Ashegoda Wind Power Construction Project Mekele - Ethiopia Phases II & III

Tender Documents for the construction of Wind Turbines Foundations, Access Roads & Platforms

ADDENDUM N1

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Ashegoda Wind Power Construction Project Mekele - Ethiopia Phases II & III

Tender Documents for the construction of Wind Turbines Foundations, Access Roads & Platforms

GENERAL
This Addendum shall be read in conjunction with the Tender documents for the construction of wind turbines foundations, access roads and platforms for the phases 2 & 3 of the Ashegoda Wind Farm Project, dated June 2011. Where inconsistent with the above, this Addendum shall govern. This Addendum forms an integral part of the Contract Documents and shall be included therein. No consideration shall be allowed for increases (extras) to the Contract Price due to failure of the Contractor being familiar with this Addendum. Receipt of addenda should be acknowledged by Tenderers in their Letter of Tender. However, the failure to provide such acknowledgement will not alter that all addenda will be incorporated into the terms of Contract. It is the sole responsibility of the Tenderer to ensure that all addenda issued during the Tender period are taken into account in preparing the Tender.

CLARIFICATIONS ON TENDER DOCUMENTS

1.1 Questions from Tenderers
Here below are listed the questions (Q) already asked by Tenderers during meetings held after site visits, along with the associated answers (A) given by VERGNET. This list will be updated at the end of the period for site visits. 1.1.1 Parent company guarantee (Q) What is the purpose of the Parent company guarantee form? (A) A parent company guarantee is expected if the Tenderer is a subsidiary of a parent Company. 1.1.2 Tender security (Q) Is it possible to use Insurance bond instead of Tender Security? (A) No, this is not allowed. 1.1.3 Foreign currencies (Q) Is it possible to get part of the Works paid in a foreign currency? Is there any set distribution between local and foreign currencies for payment? Or is there intent to fix the exchange rate between ETB and a foreign currency? (A) These conditions of payment shall be discussed at negotiation stage, depending on Tenderers profile and country of origin. Tenderers interested in such particular payment conditions shall propose options. 1.1.4 Access to water (Q) Is it possible to use water from dams for earth works, as an alternative to the water well provided by the Employer?

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Ashegoda Wind Power Construction Project Mekele - Ethiopia Phases II & III

Tender Documents for the construction of Wind Turbines Foundations, Access Roads & Platforms

(A) The Contractor can look for alternative water sources, as long as they comply with construction requirements. It is the Contractors responsibility to look for alternative water sources, if existing water well is not sufficient. satisfactory 1.1.5 Site facilities (Q) Does the Employer have a list of required laboratory equipments? (A) It is the Contractors duty to propose a list of such equipments, in order to follow applicable standards & specifications. Routine tests should be carried out on site, to avoid any delay. Special tests could be carried out in a third partys laboratory. (Q) Does the Employer have a list of required site facilities? (A) Guidelines are included in the Tender documents. It is the Contractors duty to propose a list of such facilities, in order to perform the works. 1.1.6 Concrete batching plant (Q) Is it possible to locate the concrete batching plant on the main plateau, to be closer to all turbines, or at any other location? (A) The Employers concern is the access to the proposed batching plant location, especially during road construction works. The location proposed in the Tender documents is not optimal, but was chosen because of the availability of an access. Tenderers can suggest another location for the concrete batching plant, if the planning of works takes this proposed location into consideration.(improvement of the access to the proposed area, coordination with other works, especially road construction and suitability tests) Within the Site, the Employer reserves the right to reject any proposal of relocation that would not be suitable. It must be noted that suitability tests should be carried out before the concrete works, so a batching plant located on the plateau might delay the start of the concrete works, which is not acceptable. Particular attention should be paid to the coordination of works in the eastern part of zone B, as road construction works will hardly be coordinated with other traffic for safety reasons.
(Q) Is the Tenderer supposed to plan 2 batching plants, or 1 large batching plant along with smaller concrete

mixers? (A) The technical solution shall be proposed by the Tenderer. The Employer expects solutions the Tenderers are comfortable with, and which ensure that slab concreting will not be interrupted in case of a failure of the main batching plant. 1.1.7 Logistics (Q) Is it possible to import equipments with tax exemption? (A) Import procedures shall be checked by the Tenderer itself. Vergnet would provide possible support, but import of equipments remains under the responsibility of the Tenderer. 1.1.8 Survey data (Q) What is provided as survey data?

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Ashegoda Wind Power Construction Project Mekele - Ethiopia Phases II & III

Tender Documents for the construction of Wind Turbines Foundations, Access Roads & Platforms

(A) The Employer provides an initial basic survey with site benchmarks (normally set within sight distance). The Contractor will perform detailed survey on that basis. 1.1.9 Cement supply (Q) How will the Employer support the Contractor regarding cement supply? (A) The supply of cement is a point of concern, as the market is tense. The Employer, Vergnet, along with the Owner, EEPCo, will give their support to the Contractor. Although, it is the Contractors responsibility to ensure an at least 1-month stock of cement on site, to avoid shortages, as stated in the specifications. La disponibilit du beton est aussi de sa responsabilit!! 1.1.10 Aggregates (Q) What are the quantities of aggregates available on market? Is it possible to develop a quarry for aggregates? (A) The Tenderer should check the local market for all aggregates. The operation of quarry is a possible option (using a dedicated crusher) for concrete aggregates and gravel wearing course. 1.1.11 Quarry reinstatement (Q) Is the Contractor expected to reinstate quarries? (A) Yes, as per ERA Standard. (see the Tender specifications) 1.1.12 Reinforcement works (Q) Who provides binding wires? (A) Binding wires, like any other consumables, are, if not clearly otherwise stated, under the responsibility of the Contractor. (Q) Who disposes of the reinforcement wastes? (A) Reinforcement bars for turbines foundations works being supplied by the Employer and therefore its property, wastes shall be returned to him. 1.1.13 Concrete works (Q) Will it be possible to use concrete additives? (A) The use of plastifiers is possible and even necessary, because of long distances. (Q) Is it possible to use a belt truck for concrete works? (A) Concrete pumps, belts or buckets with cranes are possible solutions for concreting.

1.2 Clarifications from the Employer

As a general comment, Tenderers shall highlight the assumptions made during prices setting, e.g. water supply, batching plant locationThe Employer is open to ideas from Tenderers that can improve works efficiency and quality. Any suggestion from a Tenderer will be taken into consideration.

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Ashegoda Wind Power Construction Project Mekele - Ethiopia Phases II & III 1.2.1 Description of prices

Tender Documents for the construction of Wind Turbines Foundations, Access Roads & Platforms

1.2.1.1 Item 105 Concrete batching plant equipment The description of the price of item 105 includes the supply of the concrete batching plant. This word shall be understood as mobilization on site for the time of the works. The Employer does not intend to become the owner of the batching plant, as of any other of the facilities temporarily mobilized on site by the Contractor. (offices, laboratory), which have to be dismantled at the end of the Work. 1.2.1.2 Series 360 Concrete pipe culverts The quantities of the series 360 are replaced by the following:
Item N 360 361 362 363 364 Concrete pipe culverts Concrete pipe culvert 900 on Class A bedding Concrete pipe culvert900 on Class B bedding Concrete pipe culvert1000 on Class A bedding Concrete pipe culvert1000 on Class B bedding m m m m 38 38 125 125 Description UNIT Quantities Unit rate Birr Amount Birr

1.2.1.3 Series 420 Construction equipment The Series 420 is modified as follows: Item P.002 Concrete mixer 14/10 is replaced by concrete mixer 250L Item P.020 Jack hammer means a manual jack hammer, Item P.021 Rock breaker means a jack hammer installed on an excavator. This item include the excavator cost. including the price of the excavator. 1.2.1.4 Creation of series 380 The series 380 and item 381 are added to the Bill of Quantity:
Item N Description UNIT Quantities Unit rate Birr

380 381

Extra over series 310 for overhaul on material in excess of the free-haul distance Overhaul on material in excess of the free-haul distance cum.km Rate only

Series 380 Extra over series 310 for overhaul on material in excess of the free-haul distance 381 Extra over series 310 for overhaul on material in excess of the free-haul distance
This price covers the hauling of material where such haul distance is in excess of the free-haul distance. It includes, but is not limited to, the full compensation for: Extra-transport of the materials

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Ashegoda Wind Power Construction Project Mekele - Ethiopia Phases II & III

Tender Documents for the construction of Wind Turbines Foundations, Access Roads & Platforms

It doesnt include in particular: Topographic works, Excavating, Preparation of earthen ditches in cut section and fill section, Supplying and placing the materials, Cutting of benches, Preparing, processing, shaping, watering, mixing the materials, Compacting the materials to the specified densities, Removing and disposing around the road of up to 5% oversize material, Finishing the earthen ditches and the cleanness of the area, In situ and laboratory testing according to the QAP, 100% when the works is completed,

Payment schedule : Measurement of the works: The unit of measurement is the cubic meter of material measured in the compacted fill hauled over the distance of 1 km. The volume should be calculated in accordance with the series 310. The over-haul distance shall be the haul distance less the free-haul distance indicated in the series 310 measured to the nearest 0.1km. The unit of the measurement shall be the cubic meter of overhaul material hauled multiplied by the overhaul distance in km. It is calculated in: Cubic meter . kilometer 3 (m .km) Price by unit:

1.2.1.5

Free haul distances definition

Series 310 is modified as follow (redefined free haul distances):

Series 310 Cut and borrow to fill

This series covers the construction of the access roads and platforms. The conditions here under apply to every prices of the series N310. It includes, but is not limited to, the full compensation for: Topographic works, Excavating in Common (Normal) excavation, Preparation of earthen ditches in cut section and fill section, supplying and placing the materials, Cutting of benches, Transporting the materials for a free-haul distance specified in each items, Preparing, processing, shaping, watering, mixing the materials, Compacting the materials to the specified densities, Removing and disposing around the road of up to 5% oversize material, Finishing the earthen ditches and the cleanness of the area In situ and laboratory testing according to the QAP,

It doesnt include in particular: The mobilization of machines,

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Ashegoda Wind Power Construction Project Mekele - Ethiopia Phases II & III Execution drawings and memos, Earth moving design, As-built drawings and memos, Laboratory construction and equipping, Workshops and fuel storage construction and equipping, Transportation of the oversize material.

Tender Documents for the construction of Wind Turbines Foundations, Access Roads & Platforms

Payment schedule : 80% when the earthwork is completed including excavation of earthen ditches, 20% when the subgrade stage is approved as specified in the Technical specifications.

Measurement of the works: The unit of measurement is the cubic meter of material measured in the compacted fill. The quantity should be computed by the method of average end areas from leveled cross sections prepared from the ground line after clearing and grubbing submitted in the working drawings. A detailed description of the measurement of the work is described in the ERA Standards Technical Specification 4208.

311 Embankment
This price covers the cut and borrow to fill for the embankment layers. The free- haul distance considered is 1.5 km. It is calculated in: Cubic meter (m )
3

Price by unit:

312 G7
This price covers the cut and borrow to fill for the G7 layers. The free- haul distance considered is 1.5 km. It is calculated in: Cubic meter (m )
3

Price by unit:

313 G20
This price covers the cut and borrow to fill for the G20 layers. The free- haul distance considered is 1.5 km. It is calculated in: Cubic meter (m )
3

Price by unit:

314 Rock fill

This price covers the cut and borrow to fill for rock fill. The free- haul distance considered is 1.5 km. It is calculated in: Cubic meter (m )
3

Price by unit:

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Ashegoda Wind Power Construction Project Mekele - Ethiopia Phases II & III

Tender Documents for the construction of Wind Turbines Foundations, Access Roads & Platforms

315 Gravel Wearing Course

This price covers the cut and borrow to fill for the Gravel Wearing Course layers. The free- haul distance considered is any distance within the site. It is calculated in: Cubic meter (m )
3

Price by unit:

1.2.1.6 Site facilities dismantling Item 107 of the Description of Prices shall be modified as follow:

107 Site facilities dismantling

This price covers the works needed to dismantle the offices, workshops and storages (all the buildings, slabs, and stands) and reinstate the land used for the site installation. The EMPLOYER may request to maintain some of the structures (foundations, platforms, ditches). It includes, but is not limited to, the full compensation for : the demobilization of equipments, office furniture, tools, the dismantling of electricity, communication, and water systems, the demobilization of the concrete batching plant, the erasing of constructions, foundations, slabs, fence, portal, stands, sewage system, pavement and drainage, the leveling of the installation area in accordance to the landscape, the grading of 0.20m of organic or peat soil if necessary.

Payment schedule : 100% at the approval of the works by the EMPLOYER Lump Sum (LS) Price by unit:

It is calculated in:

1.2.1.7 Bill III Wind Turbines platforms and access roads All the prices listed in this bill are applicable to both access roads and platforms (wind turbine platforms and crane assembly platforms). Therefore, in this Bill III, the word roads shall mean roads and platforms. 1.2.2 Priced Bill of Quantities Prices shall be listed in the priced Bill of Quantities. The item called List of Prices in the Instructions to Tenderers shall not be considered. 1.2.3 Tenders Tenders shall contain 1 technical offer and 1 financial offer. 2 paper copies shall be prepared (1 original, 1 copy). 1 soft copy shall be submitted. 1.2.4 Tenders evaluation Evaluation of the offer will be undertaken in two stages: Preliminary Evaluation

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Ashegoda Wind Power Construction Project Mekele - Ethiopia Phases II & III

Tender Documents for the construction of Wind Turbines Foundations, Access Roads & Platforms

In this initial stage preliminary examination for eligibility like presentation of valid tender security, technical and financial offer, qualification of the bidder and all tender requirements are reviewed. Failure to comply with these requirements shall result in immediate rejection. Evaluation for ranking At this stage, technical and financial merit point method shall be applied to rank Tenderers as per the Tender requirements. The merit points are taken out of 100% (70% for technical offer and 30% for financial offer). In the technical evaluation (70%), the methodology, organization, compliance with the technical specifications & time for completion will be weighted, while the maximal score for financial proposal (30%) will be given to the lowest tender price. Technical and financial offers will be opened at the same time on August 23 2011 at 10 am in the presence of Tenderers or their representatives who choose to attend the Tender opening to be held at Ashegoda Site Office. The Employer reserves the right to accept or reject all or any of the bids. 1.2.5 Tender Security
rd

To facilitate procedures and confidentiality, the Tender security amount is fixed to 300 000 ETB (three hundred thousand Ethiopian birr). st It shall be issued by a 1 category Ethiopian bank. Dans le Tender initial, il y a : The amount stated in the Tender Security attached to the Tender shall be of at least two (2) percent of the total Tender offered Price. st The Tender Security shall be issued by a 1 category Bank. Autre question : les banques ont des formats standards dunconditionnal bank gurantee, accepteton tous les formats de ces banques ?

CLOSING DATE
The Closing Date for the submission of Tender, previously set as 6th of August 2011, is postponed to the 20 of August 2011 at 12am. (in the same conditions as stated in the Instructions to Tenderers). The period for site visits is extended until the 6th of August 2011.
th

APPENDICES
Appendix A : Quarries locations

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