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KIWI WEST AQUATICS INCORPORATED

MINUTES OF MEETING
Thursday 18 December 2008, 6.15pm

PRESENT:
James Elkington, Carol Pound, Leigh Buchanan, Zoe Athersuch, Denise
Marshall

APOLOGIES:
Karen Stothart, Roger Gannon

MATTERS ARISING FROM MINUTES OF THE LAST MEETING:


• Thank-You letters still to be sent out by James. Zoe to email James
another copy.

It was moved that the Minutes of the Meeting held on 27 November 2008 be
confirmed as a true and accurate record.

James Elkington/Zoe Athersuch

CORRESPONDENCE:

Nothing to report

TREASURER’S REPORT
No Report - missing a bank statement to be followed up by Leigh. Still
working on bringing accounts up to date.
• Leigh is currently trialling an accounting program.
• Leigh enquired about online access to bank statements but not
available for accounts which requires multiple signatories. fortnightly
bank statements have been requested instead of monthly
• Cheques for payments presented
• To contact Arafura Treasurer about amount accidently deposited into
wrong account
• Change to accounts for club members, accounts to be recorded under
single family name instead of individual accounts. This will make it
easier to keep accounts balanced for families with multiple swimmers
• A reminder to be sent out and made more visible on notice board
about $0.25 club fee which some members are not paying
• Payment for trips and camps to be made before event takes place
• Leigh to enquire about term deposit rates and to discuss at next
meeting if we should transfer part of savings to this account
Move that new signatories Leigh Buchanan, Craig Bailey & James Elkington
be added to the bank signing authority & that the financials for
October/November 2008 be approved and passed for payment.
Zoe Athersuch/Denise Marshall

Move that the financials for October/November 2008 be approved and


passed for payment.
Zoe Athersuch/Denise Marshall

COACHES REPORT:
Andrew/Roger not present.

FUNDING
Karen not present.
• Lions phoned to inform Karen they currently have no funds for
distribution at the present time and our application has been
regrettably declined.
• Still waiting to hear from Pub Charity and Kia Toa

RACE SECRETARY
Club needs to write Swimming Manawatu regarding the lack of
acknowledgement from the swim centre when members are selected for NZ
teams (ie. Pacific School Games). Not even a mention in the centre
management committee report – Craig to follow this up
Zoe Athersuch/James Elkington

Club should write to Swimming Manawatu requesting centre meets are


started at the deep end of a swimming pool where possible. This is better for
performance and health and safety of swimmers – Craig to follow up
Zoe Athersuch/James Elkington

Move that Kiwi apply for website domain name cost approx $40 per year
Zoe Athersuch/Denise Marshall

OTHER BUSINESS:

• Arafura meeting Wednesday night – everything going well with


fundraising moving ahead very well
• Swim-A-Thon ready to go, Sponsor cards to be ready in a day or two
• Trying to reduce cost of camp by only taking 3 managers and 2
coaches instead of all Arafura managers

Next Meeting: Thursday, 22nd January 2009 @ 6.15pm.

Meeting Closed: 6.47pm

_______________________
CRAIG BAILEY
PRESIDENT

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