Compliance Notice Form Pre-Construction Conference Agenda Progress Meeting Agenda Stored Materials Request for Payment Request For Information Form Sign-In-Sheet Form Warranty Log Submittal Log Contractor Submittal Transmittal Form Submittal Review Form (Bluesheet) Site Safety Notice Form Request for Proposal Form Modification Order Form Field Order Form Inspectors Daily Report Form Estimate To Complete Form RFI Log

46

April 15, 2008

Name of Addressee Company Address City, State/Province, Zip/Postal Code, Country Dear Salutation: RE: PROJECT / PROJECT NUMBER / SUBJECT

I am writing to express my serious concerns regarding Contractor Name progress on the above referenced project. To-Date / Currently, Contractor Name progress toward the completion of the Works has been / is unsatisfactory to the HIB Program Management Department. As of this writing, the in-place work is approximately percent complete, with approximately percent of the Contract Time expended. In accordance with Contract Reference, Contractor Name is reminded that liquidated damages in the amount of LYD will be assessed for each and every calendar day the Works are delayed beyond the original / adjusted Contract completion date. Please immediately prepare and submit your revised / recovery construction schedule to reflect your efforts to complete the project on time. If you have any questions regarding this matter, please contact me. Sincerely,

Writer's Name Writer's Title CM/CS Company Name

Enclosure / Attachment, if applicable

cc:

HIB / PMD Representative CM/CS Representative CM/CS Site Representative File #: Number

GreatSocialistPeople'sLibyanArabJamahiriya HousingInfrastructureBoard
ProgramManagementDepartment

LetterofTransmittal
ReceiptDate/ TimeStamp

Date:

ProjectName:

ProjectNumber:

TO:
Recipient'sName: Recipient'sTitle: Address: Phone: EMail:

FROM:
Sender'sName: Sender'sTitle: Address: Phone: EMail:

MethodofTransmission:

Attached UnderSeparateCover ThisTransmittalConsistsoftheFollowingItems: Contracts Plans/Drawings


ShopDrawings

Mail Samples RFI

Courier

Letter Modification Order


Specifications

___________________

Item#
1 2 3 4 5 6 7 8 9 10

Date

#of Copies

Description

TheseareTransmittedforthePurposeasCheckedBelow:
ForReview&Comment ApprovedasSubmitted

ForApproval AsRequired
ResubmittedforApproval

ApprovedasNoted
ReturnedforCorrection ForTender Due

ForYourUse ForDistribution
ForSignature ReturnedtoOwner

Remarks:

CopiesTo:

Date

Signature:

LetterofTransmittal

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

CERTIFICATE OF FINAL COMPLETION


(FINAL RECEIPT)
PROJECT NAME: PROJECT LOCATION: DATE OF CONTRACT: CONTRACT AMOUNT: DESIGN ENGINEER: DATE OF FINAL COMPLETION: PUNCH LIST CORRECTION PERIOD: days PROJECT NUMBER: CONTRACTOR: NOTICE TO PROCEED DATE: AMOUNT AT COMPLETION: CM/CS CONSULTANT: DATE OF INSPECTION:

SHEET NUMBER DATE:


OF

The Works of the referenced Project have been inspected for compliance to the projects contract documents and is finally complete. The date of Final Completion (Final Receipt) is therefore established as indicated above. Owning Department signature indicates final acceptance of the Works and responsibility for the security, maintenance, damage to the Works, and insurance except for those items provided by the Contract Documents (i.e., extended warranties).
SUPERVISOR CONSTRUCTION MANAGER: COMPANY:
PRINTED SIGNATURE

DATE:

SUPERVISOR RESIDENT ENGINEER: COMPANY:

PRINTED SIGNATURE

DATE:

HIB PMD PROJECT MANAGER: COMPANY:

PRINTED SIGNATURE

DATE:

HIB PMD SENIOR MANAGER: COMPANY:

PRINTED SIGNATURE

DATE:

OWNING DEPARTMENT: COMPANY:

PRINTED SIGNATURE

DATE:

ATTACHMENT: DISTRIBUTION HIB PMD SENIOR MANAGER: HIB PMD PROJECT MANAGER: DESIGN ENGINEER: CONTRACTOR: FILE NUMBER:

FINAL COMPLETION INSPECTION PUNCH LIST

REVISION 2 19-MAR-08

CERTIFICATE OF FINAL COMPLETION

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

FINAL COMPLETION INSPECTION PUNCH LIST


PROJECT NAME: PROJECT LOCATION: PREPARED BY: INSPECTION DATE: PUNCH LIST CORRECTION PERIOD: ATTENDEES AT INSPECTION: NAME COMPANY E-MAIL days PROJECT NUMBER: WORKS PORTION: PREPARATION DATE: CONTRACTOR:

DATE:

SHEET NUMBER
OF

TELEPHONE

CM/CS REPRESENTATIVE: DATE:


PRINTED SIGNATURE

CONTRACTOR (ACKNOWLEDGE RECEIPT):

DATE:
PRINTED SIGNATURE

PUNCH LIST
DESCRIPTION DATE COMPLETE SIGNED BY

REVISION 2 19-MAR-08

CERTIFICATE OF FINAL COMPLETION

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

CERTIFICATE OF PARTIAL SUBSTANTIAL COMPLETION


(PRIMARY RECEIPT)
PROJECT NAME: PROJECT LOCATION: DATE OF CONTRACT: CONTRACT AMOUNT: DESIGN ENGINEER: DATE OF SUBSTANTIAL COMPLETION: PUNCH LIST CORRECTION PERIOD: days PROJECT NUMBER: CONTRACTOR: NOTICE TO PROCEED DATE: AMOUNT AT COMPLETION: CONSTRUCTION MANAGER: DATE OF INSPECTION:

SHEET NUMBER DATE:


OF

The described portion of the Works for the referenced Project has been inspected for compliance to the projects Contract Documents and is Substantially Complete. The date of Partial Substantial Completion (Primary Receipt) is therefore established as indicated above. Items, having no impact on the intended and proper utilization of the Works are incomplete or require correction, are documented on the attached Partial Substantial Completion Punch List. Punch List omission of Contract Works does not relieve the Contractor of its responsibility to complete the Works in accordance with the Contract Documents. Punch List items shall be completed within the referenced Punch List Correction Period. Contract required warranties and guarantee periods shall commence on the date of Substantial Completion. Final insurance shall remain in effect until the date of Final Completion (Final Receipt) of the Works is established.
SUPERVISOR CONSTRUCTION MANAGER: COMPANY: SUPERVISOR RESIDENT ENGINEER: COMPANY: HIB PMD PROJECT MANAGER: COMPANY: HIB PMD SENIOR MANAGER: COMPANY:
PRINTED SIGNATURE

PRINTED SIGNATURE

DATE:

PRINTED SIGNATURE

DATE:

PRINTED SIGNATURE

DATE:

DATE:

ATTACHMENT: DISTRIBUTION HIB PMD SENIOR MANAGER: HIB PMD PROJECT MANAGER: DESIGN ENGINEER: CONTRACTOR: FILE NUMBER:

SUBSTANTIAL COMPLETION INSPECTION PUNCH LIST

REVISION 2 19-MAR-08

CERTIFICATE OF PARTIAL SUBSTANTIAL COMPLETION

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

PARTIAL SUBSTANTIAL COMPLETION INSPECTION PUNCH LIST


PROJECT NAME: PROJECT LOCATION: PREPARED BY: INSPECTION DATE: ATTENDEES AT INSPECTION: NAME COMPANY E-MAIL PROJECT NUMBER: WORKS PORTION: PREPARATION DATE: CONTRACTOR:

DATE:

SHEET NUMBER
OF

TELEPHONE

CM/CS REPRESENTATIVE: DATE:


PRINTED SIGNATURE

CONTRACTOR (ACKNOWLEDGE RECEIPT):

DATE:
PRINTED SIGNATURE

PUNCH LIST
DESCRIPTION DATE COMPLETE SIGNED BY

REVISION 2 19-MAR-08

CERTIFICATE OF PARTIAL SUBSTANTIAL COMPLETION

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

CERTIFICATE OF SUBSTANTIAL COMPLETION


(PRIMARY RECEIPT)
PROJECT NAME: PROJECT LOCATION: DATE OF CONTRACT: CONTRACT AMOUNT: DESIGN ENGINEER: DATE OF SUBSTANTIAL COMPLETION: PUNCH LIST CORRECTION PERIOD: days PROJECT NUMBER: CONTRACTOR: NOTICE TO PROCEED DATE: AMOUNT AT COMPLETION: CONSTRUCTION MANAGER: DATE OF INSPECTION:

SHEET NUMBER DATE:


OF

The described portion of the Works for the referenced Project has been inspected for compliance to the projects Contract Documents and is Substantially Complete. The date of Substantial Completion (Primary Receipt) is therefore established as indicated above. Items, having no impact on the intended and proper utilization of the Works are incomplete or require correction, are documented on the attached Substantial Completion Punch List. Punch List omission of Contract Works does not relieve the Contractor of its responsibility to complete the Works in accordance with the Contract Documents. Punch List items shall be completed within the referenced Punch List Correction Period. Contract required warranties and guarantee periods shall commence on the date of Substantial Completion. Final insurance shall remain in effect until the date of Final Completion (Final Receipt) of the Works is established.
SUPERVISOR CONSTRUCTION MANAGER: COMPANY: SUPERVISOR RESIDENT ENGINEER: COMPANY: HIB PMD PROJECT MANAGER: COMPANY: HIB PMD SENIOR MANAGER: COMPANY:
PRINTED SIGNATURE

PRINTED SIGNATURE

DATE:

PRINTED SIGNATURE

DATE:

PRINTED SIGNATURE

DATE:

DATE:

ATTACHMENT: DISTRIBUTION HIB PMD SENIOR MANAGER: HIB PMD PROJECT MANAGER: DESIGN ENGINEER: CONTRACTOR: FILE NUMBER:

SUBSTANTIAL COMPLETION INSPECTION PUNCH LIST

REVISION 2 21-MAR-08

CERTIFICATE OF PARTIAL SUBSTANTIAL COMPLETION

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

SUBSTANTIAL COMPLETION INSPECTION PUNCH LIST


PROJECT NAME: PROJECT LOCATION: PREPARED BY: INSPECTION DATE: ATTENDEES AT INSPECTION: NAME COMPANY E-MAIL PROJECT NUMBER: WORKS PORTION: PREPARATION DATE: CONTRACTOR:

DATE:

SHEET NUMBER
OF

TELEPHONE

CM/CS REPRESENTATIVE: DATE:


PRINTED SIGNATURE

CONTRACTOR (ACKNOWLEDGE RECEIPT):

DATE:
PRINTED SIGNATURE

PUNCH LIST
DESCRIPTION DATE COMPLETE SIGNED BY

REVISION 2 21-MAR-08

CERTIFICATE OF PARTIAL SUBSTANTIAL COMPLETION

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

TELEPHONE CONVERSATION RECORD


PROJECT NAME: PROJECT LOCATION: CALL:

DATE: TIME: AUTHOR: PROJECT NUMBER:

OUTGOING INCOMING

CALL TO / FROM: (NAME, COMPANY, ADDRESS, ETC.)

ACTION REQUIRED BY DATE REQUIRED

CONVERSATION DETAILS

DISTRIBUTION
FOR INFORMATION: FOR ACTION BY: COPY TO: Permanent File #

REVISION 2 25-MAR-08

SHEET NUMBER: 1 OF 1

CONVERSATION RECORD

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

MATERIAL RECEIVING INSPECTION


PROJECT NAME: PROJECT LOCATION: DESCRIPTION: PURCHASE ORDER NUMBER: PURCHASE TECHNICAL SPECS REF: M.S.F. NUMBER: PROJECT NUMBER: MANUFACTURER: SUPPLIER: QUANTITY:

DELIVERY DATE:

ORDERED:

RECEIVED:

DOCUMENTATION REQUIRED WITH DELIVERY

PROVIDED YES NO

DELIVERY INSPECTION: CONFORMING: NON-CONFORMING DECISION ACCEPTED: REJECTED: HOLD: COMMENTS ON REJECTED/HOLD STATUS: IN CASE OF HOLD NON-CONFORMANCE REPORT NUMBER: OR DEVIATION REQUEST NUMBER: ACCEPTED CM/CS REVIEW:
PRINTED / SIGNATURE / DATE

REJECTED

JOINT VENTURE DECISION:


PRINTED / SIGNATURE / DATE

RECEIVED and ACCEPTED


SUPPLIER: CONTRACTOR: INSPECTOR: THIRD PARTY: HIB/PMD REPRESENTATIVE:
PRINTED (FOR EACH OF THE ABOVE)
SIGNATURE (FOR EACH OF THE ABOVE)

DATE: DATE: DATE: DATE: DATE:

DISTRIBUTION
COPY TO: HIB/PMD Contractor Supervisor Resident Engineer Supervisor Construction Manager Permanent File #

REVISION 1 20-MAR-08

MATERIAL RECEIVING INSPECTION

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

MODIFICATION REQUEST
PROJECT NAME: PROJECT LOCATION: CONTRACTOR: CM/CS: REQUESTED RESPONSE DATE: SPECIFICATION SECTION: CONTRACT DRAWING(S) / DETAIL(S): PROJECT NUMBER: IMPACTS: CONTRACT NUMBER:

DATE: REQUEST NUMBER:

CONTRACT TIME

COST

SCOPE DESCRIPTION:
ATTACH AND LIST ADDITIONAL DOCUMENTS AS NECESSARY

JUSTIFICATION:

ORIGINATOR / COMPANY:
PRINTED SIGNATURE

DATE:

ATTACHMENTS:
(SKETCHES, PHOTOS, ETC.)

The recipient of this Modification Request shall submit a completed and executed Modification Proposal to the document originator on or before the above Requested Response Date. The response date may be modified by written request of the recipient and document originator approval. The recipients response to this Modification Request shall be made using HIB/PMDs standard Modification Proposal Form (with attachments as necessary).
REVISION 2 27-MAR-08 MODIFICATION REQUEST

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

MODIFICATION JUSTIFICATION
PROJECT NAME: PROJECT LOCATION: CONTRACTOR: CONTRACT AMOUNT:
LYD

DATE: PROPOSAL NUMBER: PROJECT NUMBER: DATE OF CONTRACT: NOTICE TO PROCEED DATE:

1.

WHY IS THE PROPOSED WORKS NECESSARY?

2.

HISTORY OF PROPOSED WORKS?

3.

PRICING METHOD AND SUBSTANTIATION:

4.

ARE ADDITIONAL CALENDAR DAYS REQUIRED? IF SO, HOW MANY CALENDAR DAYS ARE REQUIRED?

5.

WHY ARE ADDITIONAL CALENDAR DAYS REQUIRED?

6.

PROPOSAL IS ATTRIBUTABLE TO: DESIGN ERRORS & OMISSIONS IF OTHER WAS CHOSEN ABOVE, PLEASE EXPLAIN: CHANGED OR DIFFERING SITE CONDITIONS OTHER EXPLANATION BELOW

7.

PROPOSED METHODOLOGY FOR ISOLATING, MONITORING, AND REPORTING PROPOSAL RELATED COSTS?

SUPERVISOR RESIDENT ENGINEER

PRINT SIGNATURE

DATE:

HIB/PMD REPRESENTATIVE
REVISION 2 19-MAR-08

PRINT SIGNATURE

DATE:

MODIFICATION JUSTIFICATION

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

NON-COMPLIANCE NOTICE
TO: CONTRACTOR (PROJECT MANAGER / SUPERINTENDENT): PROJECT NUMBER: CM/CS: PROJECT NAME: PROJECT LOCATION: CONTRACTOR:

DATE:

NOTICE NUMBER:

LOCATION / STATIONING: REFERENCE (SPECIFICATION AND / OR DRAWING NUMBER.): DISCOVERY: OBSERVATION TESTING OTHER EXPLAIN: _________________________________________

Notice is hereby given that the below described works does not comply with the requirements of the listed Contract Documents. Non-compliant works may be required to be removed and replaced at no cost to HIB/PMD. Payment for non-compliant works may be withheld until this Notice is resolved. The continuation of non-compliant activities / Works shall be solely at the Contractors own risk. The Contractor shall prepare and submit to the Supervisor Resident Engineer, its proposed corrective action(s) for review, comment and approval by the CM/CS or HIB/PMD designated representative. 1. NOTIFICATION OF APPARENT NON-COMPLIANCE ACT(S) AND / OR CONDITION(S) OBSERVED AND LOCATION AS FOLLOWS:

CM/CS REPRESENTATIVE:

PRINT SIGNATURE

DATE:

RECEIVED and ACCEPTED


CONTRACTOR REPRESENTATIVE:

PRINT SIGNATURE

DATE:

2.

RESOLUTION OF APPARENT NON-COMPLIANCE ACT(S) AND/OR CONDITION(S) OBSERVED DESCRIBED ABOVE::

Issuance of this limited-purpose notice shall not be constructed to affix responsibility or liability on the CM/CS for the location or the correction of identified potential violations or the adequacy of any corrections. CONTRACTORS REPRESENTATIVE:
REVISION 2 25-MAR-08

PRINT SIGNATURE

DATE:

NON-COMPLIANCE NOTICE

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT SHEET: 1 OF 4

PRECONSTRUCTION CONFERENCE AGENDA


MEETING LOCATION PROJECT NAME: PROJECT LOCATION: CONTRACTOR: PROJECT MANAGER: ADDRESS: PHONE: E-MAIL: ATTENDANCE SR. HIB REPRESENTATIVE: HIB REPRESENTATIVE: SR. HIB/PMD REPRESENTATIVE: HIB/PMD REPRESENTATIVE: HIB/PMD REPRESENTATIVE: HIB/PMD REPRESENTATIVE: HIB/PMD REPRESENTATIVE: CM/CS DESIGN REPRESENTATIVE: CM/CS DESIGN REPRESENTATIVE: CM/CS CONST. REPRESENTATIVE: CM/CS CONST. REPRESENTATIVE: CM/CS CONST. REPRESENTATIVE: CONTRACTOR REPRESENTATIVE: CONTRACTOR REPRESENTATIVE: CONTRACTOR REPRESENTATIVE: OTHER: MEETING TIME: PROJECT NUMBER:

DATE OF MEETING:

PHONE

1. 2.

INTRODUCTIONS UTILIZATION OF LOCAL LABOR & PAYROLL This project requires that the contractor achieve a local labor participation of .

3.

NOTICE TO PROCEED DATE AND CONTRACT TIME Notice to Proceed Date: Contract Time: days

4.

CONTRACT AMOUNT, LIQUIDATED DAMAGES, AND INSURANCE The amount of this contract is . In accordance with the contract documents, the liquidated damages will be the work remains incomplete beyond the expiration date of the contract time. for each and every calendar day

REVISION 2 6-APR-08

PRECONSTRUCTION CONFERENCE AGENDA

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT SHEET: 2 OF 4

PRECONSTRUCTION CONFERENCE AGENDA


MEETING LOCATION PROJECT NAME: MEETING TIME: PROJECT NUMBER:

DATE OF MEETING:

5.

CONSTRUCTION SCHEDULE Within calendar days of receiving the site, the Contractor, prior to starting work, shall submit the initial construction schedule. Application for payment shall not be considered complete or processed for payment until progress revision is submitted and approved. The construction schedule shall include: Bar chart as per the specifications. Narrative description report of anticipated work sequences as indicated by sequence of activities presented in the schedule. Critical path shall be clearly identified. Electronic copies made available to the HIB/PMD Representative.

6.

CORRESPONDENCE All project related correspondence from the Contractor shall be addressed to: CM/CS Representative: Company Name: Address: Telephone: Fax:

Mobile / Cell: E-mail:

7.

ADDRESS OF THE CONTRACTOR The Contractor shall provide a letter to the CM/CS Representative stating the address to which all billing, estimates, and future funds are to be sent. This letter from the Contractor shall be on company letterhead and signed by an officer of the company. The Contractor shall also provide the name and telephone numbers of the individual to whom correspondence should be addressed and the individual who is authorized to execute change documents.

8.

EMERGENCY PHONE NUMBERS The Contractor is required to provide a 24-hour telephone number, including a back-up number, at which an emergency call relating to project issues can be placed. The receiving party must have the authority to resolve such problems immediately. Telephone number shall be to a person and not to a person and not voicemail / answering machine.

9.

SUBMITTAL(S) & PROJECT START CHECKLIST


Review of shop drawing submittal process to be briefly described here. Discussion to include the number of shop drawings to be included in each submittal, listing of critical submittals, and the associated submittal requirements (e.g., 15 days after receipt of site, monthly updates, etc.), number and re-submittal numbering requirements, other as directed or deemed necessary.

10. 11.

PROJECT SIGN UTILITY COORDINATION The Contractor shall verify location and elevation of existing utilities prior to construction operations. The will work with the contractor in the identification of existing utilities, however, no guarantee is made as to the extent and/or accuracy of available information. The Contractor is hereby placed on notice that it is the Contractors responsibility to coordinate the relocation of any and all utilities. If the utilities are to be relocated, coordinate these activities with the before the Contractor mobilizes to a specific area to begin the Work.
AboveinstructionshallbeverifiedforconformancetotherequirementsoftheContract.Anyadditionalinstructionprovidedhereinshallalsoconformto therequirementsoftheContract.

REVISION 2 6-APR-08

PRECONSTRUCTION CONFERENCE AGENDA

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT SHEET: 3 OF 4

PRECONSTRUCTION CONFERENCE AGENDA


MEETING LOCATION PROJECT NAME: MEETING TIME: PROJECT NUMBER:

DATE OF MEETING:

12.

TESTING LABORATORY Distribution of test results will be one (1) copy to each of the following: Supervisor Construction Manager Supervisor Resident Engineer HIB/PMD Project Representative (preferably E-mailed) Consulting Design Engineer Contractor Ready Mix Supplier (concrete strength tests only)

In addition, written in-place field density reports should be provided to the Project Inspector the same working day. Any failed test results are to be reported immediately to the Resident Manager.

13. 14.

TRAFFIC CONTROL MONTHLY PAY ESTIMATES The monthly estimate cut-off date for the project is the last day of the month. The contractor shall submit timely manner will delay processing pay estimates. . Failure to provide this information in a

15. 16. 17. 18. 19.

CERTIFICATES OF SUBSTANTIAL AND FINAL COMPLETION FINAL PAYMENT POLICY COMPLIANCE In compliance with the Contract Documents, the Contractor shall MODIFICATION ORDERS CLAIM FOR TIME EXTENSION All claims by the Contractor shall be submitted in accordance with the Contract. The Contractor is hereby notified that claims for additional time will not be processed unless the Contractor can prove that the event giving rise to such a claim had a direct impact on the Contractors submitted construction schedule critical path. .

20.

PROJECT RECORD DRAWINGS & PROGRESS MEETINGS The Contractor shall maintain one copy of the Project Record Drawings. Information shall be recorded concurrently with construction progress to be reviewed and discussed at the time of the project progress meetings. Progress meetings will be held on the at prior to the previously established cut-off date in the Resident Managers office.

REVISION 2 6-APR-08

PRECONSTRUCTION CONFERENCE AGENDA

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT SHEET: 4 OF 4

PRECONSTRUCTION CONFERENCE AGENDA


MEETING LOCATION PROJECT NAME: MEETING TIME: PROJECT NUMBER:

DATE OF MEETING:

21.

DISPOSAL OF UNDESIRABLE & EXCESS MATERIALS Vegetation, rubble, broken concrete, excess dirt, debris, and spoilage shall not be disposed of in any storm drainage conveyance system on, or off, the job site. The Contractor shall dispose of all undesirable materials off-site and in a lawful manner. The contractor shall perform a daily clean up of all dirt, debris, scrap materials, and other disposable items resulting from the Contractors operations, whether on-site, or off-site, as called for in the General Conditions (Article 3.20). If soil is deposited on private property, the Contract must secure written permission to do so. Written permission must include a description of the property on which the soil is deposited and a copy must be furnished to the HIB/PMD Representative.

22. 23. 24. 25.

SAFETY WORKING HOURS PROJECT SPECIFIC WORK OTHER ITEMS


Examples:Housekeeping,PermittingProcess,LocalConcernsandProposedMitigationofSame,TreeProtection,SiteRestoration,Operation& MaintenanceManuals,TransferofMaterialsand/orSpareParts,MaterialsStorage,etc.

The meeting adjourned at


CM/CS Representative: Company Name: Address: Telephone: Fax:

Remit comments within three (3) working days of receipt via e-mail to:

Mobile / Cell: E-mail:

DISTRIBUTION
COPY TO: Attendees Permanent File #

REVISION 2 6-APR-08

PRECONSTRUCTION CONFERENCE AGENDA

Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department

Monthly Progress Meeting Agenda


Meeting Location: Project Name: Project Location: Contractor: Project Manager: Address: Phone: E-Mail: CM / CS:
Project Information Thru Pay Estimate Number: ____ Original Contract Value: Approved Modification Orders: Current Contract Value: LYD Change Orders for this Period: Total Billed-to-Date: Percent Complete By Time: Percent Complete By LYD: Agenda Items % %

Meeting Date: Meeting Time: Project No.:

Thru Date of Pay Estimate: Contract Approval Date: Notice to Proceed Date: Original Contract Time: Original Completion Date: Days Used-to-Date: Approved Additional Days: Current Completion Date: 0-Jan-00 0

1 Sign-in Sheet and Introductions of New Attendees 2 Review of the Construction Schedule Submittal, Pay Estimates, and Compliance Submittals 3 Field Observations, Problems, and Decisions

4 Identification of Problems That May Impede Progress

5 Review of Submittal Status and Critical Submittals 6 Review of RFI / RFP / Modification Proposal Status 7 Modification Order Status 8 Planned Works for the Next Progress Period 9 Resident Complaints 10 Laboratory Activities

11

Other Items Relating to the Works

12 Next Progress Meeting

Monthly Progress Mtg. Agenda

Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department

Stored Materials Request for Payment


Project Name: From: Contractor
Project Manager: Address: Phone: E-Mail:

Project Number:

Project Location: To: CM/CS


Supervisor Resident Engineer: Address: Phone: E-Mail:

Estimate Number:

Date:

Vendor

Invoice #

Tag #

Previously

Material Received This Period

To Date

Previously

Material in Place This Period

To Date

Material Balance

Reference Pay Item No.

Totals 85% of Totals

LYD LYD

LYD LYD

LYD LYD

LYD LYD

LYD LYD

LYD LYD

LYD LYD

RFP for Stored Materials

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

REQUEST FOR INFORMATION


PROJECT NAME: PROJECT LOCATION: CONTRACTOR: SPECIFICATION NUMBER: DETAIL NUMBER: PROJECT NUMBER: REQUEST TYPE: CONTRACT NUMBER: DRAWING NUMBER: REQUESTED RESPONSE DATE:

DATE: RFI NUMBER: TECHNICAL

ADMINISTRATIVE

QUESTION:
ATTACH AND LIST ADDITIONAL DOCUMENTS AS NECESSARY

CONTRACTOR REPRESENTATIVE / TITLE:

PRINT SIGNATURE

DATE:

CM/CS REPRESENTATIVE RESPONSE:

CM/CS REPRESENTATIVE / TITLE:

PRINT SIGNATURE

DATE:

NOTE:
CM/CS representative responses having an impact on contract time and cost (increase and decrease) shall be noted as such by the respondent. The Contractor shall immediately submit a Modification Proposal so as to not delay the Works in accordance with the Contract Documents.

REVISION 2 19-MAR-08

REQUEST FOR INFORMATION

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

SIGN-IN SHEET
PROJECT NAME: PROJECT LOCATION: PROJECT NUMBER: MEETING TYPE / SUBJECT:

MEETING DATE:

NAME

COMPANY

PHONE NUMBER

FAX NUMBER

E-MAIL ADDRESS

SIGNATURE SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

REVISION 2 7-MAR-08

SIGN-IN SHEET

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

SIGN-IN SHEET
PROJECT NAME: PROJECT LOCATION: PROJECT NUMBER: MEETING TYPE / SUBJECT:

MEETING DATE:

NAME

COMPANY

PHONE NUMBER

FAX NUMBER

E-MAIL ADDRESS

SIGNATURE SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

REVISION 2 7-MAR-08

SIGN-IN SHEET

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

SIGN-IN SHEET
PROJECT NAME: PROJECT LOCATION: PROJECT NUMBER: MEETING TYPE / SUBJECT:

MEETING DATE:

NAME

COMPANY

PHONE NUMBER

FAX NUMBER

E-MAIL ADDRESS

SIGNATURE SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

REVISION 2 7-MAR-08

SIGN-IN SHEET

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

SIGN-IN SHEET
PROJECT NAME: PROJECT LOCATION: PROJECT NUMBER: MEETING TYPE / SUBJECT:

MEETING DATE:

NAME

COMPANY

PHONE NUMBER

FAX NUMBER

E-MAIL ADDRESS

SIGNATURE SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

SIGNATURE

REVISION 2 7-MAR-08

SIGN-IN SHEET

GreatSocialistPeople'sLibyanArabJamahiriya HousingInfrastructureBoard ProgramManagementDepartment

WarrantyLog
ProjectName: Contractor:
ProjectManager: Address: Phone: EMail:

ProjectNumber:

ProjectLocation: CM/CS:
SeniorResidentEngineer: Address: Phone: EMail:

LogEntryDate:

SystemorEquipmentItem

Vendor

Manufacturer

VendorRepresentative Contact Phone

DeliveryDate

StartDate

Warranty StartDate

WarrantyEnd Date

Comments

Warrantyto O&M Y N

MaterialsOnSiteRFP

GreatSocialistPeople'sLibyanArabJamahiriya HousingInfrastructureBoard
ProgramManagementDepartment

SUBMITTALLOG
ProjectName: ProjectNumber: ContractorName: ContractorAddress: CM/CSName:
CM/CSSr.ResidentEng.(SRE):

SREAddress:
O&M SA SD TD SUBMITTALTYPEKEY OPERATIONS&MAINTENANCEMANUAL SAMPLES SHOPDRAWINGS TECHNICALDATA/REPORTS APPROVALSTATUSKEY
1 2 3 NOEXCEPTION EXCEPTIONASNOTED REJECTEDRESUBMIT 4 5 6 ACKNOWLEDGERECEIPT FORINFORMATIONONLY NOTREQUIREDFORREVIEW

SPECIFICATION 01000 1 2 3 4 5 6 7 8 02050 1 2 3 4 5 02072 1 2 02160 1 02200 1 2 3 4 5 6 02207 1 02280 1 2 3 4 02400 1 2 02510 1 1 2 3 4

DESCRIPTION GeneralConditions SubmittalControlLog MaterialsControlLog DrawingControlLog ProgressSchedule Permits MaintenanceofTraffic Project/SitePhotographs ContractCloseoutLog Demolition DemolitionSchedule ProposedDemolitionActivities DemolitionPhotographs CertifiedEngineer'sSurvey RecordDrawings HazardousMaterialAbatement ExecutionPlan Owner'sInsuranceAcceptance ExcavationSupportSystems ShopDrawingsandCalculations Earthwork TestReportsSoilAnalysis TestReportsVerificationofSubgrade TestReportsDensity TestreportsMoistureDensity TestReportsCompressiveStrength ArboristMaintenanceRecommendations AggregateMaterials Manufacturer'sCert.ofCompliance SoilTreatment CertificateofInstallation/Treatment RecordDocuments Warranty BondGuaranteeingWarranty FoundationDrainage CorrugatedDrainageTubing Geotextile AsphaltPaving ProductInformation ConcretePaving MixDesignsandTestData CertificationsfromTestingAgents DeliveryTickets ColdWeatherMeasures

TYPE SUBMITTALTYPE (seeKeyLegend)

REQUIREDON SITE

SUBMITTAL REQUIRED

SCHEDULE SUBMITTAL RECEIVED

DATESUBMITTED TOCM/CS

DATECM/CS RETURNED

APPROVAL APPROVAL DATESENTTO STATUSKEY HIB/PMD

DATESENTTO CONTRACTOR

SubmittalLog

GreatSocialistPeople'sLibyanArabJamahiriya HousingInfrastructureBoard
ProgramManagementDepartment

SPECIFICATION 02580 03100

DESCRIPTION 5 HotWeatherMeasures PavementMarking 1 ProductData ConcreteFormwork 1 WaterstopproductData 2 Samples;Waterstop 3 Samples:FormTies 4 ProductData:ReleaseAgent 5 ShopDrawings Conc.&MasonryReinforcement 1 ShopDrawings:Foundations&Columns 2 MillTests 3 ShopDrawings:ElevatedSlabs&Bms 4 TensionSpliceProductData 1 MasonryReinf.ShopDrawings 2 MasonryReinf.MillTests ConcreteReadyMix 1 MixDesigns 2 PlacingDrawings 3 PreQualifySuppliers ConcreteArchitecturalCIP 1 ProductData 2 FormingDrawings 3 Samples 4 MixDesigns ConcreteFinishes 1 CuringCompoundDataSubmittal PostTensionedConcrete 1 ShopDrawings 2 ProductData 3 Samples 4 DeviationsfromCD's 5 StaticandDynamicTestData 6 CalculationsforLosses 7 CertifiedMillTestReports 8 CertificationofCoatingMaterials 9 LocationofConstructionJoints ArchitecturalPrecast(PlantCast) 1 Manufacturer'sQualifications 2 ConcreteMixDesigns 3 Samples 4 ShopDrawings 5 MillReports 6 QualityControlProcedures ArchitecturalPrecast(SiteCast) 1 Samples 2 ShopDrawings Masonry 1 Grout&MortarProductData 2 Grout&MortarTestData 3 Grout&MortarInstallation 4 Grout&MortarMixDesign 1 AccessoriesProductData 2 AccessoriesSamples 1 CleaningProductData 2 BrickManufacturer'scertificates 3 BrickSamples 1 CMUManufacturerCertificates 1 GlassBlockProductData

TYPE SUBMITTALTYPE (seeKeyLegend)

REQUIREDON SITE

SUBMITTAL REQUIRED

SCHEDULE SUBMITTAL RECEIVED

DATESUBMITTED TOCM/CS

DATECM/CS RETURNED

APPROVAL APPROVAL DATESENTTO STATUSKEY HIB/PMD

DATESENTTO CONTRACTOR

03200

04150 03300

03330

03350 03425

03450

03460

04100

04150 04210

04220 04270

SubmittalLog

GreatSocialistPeople'sLibyanArabJamahiriya HousingInfrastructureBoard
ProgramManagementDepartment

SPECIFICATION 2 3 07650 1 2 05400 1 2 3 4 05500 05120 1 2 3 4 05200 1 05300 1 2 3 05500 1 2 3 05510 1 2 05721 1 2 3 4 5 05800 1 2 3 06100 1 2 06200 1 2 3 07190 1 2 07210 1 07240 1 2 3 4 5 6 7 07255 1 2 07270 1 2 07530 1

DESCRIPTION GlassBlockSamples GlassBlockShopDrawings ThruWallFlashingProductData ThruWallFlashingSamples ColdFormedMetalFraming ProductData StructuralDesignCalculations ShopDrawings Welder'sCertification Structural&MiscellaneousSteel StructuralSteelShopDrawings StructuralSteelWeldingProcedures StructuralSteelMillTestReports StructuralSteelQualityControlProg. MetalJoistShopDrawings MetalDeckingShopDrawings MetalDeckingProductData MetalDeckingWelder'sCertification Misc.MetalsShopDrawings#1 Misc.MetalsShopDrawings#2 Misc.MetalsWelder'sCertification MetalStairs&RailsShopDrawings MetalStairs&RailsProductData Arch.RailingsShopDrawings Arch.RailingsProductData Arch.RailingsSamples Arch.RailingsWelder'sCertification Arch.RailingsColorCharts Exp.JointCoverProductData Exp.JointCoverShopDrawings Exp.JointCoverColorSamples RoughCarpentry PreservativeTreatedWoodCertification FireRetardantTreatedWoodCert. FinishCarpentryandMillwork ShopDrawings ProductData Samples VaporBarrier ProductData Samples BuildingInsulation PerimeterSlabInsulationProductData EIFS ShopDrawings ProductData IntenttoWarrant Certificates Samples CertificationsbySystemManufacturer MaintenanceData CementitiousFireproofing Samples ProductData Firestopping ShopDrawings ProductData Roofing ProductData

TYPE SUBMITTALTYPE (seeKeyLegend)

REQUIREDON SITE

SUBMITTAL REQUIRED

SCHEDULE SUBMITTAL RECEIVED

DATESUBMITTED TOCM/CS

DATECM/CS RETURNED

APPROVAL APPROVAL DATESENTTO STATUSKEY HIB/PMD

DATESENTTO CONTRACTOR

SubmittalLog

GreatSocialistPeople'sLibyanArabJamahiriya HousingInfrastructureBoard
ProgramManagementDepartment

SPECIFICATION 2 3 4 07650 1 2 07820 1 2 3 4 5 6 7 07900 7910 1 2 3 07140 1 07150 1 07920 1 2 3 4 5 6 7 8 9 08110 1 2 3 08200 1 2 3 4 08340 1 2 08400 1 2 3 4 5 08460 1 2 08460 3 4 08520 1 2 3 4 08710 1 2

DESCRIPTION ShopDrawings Certificates SubmittalsSchedule ThruWallFlashingProductData ThruWallFlashingSamples Skylights ShopDrawings ProductData Samples GlassManufacturer'sApproval StructuralDesignCalculation MaintenanceData RecordDrawings Waterproofing&Caulking MembraneWaterProofProductData DrainageMaterialProductData SubstrateCertification MetallicWaterproofProductData DampproofProductData OnepartSealantProductData OnePartSealantColorSample BathSealantProductData FDASealantProductData FDASealantColorSample FDASealantCert. AcrylicSealantProductData AcrylicSealantColorSampleFDAAcrylicCompoundProductData AcrylicCompoundColorSample HollowMetal ShopDrawings Samples ProductData WoodDoors ShopDrawings/schedule ProductData Samples IntenttoWarrant&Certification CoilingGrilles ShopDrawings ProductData Entrances&Storefronts ShopDrawings ProductData GlassManufacturersApproval Samples MaintenanceData AutoEntranceDoors ShopDrawings GlassManufacturersApproval Samples MaintenanceData AluminumWindows ShopDrawings ProductData Samples MaintenanceData DoorHardware HardwareSchedule Samples

TYPE SUBMITTALTYPE (seeKeyLegend)

REQUIREDON SITE

SUBMITTAL REQUIRED

SCHEDULE SUBMITTAL RECEIVED

DATESUBMITTED TOCM/CS

DATECM/CS RETURNED

APPROVAL APPROVAL DATESENTTO STATUSKEY HIB/PMD

DATESENTTO CONTRACTOR

SubmittalLog

GreatSocialistPeople'sLibyanArabJamahiriya HousingInfrastructureBoard
ProgramManagementDepartment

SPECIFICATION 08800

DESCRIPTION 3 Templates Glass&Glazing 1 Samples 2 ProductData 3 FramingManufacturersApproval 4 Calculations 5 MaintenanceData Drywall,Insulation,&Acoustical 1 DrywallProductData 2 DrywallCertification 1 InsulationProductData 1 AcousticalShopDrawings 2 AcousticalProductData 3 AcousticalSamples Tile 1 ProductData 2 Samples SyntheticStone 1 ShopDrawings 2 ProductData 3 Samples 4 MaintenanceData Terrazzo 1 ShopDrawings 2 ProductData 3 Samples ConcretePavers 1 Samples ResilientFlooring 1 ProductData 2 Samples Carpet 1 ShopDrawings 2 ProductData 3 Samples 4 MaintenanceData Painting 1 ProductData 2 ColorSamples VinylWallcovering 1 ProductData 2 Samples ToiletPartitions 1 ShopDrawings 2 ColorSamples CubicleCurtain&Track 1 ShopDrawings 2 ProductData 3 Samples Handrails&CornerGuards 1 ShopDrawings 2 ProductData 3 InstallationProcedures 4 ColorCharts FireExtinguishers 1 ShopDrawings 2 ProductData ToiletAccessories 1 Schedule

TYPE SUBMITTALTYPE (seeKeyLegend)

REQUIREDON SITE

SUBMITTAL REQUIRED

SCHEDULE SUBMITTAL RECEIVED

DATESUBMITTED TOCM/CS

DATECM/CS RETURNED

APPROVAL APPROVAL DATESENTTO STATUSKEY HIB/PMD

DATESENTTO CONTRACTOR

09200 09210 09260 09510

09300

09316

09410

09620 09650

09680

09900

09955

10165

10190

10260

10522

10800

SubmittalLog

GreatSocialistPeople'sLibyanArabJamahiriya HousingInfrastructureBoard
ProgramManagementDepartment

SPECIFICATION 11132 11400

DESCRIPTION 2 ProductData ProjectionScreens 1 ProductData FoodServiceEquipment 1 EquipmentBrochures 2 ShopDrawings 3 EquipmentSpecifications FloorMats&Frames 1 ShopDrawings 2 ProductData 3 ConformanceWithBuildingCode 4 Samples Elevators 1 ShopDrawings 2 Samples 3 CertificatesofCompliance 4 MaintenanceData Mechanical 1 ShopDrawings 2 ProductData 3 Samples 4 CertificatesofCompliance 5 MaintenanceData Electrical 1 ShopDrawings 2 ProductData 3 Samples 4 CertificatesofCompliance 5 MaintenanceData

TYPE SUBMITTALTYPE (seeKeyLegend)

REQUIREDON SITE

SUBMITTAL REQUIRED

SCHEDULE SUBMITTAL RECEIVED

DATESUBMITTED TOCM/CS

DATECM/CS RETURNED

APPROVAL APPROVAL DATESENTTO STATUSKEY HIB/PMD

DATESENTTO CONTRACTOR

12690

14200

15000

16000

SubmittalLog

GreatSocialistPeople'sLibyanArabJamahiriya HousingInfrastructureBoard ProgramManagementDepartment

ContractorSubmittalTransmittal
Section1:Contractors
Date: TO: ProjectName: CM/CS
Recipient'sName: Recipient'sTitle: Address: Address: Contractor'sJobNumber

ProjectNumber: FROM: Contractor


Sender'sName: Sender'sTitle: Address: Address:

ReferenceNumber:

Revision:

DescriptionItem
(Name,Type,Size,Capacity,SpecificUse,etc.)

Manufacturer/Designer

Item#

Type/No. ofCopies

Comments/Details

Status

Deviations

NO

YES

IfYES,tabulateandidentifyonsparatesheetasnecessary.

ThiscertifiesthatallitemssubmittedherewithhavebeencheckedbytheContractorareinconformancewiththerequirementsofthecontractdocuments,exceptasnoted.

CONTRACTOR:(Stamp&Signatureforallsubmittals)

Section2:CM/CS
Corrections or comments made on the contents of this submittal during this review do not relieve the contractor from compliance with the requirements of the Contract. Review of a specific item shall not include review of an assembly of which the item is a component. Contractor is responsible for dimensions to be confirmed and correlated at the job site; information that pertains solely to the fabrication processes or to the means, methods, techniques, sequences, and procedures of construction; coordination of its work with that of all other trades; and for performing all work in a safe and satisfactory manner. Review of this submittal does not includeareviewofanyofthemattersreferencedintheprevioussentence,allofwhichareexclusiveresponsibilityoftheContractor.

ActionCodes
1 NOEXCEPTION 2 EXCEPTIONSASNOTED 3 REJECTEDRESUBMIT 4 ACKNOWLEDGERECEIPT 5 FORINFORMATIONPURPOSESONLY 6 NOTREQUIREDFORREVIEW

NOTES
A B INSTALLATIONSHALLPROCEEDONLYWHENACTIONCODEIS1 OR2 ACTIONSCODED3SHALLBERESUBMITTEDWITHINLIMITSSET INCONTRACT

REVIEWDOESNOTRELIEVECONTRACTORFROM C RESPONSIBILITYFORCOMPLIANCEWITHALLREQUIREMENTS OFTHECONTRACTDOCUMENTS

ATTACHMENTSACTIONCO
1 2 3 4 5

CM/CSEngineer:

ReceivedBy:

Signature:

Date:

ContractorSubmittalTransmittal

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

SUBMITTAL REVIEW FORM


PROJECT NAME: PROJECT LOCATION: SPECIFICATION SECTION: PROJECT NUMBER: SUBMITTAL NUMBER:

DATE:

ITEM REVIEWED
MANUFACTURER: DESCRIPTION:

RESPONSE STAMP
REVIEWED FOR GENERAL CONFORMANCE WITH DESIGN CONCEPT OF PROJECT AND GENERAL COMPLIANCE WITH CONTRACT DRAWINGS, SPECIFICATIONS, AND DOCUMENTS. NO EXCEPTION EXCEPTIONS AS NOTED REJECTED - RESUBMIT Review of shop drawings shall in no way relieve the Contractor of responsibility for deviation from requirements of contract documents, nor for errors or omissions in shop drawings. Contractor is responsibility for confirming and correlating dimensions at job site for information which pertains to fabrication processes or construction techniques, for fit of parts when assembled, and for coordination of work of all trades. This review does not supersede or overrule laboratory analysis or test reports. CM/CS REVIEWER:
PRINTED SIGNATURE

ACKNOWLEDGE RECEIPT FOR INFORMATION PURPOSES ONLY NOT REQUIRED FOR REVIEW

DATE:

COMMENTS
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20.

REVISION 2 20-MAR-08

SUBMITTAL REVIEW FORM

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

SITE SAFETY NOTICE


TO: CONTRACTORS SAFETY MANAGER / PROJECT MANAGER / SUPERINTENDENT

DATE:

NOTICE NUMBER

We are notifying you of an observed act and / or condition, described below, which appears to be in violation of your Contract as it relates to compliance with national and / or local safety laws and ordinances, your site safety plan, or recognized industry safety standards. As a result of this Apparent Non-Compliance Act, and / or condition, CM/CS and / or HIB/PMD personnel, will not be permitted to work or observe work in this area until the observed act and / or condition is addressed and / or remedied. Please notify your responsible Manager / Superintendent at once and have that person immediately commence the necessary actions to remedy this apparent violation. The responsible Manager / Superintendent is to sign and return a copy of this notice to signify acknowledgement of receipt. 1. NOTIFICATION OF APPARENT NON-COMPLIANCE ACT(S) AND/OR CONDITION(S) OBSERVED AND LOCATION AS FOLLOWS:

CM/CS SUPERVISOR RESIDENT ENGINEER:

PRINT SIGNATURE

DATE:

RECEIVED and ACCEPTED


CONTRACTOR MANAGER / SUPERINTENDENT: 2.
PRINT SIGNATURE

DATE:

RESOLUTION OF APPARENT NON-COMPLIANCE ACT(S) AND/OR CONDITION(S) OBSERVED DESCRIBED ABOVE::

Issuance of this limited-purpose notice shall not be constructed to affix responsibility or liability on the CM/CS for the location or the correction of identified potential violations or the adequacy of any corrections. CONTRACTOR MANAGER / SUPERINTENDENT:
PRINT SIGNATURE

DATE:

REVISION 2 25-MAR-08

NON-COMPLIANCE NOTICE

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

REQUEST FOR PROPOSAL


PROJECT NAME: PROJECT LOCATION: CONTRACTOR: CM/CS: REQUESTED RESPONSE DATE: SPECIFICATION SECTION: CONTRACT DRAWING(S) / DETAIL(S): PROJECT NUMBER: IMPACTS: CONTRACT NUMBER:

DATE: REQUEST NUMBER:

CONTRACT TIME

COST

SCOPE DESCRIPTION:
ATTACH AND LIST ADDITIONAL DOCUMENTS AS NECESSARY

JUSTIFICATION:

ORIGINATOR / COMPANY:
PRINTED SIGNATURE

DATE:

ATTACHMENTS:
(SKETCHES, PHOTOS, ETC.)

The recipient of this Modification Request shall submit a completed and executed Modification Proposal to the document originator on or before the above Requested Response Date. The response date may be modified by written request of the recipient and document originator approval. The recipients response to this Modification Request shall be made using HIB/PMDs standard Modification Proposal Form (with attachments as necessary).
REVISION 2 6-APR-08 MODIFICATION REQUEST

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

MODIFICATION ORDER
PROJECT NAME: PROJECT LOCATION: PROJECT NUMBER: MODIFICATION IS: CONTRACTOR: ADDRESS: PHONE / E-MAIL: ITEM NO. 1 SCOPE: OWNER DIRECTED CONTRACTOR PROPOSED CM/CS: ADDRESS: PHONE / E-MAIL:

DATE:

MODIFICATION ORDER NUMBER:

CM/CS PROPOSED

AMOUNT LYD

CALENDAR DAYS

JUSTIFICATION :

ITEM NO. 2 SCOPE: AMOUNT LYD JUSTIFICATION : CALENDAR DAYS

TOTALS THIS MODIFICATION: CHANGES IN CONTRACT VALUE Original Contract Value: Previous Variation Orders (Add / Deduct): This Variation Order Amount (Add / Deduct): Total Variation Order Amount: Revised Contract Amount: MODIFICATION ORDER APPROVALS CONTRACTOR REPRESENTATIVE:
Print Name / Title Signature

LYD CONTRACT AMOUNT LYD LYD LYD LYD LYD CHANGES IN CONTRACT TIME Original Contract Completion Date: Previous Variation Order Days: Variation Days This Modification: Total Variation Order Days: Revised Completion Date:

DAYS CONTRACT TIME

Days Days Days

DATE: DATE:
Print Name / Title Signature

CM/CS REPRESENTATIVE: HIB/PMD REGIONAL MANAGER:


Print Name / Title Signature

DATE: DATE:
Print Name / Title Signature

HIB/PMD SENIOR REGIONAL MANAGER: HIB APPROVAL AUTHORITY:


Print Name / Title Signature

DATE:

This Modification Order constitutes full and mutual accord and satisfaction for all time and costs related to this change. By acceptance of the Modification Order, the Contractor hereby agrees that the modification represents the total equitable adjustment due under the terms of the contract and further agrees to waive all right to file any further claims arising out of, or as a result of, this modification.
REVISION 1 27-MAR-08 MODIFICATION ORDER

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

FIELD ORDER
PROJECT NAME: PROJECT LOCATION: ENGINEER: 1. FIELD ORDER NUMBER: PROJECT NUMBER: CONTRACTOR:

DATE:

DESCRIPTION OF FIELD ORDER

2.

REASONS FOR FIELD ORDER

REFER TO DRAWINGS SHEET: SPECIFICATION SECTION OR DETAIL: WILL ADDITIONAL SHOP DRAWINGS BE NECESSARY? Yes No

It is understood and mutually agreed that this form is to be used only to record minor alterations which do not increase or decrease the Contract Price or modify the intent of a specific provision of the Contract. Any alteration involving modification to the Contract Price or Contract requirements must be covered by a formal Modification Order executed by HIB/PMD, CM/CS, and the Contractor. By accepting this Field Order, the Contractor agrees to waive all rights to file any claim arising out of this Field Order.

RECEIVED and ACCEPTED


CM/CS SUPERVISOR RESIDENT ENGINEER: HIB/PMD REPRESENTATIVE: PROJECT MANAGER / SITE SUPERINTENDENT:
PRINT SIGNATURE

DATE: DATE:
PRINT SIGNATURE


PRINT SIGNATURE

DATE:

DISTRIBUTION
ORIGINAL TO: Contractor COPY TO: HIB/PMD HIB/PMD Technical Representative Supervisor Resident Engineer Supervisor Construction Manager Permanent File # ______________

REVISION 2 19-MAR-08

FIELD ORDER

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

INSPECTORS DAILY REPORT


WEATHER CONDITIONS: REPORT NUMBER: PROJECT NAME: PROJECT LOCATION: TEMPERATURE C WORK PERIOD: PROJECT NUMBER: WIND VISIBILITY PRECIPITATION DATE:

SHEET NUMBER S M T W T
OF

CONTRACTORS ACTIVITIES
ACTIVITY ID STRUCTURE / WORK AREA DESCRIPTION QUANTITY INSTALLED

EQUIPMENT & LABOR


MANPOWER ACTIVITY ID CRAFT / LABOR N O. HOURS EQUIPMENT NAME / TYPE / MODEL # / AGE N O. IN USE HOURS STANDBY HOURS

INSPECTOR: CONTRACTOR / REPRESENTATIVE: COMPANY:

PRINT SIGNATURE

DATE: DATE:

PRINT

SIGNATURE

REVIEWER SUPER. RESIDENT ENGINEER:

PRINT SIGNATURE

DATE:

INSPECTOR'S DAILY REPORT

REVISION 2 19-MAR-08

GREAT SOCIALIST PEOPLES LIBYAN ARAB JAMAHIRIYA HOUSING & INFRASTRUCTURE BOARD PROGRAM MANAGEMENT DEPARTMENT

INSPECTORS DAILY REPORT


WEATHER CONDITIONS: REPORT NUMBER PROJECT NAME: PROJECT LOCATION: TEMPERATURE C WORK PERIOD: PROJECT NUMBER: WIND VISIBILITY PRECIPITATION DATE:

SHEET NUMBER S M T W T
OF

DETAILS & SKETCHES

QUALITY ASSURANCE / QUALITY CONTROL / TESTING LABORATORY ACTIVITIES


WORK / MATERIAL TEST NO. OF SAMPLES TIME REMARKS

OTHER COMMENTS

INSPECTOR: CONTRACTOR / REPRESENTATIVE: COMPANY:

PRINT SIGNATURE

DATE: DATE:

PRINT

SIGNATURE

REVIEWER SUPER. RESIDENT ENGINEER:

PRINT SIGNATURE

DATE:

INSPECTOR'S DAILY REPORT

REVISION 2 19-MAR-08

Great Socialist People's Libyan Arab Jamahiriya Housing Infrastructure Board Program Management Department

Estimate to Complete
Project Name:
CM/CS Engineer:
Recipient's Name: Recipient's Title: Address: Address:

Date of Estimate:

Project Number:
Contractor:
Sender's Name: Sender's Title: Address: Address:

Project Location:

Contract Status as of This Date:


Costs
Original Contract Value Approved Modification Orders Current Contract Value Amount Paid to Date Remaining Approved Contract Value Notice to Proceed Final Completion Date

Time

Days Used-to-Date Approved Additional Days Current Final Completion Date

0-Jan-00

Estimate to Complete as of This Date:


Costs
Forecasted Potential Modification Orders Forecasted Quantity Under-Run Costs Forecasted Quantity Over-Run Costs Total Forecasted Unapproved Costs Remaining Approved Contract Value Estimated Costs to Complete Approved Modification Orders Amount Paid-to-Date Estimated Costs to Complete Estimated Costs at Completion Original Contract Value Delta (+/-) Delta (%) Potential Additional Days Not Yet Approved Forecasted Final Completion

Time 0-Jan-00

#DIV/0!

Additional Comments:

CM/CS Representative (Signature):

Date:

Name (Print):

Estimate to Complete

GreatSocialistPeople'sLibyanArabJamahiriya HousingInfrastructureBoard ProgramManagementDepartment

REQUEST FOR INFORMATION (RFI) LOG


Project Name Contractor Name Contractor Project Manager Name CM/CS Name Supervisor / Resident Engineer Name Updated on:
Description Spec./Dwg. From Contractor To CM/CS From CM/CS

Date: Project #: Date of Notice to Proceed

Status

Description Q&A

To Contractor

Reviewing Engineer

Time (Days)

Further Action?

RFILog 1

GreatSocialistPeople'sLibyanArabJamahiriya HousingInfrastructureBoard ProgramManagementDepartment

Description

Spec./Dwg.

From Contractor

To CM/CS

From CM/CS

To Contractor

Reviewing Engineer

Time (Days)

Further Action?

RFILog 2

GreatSocialistPeople'sLibyanArabJamahiriya HousingInfrastructureBoard ProgramManagementDepartment

Description

Spec./Dwg.

From Contractor

To CM/CS

From CM/CS

To Contractor

Reviewing Engineer

Time (Days)

Further Action?

RFILog 3

APPENDIX C
LIBYAN HOUSING AND INFRASTRUCTURE BOARD (HIB/PMD) PROGRAM MANAGEMENT DEPARTMENT (PMD) Construction Document Control File Codes November 11, 2007 FILE CODES 1.0 Contract Documents 1.1 Contract 1.1.1 Notice to Proceed Letter 1.1.2 Turning Over of Site 1.2 Bonds and Insurance 1.3 Mobilization Meeting 1.3.1 Agenda 1.3.2 Minutes 1.4 Pre-Construction Conference 1.4.1 Notice to Proceed 1.4.2 Agenda 1.4.3 Minutes 2.0 Communications 2.1 Incoming Correspondence 2.1.1 Construction Contractor 2.1.1.1 Engineering/Design 2.1.1.2 Construction 2.1.2 HIB/PMD 2.1.3 Agencies/Towns 2.1.4 Citizens 2.1.5 Laboratories 2.1.6 Interoffice Correspondence 2.1.7 E-mail 2.1.8 Other 2.2 Outgoing Correspondence 2.2.1 Construction Contractor 2.2.1.1 Engineering/Design 2.2.1.2 Construction 2.2.2 HIB/PMD 2.2.3 Agencies/Towns 2.2.4 Citizens 2.2.5 Laboratories 2.2.6 Interoffice Correspondence 2.2.7 E-mail 2.2.8 Other 2.3 Letters of Transmittal 2.4 Record of Telephone Conversations

47

3.0

Design Submittals 3.1 Drawings 3.2 Technical Specifications 3.3 Design Calculations Review Comments Construction Schedules 5.1 Baseline 5.2 Updates 5.3 Recovery 5.4 Other Inspection Daily Reports Diaries Time Sheets Construction Contractors Pay Estimates 9.1 Schedule of Values 9.2 Pay Estimates Requests for Information (RFI) Request for Proposal/Proposals (One file folder for each RFP and the corresponding Proposal) Modification Orders (one file folder for each Modification Order that includes RFI, RFP, Proposal, Parallel Estimate, Record of Negotiation, Findings of Fact, and all other associated conversations with the Construction Contractor and the Modification Order Form.) 12.1 Modification Orders MO No. ____ 12.2 Minor Changes MC No. ___

4.0 5.0

6.0 7.0 8.0 9.0

10.0 11.0 12.0

13.0

Claims 13.1 Claims Against HIB/PMD Claim No. ____ 13.2 Claims Against Construction Contractor Claims Against Construction Contractor No. ____ Construction Test Results 14.1 Testing Laboratory Invoices 14.2 Chlorination 14.3 Pressure Tests 14.4 Laboratory Test Results 14.4.1 Proctor (PI, LL, PL) 14.4.2 Soil Density 14.4.3 Concrete (All Tests Types) 14.4.4 Asphalt 14.4.5 Coatings

14.0

48

14.4.6 Welding 14.4.7 Other 15.0 16.0 Submittals (One file folder for each submittal numbered sequentially) Submittal Number ____ Meetings 16.1 Regularly Scheduled Progress Meetings 16.2 Unscheduled Meetings with the Construction Contractor (Specific Issues) 16.3 Meetings with Other Agencies/Towns 16.4 Schedule Meetings 16.5 Modification Order Meetings Photographs and Photographic Log Non-Compliance 18.1 18.2 19.0 20.0 21.0 22.0 23.0 Log (Open/Close) Reports

17.0 18.0

Survey Data Geotechnical Reports Safety/Accident Reports and Meetings Constructability Review Close-Out Documentation 23.1 Substantial Completion Certification/Punch List 23.2 Final completion Certification/Punch List 23.3 Record Documents 23.4 O&M Manuals 23.5 Warranties/Permits 23.6 Spare Part Other

24.0

49