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PowerPoint 2007 Shortcuts

Platform: Windows/English Show PowerPoint Presentation with Shortcuts f5 n, enter, page down, arrow right, arrow down, or spacebar p, page up, arrow left, arrow up, or backspace number+enter b or . w or , s esc or e h t o m 1+enter ctrl+p ctrl+a ctrl+h ctrl+u shift+f10 tab shift+tab enter while a hyperlink is selected Start the presentation from the beginning. Perform the next animation or advance to the next slide. ctrl+a (On the Outline tab) backspace ctrl+backspace delete Perform the previous animation or return to the previous slide. Go to slide number. Display a blank black slide, or return to the presentation from a blank black slide. Display a blank white slide, or return to the presentation from a blank white slide. Stop or restart an automatic presentation. End a presentation. Erase on-screen annotations. Go to the next slide, if the next slide is hidden. Set new timings while rehearsing. Use original timings while rehearsing. Use a mouse click to advance while rehearsing. Return to the first slide. Redisplay hidden pointer or change the pointer to a pen. Redisplay hidden pointer or change the pointer to an arrow. Hide the pointer and navigation button immediately. Hide the pointer and navigation button in 15 seconds. Display the shortcut menu. Go to the first or next hyperlink on a slide. Go to the last or previous hyperlink on a slide. Perform the "mouse click" behavior of the selected hyperlink. ctrl+delete ctrl+x ctrl+c ctrl+v ctrl+z ctrl+y ctrl+shift+c ctrl+shift+v ctrl+alt+v Select all text. Delete one character to the left. Delete one word to the left. Delete one character to the right. Delete one word to the right. Cut selected object. Copy selected object. Paste cut or copied object. Undo the last action. Redo the last action. Copy formatting only. Paste formatting only. Paste special.

Basic Text Navigation and Formatting ctrl+shift+f ctrl+shift+p ctrl+shift+; ctrl+shift+; arrow left arrow right arrow up arrow down ctrl+arrow left ctrl+arrow right end home ctrl+arrow up ctrl+arrow down ctrl+end ctrl+home ctrl+enter Change the font. Change the font size. Increase the font size of the selected text. Decrease the font size of the selected text. Move one character to the left. Move one character to the right. Move one line up. Move one line down. Move one word to the left. Move one word to the right. Move to the end of a line. Move to the beginning of a line. Move up one paragraph. Move down one paragraph. Move to the end of a text box. Move to the beginning of a text box. In Microsoft Office PowerPoint, move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide. Repeat the last Find action. Open the Find dialog box. Open the Replace dialog box. Repeat the last Find action. Move to the next cell in table. Move to the preceding cell in table. Move to the next row in table. Move to the preceding row in table. Insert a tab in a cell in table. Start a new paragraph in table. Add a new row at the bottom of the table in table.

Work with Text and Objects alt+shift+arrow left Promote a paragraph. alt+shift+arrow right alt+shift+arrow up alt+shift+arrow down alt+shift+1 alt+shift++ alt+shift+shift+arrow right shift+arrow left ctrl+shift+arrow right ctrl+shift+arrow left shift+arrow up shift+arrow down esc Demote a paragraph. Move selected paragraphs up. Move selected paragraphs down. Show heading level 1. Expand text below a heading. Collapse text below a heading. Select one character to the right. Select one character to the left. Select to the end of a word. Select to the beginning of a word. Select one line up. Select one line down. Select an object (with text selected inside the object).

shift+f4 ctrl+f ctrl+h shift+f4 tab shift+tab arrow down arrow up ctrl+tab enter tab at the end of the last row

Change Fonts and Formatting ctrl+shift+f ctrl+shift+p ctrl+shift+; ctrl+shift+; ctrl+t shift+f3 ctrl+b Open the Font dialog box to change the font. Open the Font dialog box to change the font size. Increase the font size. Decrease the font size. Open the Font dialog box to change the formatting of characters. Change the case of letters between sentence, lowercase, or uppercase. Apply bold formatting.

tab or shift+tab Select an object (with an object selected). until the object you want is selected enter ctrl+a (on the Slides tab) ctrl+a (in the Slide Sorter view) Select text within an object (with an object selected). Select all objects. Select all slides.

http://www.shortcutworld.com/en/win/PowerPoint_2007.pdf

PowerPoint 2007 Shortcuts


Platform: Windows/English ctrl+u ctrl+i ctrl+= ctrl+shift++ ctrl+spacebar ctrl+k ctrl+shift+c ctrl+shift+v ctrl+e ctrl+j ctrl+L ctrl+r Apply an underline. Apply italic formatting. Apply subscript formatting (automatic spacing). Apply superscript formatting (automatic spacing). Remove manual character formatting, such as subscript and superscript. Insert a hyperlink. Copy formats. Paste formats. Center a paragraph. Justify a paragraph. Left align a paragraph. Right align a paragraph. esc alt, j, d, a, and then pP Manage Smart Tags alt+shift+f10 Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message. Select the next item on a smart tag menu. Select the previous item on a smart tag menu. Perform the action for the selected item on a smart tag menu. Close the smart tag menu or message. Launch the Selection pane.

arrow down arrow up enter

Microsoft Office basics applicable to PowerPoint 2007 alt+tab Switch to the next window. Switch to the previous window. Close the active window. Restore the size of the active window after you maximize it. Move a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once Move to a pane from another pane in the program window (counterclockwise direction). When more than one window is open, switch to the next window. Switch to the previous window. When a document window is not maximized, perform the Move command (on the Control menu for the window). Use the arrow keys to move the window and when finished, press ESC. When a document window is not maximized, perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window and when finished, press ESC. Minimize a window to an icon (works for only some Microsoft Office programs). Maximize or restore a selected window. Copy a picture of the screen to the Clipboard. Copy a picture of the selected window to the Clipboard.

Manage Open and Save As dialog boxes alt+1 alt+2 alt+3 or delete alt+4 alt+5 alt+L shift+f10 tab f4 or alt+i f5 Go to the previous folder. Up One Level button: Open the folder up one level above the open folder. Delete button: Delete the selected folder or file. Create New Folder button: Create a new folder. Views button: Switch among available folder views. Tools button: Show the Tools menu. Display a shortcut menu for a selected item, such as a folder or file. Move between options or areas in the dialog box. Open the Look in list. Refresh the file list.

alt+shift+tab ctrl+w or ctrl+f4 ctrl+f5 f6

shift+f6 ctrl+f6 ctrl+shift+f6 ctrl+f7

PowerPoint Taks Panes f6 Move a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once When a task pane is active, select the next or previous option in the task pane, respectively. Display the full set of commands on the task pane menu. Move among choices on a selected submenu; move among certain options in a group of options in a dialog box. Open the selected menu, or perform the action assigned to the selected button. Open a shortcut menu; open a drop-down menu for the selected gallery item. When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu. Scroll up or down in the selected gallery list, respectively. Move to the top or bottom of the selected gallery list, respectively. Close a task pane. Open the Clipboard.

ctrl+f8

tab, shift+tab ctrl+arrow down arrow down or arrow up spacebar or enter shift+f10 home, end

ctrl+f9 ctrl+f10 print screen alt+print screen

Work with Dialog Boxes tab shift+tab ctrl+tab ctrl+shift+tab alt+arrow down First letter of an option in a drop-down list arrow keys esc spacebar alt+ the letter underlined in an option enter home end arrow left, arrow right Move to the next option or option group. Move to the previous option or option group. Switch to the next tab in a dialog box. Switch to the previous tab in a dialog box. Open a selected drop-down list. Open the list if it is closed and move to an option in the list. Move between options in an open drop-down list, or between options in a group of options. Close a selected drop-down list; cancel a command and close a dialog box. Perform the action assigned to the selected button; select or clear the selected check box. Select an option; select or clear a check box.

page up, page down home, end ctrl+spacebar, c alt+h, f, o

Move around in Tables tab shift+tab arrow down arrow up ctrl+tab enter tab at the end of the last row Move to the next cell. Move to the preceding cell. Move to the next row. Move to the preceding row. Insert a tab in a cell. Start a new paragraph. Add a new row at the bottom of the table.

Perform the action assigned to a default button in a dialog box. Move to the beginning of the entry. Move to the end of the entry. Move one character to the left or right, respectively.

http://www.shortcutworld.com/en/win/PowerPoint_2007.pdf

PowerPoint 2007 Shortcuts


Platform: Windows/English ctrl+arrow left ctrl+arrow right shift+arrow left shift+arrow right ctrl+shift+arrow left ctrl+shift+arrow right shift+home shift+end Move one word to the left. Move one word to the right. Select or cancel selection one character to the left. Select or cancel selection one character to the right. Select or cancel selection one word to the left. Select or cancel selection one word to the right. Select from the cursor to the beginning of the entry. Select from the cursor to the end of the entry.

Work with the Selection pane. f6 shift+f10 arrow up or arrow down arrow left arrow right * (on numeric keypad only) + (on numeric keypad only) - (on numeric keypad only) shift+arrow up or shift+arrow down spacebar or enter shift+spacebar or shift+enter ctrl+shift+f ctrl+shift+b ctrl+shift+s f2 tab or shift+tab Cycle the focus through the different panes. Display the context menu. Move the focus to a single item or group. Move the focus from an item in a group to its parent group. Move the focus from a group to the first item in that group. Expand a focused group and all its child groups. Expand a focused group. Collapse a focused group. Move the focus to an item and select it. Select a focused item. Cancel selection of a focused item. Move a selected item forward. Move a selected item backward. Show or hide a focused item. Rename a focused item. Switch the keyboard focus within the Selection pane between tree view and the Show All and Hide All buttons. Collapse all groups. Expand all groups.

alt+shift+1 alt+shift+9

http://www.shortcutworld.com/en/win/PowerPoint_2007.pdf

Word 2007 Shortcuts


Platform: Windows/English Common tasks ctrl+shift+spacebar Create a nonbreaking space ctrl+- (Hyphen) ctrl+b ctrl+i ctrl+u ctrl+shift+<</sc> ctrl+shift+> ctrl+[[] ctrl+[[] ctrl+spacebar ctrl+c ctrl+x ctrl+v ctrl+alt+v ctrl+shift+v ctrl+z ctrl+y ctrl+shift+g Create a nonbreaking hyphen Make letters bold Make letters italic Make letters underline Decrease font size one value Increase font size one value Increase the font size by 1 point. Decrease the font size by 1 point. Remove paragraph or character formatting. Copy the selected text or object. Cut the selected text or object. Paste text or an object. Paste special Paste formatting only Undo the last action. Redo the last action. Open the Word Count dialog box. Working with documents: Outline view alt+shift+arrow left Promote a paragraph. alt+shift+arrow right ctrl+shift+n alt+shift+arrow up alt+shift+arrow down alt+shift++ (Plus Sign) alt+shift+- (Minus Sign) alt+shift+a The slash (/) key on the numeric keypad alt+shift+l alt+shift+1 alt+shift+n ctrl+tab Demote a paragraph. Demote to body text. Move selected paragraphs up. Move selected paragraphs down. Expand text under a heading. Collapse text under a heading. Expand or collapse all text or headings. Hide or display character formatting. Working with documents: Switch to another view ctrl+page up ctrl+page down alt+ctrl+p alt+ctrl+o alt+ctrl+n Move to the previous edit location. Move to the next edit location. Switch to Print Layout view. Switch to Outline view. Switch to Draft view.

Working with documents: Create, view, and save documents ctrl+n ctrl+o ctrl+w alt+ctrl+s alt+shift+c ctrl+s ctrl+n ctrl+o ctrl+w alt+ctrl+s alt+shift+c ctrl+s ctrl+n ctrl+o ctrl+w alt+ctrl+s alt+shift+c ctrl+s Create a new document of the same type as the current or most recent document. Open a document. Close a document. Split the document window. Remove the document window split. Save a document. Create a new document of the same type as the current or most recent document. Open a document. Close a document. Split the document window. Remove the document window split. Save a document. Create a new document of the same type as the current or most recent document. Open a document. Close a document. Split the document window. Remove the document window split. Save a document.

Show the first line of body text or all body text. Show all headings with the Heading 1 style. Show all headings up to Heading n. Insert a tab character.

Working with documents: Print and preview documents ctrl+p alt+ctrl+i arrow up, arrow down, arrow left, arrow right page up or page down ctrl+home ctrl+end Print a document. Switch in or out of print preview. Move around the preview page when zoomed in.

Move by one preview page when zoomed out. Move to the first preview page when zoomed out. Move to the last preview page when zoomed out.

Working with documents: Review documents alt+ctrl+m ctrl+shift+e alt+shift+c Insert a comment. Turn change tracking on or off. Close the Reviewing Pane if it is open.

Working with documents: Full Screen Reading view home end n, enter esc Go to beginning of document. Go to end of document. Go to page n. Exit reading layout view.

Working with documents: Find, replace, and browse through text ctrl+f alt+ctrl+y ctrl+h ctrl+g alt+ctrl+z alt+ctrl+home Find text, formatting, and special items. Repeat find (after closing Find and Replace window). Replace text, specific formatting, and special items. Go to a page, bookmark, footnote, table, comment, graphic, or other location. Switch between the last four places that you have edited. Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.

Working with documents: References, footnotes, and endnotes alt+shift+o alt+shift+i alt+shift+x alt+ctrl+f alt+ctrl+ Mark a table of contents entry. Mark a table of authorities entry (citation). Mark an index entry. Insert a footnote. Insert an endnote.

http://www.shortcutworld.com/en/win/Word_2007.pdf

Word 2007 Shortcuts


Platform: Windows/English Working with documents: Work with Web pages ctrl+k alt+arrow left alt+arrow right f9 Insert a hyperlink. Go back one page. Go forward one page. Refresh. alt+x alt+the character code (on the numeric keypad) Edit and move text and graphics: Insert characters by using character codes The character code, alt+x Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down ALT and press X. Find out the Unicode character code for the selected character Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.

Edit and move text and graphics: Delete text and graphics backspace ctrl+backspace delete ctrl+delete ctrl+x ctrl+z ctrl+f3 Delete one character to the left. Delete one word to the left. Delete one character to the right. Delete one word to the right. Cut selected text to the Office Clipboard. Undo the last action. Cut to the Spike.

Edit and move text and graphics: Extend a selection f8 Turn extend mode on.

f8, and then press Select the nearest character. arrow left or arrow right f8 (press once to select a word, twice to select a sentence, and so on) shift+f8 esc shift+arrow right shift+arrow left ctrl+shift+arrow right ctrl+shift+arrow left shift+end shift+home shift+arrow down shift+arrow up ctrl+shift+arrow down ctrl+shift+arrow up shift+page down shift+page up ctrl+shift+home ctrl+shift+end alt+ctrl+shift+page down ctrl+a ctrl+shift+f8, and then use the arrow up, arrow down, arrow left, arrow right; press esc to cancel selection mode f8+arrow up, arrow down, arrow left, arrow right; press esc to cancel selection mode Increase the size of a selection.

Edit and move text and graphics: Copy and move text and graphics Press alt+h to move Open the Office Clipboard to the home tab, and then press F,O. ctrl+c ctrl+x ctrl+v f2 (then move the cursor and press enter) Copy selected text or graphics to the Office Clipboard. Cut selected text or graphics to the Office Clipboard. Paste the most recent addition to the Office Clipboard. Move text or graphics once.

Reduce the size of a selection. Turn extend mode off. Extend a selection one character to the right. Extend a selection one character to the left. Extend a selection to the end of a word. Extend a selection to the beginning of a word. Extend a selection to the end of a line. Extend a selection to the beginning of a line. Extend a selection one line down. Extend a selection one line up. Extend a selection to the end of a paragraph. Extend a selection to the beginning of a paragraph. Extend a selection one screen down. Extend a selection one screen up. Extend a selection to the beginning of a document. Extend a selection to the end of a document. Extend a selection to the end of a window. Extend a selection to include the entire document. Select a vertical block of text.

shift+f2 (then move Copy text or graphics once. the cursor and press enter) alt+f3 shift+<sc>f10</sc> When text or an object is selected, open the Create New Building Block dialog box. When the building block ? for example, a SmartArt graphic ? is selected, display the shortcut menu that is associated with it. Cut to the Spike. Paste the Spike contents. Copy the header or footer used in the previous section of the document.

ctrl+f3 ctrl+shift+f3 alt+shift+r

Edit and move text and graphics: Insert special characters ctrl+f9 shift+enter ctrl+enter ctrl+shift+enter alt+ctrl+- (Minus Sign) ctrl+- (Minus Sign) ctrl+- (Hyphen) ctrl+shift+(Hyphen) alt+ctrl+c alt+ctrl+r alt+ctrl+t alt+ctrl+. (Period) enter (after you type the first few characters of the AutoText entry name and when the ScreenTip appears) A field A line break A page break A column break An em dash An en dash An optional hyphen A nonbreaking hyphen

ctrl+shift+spacebar A nonbreaking space The copyright symbol The registered trademark symbol The trademark symbol An ellipsis An AutoText entry

Extend a selection to a specific location in a document.

http://www.shortcutworld.com/en/win/Word_2007.pdf

Word 2007 Shortcuts


Platform: Windows/English Edit and move text and graphics: Select text and graphics in a table tab shift+tab Select the next cell's contents. Select the preceding cell's contents. Edit and move text and graphics: Insert paragraphs and tab characters in a table enter ctrl+tab New paragraphs in a cell Tab characters in a cell

Hold down shift Extend a selection to adjacent cells. and press an arrow key repeatedly shift+alt+page down with cursor in columns top cell shift+alt+page up with cursor in columns top cell ctrl+shift+f8, and then use the arrow up, arrow down, arrow left, arrow right; press esc to cancel selection mode Select a column.

Character and paragraph formatting Copy formatting ctrl+shift+c ctrl+shift+v Copy formatting from text. Apply copied formatting to text.

Select a column.

Character and paragraph formatting Change or resize the font ctrl+shift+f Open the Font dialog box to change the font. Decrease font size one value Increase font size one value Increase the font size by 1 point. Decrease the font size by 1 point.

Extend a selection (or block).

ctrl+shift+<</sc> ctrl+shift+> ctrl+[[] ctrl+[[]

Character and paragraph formatting Apply character formats ctrl+d shift+f3 ctrl+shift+a ctrl+b ctrl+u ctrl+shift+w ctrl+shift+d ctrl+shift+h ctrl+i ctrl+shift+k ctrl+= ctrl+shift++ (Plus Sign) ctrl+spacebar ctrl+shift+q Open the Font dialog box to change the formatting of characters. Change the case of letters. Format all letters as capitals. Apply bold formatting. Apply an underline. Underline words but not spaces. Double-underline text. Apply hidden text formatting. Apply italic formatting. Format letters as small capitals. Apply subscript formatting (automatic spacing). Apply superscript formatting (automatic spacing). Remove manual character formatting. Change the selection to the Symbol font.

alt+5 on the Select an entire table. numeric keypad (with num lock off) Edit and move text and graphics: Move through your document arrow left arrow right ctrl+arrow left ctrl+arrow right ctrl+arrow up ctrl+arrow down shift+tab tab arrow up arrow down end home alt+ctrl+page up page up page down ctrl+page down ctrl+page up ctrl+end ctrl+home shift+f5 shift+f5 One character to the left One character to the right One word to the left One word to the right One paragraph up One paragraph down One cell to the left (in a table) One cell to the right (in a table) Up one line Down one line To the end of a line To the beginning of a line To the top of the window Up one screen (scrolling) Down one screen (scrolling) To the top of the next page To the top of the previous page To the end of a document To the beginning of a document To a previous revision After opening a document, to the location you were working in when the document was last closed

Character and paragraph formatting View and copy text formats ctrl+shift+* shift+f1 (then click the text with the formatting you want to review) ctrl+shift+c ctrl+shift+v Display nonprinting characters. * on numeric keyboard will not work Review text formatting.

alt+ctrl+page down To the end of the window

Copy formats. Paste formats.

Character and paragraph formatting Set the line spacing ctrl+1 ctrl+2 ctrl+5 ctrl+0 (zero) Single-space lines. Double-space lines. Set 1.5-line spacing. Add or remove one line space preceding a paragraph.

Edit and move text and graphics: Move around in a table tab shift+tab alt+home alt+end alt+page up alt+page down arrow up arrow down alt+shift+arrow up alt+shift+arrow down To the next cell in a row To the previous cell in a row To the first cell in a row To the last cell in a row To the first cell in a column To the last cell in a column To the previous row To the next row One row up One row down

Character and paragraph formatting Align paragraphs ctrl+e ctrl+j ctrl+r ctrl+l ctrl+m ctrl+shift+m Switch a paragraph between centered and left-aligned. Switch a paragraph between justified and left-aligned. Switch a paragraph between right-aligned and left-aligned. Left align a paragraph. Indent a paragraph from the left. Remove a paragraph indent from the left.

http://www.shortcutworld.com/en/win/Word_2007.pdf

Word 2007 Shortcuts


Platform: Windows/English ctrl+t ctrl+shift+t ctrl+q Create a hanging indent. Reduce a hanging indent. Remove paragraph formatting. Function key reference: SHIFT+Function key shift+f1 shift+f2 shift+f3 shift+f4 shift+f5 shift+f6 shift+f7 shift+f8 shift+f9 shift+f10 shift+f11 Mail merge and fields: Perform a mail merge alt+shift+k alt+shift+n alt+shift+m alt+shift+e alt+shift+f Preview a mail merge. Merge a document. Print the merged document. Edit a mail-merge data document. Insert a merge field. ctrl+f3 ctrl+f4 Mail merge and fields: Work with fields alt+shift+d alt+ctrl+l alt+shift+p alt+shift+t ctrl+f9 ctrl+shift+f7 f9 ctrl+shift+f9 shift+f9 alt+f9 alt+shift+f9 f11 shift+f11 ctrl+f11 ctrl+shift+f11 Insert a DATE field. Insert a LISTNUM field. Insert a PAGE field. Insert a TIME field. Insert an empty field. Update linked information in a Microsoft Office Word source document. Update selected fields. Unlink a field. Switch between a selected field code and its result. Switch between all field codes and their results. Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. Go to the next field. Go to the previous field. Lock a field. Unlock a field. ctrl+f6 ctrl+f9 ctrl+f10 ctrl+f11 ctrl+f12 Function key reference: CTRL+Function key ctrl+f2 Choose the Print Preview command (Microsoft Office Button ). Cut to the Spike. Close the window. Go to the next window. Insert an empty field. Maximize the document window. Lock a field. Choose the Open command (Microsoft Office Button ). shift+f12 Start context-sensitive Help or reveal formatting. Copy text. Change the case of letters. Repeat a Find or Go To action. Move to the last change. Go to the previous pane or frame (after pressing F6). Choose the Thesaurus command (Review tab, Proofing group). Shrink a selection. Switch between a field code and its result. Display a shortcut menu. Go to the previous field. Choose the Save command (Microsoft Office Button ).

Character and paragraph formatting Apply paragraph styles ctrl+shift+s alt+ctrl+shift+s alt+ctrl+k ctrl+shift+n alt+ctrl+1 alt+ctrl+2 alt+ctrl+3 Open Apply Styles task pane. Open Styles task pane. Start AutoFormat. Apply the Normal style. Apply the Heading 1 style. Apply the Heading 2 style. Apply the Heading 3 style.

Function key reference: CTRL+SHIFT+Function key ctrl+shift+f3 ctrl+shift+f5 ctrl+shift+f6 ctrl+shift+f7 ctrl+shift+f8, and arrow keys ctrl+shift+f9 ctrl+shift+f11 ctrl+shift+f12 Insert the contents of the Spike. Edit a bookmark. Go to the previous window. Update linked information in an Office Word 2007 source document. Extend a selection or block. Unlink a field. Unlock a field. Choose the Print command (Microsoft Office Button ).

Function key reference: Function keys f1 f2 f4 f5 f6 f7 f8 f9 f10 f11 f12 Get Help or visit Microsoft Office Online. Move text or graphics. Repeat the last action. Choose the Go To command (Home tab). Go to the next pane or frame. Choose the Spelling command (Review tab). Extend a selection. Update the selected fields. Show KeyTips. Go to the next field. Choose the Save As command (Microsoft Office Button ).

Function key reference: ALT+Function key alt+f1 alt+f3 alt+f4 alt+f5 alt+f6 Go to the next field. Create a new Building Block. Exit Office Word 2007. Restore the program window size. Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. Find the next misspelling or grammatical error. Run a macro. Switch between all field codes and their results. Maximize the program window. Display Microsoft Visual Basic code.

alt+f7 alt+f8 alt+f9 [alt]+[[f10] alt+f11

http://www.shortcutworld.com/en/win/Word_2007.pdf

Word 2007 Shortcuts


Platform: Windows/English Function key reference: ALT+SHIFT+Function key alt+shift+f1 alt+shift+f2 alt+shift+f7 alt+shift+f9 alt+shift+f10 Go to the previous field. Choose the Save command (Microsoft Office Button ). Display the Research task pane. Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. Display a menu or message for a smart tag.

Function key reference: CTRL+ALT+Function key ctrl+alt+f1 ctrl+alt+f2 Display Microsoft System Information. Choose the Open command (Microsoft Office Button ).

http://www.shortcutworld.com/en/win/Word_2007.pdf

Excel 2007 Shortcuts


Platform: Windows/English Please also check the updated Shortcut Page for Excel 2010 Navigating in Worksheets and Selecting Cells ctrl+shift++ Insert a new row or column (after the current row is selected with shift+space, or column is selected with ctrl+space Move one cell up, down, left, or right in a worksheet. shift+tab ctrl+tab ctrl+shift+tab Moves to the edge of the current data region Extends the selection of cells by one cell. Extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell Deletes one character to the left in the Formula Bar. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point. Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on. Also selects the last command on the menu when a menu or submenu is visible. Moves to the last cell on a worksheet, in the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text Extends the selection of cells to the last used cell on the worksheet (lower-right corner). Selects all text in the formula bar from the cursor position to the end?this does not affect the height of the formula bar. Completes a cell entry and selects the cell below Completes a cell entry and selects the cell above. Completes a cell entry and stays in the same cell Starts a new line in the same cell Cancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog box, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the Ribbon and status bar again. Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when scroll lock is turned on. Selects the first command on the menu when a menu or submenu is visible. Moves to the beginning of a worksheet. Extends the selection of cells to the beginning of the worksheet Moves one screen down in a worksheet. Moves one screen to the right in a worksheet. Moves to the next sheet in a workbook. Selects the current and next sheet in a workbook Moves one screen up in a worksheet. Moves one screen to the left in a worksheet. Moves to the previous sheet in a workbook. Selects the current and previous sheet in a workbook In a dialog box, performs the action for the selected button, or selects or clears a check box. Selects an entire column in a worksheet. Selects an entire row in a worksheet. ctrl+f8 f8 ctrl+f6 f7 ctrl+f7 shift+f6 shift+f2 ctrl+f2 f3 shift+f3 f4 ctrl+f4 f5 ctrl+f5 f6 Format Cells ctrl+1 ctrl+b (or ctrl+2) ctrl+i (or ctrl+3) ctrl+u (or ctrl+4) ctrl+5 ctrl+shift+& ctrl+shift+_ (underscore) ctrl+shift+f Format cells dialog. Apply or remove bold formatting. Apply or remove italic formatting. Apply or remove an underline. Apply or remove strikethrough formatting. Apply the outline border. Remove outline borders. Display the Format Cells with Fonts Tab active. Press tab 3x to get to font-size. Used to be ctrl+shift+p, but that seems just get to the Font Tab in 2010. Display the Style dialog box. tab Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box. Moves to the previous cell in a worksheet or the previous option in a dialog box. Switches to the next tab in dialog box Switches to the previous tab in a dialog box.

arrow left, arrow right, arrow up, arrow down ctrl + arrow keys shift + arrow keys ctrl+shift+arrow keys

backspace

delete

end

alt+' (apostrophe / single quote)

ctrl+end

Function keys in Excel 2007 f1 ctrl+f1 alt+f1 alt+shift+f1 f2 Displays the Microsoft Office Excel Help task pane. Displays or hides the Ribbon, a component of the Microsoft Office Fluent user interface. Creates a chart of the data in the current range. Inserts a new worksheet. Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. Adds or edits a cell comment. Displays the Print Preview window. Displays the Paste Name dialog box. Displays the Insert Function dialog box. Repeats the last command or action, if possible. Closes the selected workbook window. Displays the Go To dialog box. Restores the window size of the selected workbook window. Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching between panes and the Ribbon area. Switches between the worksheet, Zoom controls, task pane, and Ribbon. Switches to the next workbook window when more than one workbook window is open. Displays the Spelling dialog box to check spelling in the active worksheet or selected range. Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel. Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection. Enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys. Performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.

ctrl+shift+end in worksheet ctrl+shift+end in formula bar enter shift+enter ctrl+enter alt+enter esc

home

ctrl+home ctrl+shift+home page down alt+page down ctrl+page down ctrl+shift+page down page up alt+page up ctrl+page up ctrl+shift+page up spacebar ctrl+spacebar shift+spacebar

shift+f8

ctrl+shift+spacebar Selects the entire worksheet.

http://www.shortcutworld.com/en/win/Excel_2007.pdf

Excel 2007 Shortcuts


Platform: Windows/English alt+f8 f9 shift+f9 ctrl+alt+f9 Displays the Macro dialog box to create, run, edit, or delete a macro. Calculates all worksheets in all open workbooks. Calculates the active worksheet. calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. Minimizes a workbook window to an icon. Turns key tips on or off. Displays the shortcut menu for a selected item. Displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message. Maximizes or restores the selected workbook window. Creates a chart of the data in the current range. Inserts a new worksheet. Opens the Microsoft Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA). Displays the Save As dialog box. ctrl+f ctrl+shift+f ctrl+g ctrl+h CTRL Combinations in Excel 2007 ctrl+shift+( ctrl+shift+) ctrl+shift+& ctrl+shift+_ ctrl+shift+~ ctrl+shift+$ ctrl+shift+% ctrl+shift+^ ctrl+shift+# ctrl+shift+@ ctrl+shift+! Unhides any hidden rows within the selection. Unhides any hidden columns within the selection. Applies the outline border to the selected cells. Removes the outline border from the selected cells. Applies the General number format. Applies the Currency format with two decimal places (negative numbers in parentheses). Applies the Percentage format with no decimal places. Applies the Exponential number format with two decimal places. Applies the Date format with the day, month, and year. Applies the Time format with the hour and minute, and AM or PM. Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report. Enters the current time. Copies the value from the cell above the active cell into the cell or the Formula Bar. Displays the Insert dialog box to insert blank cells. Displays the Delete dialog box to delete the selected cells. Enters the current date. Alternates between displaying cell values and displaying formulas in the worksheet. Copies a formula from the cell above the active cell into the cell or the Formula Bar. Displays the Format Cells dialog box. Applies or removes bold formatting. Applies or removes italic formatting. Applies or removes underlining. Applies or removes strikethrough. ctrl+n ctrl+o ctrl+shift+o ctrl+p ctrl+shift+p ctrl+r ctrl+i ctrl+k ctrl+b ctrl+c ctrl+c ctrl+d ctrl+shift+a ctrl+6 ctrl+8 ctrl+9 ctrl+0 ctrl+a Alternates between hiding objects, displaying objects, and displaying placeholders for objects. Displays or hides the outline symbols. Hides the selected rows. Hides the selected columns. Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet. Inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula. Applies or removes bold formatting. Copies the selected cells. Followed by another CTRL+C displays the Clipboard. Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. Displays the Find and Replace dialog box, with the Find tab selected. Opens the Format Cells dialog box with the Font tab selected. Displays the Go To dialog box. Displays the Find and Replace dialog box, with the Replace tab selected. Applies or removes italic formatting. Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks. Creates a new, blank workbook. Displays the Open dialog box to open or find a file. Selects all cells that contain comments. Displays the Print dialog box. Opens the Format Cells dialog box with the Font tab selected. Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right. Saves the active file with its current file name, location, and file format. Displays the Create Table dialog box. Applies or removes underlining. Switches between expanding and collapsing of the formula bar. Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents. Displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program. Closes the selected workbook window. Cuts the selected cells. Repeats the last command or action, if possible. Uses the Undo command to reverse the last command or to delete the last entry that you typed. Uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

ctrl+alt+shift+f9

ctrl+f9 f10 shift+f10 alt+shift+f10

ctrl+f10 f11 shift+f11 alt+f11

f12

ctrl+s ctrl+t ctrl+u ctrl+shift+u ctrl+v

ctrl+shift+*

ctrl+shift+: ctrl+shift+" ctrl+shift++ ctrl+ctrl+; ctrl+` ctrl+' ctrl+1 ctrl+2 ctrl+3 ctrl+4 ctrl+5

ctrl+alt+v

ctrl+w ctrl+x ctrl+y ctrl+z ctrl+shift+z

http://www.shortcutworld.com/en/win/Excel_2007.pdf

Excel 2007 Shortcuts


Platform: Windows/English Smart-Art Graphics: Work with shapes tab shift+tab ctrl+a esc arrow up arrow down arrow left arrow right enter or f2 delete or backspace ctrl+x or shift+dele te ctrl+c ctrl+v ctrl+z shift+arrow right shift+arrow left shift+arrow up shift+arrow down alt+arrow right alt+arrow left Select the next element in a SmartArt graphic. Select the previous element in a SmartArt graphic. Select all shapes. Remove focus from the selected shape. Nudge the selected shape up. Nudge the selected shape down. Nudge the selected shape left. Nudge the selected shape right. Edit text in the selected shape. Delete the selected shape. Cut the selected shape. Copy the selected shape. Paste the contents of the Clipboard. Undo the last action. Enlarge the selected shape horizontally. Add ctrl for moving pixel-by-pixel. Reduce the selected shape horizontally. Add ctrl for moving pixel-by-pixel. Enlarge the selected shape vertically. Add ctrl for moving pixel-by-pixel. Reduce the selected shape vertically. Add ctrl for moving pixel-by-pixel. Rotate the selected shape to the right. Add ctrl for moving pixel-by-pixel. Rotate the selected shape to the left. Add ctrl for moving pixel-by-pixel. Microsoft Clip Organizer main ctrl+arrow left or ctrl+arrow right alt+c alt+s alt+h arrow keys shift+arrow keys ctrl+a ctrl+c ctrl+v delete home end shift+f10 esc tab and shift+tab alt+spacebar Move forward or backward one word in the Search text box. Displays the Collection List task pane. Displays the Search task pane. Open Help. Move left and right, up and down, among collections or clips. Select additional clips after one clip has been selected. Select all clips on the current page. Copy (select a clip and move it to the clipboard). Paste (paste from the clipboard to Clip Organizer). Delete selected clip or category. Move to the beginning of a row and select the first item. Move to the end of a row and select the last item. Display a shortcut menu for a collection, clip, or link (same as right click). Exit a dialog box. Shift focus forward and backward between different areas of a dialog box. Open the shortcut menu of a dialog box.

Work with the Excel Ribbon alt or f10 Select the active tab of the Ribbon and activate the access keys. . Press either of these keys again to move back to the document and cancel the access keys. Move to another tab of the Ribbon.

Smart-Art Graphics : Work with Text arrow left arrow right arrow up arrow down ctrl+arrow left ctrl+arrow right ctrl+arrow up ctrl+arrow down end home ctrl+end ctrl+home ctrl+x ctrl+c ctrl+v ctrl+z backspace ctrl+backspace delete ctrl+delete alt+shift+arrow right Move one character to the left. Move one character to the right. Move up one line. Move down one line. Move one word to the left. Move one word to the right. Move one paragraph up. Move one paragraph down. Move to the end of a line. Move to the beginning of a line. Move to the end of a text box. Move to the beginning of a text box. Cut selected text. Copy selected text. Paste selected text. Undo the last action. Delete one character to the left. Delete one word to the left. Delete one character to the right. Delete one word to the right. Promote the selected text.

alt or f10 to select the active tab, and then arrow left or arrow right ctrl+f1 shift+f10 f6

Minimize or restore the Ribbon. Display the shortcut menu for the selected command. Move the focus to select either Active tab of the Ribbon, View Status bar at bottom of the window or document Move the focus to each command in the Ribbon, forward or backward. Move down, up, left, or right among the items in the Ribbon. Activate the selected command or control in the Ribbon. Open the selected menu or gallery in the Ribbon. Activate a command or control in the Ribbon so you can modify a value. Finish modifying a value in a control in the Ribbon, and move focus back to the document. Get help on the selected command or control in the Ribbon. (If no Help topic is associated with the selected command, the Help table of contents for that program is shown instead.)

alt or f10, and then tab or shift+tab arrow down, arrow up, arrow left, or arrow right spacebar or enter spacebar or enter enter enter f1

alt+shift+arrow left Demote the selected text.

http://www.shortcutworld.com/en/win/Excel_2007.pdf

Outlook 2007 Shortcuts


Platform: Windows/English Basic Navigation ctrl+1 ctrl+2 ctrl+3 ctrl+4 ctrl+5 ctrl+6 ctrl+7 ctrl+. / ctrl+, f6 or ctrl+shift+tab Switch to Mail. Switch to Calendar. Switch to Contacts. Switch to Tasks. Switch to Notes. Switch to Folder List in Navigation Pane. Switch to Shortcuts. Switch to next or previous message (with message open). Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. Move between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar. Move around within the Navigation Pane. Go to a different folder. Go to the Search box. In the Reading Pane, go to the previous message. ctrl+shift+s ctrl+t ctrl+shift+p ctrl+shift+k ctrl+shift+u Post to this folder. Post a reply in this folder. Create a Search Folder. Create a task. Create a task request.

Shortcuts for all Outlook 2007 Items ctrl+s or shift+f12 alt+s f12 ctrl+z or alt+backs pace ctrl+d ctrl+p ctrl+shift+y ctrl+shift+v ctrl+k f7 ctrl+shift+g ctrl+f alt+s f2 ctrl+l ctrl+e ctrl+r Save. Save and close. Save as. Undo. Delete an item. Print. Copy an item. Move an item. Check names. Check spelling. Flag for follow-up. Forward. Send or post or invite all. Turn on editing in a field (except in icon view). Left align text. Center text. Right align text.

tab

arrow keys ctrl+y f3 or ctrl+e alt+arrow up or ctrl+, or alt+page up

spacebar/ shift+spa In the Reading Pane, page down or up through text. cebar shift++ or -, respectively Expand or collapse a category (with a category selected) in the Navigation Pane.

arrow left or arrow Collapse or expand a category in the e-mail message right, respectively list. shift+tab / ctrl+tab Move to next or previous field in Reading Pane. alt+arrow left / alt+ Go back to previous or forward to the next view in arrow right main Outlook window. ctrl+shift+w Select the InfoBar and, if available, show the menu of commands.

Shortcuts for Managing E-Mail ctrl+shift+i ctrl+shift+o Switch to Inbox. Switch to Outbox.

Shortcuts for Search ctrl+e esc ctrl+alt+a Find a message or other item. Clear the search results. Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in. Expand the Search Query Builder. Use Advanced Find. Create a new Search Folder. Search for text within a message or other item. Find next during text search within a message or other item. Find and replace text, symbols, or some formatting commands within open items. Works in the Reading Pane on an open item. Expand search to include the desktop.

ctrl+tab (with focus Choose the account from which to send a message. on the To box) and then tab to the Accounts button ctrl+k alt+s ctrl+r ctrl+shift+r ctrl+f ctrl+alt+j ctrl+shift+i ctrl+ shift+s ctrl+shift+n ctrl+m or f9 arrow up / arrow down ctrl+n ctrl+shift+m ctrl+o ctrl+shift+b ctrl+shift+o insert ctrl+shift+g ctrl+q/ ctrl+u ctrl+shift+w Check names. Send. Reply to a message. Reply all to a message. Forward a message. Mark a message as not junk. Display blocked external content (in a message). Post to a folder. Apply Normal style. Check for new messages. Go to the previous or next message. Create a new message (when in Mail). Create a new message (from any Outlook view). Open a received message. Open the Address Book. Convert an HTML or RTF message to plain text. Add a Quick Flag to an unopened message. Display the Flag for Follow Up dialog box. Mark as read or unread. Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List. Find or replace. Find next. Send.

ctrl+alt+w ctrl+shift+f ctrl+shift+p f4 shift+f4 ctrl+h

ctrl+alt+k

Shortcuts to Create Items or Files ctrl+shift+a ctrl+shift+c ctrl+shift+l ctrl+shift+x ctrl+shift+e ctrl+shift+j ctrl+shift+q ctrl+shift+m ctrl+shift+n ctrl+shift+h Create an appointment. Create a contact. Create a distribution list. Create a fax. Create a folder. Create a Journal shortcut. Create a meeting request. Create a message. Create a note. Create a new Microsoft Office document.

f4 shift+f4 ctrl+enter

http://www.shortcutworld.com/en/win/Outlook_2007.pdf

Outlook 2007 Shortcuts


Platform: Windows/English ctrl+p ctrl+f ctrl+alt+f alt+enter ctrl+alt+m ctrl+alt+u ctrl+b (when a Send/Receive is in progress) Print. Forward. Forward as attachment. Show the properties for the selected item. Mark for Download. Clear Mark for Download. Display Send/Receive progress. Shortcuts for Managing Tasks alt+f2 alt+c alt+d ctrl+e ctrl+y ctrl+n ctrl+shift+k ctrl+shift+u Shortcuts for Managing Calendar ctrl+n ctrl+shift+a ctrl+shift+q ctrl+f ctrl+r ctrl+shift+r alt+1 ..alt+9 alt+0 ctrl+g alt+= or ctrl+alt+4 ctrl+arrow right / ctrl+arrow left alt+arrow down / alt+arrow up alt+page down / alt +page up alt+home / alt+end alt+- or ctrl+alt+3 ctrl+alt+2 ctrl+, or ctrl+shift+, ctrl+g Create a new appointment (when in Calendar). Create a new appointment (in any Outlook view). Create a new meeting request. Forward an appointment or meeting. Reply to a meeting request with a message. Reply All to a meeting request with a message. Show 1 thru 9 days in the calendar. Show 10 days in the calendar. Go to a date. Switch to Month view. Go to the next or previous day. Go to the next or previous week. Go to the next or previous month. Go to the start or end of the week. Switch to Full Week view. Switch to Work Week view. Go to previous appointment. Set up recurrence for an appointment or task. ctrl+o ctrl+p ctrl+a ctrl+d ctrl+f shift+tab ctrl+j ctrl+z insert Show or hide the To-Do Bar. Accept a task request. Decline a task request. Find a task or other item. Open the Go to Folder dialog box. Create a new task (when in Tasks). Create a new task (from any Outlook view). Create a new task request. Open selected item. Print selected item. Select all items. Delete selected item. Forward a task as an attachment. Switch between the Navigation Pane, Tasks list, and To-Do Bar. Open selected item as a Journal item. Undo last action. Flag an item or mark complete.

Shortcuts for Formatting Text alt+o ctrl+shift+p shift+f3 ctrl+shift+k ctrl+b ctrl+shift+l ctrl+i ctrl+t/ ctrl+shift+t ctrl+l ctrl+e ctrl+u Display the Format menu. Display the Font dialog box. Switch case (with text selected). Format letters as small capitals. Make letters bold. Add bullets. Make letters italic. Increase or decrease indent. Left align. Center. Underline.

ctrl+. or ctrl+shift+. Go to next appointment.

Shortcuts for Contacts ctrl+shift+d f3 or ctrl+e f11 [shift]+[letter ctrl+a ctrl+f ctrl+j ctrl+n ctrl+shift+c Dial a new call. Find a contact or other item. Enter a name in the Search Address Books box. In Table or List view of contacts, go to first contact that starts with a specific letter. Select all contacts. Create a new message addressed to selected contact. Create a Journal shortcut for the selected contact. Create a new contact (when in Contacts). Create a new contact (from any Outlook view).

ctrl+[[] or ctrl+shift Increase font size. +<</sc> ctrl+[[] or ctrl+shift Decrease font size. +> ctrl+x / ctrl+c / ctrl+ Cut, copy, paste. v ctrl+shift+z or ctrl+ Clear formatting. spacebar ctrl+shift+h ctrl+shift+j ctrl+shift+s ctrl+t ctrl+k ctrl+l ctrl+r ctrl+shift+t ctrl+q Delete the next word. Stretch a paragraph to fit between the margins. Apply styles. Create a hanging indent. Insert a hyperlink. Left align a paragraph. Right align a paragraph. Reduce a hanging indent. Remove paragraph formatting.

ctrl+o or ctrl+shift+ Open a contact form for the selected contact. enter ctrl+shift+l ctrl+p f5 ctrl+y ctrl+shift+b ctrl+shift+f ctrl+shift+. esc ctrl+shift+x alt+d alt+shift+1 .. 3 Create a new distribution list. Print. Update a list of distribution list members. Go to a different folder. Open the Address Book. Use Advanced Find. In an open contact, open the next contact listed. Close a contact. Open a Web page for the selected contact (if one is included). Open the Check Address dialog box. In a contact form, under Internet, display the E-mail 1 .. 3 information.

Shortcuts to add Web information to items Hold down ctrl and Edit a URL in the body of an item. click the mouse button. Hold down shift and click the mouse button. ctrl+k [Press [alt]+[f] and then press V; To print an item in an open window, press [alt]+[f], press W, and then press V Specify a Web browser.

Insert a hyperlink. Open Print Preview.

http://www.shortcutworld.com/en/win/Outlook_2007.pdf

Outlook 2007 Shortcuts


Platform: Windows/English Shortcuts for Print Preview alt+p alt+s or alt+u alt+z alt+c Print a print preview. Open Page Setup from Print Preview. Zoom. Close Print Preview. arrow up / arrow down home / end Day View: Select the time that begins or ends your work day Week View: Go to the start or end of work hours for the selected day Month View: Go to the first or last day of the week. Day View: Select the previous or next block of time Week View: Go up or down one page view in the selected day. page up / page down Day View: Select the previous or next block of time. Week View: Go one page view up or down in the selected day. Month View: Go to the same day of the week in the previous or next page. shift+arrow up or shift+arrow down, respectively With the cursor in the appointment: arrow keys shift+arrow keys or shift+home or shift+end With the cursor in the appointment, alt+shift+arrow up or alt+shift+arrow down, respectively alt+arrow down / alt+arrow up Day View: Extend or reduce the selected time.

Shortcuts for Send and Receive f9 Start a send/receive for all defined Send/Receive categorys with Include this category in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define. Start a send/receive for the current folder, retrieving full items (header, item, and any attachments). Start a send/receive. Define Send/Receive categorys.

shift+f9 ctrl+m ctrl+alt+s

Shortcuts for Working with Forms ctrl+alt+shift+f12 ctrl+shift+f11 Click in an InfoPath folder, and then ctrl+n. Save Form Design. Save Form Data. Create a new Microsoft Office InfoPath form.

Day View: Move an appointment up or down Week View: Move the appointment up, down, left, or right. . Week View: Change the duration of the selected block of time. Day View: Change an appointment's start or end time.

Shortcut for Table View enter ctrl+a page down / page up shift+arrow up or shift+arrow down, respectively ctrl+arrow up or ctrl+arrow down, respectively ctrl+spacebar f5 ctrl+shift++ ctrl+shift++ ctrl+arrow up / arrow down home / end arrow right Open an item. Select all items. Go to the item at the bottom or at the top of the screen. Extend or reduce the selected items by one item.

Day View: Move selected item to the same day in the next or previous week.

Go to the next or previous item without extending the selection. Select or cancel selection of the active item. Refresh view. Expand all categorys (with a category selected) . Collapse the category (with a category selected). Expand a single selected category. Collapse a single selected category. Select the previous or next category (with a category selected). Select the first or last category (with a category selected). Select the first item on screen in an expanded category or the first item off screen to the right (with a category selected). Expand all categorys . Collapse all categorys .

Shortcuts for Date Navigator View alt+home / alt+end alt+arrow up / alt+ arrow down Go to the first or last day of the current week. Go to the same day in the previous or next week.

Shortcuts for Business Card / Address Card View a-z One or more letters of the name that the card is filed under or the name of the field that you are sorting by will select a specific card in the list. Select the previous or the next card. Select the first or last card in the list. Select the first card on the current or next page.

arrow up / arrow down home / end page up / page down

arrow right / arrow Select the closest card in the next or the previous left column. ctrl+spacebar shift+arrow up / arrow down ctrl+shift+arrow up / arrow down shift+home / shift+ end shift+page up / shift+page down tab / shift+tab enter shift+enter f2 Select or cancel selection of the active card. Extend the selection to the previous or next card and cancel selection of cards after the starting point. Extend the selection to the previous or next card, regardless of the starting point. Extend the selection to the first or last card in the list. Extend the selection to the first or the last card on the previous page. Move to the next or previous field and, from the last field of a card, move to the first field in the next card. Move to the next field, or add a line to a multiline field. Move to the previous field without leaving the active card. Display the insertion point in the active field to edit text.

ctrl+shift++ ctrl+-

Shortcuts for Calender View alt+1..9 for number View from 1 through 9 days. of days alt+0 alt+alt+= ctrl+tab or f6 shift+tab arrow left / arrow right alt+arrow down / alt+arrow up View 10 days. Switch to week view. Switch to month view. Move between Calendar, TaskPad, and the Folder List. Select the previous appointment. Go to the previous or next day. Go to the same day in the next or previous week.

http://www.shortcutworld.com/en/win/Outlook_2007.pdf

Outlook 2007 Shortcuts


Platform: Windows/English enter home / end page up / page down In a field: Add a line in a multiline field. In a field: Move to the beginning or to the end of a line. Move to the beginning or end of a multiline field.

Shortcuts for Timeline view (Tasks or Journal) arrow left / arrow right shift+arrow left / shift+arrow right Select the next or previous item. Select several adjacent items.

ctrl+arrow left+spa Select several nonadjacent items. cebar / ctrl+arrow right+spacebar enter page up / page down home / end ctrl+home / ctrl+en d enter or arrow right enter or arrow left arrow up / arrow down home / end arrow left / arrow right shift+tab Open the selected items. Display the items one screen above or below the items on screen. Select the first or last item on the timeline (if items are not categoryed) or the first item in the category. Display (without selecting) the first or last item on the timeline (if items are not categoryed) or the first item in the category. With category Selected: Expand the category. With category Selected: Collapse the category. With category Selected: Select the previous or next category. With category Selected: Select the first or last category on the timeline. When time unit on time scale for days is selected: Move back or forward in increments of time that are the same as those shown on the time scale. When time unit on time scale for days is selected: When the lower time scale is selected, select the upper time scale. When the upper time scale is selected, select the lower time scale. When the lower time scale is selected, select the first item on screen or the first category on screen if items are categoryed.

tab

Other Outlook 2007 Shortcuts ctrl+shift+g alt+d alt+f11 alt+f8 Open the Flag for Follow Up dialog box to assign a flag. Delete the selected category from the list in the Color Categories dialog bo. Open Visual Basic Editor. Play macro.

http://www.shortcutworld.com/en/win/Outlook_2007.pdf