Glossary of Procurement Terminology

Looking for a term we haven't defined? Unless otherwise specified, these terms are defined according to their common usage within the public procurement world in Canada. see note
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-AABC - Aboriginal Business Canada, a division of Industry Canada. ACAN - acronym for Advanced Contract Award Notice, which is a notice of intent to solicit a bid and negotiate with a single firm. Other suppliers are not invited to bid on these opportunities but can forward letters of intent indicating their interest before the closing date. Notice of bidding requests will then be solicited from letters of interest that have been received. Access to Information Office - a facility within governments for information regarding contract awards. Access to Information Program (ATIP) - is mandated by the Access to Information Act and the Privacy Act, and gives any person in Canada the right to access information held in government records, subject to certain exceptions and limitations. ACOL - Atlantic Canada On-Line is a public-private partnership between the Newfoundland, Nova Scotia, New Brunswick and Prince Edward Island governments and Unisys Canada Inc. It can be found at http://www.acol.ca ADM - Assistant Deputy Minister Administration and Control of Contracts and Regional Data (ACCORD) - a computer-assisted system, used by PWGSC, to register construction and maintenance service contractors. Advanced Contract Award Notice (ACAN) - a notice of intent to solicit a bid and negotiate with a single firm. Other suppliers are not invited to bid on these opportunities but can forward letters of intent indicating their interest before the closing date. Notice of bidding requests will then be solicited from letters of interest that have been received. AG - Auditor General Agent - persons who act on behalf of another person (the principal) by their authority, express or implied, in dealings with third parties. Agreement Type - refers to the agreement under which the opportunity is governed, such as the Agreement on Internal Trade (AIT), North American Free Trade Agreement (NAFTA), the World Trade Organization's Agreement on Government Procurement (WTO-AGP) or the General Agreement on Tariffs and Trade (GATT).

Agreement on Internal Trade (AIT) - signed by the federal and provincial governments, text of the agreement is at http://strategis.ic.gc.ca/epic/internet/inait-aci.nsf/en/h_il00034e.html. AIT - Agreement on Internal Trade, signed by the federal and provincial governments. Text is at http://strategis.ic.gc.ca/epic/internet/inait-aci.nsf/en/h_il00034e.html. Alternative Service Delivery (ASD) - also known as Alternate Service Delivery or Alternative Forms of Delivery, looks at new ways of delivering some of its services, frequently by contracting to suppliers for services that were previously provided in-house. Alternative Forms of Delivery - also known as Alternative Service Delivery (ASD), looks at new ways of delivering some of its services, frequently by contracting to suppliers for services that were previously provided in-house. Approved Source List - a list of suppliers that can supply specific goods and services and are approved on the basis of the suitability of their facilities and capabilities. ASD - Alternative Service Delivery or Alternate Service Delivery, also known as Alternative Forms of Delivery, looks at new ways of delivering some of its services, frequently by contracting to suppliers for services that were previously provided in-house. Assignment of a Contract - the transfer by the contractor of responsibility for performance of all or part of the contract from the contractor to a third party. ATIP - the Access to Information Program is mandated by the Access to Information Act and the Privacy Act, and gives any person in Canada the right to access information held in government records, subject to certain exceptions and limitations. Atlantic Canada On-Line (ACOL) - a public-private partnership between the Newfoundland, Nova Scotia, New Brunswick and Prince Edward Island governments and Unisys Canada Inc. It can be found at http://www.acol.ca. Auditor General of Canada (AG) - audits government operations and provides the information that helps Parliament to hold the government to account for its stewardship of public funds. More information can be found at http://www.oag-bvg.gc.ca. Award - the notification to a bidder or tenderer of acceptance of a bid or tender which brings a contract into existence.

-BBDP - Benefits Driven Procurement is an approach to procurement that stresses a focus on results and on the benefits that government and suppliers gain from the procurement. The supplier is asked to deliver certain agreed-upon results rather than follow a blueprint. Benefits Driven Procurement (BDP) - is an approach to procurement that stresses a focus on results and on the benefits that government and suppliers gain from the procurement. The supplier is asked to deliver certain agreed-upon results rather than follow a blueprint. Bid - a tender, proposal or quotation submitted in response to a solicitation from a contracting authority.

Bid Protest - a complaint that is made against the methods employed or decisions made by a contracting authority in the administration of a process leading to the award of a contract. Bid-rigging - illegal collusion by tendering suppliers, where one or more bidders agree not to submit a bid, or two or more bidders agree to submit prearranged bids, to avoid competition in prices. Also referred to as Price Fixing. Bid Set - a package of data which identifies the article to be purchased, the quantity and delivery, and which includes designs, specifications, quality requirements and general conditions which will govern the contract resulting from acceptance of a bid. Bidders' Conference - a meeting to discuss with potential bidders, technical, operational and performance specifications, and/or the full extent of financial, security and other contractual obligations related to a bid solicitation. Buyer Qualification Required - allows buyers to confirm the accuracy of the document they have received.

-CCall-up - a requisition or a request for delivery which is forwarded directly to a supplier to obtain delivery of materiel from a previously negotiated contract, or a standing offer, in accordance with their terms. Canadian Council for Public-Private Partnerships (CCPPP) - is an organization promoting the benefits of joint ventures between government and business. The CCPPP can be found at http://home.inforamp.net/~partners/. Canadian International Trade Tribunal (CITT) - deals with, among other issues, bid challenges on Canadian government contracts, arising under an international agreement. The CITT can be found at http://www.citt.gc.ca. Canadian Public Procurement Council (CPPC) - an organization that represents public sector procurement professionals across Canada. Its members are the institutions that employ the procurement professionals. The CPPC can be found at http://www.ccmp-cppc.qc.ca. CCPPP - the Canadian Council for Public-Private Partnerships is an organization promoting the benefits of joint ventures between government and business. The CCPPP can be found at http://home.inforamp.net/~partners/. Certified Professional Purchaser (CPP) - a designation offered by the Purchasing Management Association of Canada to those who have achieved specified professional qualifications. CI - competitive intelligence involves gathering and analyzing information about customers, competitors and the marketplace to support successful business decisions. Client Agency - identifies the name and address of the organization on whose behalf the bid request has been submitted. Closing Date - the deadline for all bid submissions. Closing Time and Zone - indicates the exact time and time zone at which the bid submissions must be received.

Competitive Bidding - offers submitted by individuals or firms competing for a contract, privilege or right to supply specified services or merchandise. Competitive Bid Solicitation - where two or more qualified sources are solicited. Competitive Intelligence (CI) - involves gathering and analyzing information about customers, competitors and the marketplace to support successful business decisions. Contract - a contract is an obligation, such as an accepted offer, between competent parties upon a legal consideration, to do or abstain from doing some act. The essential elements of a contract are: an offer and an acceptance of that offer; the capacity of the parties to contract; consideration to support the contract; a mutual identity of consent; legality of purpose; and sufficient certainty of terms. Under the Government Contracts Regulations, a contract means a construction contract, a goods contract, a service contract or a lease entered into by or on behalf of Her Majesty by a contracting authority. Contract Amendment - an agreed addition to, deletion from, correction or modification of a contract. Contracts Canada - an inter-departmental initiative to improve supplier and buyer awareness and simplify access to federal government purchasing information. Contracts Canada can be accessed at http://contractscanada.gc.ca. Contract Claims Resolution Board (CCRB) - a part of PWGSC that resolves claims resulting from both contract terminations and disputes. Can be found at http://www.pwgsc.gc.ca/ccrb/index.html. Contract Dispute - a matter of dispute in respect of a contract that cannot be resolved between the contractor or its authorized representative and the contracting officer designated in the said contract. Contract Signing Authority - the authority delegated by the Minister to the person designated to occupy a position, that is, the incumbent of a position, to sign on his/her behalf contract, contract amendment or Standing Offer documents after ascertaining that the approval authority has been duly granted and ensuring that the terms and conditions written in the documents reflect those approved by the contract approval authority. Contractor - one who contracts to perform work or furnish materiels in accordance with a contract. Co-operative Supply - federal, provincial or local governments may, where it is advantageous for them to do so, provide goods and services to each other. Copyright - an exclusive statutory right of those such as authors, publishers, composers, etc. to control the publication/ dispositions of their works of art, literature, music, films, pictures, etc., which is protected by the Copyright Act of Canada. Under the Geneva Convention of 1952 to which Canada became a party in 1962, international copyright is obtained without any formalities by placing on the work the symbol , identifying the name of the copyright holder in the year of the first publication. Cost Plus Fixed Fee - a basis of price in which the contractor is paid costs reasonably and properly incurred as determined by audit together with an agreed upon fixed fee (or a percentage of cost) by way of profit. CPP - Certified Public Purchaser designation, offered by the Purchasing Management Association of Canada to those who have achieved specified professional qualifications.

CPPC - the Canadian Public Procurement Council is an organization that represents public sector procurement professionals across Canada. Its members are the institutions that employ the procurement professionals. The CPPC can be found at http://www.ccmp-cppc.qc.ca Crown Property - property to which title is vested in the Crown. This includes Crown-owned property usually in the care, custody and/or control of contractors. Examples of Crown property usually in the custody of contractors are: capital assistance assets, special production tooling, special test equipment, equipment undergoing repair and overhaul, contract issue materiels and equipment, work-in-process and finished work to which title is vested in the Crown as a result of progress payments, accountable advances or by any other means. Cure period - When a contractee is in default of the deliveries in a contract, the cure period is the period of time that the contractor can give to the contractee to make good on the services required to be delivered, or additional time for the product contracted for to be delivered. The period of time is ultimately up to the contractor. The cure period would come before the contractor deems the contract to be terminated for reasons of default.

-DDFAIT - Department of Foreign Affairs and International Trade, conducts all consular and diplomatic relations on behalf of Canada, works to foster economic relations and international trade and manages international negotiations. DG - Director General DISO - Departmental Individual Standing Offer Disposal - the removal of materiel from a supply system by sale, trade-in or destruction. Within the federal government, disposal is normally arranged through the PWGSC Crown Assets Distribution Directorate/Centre. DM - Deputy Minister

-EECP - the Environmental Choice Program is an ecolabelling program of Environment Canada that promotes the use of environmentally responsible goods and services, encouraging consumers, organizations and government to buy "green." More information is available at http://www.environmentalchoice.com. EDI - Electronic Data Interchange EDP - Electronic Data Processing Electronic Service Delivery (ESD) - is the provision of services and the ability to access and exchange information electronically. Environmental Choice Program (ECP) - is an ecolabelling program of Environment Canada that promotes the use of environmentally responsible goods and services, encouraging consumers, organizations and government to buy "green." More information is available at http://www.environmentalchoice.com.

ESD - Electronic Service Delivery is the provision of services and the ability to access and exchange information electronically. Estimated Cost - the estimated cost to be used as the basis for the sourcing decision is that cost determined as being representative of all known work and expected unscheduled work arising out of the requirement, i.e. the total estimated contract value. Estimated Value - indicates the approximate value of the contract.

-FFacility - a physical plant or installation, e.g. base, arsenal or building, used to make easier the performance of a function; or the materiel resources needed to facilitate any action or operation. FCM - the Federation of Canadian Municipalities promotes strong, effective and accountable municipal governments. They can be found online at http://www.fcm.ca. Federation of Canadian Municipalities (FCM) - promotes strong, effective and accountable municipal governments. They can be found online at http://www.fcm.ca.

-GGAAP - Generally Accepted Accounting Principles are those accounting principles which have been given formal recognition or authoritative support in any particular jurisdiction. GATT - General Agreement on Tariffs and Trade Generally Accepted Accounting Principles (GAAP) - those accounting principles which have been given formal recognition or authoritative support in any particular jurisdiction. GMEF - the Green Municipal Enabling Fund provides grants to Canadian municipal governments to fund up to 50 percent of costs of feasibility studies into technological innovations that protect the climate and improve air, water and soil quality. GMIF - the Green Municipal Investment Fund is a revolving fund providing financial services (including loan guarantees and interest-bearing loans) that allow Canadian municipalities to fund projects that protect the climate and improve air, water and soil quality. GOL - Government On-Line is a federal government project aimed at building electronic services around its customers, or citizens. Goods and Services Identification Number (GSIN) - a system of materiel and services categorization used within PWGSC. The system is used in conjunction with the Federal Supply Classification (FSC) code. Government Business Opportunities (GBO) - a publication, available by subscription, that provides the details of procurement opportunities that are subject to any of the international trade agreements. The bid documents for each opportunity are available through MERX. Government On-Line (GOL) - a federal government project aimed at building electronic services around its customers, or citizens.

Green Municipal Enabling Fund (GMEF) - the fund provides grants to Canadian municipal governments to fund up to 50 percent of costs of feasibility studies into technological innovations that protect the climate and improve air, water and soil quality. Green Municipal Investment Fund (GMIF) - a revolving fund providing financial services (including loan guarantees and interest-bearing loans) that allow Canadian municipalities to fund projects that protect the climate and improve air, water and soil quality. GTEC - Government Technology Exhibition run in conjunction with Technology in Government Week, generally held each fall in Ottawa. More info at http://www.techgov.com.

-IIndependent Contractor - the test which distinguishes an independent contractor from an agent is the degree of control which the contractor is entitled to exercise, i.e. existence of the right of control over the agent in respect of the manner in which the work is done. An independent contractor is one who exercises discretion as to the mode and time of doing the work. The contractor is bound by its contract, not by the orders of the party for whom the contract is being performed. Intellectual Property - includes inventions, patents, copyrights, trade secrets, trademarks, technical data, know-how (e. g., engineering, Technical Documentation, Technical Information and technical assistance and services) and industrial designs. Invitation to Tender (ITT) - an ITT is sent out to bidders when the opportunity is worth $25,000 or more and has fairly straightforward requirements, such as a request for off-the-shelf goods. The lowest-priced responsive bid (the lowest bid that complies with all the mandatory requirements specified in the ITT document) will be awarded the contract. ISO - the International Organization for Standardization is a worldwide federation of national standards groups that jointly establish process-based standards that companies and organizations can adhere to in order to become ISO-certified. ISO 9000 certifies quality management systems within any organization. ISO 14000 standards certify an organization's environmental performance. More information is available at http://www.iso.ch.

-JJoint Venture - an association of two or more parties who combine their money, property, knowledge, skills, experience, time or other resources in a joint business enterprise, agreeing to share the profits and the losses and each having some degree of control over the enterprise.

-LLetter of Interest (LOI) - an LOI or Request for Information (RFI) is not open for bidding. The buyer is interested in receiving feedback from suppliers and may re-open or re-issue an opportunity as an open tender at a later day. LOIs may include attached documents. Liability - a broad legal term. In general, a debt owed. The condition of being actually or potentially subject to an obligation; a condition of being responsible for a possible or actual loss, penalty, evil, expense or burden; a condition which creates a duty to perform an act immediately or in the future. Life cycle - a "crade to grave"approach to asset management that looks at products and services from initial concept through procurement, to disposal once the item is no longer usable or required.

-MMaintenance - the cost of keeping a property in efficient working condition; or all action to retain materiel in a serviceable condition or to restore it to serviceable condition or to restore it to serviceability. It includes inspection, testing, servicing, classification as to serviceability, repairs, rebuilding and reclamation. MASH - the segment of the public sector that includes Municipalities, Academic Institutions, Schools and Hospitals, also referred to as MUSH. Materiel and Supply Management Steering Committee (MSMSC) - a federal government interdepartmental body aiming to enhance the skills, professionalism and value-added contribution of procurement, materiel and supply managers in delivering programs and services. Materiel Management Institute - the Materiel Management Institute (MMI) is a Canadian non-profit organization offering professional development in the field of public sector materiel and supply management. The MMI can be found at http://www.thewillowgroup.com/mmi. MCP - Major Crown Project MERX - a Canadian online service that advertises government contracting opportunities to potential bidders. MERX can be accessed at http://www.merx.com. MMI - the Materiel Management Institute is a Canadian non-profit organization offering professional development in the field of public sector materiel and supply management. The MMI can be found at http://www.mmi-igm.ca. MSMSC -the Materiel and Supply Management Steering Committee is a federal government interdepartmental body aiming to enhance the skills, professionalism and value-added contribution of procurement, materiel and supply managers in delivering programs and services. MUSH - the segment of the public sector that includes Municipalities, Universities, Schools and Hospitals, also referred to as MASH.

-NNAFTA - North American Free Trade Agreement. The agreement can be found at http://www.dfaitmaeci.gc.ca/nafta-alena/over-en.asp. NAPM - the National Association of Purchasing Management is a US-based association for purchasing and supply management professionals (not public sector-focused). NAPM can be found at http://www.napm.org. National Association of Purchasing Management (NAPM) - a US-based association for purchasing and supply management professionals (not public sector-focused). NAPM can be found at http://www.napm.org.

National Institute of Governmental Purchasing (NIGP) - a US-based organization providing education, research, technical assistance and networking opportunities to its members, the public sector purchasing professionals. NIGP can be found at http://www.nigp.org. NGO - Non-Governmental Organization, e.g. Canadian Red Cross, CARE Canada. NIGP - the National Institute of Governmental Purchasing is a US-based organization providing education, research, technical assistance and networking opportunities to its members, the public sector purchasing professionals. NIGP can be found at http://www.nigp.org. NISO - National Individual Standing Offer NMSO - National Master Standing Offer North American Free Trade Agreement - The NAFTA agreement can be found at http://www.dfaitmaeci.gc.ca/nafta-alena/over-en.asp. Notice of Bidding Request - a general opportunity available to suppliers to provide specified products or services. Also referred to as a Notice of Proposed Procurement. Notice of Proposed Procurement (NPP) - a general opportunity available to suppliers to provide specified products or services. Also referred to as a Notice of Bidding Request. Notice Title - the title of the opportunity. NSN - NATO Stock Number

-OOEDC - Organization for Economic Cooperation and Development Ontario Public Buyers Association (OPBA) - is a professional organization representing those whose work requires them to spend public funds. They can be found online at http://www.vaxxine.com/opba/. OPBA - the Ontario Public Buyers Association is a professional organization representing those whose work requires them to spend public funds. They can be found online at http://www.vaxxine.com/opba/.

-PP3 - a Public Private Partnership is an arrangement for service delivery, whereby government and private enterprise pool their skills and resources to meet a particular objective. PKI - public key infrastructure is a tool that allows secure electronic transactions, using computer hardware, specialized security software and policies and procedures which make up a certificate authority- ensuring the integrity and confidentiality of the information being delivered. PMAC - the Purchasing Management Association of Canada is a national organization for purchasing and supply management professionals. More information at http://www.pmac.ca/.

Point Rating - an evaluation procedure in which a list of criteria, to which values have been assigned, is used to ascertain the individual merits of proposals that have met the mandatory factors specified in a Request for Proposal. Price Fixing - illegal collusion by tendering suppliers to avoid competition in prices. Also referred to as Bid-rigging. Private Sector - all individuals resident in Canada, all private organizations resident in Canada and incorporated, registered, or recognized as such, under federal or provincial legislation, and which carry on activities in Canada. Non-profit organizations, universities and other public or para-public institutions resident in Canada, such as provincial research organizations, are considered to be private organizations. Probity - integrity and uprightness. Uncompromising adherence to the laws, regulations and policy imperatives concerning government contracting. Procurement - the process of obtaining materiel and services which includes the determination of requirements and acquisition from a supply system or by purchase from the trade. Procurement Strategy for Aboriginal Business (PSAB) - helps Aboriginal companies do more contracting with the federal government: by setting aside contracts that serve primarily Aboriginal communities for competition among Aboriginal businesses; by encouraging Aboriginal companies to enter into joint ventures with non-Aboriginal businesses in bidding for contracts; by encouraging non-Aboriginal companies to sub-contract to Aboriginal businesses for portions of their government contracts; and by making federal employees and Aboriginal businesses more aware of the PSAB. More information on PSAB and ASI (the Aboriginal Supplier Inventory) can be found at http://www.inac.gc.ca. Product Life Cycle - time from product selection or conception, design and specification development, purchasing, manufacturing, packaging, delivery, warehousing, maintenance, repair and overhaul, through to use and disposal. Proposal - an offer, submitted in response to a request from a contracting authority, that constitutes a solution to the problem, requirement or objective in the request. PSAB - the Procurement Strategy for Aboriginal Business helps Aboriginal companies do more contracting with the federal government: by setting aside contracts that serve primarily Aboriginal communities for competition among Aboriginal businesses; by encouraging Aboriginal companies to enter into joint ventures with non-Aboriginal businesses in bidding for contracts; by encouraging non-Aboriginal companies to sub-contract to Aboriginal businesses for portions of their government contracts; and by making federal employees and Aboriginal businesses more aware of the PSAB. More information on PSAB and ASI (the Aboriginal Supplier Inventory) can be found at http://www.inac.gc.ca. Public Key Infrastructure (PKI) - a tool that allows secure electronic transactions, using computer hardware, specialized security software and policies and procedures which make up a certificate authority - ensuring the integrity and confidentiality of the information being delivered. Public Private Partnership (P3) - an arrangement for service delivery, whereby government and private enterprise pool their skills and resources to meet a particular objective. Public Property - all property, other than money, belonging to the Crown. Purchase Order - a purchaser's written offer to a supplier formally stating all terms and conditions of a proposed transaction.

Purchasing - the buying process within the procurement cycle. Purchasing Management Association of Canada (PMAC) - is a national organization for purchasing and supply management professionals. More information at http://www.pmac.ca/. PWGSC - Public Works and Government Services Canada is a department of the Government of Canada, providing goods and services to other departments and offering procurement opportunities to businesses and industry. Their bid methods include Invitation to Tender (ITT), Request for Proposal (RFP), Request for Quotation (RFQ), Request for Standing Offer (RFSO) and Telephone buy (T-buy).

-QQuotation - is the bid submitted in response to a Request for Quotation from a contracting authority.

-RRemedy - the means by which a contractual right or obligation is enforced or the violation of such a right is prevented, reduced or compensated. Remedies may be defined in the contract, by agreement between the parties such as by accord and satisfaction, by arbitration, by operation of law or judicial remedy such as by action or suit. Request for Information (RFI) - an RFI or Letter of Interest (LOI) is not open for bidding. The buyer is interested in receiving feedback from suppliers and may re-open or re-issue an opportunity as an open tender at a later day. RFIs may include attached documents. Request for Proposal (RFP) - a Request for Proposal, while generally used for requirements of $25,000 or more, is often employed for requirements where the selection of a supplier cannot be made solely on the basis of the lowest price. An RFP is used to procure the most cost-effective solution based upon evaluation criteria identified in the RFP. Request for Quotation (RFQ) - an RFQ is normally sent out when a requisition is received for goods and services valued at less than $25,000. The bid documents are kept simple so that the contract can be awarded quickly. Request for Standing Offer (RFSO) - standing offers are not contracts. If and when the government issues a call-up against your standing offer, then you have a contract. Responsive Bid - a tender, proposal or quotation that meets all the mandatory requirements stipulated in the solicitation document. Also known as Valid Bid. RFI - a Request for Information or Letter of Interest (LOI) is not open for bidding. The buyer is interested in receiving feedback from suppliers and may re-open or re-issue an opportunity as an open tender at a later day. RFIs may include attached documents. RFP - a Request for Proposal, while generally used for requirements of $25,000 or more, is often employed for requirements where the selection of a supplier cannot be made solely on the basis of the lowest price. An RFP is used to procure the most cost-effective solution based upon evaluation criteria identified in the RFP. RFQ - a Request for Quotation is normally sent out when a requisition is received for goods and services valued at less than $25,000. The bid documents are kept simple so that the contract can be awarded quickly.

RFSO - a Request for Standing Offer. Standing offers are not contracts. If and when the government issues a call-up against your standing offer, then you have a contract. RISO - Regional Individual Standing Offer RMSO - Regional Master Standing Offer

-SSACC - Standard Acquisition Clauses and Conditions is a manual of contracting terms and parameters, available in print and on the Internet at http://www.pwgsc.gc.ca/sacc/browse-e.html. Selection Prequalification and Evaluation of Consultants (SPEC) - a computer system used by PWGSC to register architectural and engineering firms. SMEs - small and medium-sized enterprises. Sole Sourcing - under government policy, this non-competitive method is used, subject to obligations under the trade agreements, only when: the product or service is required immediately due to pressing emergency and there isn't enough time to issue a competitive tender; there's only one qualified company, such as a business that has developed a patented or copyrighted product or service, or a prototype; or it's not in the public interest to hold a competition, for example, for requirements falling under the national security umbrella, such as classified military or national defence projects.

Solicitation Method - outlines any restrictions on a specific opportunity. Normally used in association with the Agreement Type. Solicitation Number - procurement numbers are assigned to each contract bid opportunity. The number cannot exceed 20 characters and can include dash and slash symbols. SOA - Special Operating Agency SOR - the Statement of Requirement, also known as SOW, describes the procurement deliverables. SOW - the Statement of Work, also known as SOR, describes the procurement deliverables. SPEC - Selection Prequalification and Evaluation of Consultants is a computer system used by PWGSC to register architectural and engineering firms. Specification - a concise statement of requirements to be satisfied for materiel, a product or service, including the identification of test methods or the procedures which will determine whether the requirements have been met. SRI - Supplier Registration Information is a database of suppliers who have registered to do business with the Government of Canada. Suppliers can register at http://contractscanada.gc.ca/en/regist-e.htm. Standard Acquisition Clauses and Conditions (SACC) - a manual of contracting terms and parameters, available in print and on the Internet at http://www.pwgsc.gc.ca/sacc/browse-e.html.

Statement of Requirement (SOR) - describes the procurement deliverables, also known as SOW. Statement of Work (SOW) - describes the procurement deliverables, also known as SOR. Subcontractor - a party who contracts with a contractor to perform all or any part of the contractor's obligations in a particular contract. The contractor is accountable for the work performed by the subcontractor. Supplier Registration Information (SRI) - a database of suppliers who have registered to do business with the Government of Canada. Suppliers can register at http://contractscanada.gc.ca/en/regist-e.htm. Supply - the operations normally involved in furnishing, providing, affording or distributing items of supply to a user to satisfy stated requirements. The function includes all actions from the initial determination of requirements as to kind and quality through testing, standardization, adoption, modification, procurement, acceptance, receipt, storage, issue, maintenance, distribution, salvage, reissue, disposal, accountability, responsibility and stock control. Surplus Materials - materials, including raw materials, parts and equipment, purchased or manufactured by a contractor specifically for a contract but which remain unused after completion of the contract. Target Price - Fixed fee and incentive fee formula. A method of pricing in which the contractor is paid costs reasonably and properly incurred as determined by audit, together with an agreed upon fixed fee as profit supplemented by an incentive fee which will be paid to the contractor on any savings achieved between a prescribed target cost and the actual cost as established by audit. A target price contract may also include a provision for a ceiling price.

-TTBS - Treasury Board Secretariat, a federal government department also known as the Treasury Board of Canada Secretariat, has as its mission to help the Government of Canada manage its human, financial, information and technology resources. Telephone buy (T-buy) - this method is commonly used for small competitive purchases valued at under $5,000 when a requisition is received for something that can be easily identified over the phone and must be delivered quickly. The purchasing officer calls at least three companies, including the last successful company from source lists. The companies give their bids over the phone. The one that offers the lowest price and fulfills all of the terms of the requirement wins the contract. Tender - a proposal, bid or offer that is submitted in response to an Invitation to Tender, Request for Proposal, or Request for Quotation from a contracting authority. Tender Type - the mechanism under which an opportunity is offered to potential suppliers. Types include Advanced Contract Award Notice (ACAN), Letter of Interest (LOI), Request for Information (RFI) and Notice of Bidding Request/Notice of Proposed Procurement (NPP). Treasury Board Secretariat (TBS) - a federal government department also known as the Treasury Board of Canada Secretariat, has as its mission to help the Government of Canada manage its human, financial, information and technology resources.

-U-

UCS - the Universal Classification Standard is the standard for classifying federal government employees by occupational group, assigning points according to responsibility, skill and effort requirements. Universal Classification Standard (UCS) - the standard for classifying federal government employees by occupational group, assigning points according to responsibility, skill and effort requirements. Unsolicited Offers - written offers to supply goods or to perform services by suppliers which were not requested to submit such offers. Unsolicited offers are normally received in either of the following circumstances: a bid solicitation was issued for an existing requirement, and a supplier which was not solicited submits a bid; or a supplier, on its own initiative, offers to supply goods or to perform a service for which no current requirement is held

-VValid Bid - a tender, proposal or quotation that meets all the mandatory requirements stipulated in the solicitation document. Also known as Responsive Bid.

-WWarehousing - the performance of those physical and administrative functions incidental to and required in the conduct of the storage activity, i.e. receipt, sorting, identification, inspection, preservation, putting away, safekeeping, retrieval for issue and preparation for shipment of materiel. World Trade Organization - the WTO is a global international organization dealing with the rules of trade between nations.