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BASIC SETTINGS

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CREATION OF COMPANY CREATION OF COMPANY CODE ASSIGN COMPANY CODE TO COMPANY DEFINE BUSINESS AREA

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OB29 MAINTAIN FISCAL YEAR VARIANT OB37 ASSIGN COMPANY CODE TO A FISCAL YEAR VARIANT OB13 CREATE CHART OF ACCOUNTS OB62 ASSIGN COMPANY CODE TO CHART OF ACCOUNTS

OBD4 CREATE ACCOUNT GROUPS OB53 DEFINE RETAINED EARNINGS ACCOUNTS

OBBO DEFINE POSTING PERIOD VARIANT OBBP ASSIGN POSTING PERIOD VARIANT TO COMPANY CODE OB52 OPEN & CLOSE POSTING PERIODS OBA7 DEFINE DOCUMENT TYPES AND NUMBER RANGES OBA0 DEFINE TOLERANCE GROUPS FOR GL ACCOUNTS OBA4 DEFINE TOLERANCE GROUPS FOR EMPLOYEES

?

ASSIGN USERS TO TOLERANCE GROUPS

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MAINTAIN FIELD STATUS VARIANT

(IMG>FA>FAGS>DOCUMENT>LINE ITEM>CONTROLS) OBC5 ASSIGN COMPANY CODE TO FIELD STATUS VARIANT OBY6 ENTER GLOBAL PARAMETERS

GENERAL LEDGER

FS00 CREATION OF GL MASTERS F-02 GL POSTING FB03 DOCUMENT DISPLAY FS10N ACCOUNT DISPLAY FB00 TO MAKE DEFAULT LINE LAYOUT FS04 DISPLAY GL MASTER CHANGES F-65 DOCUMENT PARKING FBV3 DIPLAY PARKED DOCUMENTS FBV0 POST/DELETE PARKED DOCUMENTS OBBS DEFINE TRANSLATION RATIOS FOR CURRENCY TRANSACTION OB08 ENTER EXCHANGE RATE TYPES SAMPLE DOCUMENTS

FBN1 DEFINE NUMBER RANGE GROUP ‘X2’ FOR SAMPLE DOCUMENTS F-01 CREATION OF SAMPLE DOCUMENT (TEMPLATE) FBM3 DISPLAY SAMPLE DOCUMENTS ACCRUAL/DEFERRAL DOCUMENTS

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FBS1 CREATION OF ACCRUAL/DEFERRAL DOCUMENT

F.81 REVERSE ACCRUAL/DEFERRAL DOCUMENT RECURRING DOCUMENTS

DEFINE REASONS FOR REVERSAL (IMG>FA>GL>BT>DOC RVRSL)

FBN1 DEFINE NUMBER RANGE GROUP ‘X1’ FOR RECURRING DOCS FBD1 CREATION OF RECURRING DOCUMENT (TEMPLATE) F.15 DISPLAY RECURRING DOCUMENTS

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F.14 EXECUTE RECURRING ENTRIES (SESSION IS CREATED) SM35 PROCESS BATCH INPUT SESSION OPEN ITEM MANAGEMENT

FBL3N GL ACCOUNT DISPLAY FOR OPEN ITEM MANAGED ACCOUNT F-07 POSTING OUTGOING PAYMENT WITH CLEARING DOCUMENT REVERSALS

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FB08 INDIVIDUAL REVERSAL F-02 REVERSAL OF REVERSAL (POST WITH REFERANCE & GENERATE REVERSE POSTING) F.80 MASS REVERSAL FBRA CLEARED ITEM REVERSAL

DEFINE REASONS FOR REVERSAL (IMG>FA>GL>BT>DOC RVRSL)

INTEREST CALCULATION (BALANCE INTEREST)

OB46 DEFINE INTEREST CALCULATION TYPES OBAA DEFINE ACCOUNT BALANCE INTEREST CALCULATION OBAC DEFINE REFERENCE INTEREST RATES OB81 DEFINE TIME DEPENDANT TERMS OB83 ENTER INTEREST VALUES OBV2 ASSIGNMENT OF ACCOUNTS FOR AUTOMATIC INT POSTINGS F.52 INTEREST CALCULATION RUN INTEREST CALCULATION (ITEM INTEREST)

? DEFINE INTEREST CALCULATION TYPES

? PREPARE INTEREST CALCULATION ON ARREARS OBAC DEFINE REFERENCE INTEREST RATES

? DEFINE TIME BASED TERMS

? ENTER INTEREST VALUES

F.2B CALCULATION OF INTEREST ON ARREARS

OBV1

?

CASH JOURNAL

FS00

CREATION OF GL ACCOUNT FOR CASH JOURNAL DEFINE DOCUMENT TYPE FOR CASH JOURNAL

OBA7

FBCJC1 DEFINE NUMBER RANGE INTERVAL FOR CASH JOURNAL DOC

FBCJC0 SETUP CASH JOURNAL FBCJC2 CREATE/DELETE/CHANGE BUSINESS TRANSACTIONS

FBCJ

CASH JOURNAL POSTING FOREIGN CURRENCY REVALUATION

OB59

DEFINE VALUATION METHODS CREATE GL ACCOUNTS – FC LOAN ACCOUNT WITH ACCOUNT CURRENCY USD AND OPEN ITEM MANAGEMENT, FOREX PROFIT AND FOREX LOSS PREPARE AUTOMATIC POSTINGS FOR FC VALUATION (EXCHANGE RATE DIFFERENCE IN OPEN ITEMS – KDF & EXCHANGE RATE DIFFERENCE IN FC BALANCES – KDB) ATTACH THE EXCHANGE RATE DIFFERENCE KEY IN FC LOAN ACCOUNT ENTER EXCHANGE RATES

FS00

OBA1

FS00

OB08

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F.05

VALUATION OF OPEN ITEMS IN FOREIGN CURRENCY (FOREX RUN ON CLOSING DATE) CONFIGURATION OF GL FAST ENTRY SCREEN

O7E6

MAINTAIN FAST ENTRY SCREENS FOR GL ACCOUNTS ATTACH THE SCREEN IN F-02 ENJOY TRANSACTIONS

FB00

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DEFINE DOCUMENT TYPES FOR ENJOY TRANSACTIONS (IMG>FA>GL>BT>GL POSTING>ENJOY>DEFINE DOC TYPE FOR ENJOY SCREENS) ATTACH THE DOC TYPE FOR ENJOY SCREEN

FB50

ACCOUNTS PAYABLE

OBD3 DEFINE VENDOR ACCOUNT GROUPS XKN1 CREATE NUMBER RANGES FOR VENDOR ACCOUNTS OBAS ASSIGN NUMBER RANGES TO VENDOR ACCOUNT GROUPS OBA3 DEFINE TOLERANCE GROUPS FOR VENDORS OBA7 DOCUMENT TYPES AND NUMBER RANGES FS00 CREATE RECONCILIATION ACCOUNT – SUNDRY CREDITORS XK01 CREATION OF VENDOR MASTER F-43 VENDOR INVOICE POSTING FBL1N VENDOR ACCOUNT DISPLAY FK10N VENDOR ACCOUNT DISPLAY BANK ACCOUNTING

FS00 CREATION OF BANK GL ACCOUNT FI12 DEFINE HOUSE BANKS (ASSIGN BANK GL TO ACCOUNT ID) FCHI CREATION OF CHECK LOTS OUTGOING PAYMENTS

F-53 OUTGOING PAYMENT POSTING WITH CLEARING FCH5 MANUAL CHECK UPDATION FCHN CHECK REGISTER DISPLAY FCH6 CHECK ENCASHMENT DATE UPDATE FCHV DEFINE VOID REASON CODES FOR CHECK CANCELLATION FCH3 UNUSED CHECK CANCELLATION FCH8 ISSUED CHECK CANCELLATION (RESETS THE CLEARED ITEM, CANCELS THE CHECK & REVERSES THE PAYMENT) DOWN PAYMENTS TO VENDORS (SPECIAL GL INDICATOR: ‘A’)

FS00 CREATION OF SPECIAL GL ACCOUNT – ADVANCES TO VENDORS OBYR DEFINE ALTERNATIVE RECONCILIATION A/C FOR DOWN PMTS (LINKING SUNDRY CREDITORS & ADVANCES TO VENDORS)

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SETUP ALL COMPANY CODES FOR PAYMENT TRANSACTIONS (IMG>FA>AR&AP>BT>OUTGOING PMTS>AUTO OG PMTS>PMT METHOD/BANK SELECTION FOR PMT PROGRAM)

F-48 DOWN PAYMENT POSTING F-54 DOWN PAYMENT CLEARING F-44 ACCOUNT CLEARING VENDOR STATEMENT OF ACCOUNT

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OB78 ASSIGN PROGRAMS FOR CORRESPONDENCE FB12 REQUEST FOR CORRESPONDENCE F.64 MAINTAIN STATEMENT CREDIT MEMOS

OBA7 DEFINE DOCUMENT TYPES F-41 VENDOR CREDIT MEMO POSTING TERMS OF PAYMENT

OBB8 MAINTAIN TERMS OF PAYMENT OBXU DEFINE ACCOUNTS FOR CASH DISCOUNTS TAKEN EXTENDED WITHHOLDING TAX

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CHECK WITHHOLDING TAX COUNTRIES (IMG>FA>FAGS>WHT>EWHT>BASIC SETGS>CHCK WHT COUNTRIES) DEFINE WITHHOLDING TAX TYPE FOR INVOICE POSTING (IMG>FA>FAGS>WHT>EWHT>CALCULATION>WHT TYPE) DEFINE WITHHOLDING TAX TYPE FOR PAYMENT POSTING (IMG>FA>FAGS>WHT>EWHT>CALCULATION>WHT TYPE) DEFINE WITHHOLDING TAX CODES (IMG>FA>FAGS>WHT>EWHT>CALCULATION>WHT CODES) DEFINE FORMULAS FOR CALCULATING WITHHOLDING TAX (IMG>FA>FAGS>WHT>EWHT>CALCULATION>WHT CODES) ASSIGN WITHHOLDING TAX TYPES TO COMPANY CODE (IMG>FA>FAGS>WHT>EWHT>COMPANY CODE) ACTIVATE EXTENDED WITHHOLDING TAX

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(IMG>FA>FAGS>WHT>EWHT>COMPANY CODE) OBWW DEFINE ACCOUNTS FOR WITHHOLDING TAX TO BE PAID OVER XK02 ASSIGNMENT OF WITHHOLDING TAX CODES IN VENDOR MASTER AUTOMATIC PAYMENT PROGRAM (FBZP)

OBVCU PAYMENT METHODS IN COUNTRY OBVU PAYMENT METHODS IN COUNTRY CODE OBVU ALL COMPANY CODES OBVU PAYING COMPANY CODE FI12 CREATE HOUSE BANKS OBVCU BANK DETERMINATION (RANKING ORDER, BANK ACCOUNTS, AVAILABLE AMOUNTS, VALUE DATE) FCHI CREATION OF CHECK LOTS (SEQUENTIAL CHECKS) F110 PAYMENT PROGRAM RUN (PARAMETERS, ADDITIONAL LOG, SCHEDULE PROPOSAL, EDIT PROPOSAL, PRINTOUT/DATA MEDIUM, MAINTAIN VARIANT, PRINT CONTROL, PAYMENT RUN, SCHEDULE PRINT, OUTPUT CONTROLLER) CONFIGURING FAST ENTRY SCREEN FOR INCOMING INVOICES

O7E5 DEFINE SCREEN TEMPLATES FOR INCOMING ITEMS FB00 ATTACH THE SCREEN TEMPLATE IN F-43

ACCOUNTS RECEIVABLE

OBD2 DEFINE CUSTOMER ACCOUNT GROUPS XDN1 CREATE NUMBER RANGES FOR CUSTOMER ACCOUNTS OBAR ASSIGN NUMBER RANGES TO CUSTOMER ACCOUT GROUPS

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FS00 CREATE RECONCILIATION ACCOUNT – SUNDRY DEBTORS XD01 CREATE CUSTOMER MASTER OBA7 DOCUMENT TYPES AND NUMBER RANGES F-22 SALE INVOICE POSTING FBL5N CUSTOMER ACCOUNT DISPLAY FD10N CUSTOMER ACCOUNT DISPLAY F-28 INCOMING PAYMENT POSTING WITH CLEARING PAYMENT DIFFERENCES, TERMS OF PAYMENT & DISCOUNTS

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(IMG>FA>AP&AR>BT>INCOMING PMTS>IP GLOBAL SETTINGS) OBB8 MAINTAIN TERMS OF PAYMENT OBXT DEFINE ACCOUNTS FOR CASH DISCOUNTS GRANTED OBXL DEFINE ACCOUNTS FOR OVER PAYMENTS/UNDER PAYMENTS OB00 DEFINE ACCOUNTS FOR ROUNDING DIFFERENCES DOWN PAYMENTS FROM CUSTOMERS (SPL GL INDICATOR: ‘A’)

DEFINE REASON CODES FOR PAYMENT DIFFERENCES

FS00 CREATE SPECIAL GL ACCOUNT – ADVANCES FROM CUSTOMERS OBXR DEFINE ALT RECONCILIATION A/C FOR CUSTOMER DOWN PMTS (LINKING SUNDRY DEBTORS & ADVANCES FROM CUSTOMERS) F-29 CUSTOMER DOWN PAYMENT POSTING F-39 DOWN PAYMENT CLEARING F-32 ACCOUNT CLEAR BILL OF EXCHANGE TRANSACTIONS (SPL GL INDICATOR: ‘W’)

FS00 CREATE GL ACCOUNTS – SUNDRY DEBTORS BILL OF EXCHANGE & BANK BILL DISCOUNTING OBYN DEFINE ALT RECONCILIATION A/C FOR B/E RECEIVABLE (LINKING SUNDRY DEBTORS & S/DEBTORS BILL OF EXCHANGE) OBYK DEFINE BANK SUB ACCOUNTS (LINKING BANK CURRENT A/C, SUNDRY DEBTORS A/C AND BANK BILL DISCOUNTING A/C) OBXK DEFINE ACCOUNTS FOR BANK CHARGES F-36 POSTING BILL OF EXCHANGE RECEIPT F-33 BILL DISCOUNTING WITH BANK S_ALR_87012213 BILL OF EXCHANGE MANAGEMENT (TO SEE CUSTOMER WISE, DUE DATE WISE OUTSTANDINGS) FBL3N BANK WISE OUTSTANDINGS F-20 REVERSE CONTINGENT LIABILITY DUNNING

OB61 DEFINE DUNNING AREAS FBMP DEFINE DUNNING PROCEDURE XD02 ASSIGN DUNNING PROCEDURE IN CUSTOMER MASTER F150 DUNNING RUN TAX ON SALES/PURCHASES

OBQ3 DEFINE PROCEDURES

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(IMG>FA>FAGS>TAX ON SALES/PURCHASES>BASIC SETTINGS) FTXP DEFINE TAX CODES FOR SALES AND PURCHASES FS00 CREATE GL ACCOUNT – SALES TAX PAYABLE OB40 DEFINE TAX ACCOUNTS

ASSIGN COUNTRY TO CALCULATION PROCEDURE

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XD02 ASSIGN SALES TAX CODE IN CUSTOMER MASTER

FS00

ASSIGN TAX CODES IN SALES GL ACCOUNT (* FOR ALL TAX CODES) OPEN ITEM VALUATION FOR VENDOR/CUSTOMER ACCOUNTS

OB59 DEFINE VALUATION METHODS OB09 DEFINE ACCOUNTS FOR EXCHANGE RATE DIFFERENCE

? FOREX RUN ON CLOSING DATE

ASSET MANAGEMENT

EC08 COPY REFERENCE CHART OF DEPRECIATION/DEP AREAS OADB DEFINE DEPRECIATION AREAS FTXP CREATE 0% TAX CODES FOR SALES AND PURCHASES OBCL ASSIGN TAX CODES FOR NON TAXABLE TRANSACTIONS OAOB ASSIGN CHART OF DEPRECIATION TO COMPANY CODE

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SPECIFY ACCOUNT DETERMINATION (NO SETTINGS REQD)

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(IMG>FA>AA>ORG STRUCTURE>ASSET CLASSES) CREATE SCREEN LAYOUT RULES (NO SETTINGS REQD)

(IMG>FA>AA>ORG STRUCTURE>ASSET CLASSES) AS08 DEFINE NUMBER RANGE INTERVAL OAOA DEFINE ASSET CLASSES FS00 CREATION OF GL ACCOUNTS (LIKE LAND, BLDGS, PLANT & MACHINERY, FURNITURE&FIXTURES, VEHICLES, CAPITAL WORK IN PROGRESS, ACCUMULATED DEPN FOR EACH ASSET, ASSET SALE, PROFIT ON SALE OF ASSET, LOSS ON SALE OF ASSET, LOSS DUE TO SCRAPPING, DEPRECIATION ACCOUNT ETC.) OAYZ DETERMINE DEPN AREAS IN ASSET CLASSES AO90 ASSIGN GL ACCOUNTS (INTEGRATION WITH GENL LEDGER) OBA7 SPECIFY DOCUMENT TYPE FOR POSTING OF DEPRECIATION OAYR SPECIFY INTERVALS AND POSTING RULES

OAYO SPECIFY ROUNDING OFF NET BLOCK AND/OR DEPRECIATION

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DEFINE SCREEN LAYOUT FOR ASSET MASTER DATA

(IMG>FA>AA>MASTER DATA>SCREEN LAYOUT) AO21 DEFINE SCREEN LAYOUT FOR ASSET DEPRECIATION AREAS DEPRECIATION KEYS

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DEFINE BASE METHOD (ALWAYS SELECT 0014 FOR SLM)

NO SETTINGS REQD (IMG>FA>AA>DEPN>VALUATION METHODS>DEPN KEY>CALCULATION METHODS) AFAMD DEFINE DECLINING BALANCE METHOD (ALWAYS SELECT 001) NO SETTINGS REQD AFAMS DEFINE MULTI LEVEL METHODS (FOR SLM & WDV) AFAMP MAINTAIN PERIOD CONTROL METHODS AFAMA MAINTAIN DEPRECIATION KEY (FOR SLM & WDV) TRANSACTIONS

AS01 CREATE ASSET MASTER AS11 CREATE SUB ASSET MASTER F-90 ASSET PURCHASE POSTING (TRANSACTION TYPE 100 FOR EXTERNAL ACQUISITION TYPE)

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F-90 SUB ASSET PURCHASE POSTING AW01N ASSET EXPLORER S_ALR_87011965 ASSET BALANCES BY BUSINESS AREA F-92 ASSET SALE (RETIREMENT WITH REVENUE) ABUMN ASSET TRANSFER (WITHIN COMPANY CODE) ABAVN ASSET SCRAPPING AFAB POSTING OF DEPRECIATION CAPITAL WORK IN PROGRESS SETTLEMENT

OK07 DEFINE/ASSIGN SETTLEMENT PROFILE (CO ALLOCATION STRUCTURE) SNUM MAINTAIN NUMBER RANGES FOR SETTLEMENT DOCUMENTS (ASSIGN VBCF ELEMENT GROUP TO STD ACCOUNTING DOC) AIAB CAPITALIZE ASSETS UNDER CONSTRUCTION

MM – FI INTEGRATION

OMSK DEFINE VALUATION CLASSES OBYC CONFIGURE AUTOMATIC POSTINGS

SD – FI INTEGRATION

VKOA PREPARE REVENUE ACCOUNT DETERMINATION

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Company: Smallest organizational unit for which individual

financial statements can be drawn up according to the relevant commercial law. A company can consist of one or more company codes. All company codes within a company must use the same transaction chart of accounts and the same fiscal year breakdown. The company code currencies, on the other hand, can be different. A company code has one local currency in which its transaction figures are recorded.

Company Code: The smallest organizational unit for which a

complete self-contained set of accounts can be drawn up for the purposes of external reporting. The process of external reporting involves recording all relevant transactions and generating all supporting documents required for financial statements (balance sheets, profit and loss statements and so on.)

Business Area: Organizational unit of financial accounting

that represents a separate area of operations or responsibilities within an organization and to which value changes recorded in Financial Accounting can be allocated. Business areas are used in external segment reporting (over and above company codes) based on the significant areas of operation (for example, product lines) of a business enterprise. A segment is an isolated area of activity.

All essential balance sheet items, such as fixed assets, receivables, payables, and inventories, and all items of the profit and loss statement can be assigned directly to a business area. The balance sheet items for banks, capital, and taxes, however, cannot be directly assigned to business areas. They need to be assigned manually. This means that business area financial statements cannot be drawn up for commercial and tax law. Business area balance sheets and income statements are used only for internal reporting purposes.

The system determines the appropriate business area from information such as the material, plant, or cost center we enter in a business transaction like a goods movement. Assignments we make (between cost centers and business areas for example) or the combination of information we specify (a plant and a particular division for example) are the basis on which the system determines the appropriate business area.

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Variant Principle:

The variant principle is a three step method used in R/3 to assign special properties to one or more R/3 objects. The three steps are: 1. Define the variant, 2. Populate the variant with values, 3. Assign the variant to R/3 objects. The principle is used for Field status, Posting periods, fiscal years etc.

Fiscal year variant:

To separate business transactions into different periods, a fiscal year with posting periods has to be defined. The fiscal year is defined as a variant which is assigned to the company code. The fiscal year variant specifies the number of posting periods and special periods in a fiscal year and how the system is to determine the assigned posting periods.

Types of Fiscal Years:

1. Year Dependent:

Periods can vary from year to year. A fiscal year variant has to be defined as ‘year dependent’ if the start and the end date of the posting periods of some fiscal years are different from the dates of other fiscal years, or if some fiscal years shall use a different number of posting periods. Shortened Fiscal Year: A shortened fiscal year arises

through a shift in the end of the fiscal year. The shortened fiscal year covers the period between the end of the last fiscal year in the old cycle and the beginning of the next fiscal year in the new cycle. Instances: Company changing the beginning of the fiscal year or if the company was sold.

2. Year independent (Fiscal Year same as Calendar Year &

Fiscal Year not same as Calendar Year):

If each fiscal year of a fiscal year variant uses the same number of periods, and the posting periods always start and end at the same day of the year, the variant is called ‘year independent’.

If the fiscal year is defined as the calendar year, the posting periods are equal to the months of the year. Therefore a calendar year variant must have 12 posting periods.

If the fiscal year differs from the calendar year, we must specify the number of posting periods we want to use & how

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the fiscal year is to be determined from the posting date. To do this, we specify the displacement for each period compared to the year of the posting date by using the annual displacement indicators -1, +1. Using these indicators, the system determines the fiscal year.

Chart of Accounts: The chart of accounts is a variant which

contains the structure and the basic information about general ledger accounts.

Information to be given in Chart of Accounts: Maintenance

Language, Length of GL Account Number, Manual or automatic creation of cost elements, Group chart of accounts etc.

Operative Chart of Accounts:

The operating chart of accounts contains the G/L accounts that you use for posting in your company code during daily activities. Financial Accounting and Controlling both use this chart of accounts.

Country Specific Chart of Accounts:

These are structured in accordance with legal requirements of the country in question

Group Chart of Accounts:

This is structured in accordance with requirements pertaining to Consolidation.

The account group determines:

The data that is relevant for the master record

A number range from which numbers are selected for the master records. An account group must be assigned to each master record.

Retained Earnings Account: The difference in Profit and

Loss account is transferred to Reserves & Surplus

Posting Period Variant: A variant which contains posting

periods. A Posting Period is a period within a fiscal year for which transaction figures are updated. Every transaction that is posted is assigned to a particular posting period. The transaction figures are then updated for this period. During the time of the closing procedure, 2 period ranges have to be open at the same time.

Open and Close Posting Periods: To define the periods those

are open for postings.

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Document Type: Key that distinguishes the business

transactions to be posted. The document type determines where the document is stored, as well as the account types to be posted. The Document Type controls the header which is valid for an entire document.

Number Range: Defines the allowable range in which a

document number must be positioned and cannot overlap. (Internal Numbering & External Numbering)

Tolerances: Rules that define acceptable differences during

Posting of transactions. Allowed Payment differences will be specified in Tolerance Group for GL Accounts.

Tolerance Group for Employees is used to control the Upper Limits for Transactions & Allowed Payment Differences.

Field Status Variant: The Field Status Variant contains

various Field Status Groups. In a Field Status Group each field is defined whether it is ‘Required’, ‘Optional’ or ‘Suppressed’.

Master Data:

The Data which remains unchanged for long periods of time and which is often referred to by other data. This data is called Master Data.

Chart of Accounts segment:

The COA contains basic information about the accounts. Information per account is bundled into what is called the COA segment. Contents: Account Group, P&L account type or Bal Sheet account type, Description of the account Short text as well as long text and Consolidation in COA like Trading partner and Group Account Number.

Company Code Segment:

Information in this segment is specific for this company code. This information controls entry of accounting documents and management of accounting data. Contents: Control Data, Bank/Interest, Information Tabs, under these we specify currency, tax, reconciliation account, sort key, field status group, house bank, interest calculation information etc.,

Reconciliation accounts (Sub ledger open item function):

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Are General Ledger accounts assigned to the business partner master records to record all transactions in the sub ledger. Any postings to the sub ledger accounts automatically update the balances of the assigned reconciliation accounts.

Methods for creating GL Accounts:

Manual: one step and two step

Copying: Copy an individual GL account with reference to

another GL account, Copy the entire company code segment, copy the entire chart of accounts segment. Data transfer: Upload a new chart of accounts from an

external system e.g. flat file.

Document:

The R/3 system uses the document principle: Postings are always stored in document form. The document remains as a complete unit in the system until it is archived.

A document is identified by the combination of

Document number

Company code

Fiscal year

The R/3 FI document consists of

A document header (information which applies to the entire document & the important control key is ‘document type’ for the header)

2 to 999 line items (information which is specific to that line item & the important control key is ‘posting key’ for the line item).

When a document is displayed, the first screen we see is an overview screen containing the most important information from the document header and the line items. We have a display line for each line item.

We can decide what data is displayed in this line by specifying the line layout. We can define several variants for line layout. When displaying a document, we can switch between the variants. We can define our own variant by selecting from Current Display Variant.

GL Account Blocking:

Blocked for Creation Blocked for Posting Blocked for Planning

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Blocked for Posting (in Company Code)

Hold Documents: (System will prompt for a temporary

document number to be given by the user) We can enter incomplete documents by using the Hold function. If we do this, the system does not update any account balances.

Sample Documents: Sample Document is a special type of

reference document. Data from this document is used to create default entries on the accounting document entry screen. A sample document does not update transaction figures but merely serves as a data source for an accounting document.

Steps:

Creation of Number Range Group X2 and Numbers for Sample Document Template

Creation of Sample Document Template

Posting of Entries by using Sample Document as reference

Recurring Documents: A periodical recurring posting made by

the recurring entry program on the basis of recurring entry original document. The procedure is comparable with a standing order by which, banks are authorized to debit rent payments, payment contributions or loan repayments.

Steps:

Creation of Number Range Group X1 and Numbers for Recurring Document Template

Creation of Recurring Document Template

Posting of Documents by using Recurring Document Template by way of Batch Input

Accrual/Deferral Documents: To ensure that expenses and

incomes are posted to the correct period, we enter accrual/deferral documents. Accruals: An accrual is any expenditure before the closing

key date which represents an expense for any period after this date. Deferral: Deferred income is any receipt before the closing

key date which represents revenue for any period after this date.

Steps:

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Creation of Reversal Reason which will allow reversing on any day

Posting of Accrual/Deferral Document

Reversal of Accrual/Deferral Document

Open item management:

GL accounts should be administered with open item management when we need to check whether there is an offsetting posting for a given business transaction. Open and cleared items can be displayed separately, and therefore it is easy to see which business transactions still need to be cleared. Examples: GR/IR Clearing A/c., Cash Discount Clearing A/c., Bank Clearing A/cs. etc.

Note: Reconciliation accounts are managed implicitly using Sub Ledger Open Item Function.

Clearings:

Full Payment Clearing

Partial Payment Clearing

Residual Clearing

Document Reversal:

Reversal of a posting by entering an identical amount to the opposite side of the account, thereby offsetting the original amount.

Individual Reversal

Reversal of Reversal

Mass Reversal

Cleared Item Reversal

Accrual/Deferral Reversal

Currencies:

In Financial Accounting, we have to specify for each of the company codes, in which currency ledgers should be managed. This currency is the national currency of the company code, that is, the local currency (or company code currency). From a company code view, all other currencies are then foreign currencies. The ledgers can be managed in two parallel currencies in addition to the local currency, for example, group currency or hard currency. Group currency is used in the consolidated financial statements. Hard Currency or

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Country-specific second currency is used in countries with high rates of inflation. Global company Currency: Currency used for an internal

trading partner. Global company currency is defined when defining the company that is assigned to the company code.

Exchange Rate Type: - Key used to define exchange rates in

the system. For each currency pair we can define different exchange rates. The different exchange rates are used for the purposes of Valuation, Conversion, Translation, Planning etc. Standard Translation at Bank Buying rate – G Type Standard Translation at Bank selling rate – B Type Average rate – M Type Historical exchange rate - 1003

Translation Ratio: The (consistent) relationship between

the monetary units of two foreign currencies.

Foreign Exchange Revaluation

G

Type – Bank Buying

Open Item

Non Open Item

B

Type – Bank Selling

Open Item

Non Open Item

We can create different valuation methods for valuing

foreign currency. For each valuation method, we have to

define:

Parameters for the valuation procedure

Parameters for exchange rate determination

Valuation Method: A unique key determining foreign currency

valuation method.

Interest Calculations

S Type – Balance Interest Calculation (for GL Accounts)

o Is applied to the entire balance of a GL or Customer Account, applying a particular interest rate for a specified period of time

P Type – Item Interest Calculation (for Customers & Vendors)

o Interest on arrears is applied to individual items in accounts receivable or accounts payable.

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A certain interest rate is applied to the items that are still open or unpaid at a specified date.

Interest calculation configuration:

Interest calculation Indicator

o Interest calculation types set basic parameters used in calculation. To calculate interest for an account (GL, Customer, Vendor), the master data for that account must include the interest calculation indicator that applies. Each interest ID must be assigned an interest calculation type, indicating whether it is used for balance interest calculation or item interest calculation.

General terms

o

General terms specify further parameters about how each interest calculation indicator works.

o

Here we specify interest calculation ID, interest calculation frequency, settlement day, calendar type (G type for rupee loans & F type for FC loans).

Define reference interest rates

o Define reference interest rate ID, ‘effect from date’ and ‘currency’

Time dependent terms

o Time-based terms set validity dates and relationships to interest rates. Here we specify interest calculation ID, currency, valid from, sequence number(1&2 - credit interest balance interest calculation for 1 & debit interest balance interest calculation for 2), term and reference interest rate ID.

Interest rates

o Interest rates establish reference interest rates that interest calculations can be tied to. Here we specify Reference interest rate ID, valid from and interest rate.

Account determination

o Account determination establishes which accounts the results of an interest calculation will be posted to.

Accounts Payable

Reconciliation accounts:

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Reconciliation accounts are managed implicitly using Sub Ledger Open Item function.

Posting Keys Vendor Debit: 25 Vendor Credit: 31

Document Types KR – Vendor Invoice KZ – Vendor Payment KA – Vendor Document (Transfers/Reversals)

AP (Vendor Accounts) is a Subsidiary Ledger of Sundry Creditors & Sundry Creditors is a Reconciliation Account under Current Liabilities.

Steps:

Creation of Vendor Account Groups like FI Vendors (Services), MM Vendors (Materials) and One-time Vendors with Reconciliation Account Field mandatory.

Creation of Number Range Groups and Numbers for Vendors.

Assignment of Number Range Group to Vendor Account Group

Define Tolerance Groups for Vendors.

Creation of Vendor Master.

Document Types and Number Ranges for KR, KZ and KA.

The Vendor Account Group controls The number ranges of the accounts, the status of the fields in the master record and whether the account is a one time vendor

One-time Vendor:

Vendors who have a business transaction only once are called one-time vendors. We create collective master record for one-time vendors. The complete details of the Vendor will be given at the time of Invoice Posting. (While creating the group a ‘One-time Vendor Group’ should be selected.)

Tolerances: Rules that define acceptable differences during

posting Tolerance Groups for Vendors:

The tolerances are used for differences in payment and residual items which can occur during payment settlement.

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We can specify the tolerances under one or more tolerance groups. Allocate a Tolerance Group to each Vendor via the master record. For each Tolerance Group we specify:

1. Tolerances upto which differences in payment are posted automatically to expense or revenue account when clearing open items. 2. The handling of the terms of payment for residual items, if they are to be posted during clearing.

Employee Tolerances also can be specified. Employee Tolerance is used to control the Upper limits for posting procedures (Posting Authorizations) and Permitted Payment Differences. While clearing, the lower limit of the 2 will be taken.

Vendor Master:

The account group is entered on the initial create screen. In FI, once the vendor account is created, its account group cannot be changed. Give Reconciliation Account Number, Sort Key 012 Vendor Name, Payment Terms, Tolerance Group & Select ‘Check Double Invoicing’.

Line item display and open item management are always preset to “on” for every vendor account.

A complete Vendor Account consists of 3 segments – 1. General Data at the client level 2. Company code segment and 3. Purchasing Organization segment

General data consists Address, Control data, Payment transactions etc. The account number is assigned to the Vendor at the client level. This ensures that the account number for a Vendor is the same for all company codes and sales areas.

Company data consists of Accounting information, Payment transactions, Correspondence, Insurance, Withholding tax etc.

Note: If MM creates their segment of the master record and then FI creates their segments of the master record, there is the risk of creating incomplete or duplicate master records. To find and correct these incomplete accounts, we can run report RFKKAG00 and make the necessary corrections. Creation of duplicate accounts can be prevented by:

Using the matchcode before creating a new account

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Switching on automatic duplication check

Important Fields

Search Item: Should be filled with a short version of the vendor name according to company rules/desires. An additional search field also can be filled up.

Group Key: Vendors who belong to one corporate group can be bundled together by a user-defined group key. This group key can be used for running reports, transaction processing or for matchcodes.

Accounting clerk: The accounting clerk’s name has to be stored under an ID and this ID can be entered in the vendor master record of the account he or she is responsible for. The accounting clerk’s name is then printed on correspondence and this ID is used to sort dunning and payment proposal lists.

Down Payments to Vendors

Create Special GL Account ‘Advance to Vendors (Reconciliation Account)’ under Current Assets

Create Link between ‘S/Creditors’ and ‘Advance to Vendors’ (Special GL Indicator: A)

Down Payment Posting

Purchase Invoice Posting

Transfer of Down Payment from Special GL to Normal item by clearing Special GL Account

Clearing of Normal Item

Extended Withholding Tax (TDS)

In Accounts Payable, the vendor is the person subject to tax, and the company code is obligated to deduct withholding tax and pay this over to the tax authorities on their (the vendor’s) behalf.

At the time of Invoice Posting Service Charges A/c.

Dr. 100000

To Contractors A/c.

98000

To TDS A/c.

2000

At the time of Advance Payment Posting

Contractors A/c.

Dr. 100000

To Bank A/c.

98000

To TDS A/c.

2000

Terms of payment

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Terms of payment are conditions established between business partners to settle the payment of invoices. The conditions define the invoice payment, due date and the cash discount offered for early settlement of the invoice.

Automatic Payment Program (FBZP)

Every company needs some way to pay their vendors. The automatic payment program is a tool that will help users manage payables. Accounts payable invoices have to be paid on time to receive possible discounts.

The settings are divided into the following categories:

All company codes

Inter-company payment relationships

The company code(s) that process payments

Cash discounts

Tolerance days for payments

The customer and vendor transactions to be processed Paying company codes

Minimum amounts for incoming and outgoing payments

Forms for payment advice and EDI (Electronic Data Interchange)

Bill of Exchange parameters

Payment methods / country

Methods of payments such as Cheque, Bank Transfer etc.

Define the basic requirements and specifications for each payment method

Create a Cheque, bank transfer, bill of exchange, etc.

Master record requirements, i.e. address required

Document types for postings

Print programs

Permitted currencies

Payment methods / company code Define for each payment method and company code

Minimum and maximum payment amounts

Whether payments abroad and foreign currencies are allowed

Grouping options

Bank optimization

Forms for payment media

Bank Determination These components need to be taken into consideration when selecting the paying house bank …

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Ranking order (per pmt method, define, 1. which house bank should be considered for payment first, second, third, etc., 2. Currency, 3. Bill of exchange)

Accounts & Amounts (per house bank and payment method combination, define, 1. The offset account to the sub- ledger posting, 2. Clearing accounts for bills of exchange 3. The available amount of funds in each bank)

Charges (Assess additional bank charges for incoming and outgoing payments, Used with bills of exchange, Additional automatic posting configuration)

Value date (per house bank and payment method combination, value date is … 1. Used with cash management and forecast 2. The number of “days until value date” plus the posting date)

Payment Run (F110)

Parameters: In this step, the following questions are asked

and answered

Who is going to be paid?

What payment methods will be used?

When will they be paid?

Which company codes will be considered?

How are they going to be paid?

Proposal: Once the parameters have been specified, the

proposal run is scheduled and it produces a list of business partners and open invoices that are due for payment. Invoices can be blocked or unblocked for payment. Program: Once the payment list has been verified, the

payment run is scheduled. A payment document is created and the general ledger and sub-ledger accounts are updated. Print: The accounting functions are completed and a

separate print program is scheduled to generate the payment media.

Accounts Receivable

Posting Keys Customer Debit: 01 Customer Credit: 15 S/Debtors Bill of Exchange Debit: 09 S/Debtors Bill of Exchange Credit: 19

Document Types DR – Customer Invoice DZ – Customer Payment DA – Customer Document (Transfers/Reversals)

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AR (Customer Accounts) is a Subsidiary Ledger & Sundry Debtors is a Reconciliation Account under Current Assets.

Steps:

Creation of Customer Account Groups like FI Customers and SD Customers with Reconciliation Account Field mandatory.

Creation of Number Range Groups and Numbers for Customers.

Assignment of Number Range Group to Customer Account Group.

Creation of Customer Master.

Document Types and Number Ranges for KR, KZ and KA.

The Customer Account Group controls The number ranges of the accounts, the status of the fields in the master record and whether the account is a one time customer.

Customer Master The account group is entered on the initial create screen. In FI, once the customer account is created, its account group cannot be changed. Select Company Code Data Button - Give Reconciliation Account Number, Sort Key 012 Vendor Name, Payment Terms, Tolerance Group & Select ‘Check Double Invoicing’.

Line item display and open item management are always preset to “on” for every customer account.

A complete Customer Account consists of 3 segments – 1. General Data at the client level 2. Company code segment and 3. Sales Area segment

General data consists Address, Control data, Payment transactions etc. The account number is assigned to the Customer at the client level. This ensures that the account number for a customer is the same for all company codes and sales areas.

Company data consists Accounting information, Payment transactions, Correspondence, Insurance, Withholding tax etc.

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Note: If SD creates their segment of the master record and then FI creates their segments of the master record, there is the risk of creating incomplete or duplicate master records. To find and correct these incomplete accounts, we can run report RFDKAG00 and make the necessary corrections. Creation of duplicate accounts can be prevented by:

Using the matchcode before creating a new account

Switching on automatic duplication check

Important Fields

Search Item: Should be filled with a short version of the customer name according to company rules/desires. An additional search field also can be filled up.

Group Key: Customers who belong to one corporate group can be bundled together by a user-defined group key. This group key can be used for running reports, transaction processing or for matchcodes.

Accounting clerk: The accounting clerk’s name has to be stored under an ID and this ID can be entered in the customer master record of the account he or she is responsible for. The accounting clerk’s name is then printed on correspondence and this ID is used to sort dunning and payment proposal lists.

Down Payments from Customers

Create Special GL Account ‘Advances from Customers (Reconciliation Account)’ under Current Liabilities

Create Link between ‘S/Debtors’ and ‘Advances from Customers’ (Special GL Indicator: A)

Down Payment Receipt Posting

Sale Invoice Posting

Transfer of Down Payment from Special GL to Normal item by clearing Special GL Account

Clearing of Normal Item

Bills of Exchange

LC (Letter of Credit – 30/60/90 days sight)

Contingent Liability

Bills Discounted with Bank

‘W’ is the Special GL Indicator (‘W’ stands for ‘Bill of Exchange Bankable’)

Bills of Exchange Transaction

Normal Accounting

SAP Accounting

Customer A/c. Dr.

Customer A/c. Dr. (S/Debtors Debit)

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To Sales A/c.

To Sales A/c.

Bill of Exchange Receipt – No Entry

Bill of Exchange Receipt – Customer (W) A/c. Dr. (S/Drs. BExchnge A/c. Debit) To Customer A/c. (S/Drs. With clearing)

Discounting –

Discounting –

Bank A/c.

Dr.

Bank A/c.

Dr.

Interest A/c. Dr.

Interest A/c. Dr. To Bank Bill Discounting A/c.

To Bill Discounting A/c.

Reversal of Contingent Liability Bill Discounting A/c. Dr.

Reversal of Contingent Liability - Bank Bill Discounting A/c. Dr. To Customer (W) A/c. (S/Drs. Bill of Exchange with clearing)

To Customer A/c.

Reports – Customer wise, Due Date wise, Bill wise outside the system

Reports within the system – Customer wise, Due Date wise, Bill wise within the system

Dunning

System defined reminder letters Dunning Area: South, North, East, West Dunning Levels: 4 (Maximum levels 9) Dunning Frequency: 10/20/30 days Grace Period: 3/4/5 days

The Dunning Program settings are divided into the following categories:

Dunning Procedure

o

Define the key for the dunning procedure to be used

o

Give a description for the dunning procedure

o

Define dunning interval in days

o

Specify minimum days in arrears after which a dunning notice will be sent

o

Grace period per line item

o

Interest calculation indicator for calculation of dunning interest

Dunning levels (Each item to be dunned gets a dunning level according to its days in arrears)

o

Define minimum number of days, referring to the due date of net payment, to reach a certain dunning level

o

Define whether interest is to be calculated

o

Define print parameters

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Charges

o

Define dunning charges, depending on the dunning level

o

Dunning charges can be either a fixed amount or a percentage of the dunned amount

o

A minimum amount for the dunning charges can be set

Minimum amounts

o

Define minimum amount or percentage of the overdue items to reach a dunning level

o

Minimum amount to be reached in order to calculate interest per dunning level

Dunning texts

o Define the name of the form that will be used at each dunning level

Environment

o

Company code data

o

Sort fields

o

Sender details

o

Dunning areas

o

Dunning keys (A dunning key determines that the line item can only be dunned with restrictions or is to be displayed separately on the dunning notice. By assigning dunning keys to certain items we can prevent these items from exceeding a certain dunning level.)

o

Dunning block reasons ( A dunning block prevents accounts and items to be dunned)

o

Interest

o

Dunning grouping

Steps in Dunning Run

Maintain Parameters (specify the accounts and documents that are to be considered in the dunning run)

Proposal Run

Editing Proposal

Printing Dunning Notices

Sales Tax

Input Tax or Purchase Tax

Base

100

2% Tax

2

----

Inventory RM

102

----

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Output Tax or Sales Tax

Base Price

100 Sales Account

4% ST

4 ST Payable Account

----

104

----

Assets

Subsidiary Ledger

Chart of Depreciation – Copy Germany Chart of Depreciation

Depreciation Areas – Book, Tax, Consolidated and Costing

Depreciation Methods – Straight Line Method and Written Down Value Method

Depreciation Keys – Rate + Method 5% SLM, 5%WDV etc.

Rules:

Sub Asset Master is to be created WRT Main Asset Master

Main Asset Master is to be created WRT Asset Class

In Asset Class we mention Account Determination

For Account Determination we assign Accounts on the basis of Transaction like Purchase, Sale, Profit, Loss, Scrapping, Depreciation, Accumulated Depreciation etc.

Transaction

Account

Asset Class

Asset

Sub

Determination

Masters

Asset

Masters

 

Land

Free Hold

   

Land

Lease Hold

Land

Purchase, Sale, Profit, Loss, Scrapping, Depreciation, Accumulated

Depreciation etc.

Buildings

Factory

   

Buildings

Non Factory

Bldgs.

Plant &

Department A Department B Department C

Machine

Motor

Machinery

No.1

Furniture &

Furniture &

   
 

Fixtures

Fixtures

Office

Equipment

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Vehicles

Indigenous

Vehicles

Imported

Vehicles

Capital Work in Progress

Expansion 1

Expansion 2

 

Expansion 3

System defined Account Determinations and Screen Layout Rules:

Description

 

Screen

Account

Determination

Layout

Rule

Real Estate and Similar Rights

10000

1000

Buildings

11000

1100

Machinery and Equipment

20000

2000

Furniture & Fixtures

30000

3000

Vehicles

31000

3100

Hardware (IT)

32000

3200

Down Payments paid and Assets under Construction

40000

4000

Low Value Assets

50000

5000

Leasing

60000

6000

Objects of Art

80000

8000

Depreciation Keys

Define Base Method (SLM 0014)

Define Declining Balance Method (WDV 001)

Define Multi Level Method

Define Period Control Method

Define Depreciation Key

Financial Statement Version (FSV)

Summary, Schedules and Accounts

We define a financial statement version in 2 steps:

1. Enter in the directory of financial statement versions

2. Define hierarchy levels and assign accounts

Each version must have the following special items:

1. Assets

2. Liabilities

3. Profit

4. Loss

5. Profit and Loss results

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The ABAP/4 program RFBILA00 calculates the balance sheet profit/loss from the assets and liabilities totals and enters the result in the “Balance sheet results profit/loss” item. The profit and loss statement results are determined from all accounts not assigned to either assets or liabilities, and are entered in the proper item.

A financial statement version consists of a maximum of 10 hierarchy levels

o

Assign items to each level. The system calculates a total/subtotal for each item which is then displayed when the program is run.

o

Assign texts to each item.

o

Assign the accounts whose balance and account name are to be listed to the lowest levels.

Closing Procedure

Month-end closing activities (Preparatory activities)

HR

– Payroll posting

MM

– Maintain GR/IR clearing account Material valuations

Close material ledger Close material master

SD

- Goods issues/invoices (Verify that all postings for the period have been generated)

FI

– Accrual/Deferral postings Recurring Entries Depreciation posting Interest AuC settlement Close old period & open new period

CO

- Cost Centers:

- Imputed costs, Distribution and assessment, indirect

activity allocation, Calculate actual activity prices and update allocations

Internal Orders:

- Overheads

- Settlement (For external settlement to AA or FI, re- open appropriate GL A/cs) Production orders:

- Overheads

- WIP calculation

- Variance calculation

- Settlement

Profitability Analysis:

- Cost center assessments

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- Activity based costing

- Allocations

Lock old posting period for Controlling transactions

Month-end closing activities (Financial closing)

FI - Re-open periods for adjustments CO/FI reconciliation postings (Cross-company code, cross-business area and cross-functional area flows within CO are posted to FI) Foreign currency open item valuation Accounting > Financial Accounting > Accounts receivable > Periodic Processing > Closing > Valuate >

Valuation of Open Items in Foreign Currency Foreign currency balance sheet account valuation

Accounting > Financial Accounting > GL Accounts > Periodic Processing > Closing > Valuate > Valuation of Open Items in Foreign Currency FI/PCA Balance sheet adjustment FI/CO-PA Profit and loss adjustment Final closing of posting periods Final Reporting:

- Compact document journal

- Financial statements

- Taxes on sales/purchases

- Balance audit trial

Year-end closing activities (Preparatory activities)

In addition to the regular month-end closing activities for

the final period of the fiscal year to be closed, the

activities to be performed for year-end closing process include:

MM

- Physical inventory procedure (Year-end or as required) Inventory valuations – lowest value determination, LIFO, FIFO (After closing the postings in MM for the fiscal year)

- PP – Material valuation from new material cost

CO

FI

estimates

- FI - Open new fiscal year AR/AP – Balance confirmations AA – Fiscal year change FI – Balance carryforward AA – Valuations & Capital investment subsidies (after AA postings completed for fiscal year) AA – Year-end closing AR/AP – Close fiscal year

Year-end closing activities (Financial closing)

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FI - Analyze GR/IR postings Regroup receivables/payables General adjustments Final fiscal year closing GL – Account balances – old fiscal year to new fiscal year (Reconcile carry forward balances with prior year final balances) FI/CO/AA – Final reporting (same as monthly + Account balances year-end) AA – Asset history sheet Accumulated balance audit trial

Cross Company Code Transactions

A cross company code transaction involves 2 or more company codes in one business transaction. For a cross company code transaction, the system will post a separate document in each of the company codes involved.

Examples for cross company code transactions are:

One company code makes purchases for other company codes (Central Procurement)

One company code pays for other company codes (Central Payment)

One company code sells goods to other company code

Steps:

Create Clearing Accounts in each of the company codes. The Clearing Accounts may be GL Accounts, Customer or Vendor Accounts.

Configure the Automatic Postings for Cross Company Code Transactions by assigning Clearing Accounts for both the company codes.

Creation of Clearing Accounts in both the Company Codes

(FS00)

 

In Company Code # 1

In Company Code # 2

Account

Current Assets

Current Liabilities

Group

 

Balance Sheet Account

Balance Sheet Account

Short Text

Clearing with CC2

Clearing with CC1

Long Text

Clearing with Company Code 2

Clearing with Company Code 1

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Account

INR

INR

Currency

 

Only Bal in Local Currency

Only Bal in Local Currency

 

Line Item Display

Line Item Display

Sort Key

001

001

Field Status Group

G001

G001

 

Post Automatically Only

Post Automatically Only

Cash Journal

The Cash Journal is a Bank Accounting subledger for

the management of cash in a business.

independently of other posting transactions.

It can be used

Cash journal entries are saved locally in the cash journal subledger. All balances are automatically calculated and displayed.

The cash journal entries saved are posted to the GL.

MM FI Integration

Material Types

ROH

Raw Material

ERSA

Stores & Spares

VERP

Packaging Material

FERT

Finished Goods

HALB

Semi Finished Goods

HAWA

Traded Goods

DIEN

Services

Integration

Views Basic View, Purchase View, Production View, Sales View, Quality View, Accounting View, Costing View, MRP View, Plant View etc.

Creation of Material Master (MM01) Logistics > Material Management > Material Master > Material > Create General > Immediately

Accounting Views (MM03)

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Fields: 1) Valuation Category 2) Valuation Class 3) Price

Control

Valuation Category: Batch Classification & Average Valuation Class: For Raw Material Indigenous and Imported

Rules:

The Material Master is to be created wrt Material Type

In the Material Master we assign the Valuation Class

For Valuation Class we assign the GL Masters based on the type of Transaction

Price Control

SPRO > Material Management > Valuation & Account Assignment

>

Define Price Control for Material Types

S

– ‘Standard Price’, will be used for ‘Finished Goods’

V

– ‘Moving Average’, will be used for ‘other than Finished

Goods’

MM FLOW

1.

Purchase Requisition – No FI Entry

2.

Enquiry, Quotation and Price Comparison – No FI Entry

3.

Purchase Order – No FI Entry

4.

Purchase Order Release Procedure – No FI Entry

 

5.

Goods Receipt (Will be taken wrt PO) -

Inventory RM Local A/c. Dr To GR/IR Clearing A/c.

(BS – CA) BSX (BS – CL) WRX

6.

Invoice Verification – GR/IR Clearing A/c. Dr To Vendor A/c.

(BS – CL) WRX (BS – CL) P.O.

7.

Consumption – RM Consumption Local A/c. Dr

(P&L Dr) GBB-VBR

To Inventory RM Local A/c.

(BS – CA) BSX

8.

Production Receipt –

(BS – CA) BSX

Inventory FG A/c. Dr To Increase/Decrease in Stocks FG

(P&L Cr)

GBB-

ZOB

9.

FG Delivery – Increase/Decrease in Stocks FG Dr

(P&L Cr)

GBB-

VAX

To Inventory FG 10. Billing – SD Area

(BS – CA) BSX

FI MM Integration Settings (OBYC) SPRO > Material Management > Valuation and Account Assignment > Account Determination > Account Determination without Wizard > Configure Automatic Postings (OMWB)

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Cancel the existing Plant Select ‘Account Assignment’ Button (OBYC)

SD FI Integration

SD FLOW

1. Enquiry/Quotation – No FI Entry

2. Sales Order – No FI Entry

3. Delivery – Without PGI & With PGI Increase/Decrease in Stocks A/c. Dr To Inventory FG

4. Billing - Party A/c. Dr Commission A/c. Dr To Sales – Export A/c. To Freight Collection A/c.

BSX

SO

ERS

ERL

GBB – VAX

ERF

Pricing Procedure VK11

Material

Region to Region

Tax Code

ERS

ERF

ERL

Condition Type: KOFI

SD FI Integration (VKOA) SPRO > Financial Accounting > General Ledger Accounting > Business Transactions > Integration > Sales and Distribution > Prepare Revenue Account Determination Double Click 003 Material Group Account Key Application Area: V Sales/Distribution Condition Type: KOFI

Account Assignment Goods

Account Key

Trading Goods Finished Goods Services

ERL

Revenue Sales Deductions

ERS

ERF Freight Revenue