Based on OmniTouch Unified Communication Voice mail

Why use My Messaging?

My Messaging enables you to manage all your messages (e-mails, voice or fax messages) from the same Web interface. In particular, it enables you to: Consult your messages. Send messages. Group your messages. Consult your address book Define and use notification filters when you are not at your office.

My Messaging can be accessed from the Web, Outlook, OWA (Outlook Web Access), Lotus Notes, iNotes and Web Notesinterfaces, on the PDA terminal and from your phone.

Logging in
1. Log on to the OmniTouch Unified Communication dashboard. 2. In the Homepage, click on the title of the Unified Messaging portlet. Menu
Click on Home Log off ? To Display the OmniTouch UC dashboard homepage Logoff from My Messaging and OmniTouch UC Access on-line help

My Messaging starts up. The main screen is displayed.

Left panel
This is made up of a hierarchy of folders and is used to: Access all messages: the folder brings together all the folders in which your messages are stored. Click on one of the folders to display the corresponding messages in the right panel. The Inbox contains all received but unclassified messages. To access specific functions. Click on Address book To Consult and manage your address book

My Profile Configure your OmniTouch UC user profile Create Message Create Voice Message Create a new e-mail Create a new voice message

Right panel
The right-hand panel displays the contents of your Inbox by default. It can also display the contents of other folders containing your messages. The upper part of the panel displays the message lists. An icon shows you the type of message received. E-mail Voice mail Fax Message containing an attachment The lower part of the panel displays the selected message. When messages are displayed on more than one page, use the navigation arrows to move within the lists:

Voicemail Access your voice messaging settings configuration Notification filters Define or activate the notification filters

First page of the list Last page of the list Previous page Next page To delete a message, select it by checking the corresponding box, and click on .

The corresponding application windows open either in the right panel, or in separate windows.

Ref: 3BA19607USAA Ed. 04 All rights reserved 2002-2006, Alcatel Business Systems, Paris

Consulting your messages

Play your new messages
1.
In the left panel of the My Messaging interface, click on the Inbox folder. The list of messages received is displayed. New messages are displayed in bold.

Sending messages
Send an e-mail
1. Click on
Create Message in the left panel of My messaging. The New Message window opens.

2. In the To field, enter the e-mail addresses of the recipients, 3. In the Subject field, enter the subject of the message. 4. In the input field, enter the body of your message. 5. Attach a file as an attachment if required: 1. Click on Add.

2.

Click on the message you want to read. The contents of the message are shown in the lower part of the right hand panel. If you want to open the message in a separate window, click on the Detach button. If the message is an e-mail, you can read the contents in the normal way. If the message is a voice message, you can listen to it either using your PC's sound card or from your phone.

separated by commas, or select them from your address book by clicking on the To button.

2. In the Upload a file window, click on Browse and select the file
you want to attach to your message.

3. Click on Add. 6. Click on Send.

Select an email or voice mail recipient: In the To field, you can enter the first letters of a contacts first or last name. To search UDA, click on To. In the list of results which displays, click the radio-button to select the recipient. To consult all available details for a contact click on .

Listen to a voice message

Using your PC's sound card
Click on the attachment to listen to it.

From your office phone 1.

Click on . If you are not in automatic pick-up mode, the phone set rings and you have to pick it up to hear the message. If not, you hear the message directly. At any time, you can: Pause listening to a message by clicking on where you left off by clicking on on . to hang up. and restart

Send voice message

1. Click on
Messaging. Create Voice Message in the left panel of Unified

. Stop listening by clicking

The New Voice Message window opens.

2. In the To field, enter the e-mail addresses of the recipients, 3. In the Subject field, enter the subject of the message. 4. Record your message: 1. Click on
phone set.

2. When you have finished listening, click on

separated by commas, or select them from your address book by clicking on the To button.

Open an attachment
If the message has an attachment, it appears in the body of the message as the message. icon followed by the name of the file attached to the

to start recording your voice message on the to stop recording your message .

2. If necessary, click on
before sending it.

To open the attachment or save it on your workstation, click on and follow the usual procedure for opening attachments (this procedure is specific to your environment).

3. You can listen to your message by clicking on 5. Click on Send.

Reply to an e-mail
1. In the list of messages, click on the message to which you want to
reply to display it.

Consult your address book

1. In the left panel of the My Messaging interface, click on the
Address book folder.

2. Click on Reply (or Reply all if you want all recipients of the original
message to receive your reply).

3. In the input field, enter the body of your message. 4. Click on Send.

2. In the Name field of the UDA search window, enter the first

characters of the last name or first name of the person whose details you want to find. and their contact details are displayed. number. The call is made.

Forward a message
1. In the list of messages, click on the message to be forwarded. 2. Click on Forward. 3. In the To field, enter the address of the person to whom you want
to forward the message.

3. Click on Search. The list of people corresponding to your search 4. To call the person you were looking for, click on their phone 5. To write an e-mail to the person you were looking for, click on their

4. If appropriate, enter a comment in the text input field. 5. Click on Send.

e-mail address. The New message window is displayed with the email address of the recipient filled in. . Presence information displays. It shows the person's telephone state in a contextual menu. You can use the actions proposed in the menu to reach a contact or to display all available contact details.

6. To consult all the details of the person you were looking for, click on

Call back the sender of a message

1. In the list of messages, click on the message you want to reply to in
order to display it.

2. Click on

at the side of the sender's e-mail (the parentheses show the phone number to call). The sender of the message is called.