[Project Name]

[Company Name] Project Lead: John Doe Start Date: 1/5/2009 (Monday)
[42]

Today's Date:

2/24/2009 Tuesday
(vertical red line)

First Day of Week (Mon=2):

2 04 - May - 09 11 - May - 09 18 - May - 09 25 - May - 09 03 - Aug - 09 10 - Aug - 09 17 - Aug - 09 24 - Aug - 09 02 - Mar - 09 09 - Mar - 09 16 - Mar - 09 23 - Mar - 09 30 - Mar - 09 02 - Feb - 09 09 - Feb - 09 16 - Feb - 09 23 - Feb - 09 05 - Jan - 09 12 - Jan - 09 19 - Jan - 09 26 - Jan - 09 01 - Jun - 09 08 - Jun - 09 15 - Jun - 09 22 - Jun - 09 29 - Jun - 09 06 - Apr - 09 13 - Apr - 09 20 - Apr - 09 27 - Apr - 09 06 - Jul - 09 13 - Jul - 09 20 - Jul - 09 27 - Jul - 09

WBS 1 1.1 1.2 1.2.1 1.2.2 1.3 1.4 2 2.1 2.2 2.3 2.4 3 3.1 3.2 3.3 3.4 4 4.1 4.2 4.3 4.4

Tasks Task Category 1 Sub Task level 2 Sub Task level 2 Sub Task level 3 Sub Task level 3 Sub Task level 2 Sub Task level 2 Task Category 2 Sub Task level 2 Sub Task level 2 Sub Task level 2 Sub Task level 2 Task Category 3 Sub Task level 2 Sub Task level 2 Sub Task level 2 Sub Task level 2 Task Category 4 Sub Task level 2 Sub Task level 2 Sub Task level 2 Sub Task level 2

Task Lead John

Start
Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09

End
Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Sun 1/11/09 Sun 1/11/09 Sun 1/11/09 Sun 1/11/09 Sun 1/11/09 Sat 2/07/09 Sat 1/17/09 Sat 1/24/09 Sat 1/31/09 Sat 2/07/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09

1 1 1 1 1 1 1 7 7 7 7 7 34 6 6 6 6 1 1 1 1 1

0% 0% 0% 0% 0% 0% 0% 25% 25% 25% 25% 25% 50% 50% 50% 50% 50% 0% 0% 0% 0% 0%

1 1 1 1 1 1 1 5 5 5 5 5 25 5 5 5 5 1 1 1 1 1

0 0 0 0 0 0 0 1 1 1 1 1 17 3 3 3 3 0 0 0 0 0

Jane

Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09

Bill

Mon 1/05/09 Mon 1/12/09 Mon 1/19/09 Mon 1/26/09 Mon 2/02/09

Bill

Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09

Days Remaining
1 1 1 1 1 1 1 6 6 6 6 6 17 3 3 3 3 1 1 1 1 1

Duration (Days)

Days Complete

Working Days

% Complete

[Project Name]
[Company Name] Project Lead: John Doe Start Date: 1/5/2009 (Monday)
[42]

Today's Date:

2/24/2009
(vertical red line)

Tuesday
[42]

Days Remaining

Duration (Days)

Days Complete

Working Days

30 - Mar - 09 06 - Apr - 09 13 - Apr - 09 20 - Apr - 09 27 - Apr - 09 04 - May - 09 11 - May - 09 18 - May - 09 25 - May - 09

WBS 1 1.1 1.2 1.2.1 1.2.2 1.3 1.4 2 2.1 2.2 2.3 2.4 3 3.1 3.2 3.3 3.4 4 4.1 4.2 4.3 4.4

Tasks Task Category 1 Sub Task level 2 Sub Task level 2 Sub Task level 3 Sub Task level 3 Sub Task level 2 Sub Task level 2 Task Category 2 Sub Task level 2 Sub Task level 2 Sub Task level 2 Sub Task level 2 Task Category 3 Sub Task level 2 Sub Task level 2 Sub Task level 2 Sub Task level 2 Task Category 4 Sub Task level 2 Sub Task level 2 Sub Task level 2 Sub Task level 2

Task Lead John

Start
Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09

End
Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Sun 1/11/09 Sun 1/11/09 Sun 1/11/09 Sun 1/11/09 Sun 1/11/09 Sat 2/07/09 Sat 1/17/09 Sat 1/24/09 Sat 1/31/09 Sat 2/07/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09

1 1 1 1 1 1 1 7 7 7 7 7 34 6 6 6 6 1 1 1 1 1

0% 0% 0% 0% 0% 0% 0% 25% 25% 25% 25% 25% 50% 50% 50% 50% 50% 0% 0% 0% 0% 0%

% Complete

1 1 1 1 1 1 1 5 5 5 5 5 25 5 5 5 5 1 1 1 1 1

0 0 0 0 0 0 0 1 1 1 1 1 17 3 3 3 3 0 0 0 0 0

1 1 1 1 1 1 1 6 6 6 6 6 17 3 3 3 3 1 1 1 1 1

Jane

Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09

Bill

Mon 1/05/09 Mon 1/12/09 Mon 1/19/09 Mon 1/26/09 Mon 2/02/09

Bill

Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09 Mon 1/05/09

02 - Nov - 09 09 - Nov - 09 16 - Nov - 09 23 - Nov - 09 30 - Nov - 09

13 - Jul - 09 20 - Jul - 09 27 - Jul - 09 03 - Aug - 09 10 - Aug - 09 17 - Aug - 09 24 - Aug - 09 31 - Aug - 09 07 - Sep - 09 14 - Sep - 09 21 - Sep - 09 28 - Sep - 09

05 - Jan - 09 12 - Jan - 09 19 - Jan - 09 26 - Jan - 09 02 - Feb - 09 09 - Feb - 09 16 - Feb - 09 23 - Feb - 09 02 - Mar - 09 09 - Mar - 09 16 - Mar - 09 23 - Mar - 09

01 - Jun - 09 08 - Jun - 09 15 - Jun - 09 22 - Jun - 09 29 - Jun - 09

05 - Oct - 09 12 - Oct - 09 19 - Oct - 09 26 - Oct - 09

06 - Jul - 09

[Project Name]
[Company Name] Project Lead: John Doe Start Date: 1/5/2009 (Monday)
[42]

Today's Date:

1/20/2009 Tuesday
(vertical red line)

[42]

Days Remaining

Duration (Days)

Days Complete

Working Days

1 / 10 / 09

1 / 11 / 09

1 / 12 / 09

1 / 13 / 09

1 / 14 / 09

1 / 15 / 09

1 / 16 / 09

1 / 17 / 09

1 / 18 / 09

1 / 19 / 09

1 / 20 / 09

1 / 21 / 09

1 / 22 / 09

1 / 23 / 09

1 / 24 / 09

1 / 25 / 09

1 / 26 / 09

1 / 27 / 09

1 / 28 / 09

1 / 29 / 09

1 / 30 / 09

1 / 31 / 09

2 / 10 / 09

2 / 11 / 09

2 / 12 / 09

2 / 13 / 09

2 / 14 / 09

2 / 15 / 09

2 / 16 / 09

2 / 17 / 09

2 / 18 / 09

2 / 19 / 09

2 / 20 / 09

2 / 21 / 09

2 / 22 / 09

2 / 23 / 09

2 / 24 / 09

2 / 25 / 09

2 / 26 / 09

2 / 27 / 09

WBS 1 1.1 1.2 1.3 1.4 2 2.1 2.2 2.3 2.4 3 3.1 3.2 3.3 3.4 4 4.1 4.2 4.3 4.4

Tasks
Task Category 1 Sub Task Sub Task Sub Task Sub Task Task Category 2 Sub Task Sub Task Sub Task Sub Task Task Category 3 Sub Task Sub Task Sub Task Sub Task Task Category 4 Sub Task Sub Task Sub Task Sub Task

Task Lead John

% Complete

Start
Mon 1/05/09 Tue 1/06/09 Wed 1/07/09 Thu 1/08/09 Fri 1/09/09

End
Thu 1/15/09 Mon 1/12/09 Tue 1/13/09 Wed 1/14/09 Thu 1/15/09 Fri 1/09/09 Tue 1/06/09 Wed 1/07/09 Thu 1/08/09 Fri 1/09/09 Fri 1/09/09 Tue 1/06/09 Wed 1/07/09 Thu 1/08/09 Fri 1/09/09 Fri 1/09/09 Tue 1/06/09 Wed 1/07/09 Thu 1/08/09 Fri 1/09/09

M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa

11 7 7 7 7 5 1 1 1 1 5 1 1 1 1 5 1 1 1 1

25% 50% 25% 25% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%

9 5 5 5 5 5 1 1 1 1 5 1 1 1 1 5 1 1 1 1

2 3 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

9 4 6 6 7 5 1 1 1 1 5 1 1 1 1 5 1 1 1 1

Jane

Mon 1/05/09 Tue 1/06/09 Wed 1/07/09 Thu 1/08/09 Fri 1/09/09

Bill

Mon 1/05/09 Tue 1/06/09 Wed 1/07/09 Thu 1/08/09 Fri 1/09/09

Sue

Mon 1/05/09 Tue 1/06/09 Wed 1/07/09 Thu 1/08/09 Fri 1/09/09

2 / 28 / 09

1 / 5 / 09

1 / 6 / 09

1 / 7 / 09

1 / 8 / 09

1 / 9 / 09

2 / 1 / 09

2 / 2 / 09

2 / 3 / 09

2 / 4 / 09

2 / 5 / 09

2 / 6 / 09

2 / 7 / 09

2 / 8 / 09

2 / 9 / 09

Holidays to Exclude from Working Days

See help (F1) on the NETWORKDAYS() and WORKDAY() functions This worksheet lets you create a list of dates to be excluded from the number of Working Days. The NETWORKDAYS() and WORKDAY() functions already exclude weekends, so you only need to list dates for holidays and other non-working days. If your project spans more than one year, make sure you add dates for each year. The named range, holidays, is a dynamic named range ending at the last blank cell in column A. The comments column is just for your reference.

Date 1/1/2010 1/1/2011 1/1/2012 1/1/2013 12/25/2010 12/25/2011 12/25/2012 12/25/2013

Non-Working Days New Year's Day New Year's Day New Year's Day New Year's Day Christmas Christmas Christmas Christmas

HELP
Gantt Chart Template Instructions

Additional Help: http://www.vertex42.com/support.html

If the Help information below does not answer your questions, please visit the web page listed above.

- Modify the GREEN cells and the Tasks and Task Lead columns. - The number of weeks shown in the gantt chart is limited by the maximum number of columns available in Excel. - The Start Date that you choose determines the first week in the gantt chart. - Change the first day of the week via cell K8 - Use the slider to adjust the range of dates shown in the gantt chart. - In the GanttChart worksheet, only 34 weeks (7 1/2 months) can be shown/printed at one time, because each week uses up 7 columns. - In the GanttChart_M-F, only 48 weeks (11 months) can be shown/printed at one time, because each week uses up 5 columns. Q: The Working Days column shows "###" or "#NAME?". How do I fix that? You need to install the Analysis ToolPak add-in that comes with Excel. Go to Tools > Add-ins, and select Analysis ToolPak. Then press Ctrl+Alt+F9 to recalculate the entire worksheet. Q: How do I make Task 2 start the day after the end of Task 1? Use the following formula for the start date of Task 2: =EndDate+1 where EndDate is the reference to the cell containing the end date of task 1 Q: How do I add/insert tasks and subtasks? Copy the entire ROW (or a group of rows) for the type of task(s) you want to add and then right-click on the row where you want to insert the new tasks, then select Insert Copied Cells. You can copy rows from within the gantt chart, or copy rows from the Template Rows. Important Note: When inserting a new subtask after the last subtask or before the first subtask, you will need to update the formulas for calculating the Level 1 %Complete and Duration (see below) to include the new subtask, because the ranges won't automatically expand to include the additional row. Q: How do I calculate the %Complete for a Level 1 task based upon the %Complete of all of the associated subtasks? Example: If Task 1 is on row 10 and the subtasks are on rows 11-14, use the following formula: =SUMPRODUCT(F11:F14,G11:G14)/SUM(F11:F14) Q: How do I calculate the Duration for a Level 1 task based upon the largest end date of a sub task? Example: If the Level 1 task is on row 10 and the sub tasks are on rows 11-14, use the following formula =MAX(D11:D14)-C10+1 Q: How do I exclude holidays from the number of Working Days? Add dates for holidays you want to exclude to the list in the Holidays worksheet. See Excel's help (F1) for more information about the Networkdays() and Workday() functions. Q: How do I change the print settings? Select the entire range of cells that you want to print and then go to File > Print Area > Set Print Area. Then go to File > Page Setup or File > Print Preview and adjust the Scaling and Page Orientation as desired. Q: How do I use grouping? You can expand or collapse a group of rows using Excel's "Group and Outline" feature. To define a group of rows, select the rows and go to Data > Group and Outline and select Group ... Q: How do I change the background color of the bars in the Gantt Chart? The colors used for the bars in the Gantt Chart are set using Conditional Formatting. The simplest approach for Excel 2002/2003 would be to change the colors via the color palette. Go to Tools > Options > Color tab. Or, you can select all of the cells in the Gantt Chart and go to Format > Conditional Formatting to change the colors.

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