Minutes of Regular Meeting

The Board of Trustees Canadian ISD

A Regular Meeting of the Board of Trustees of Canadian ISD was held Tuesday, August 16, 2011, beginning at 6:30 PM in the Administration Building located at 800 Hillside Canadian, Texas 79014. Those present were: Ken King, arriving at 7:18 PM, presiding, Salem Abraham, presiding until Mr. King arrived, Betsy Alexander, Larry Gatlin, John C. Isaacs, Randy Walser, Superintendent, Kyle Lynch, Business Manager, Cindy Moore, Canadian Middle School Principal, Bruce Bryant, And Canadian Record Editor, Laurie Brown. Allen Hadaway was absent.

I. ESTABLISH A QUORUM a. Invocation Mr. Walser gave the invocation. II. OPEN FORUM a. Hearing of any person/group wishing to address the Board There was no one present that wished to address the Board. III. SUPERINTENDENTS COMMENTS/RECOMMENDATIONS a. Presentation of Excellence Awards There was no one present for awards. IV. READING OF MINUTES a. Regular meeting of July 12, 2011 Mr. Isaacs moved to approve the minutes of the July 12, 2011 regular meeting. Mrs. Alexander seconded the motion. It passed 5-0. V. FINANCIAL REPORTS a. Ratification of bills Mr. Isaacs moved to ratify all July and August office and void checks, wires and transfers excluding Alexanders Grocery for General Operating #15925 through

15987 and wire #070410; Consolidated Application #2645 through 2654; Activity Fund #4774 through 4789; Capital Projects #7567 through 7623; Tax Clearing #2281 through 2290; Payroll Clearing #11065 through 11115, wires #072001, 072011 and 072411 and payroll register dated 7-20-2011. Mr. Gatlin seconded the motion. It passed 5-0. Mr. Walser moved Alexanders Grocery be approved for payment. Mr. Gatlin seconded the motion. It passed 4-0 with Mrs. Alexander abstaining. b. Financial statement(s) The financial statement contained financial reports and tax collection statements. VI. REPORTS/DISCUSSION ITEMS Mr. Lynch reviewed and discussed the following issues with the board. a. Enrollment and attendance report b. Facilities/project update 1. Teacher Housing project 2. Discuss sewer and water lines to teacher housing project c. Review 2011 taxable values d. Review financial assumptions and preliminary budget for 2011-12 e. Review 2011 District and Campus Accountability Ratings f. Discuss potential green energy sources for CISD VII. ACTION ITEMS a. Unfinished Business 1. Consider/Approve feasibility study with CSL International for an indoor arena Mr. Abraham moved to authorize CSL International to proceed with a feasibility study for an indoor arena as recommended by Mr. Lynch. Mr. Walser seconded the motion. It passed 6-0. 2. Consider/Approve 2011-12 CISD Employee Handbook Mr. Isaacs moved to approve the 2011-12 CISD employee handbook as presented with changes as discussed and recommended by Mr. Lynch. Mr. Walser seconded the motion. It passed 6-0. 3. Consider/Approve Student Handbooks No action was taken. Changes will be reflected in EIC local policy to be considered at the September regular meeting. 4. Consider/Approve fuel bids Mr. Walser moved to approve the only bid received for fuel for 2011-12 from Canadian Oil & Gas Co., L.C. as recommended by Mr. Lynch. Mr. Gatlin seconded the motion. It passed 6-0.

5. Designate Fund Balance Mr. Isaacs moved to approve a resolution committing funds of $2,000,000 to capital expenditures, $1,000,000 to claims and $2,000,000 to construction from the General Fund as recommended by Mr. Lynch. Mr. Abraham seconded the motion. It passed 6-0. Mr. Walser moved to approve a resolution adopting Governmental Accounting Standard Board Statement (GASB) 54 and delegating responsibility to assign funds to the Superintendent or his/her designee as recommended by Mr. Lynch. Mrs. Alexander seconded the motion. It passed 6-0. b. New Business 1. Consider/Approve 2011-12 proposed tax rate Mr. Isaacs moved to propose a total tax rate of $1.21 per $100 of value, with $.9398 for Maintenance and Operations and $.2702 for Interest and Sinking as recommended by Mr. Lynch. Mr. Gatlin seconded the motion. It passed 6-0. 2. Consider/Approve 2011-12 Teacher Appraisal calendar Mr. Gatlin moved to approve the 2011-2012 Teacher Appraisal Calendar as recommended by Mr. Lynch. Mrs. Alexander seconded the motion. It passed 6-0. 3. Consider/Approve Option 3 agreement for recapture Mr. Isaacs moved to approve the Option 3 Agreement for recapture as recommended by Mr. Lynch. Mr. Gatlin seconded the motion. It passed 6-0. 4. Consider/Approve CISD teacher salary schedule Mr. Gatlin moved to approve adding steps 24 and 25 to the current salary schedule as recommended by Mr. Lynch. Mr. Walser seconded the motion. It passed 6-0. 5. Consider/Approve Board Approval for PE credit through dance participation for 2011-2014. Mr. Isaacs moved to approve allowing PE credit for participation in dance through the 2011-2014 school years as recommended by Mr. Lynch. Mr. Gatlin seconded the motion. It passed 6-0. 6. Consider/Approve Authorizing Superintendent Kyle Lynch as CISD Representative for TexSTAR Mr. Gatlin moved to approve authorizing Superintendent Kyle Lynch as a representative for TexSTAR as presented by Mr. Lynch. Mrs. Alexander seconded the motion. It passed 6-0. 7. Consider/Approve Resolution Authorizing Superintendent Kyle Lynch as a CISD Representative for the Ward Scholarship Fund Mr. Gatlin moved to approve authorizing Superintendent Kyle Lynch as a representative for the Ward Scholarship Fund as presented by Mr. Lynch. Mr.

Abraham moved to amend the motion to include authorizing Superintendent Kyle Lynch as a representative for the Bryan Rupprecht Scholarship Fund. Mrs. Alexander seconded the motion. It passed 6-0. 8. Consider/Approve Authorized Officers of Canadian ISD to Transact business for the Bryan Rupprecht Scholarship This action was included in the previous action. 9. Consider/Approve budget amendments Mr. Gatlin moved to amend the 2010-2011 budget by increasing Fund 240 Function 35 $40,000, Fund 699 Function 31 $500, Fund 699 Function 71 $9,000 and to transfer out of Fund 599 $943,252 into Fund 199. Mr. Abraham seconded the motion. It passed 6-0. VIII. SUPERINTENDENT'S REPORT a. Legislative Report b. October 18th Cluster Board Training c. School Board Convention Sept. 30-Oct. 2 d. Review next meeting date and time - August 30 There will be a special called meeting August 30th at 5:30 P.M. IX. EXECUTIVE SESSION The board entered into executive session at 9:50 P.M. and reconvened in open session at 10:14 P.M. a. Consider/take action on employment of personnel There was no action on employment of personnel. X. ADJOURNMENT There being to further business, the meeting adjourned.

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