Академический Документы
Профессиональный Документы
Культура Документы
Process change of
Employee Profile $10 - $13 $3 - $4 70%
address
Process job
Recruitment $21 - $23 $11 - $12 48%
application
Manager
$35 - $37 $10 - $12 69% Create a requisition
Requisitioning
Enroll someone in
Development $17 - $18 $3 - $4 80%
training
Approve promotion
Appraisal $48 - $49 $14 - $15 70%
or transfer
The automation and technology-enablement of core HR functions and processes is the first step
to mission critical HCM. Automation provides several key benefits:
• Speed: Automating a manual process such as performance management can be
done relatively quickly. One of the keys to success is selecting a technology platform
that is scalable yet highly configurable so that time-consuming and expensive
programmatic customizations are not required during implementation. Further, by
leveraging best-practices within the technology (e.g., a standard five step or seven step
performance management process), companies can effectively configure and deploy a
new performance system in a matter of days or weeks. User training and education can
be executed concurrently with the deployment.
• Cost Savings: As Table 1 highlights, companies can expect roughly a 70% savings
in the cost of approving a promotion or transfer as they technology-enable a manual
performance management process. There are other significant cost benefits as well,
some not so easily quantifiable. For instance, time savings related to instrument
writing. A narrative style instrument typically requires 3-5 hours to complete between
managers, employees, and peers. Softscape solutions have been shown to reduce
the writing time by 20-35%. Further, routing instrument documents for review,
approval, and subsequent revisions is difficult to track, but conservative estimates show
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an instrument changes hands back and forth five times or more (between
manager, employee, 2nd level manager, HR, etc.). By automating the routing
of documents, a 25%-50% reduction in time can be realized. A final note
on cost savings: key metrics must be established and systematically measured
(e.g., completion metrics), leveraging workforce reporting and analytics, in
order to establish and maintain credibility with senior management.
• Credibility: A quick, efficient automation project that demonstrates significant
hard and soft returns is essential for HR leaders to build credibility with
their CEOs. Yet perhaps the most significant benefit of HR automation is
that it lays the plumbing for more strategic, mission critical endeavors. In a
down economy, “quick wins” are especially important, since the credibility
gained from these projects open the door for more visionary HR programs.
Further, automated HR processes can now be optimized and the linkages and
interdependencies between them can be fully exploited.
Self Succession
Assessment Planning
Ready
· Talent
Assessment Successor
Pool
Performance · Career
Appraisals Planning
· Org. Chart Talent Pool
· Search
· Nine-box
Not Ready
Learning/Development Plan
Competencies
Job Profiles
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A case study of the company ALFA further highlights the valve of HCM process interdependency.
Based in Mexico and employing more than 50,000 people, ALFA is a diversified global company
consisting of four distinct business units: petrochemicals, aluminum auto components,
refrigerated food, and telecommunications.
A key challenge facing the company was promoting cross-business unit transfers, thereby
minimizing employee attrition to the competition. ALFA was losing high-performing talent
because it was unable to find growth opportunities for employees within the organization. Due
to the proliferation of different HR systems at each of its four business units, ALFA suffered from
inconsistency in managing its global HR processes as well as a lack of visibility into key employee
information that could be used to drive succession planning.
To address its challenges, ALFA standardized on a single, integrated human capital platform
across its diverse business units. This platform, provided by Softscape, became the centerpiece
of ALFA’s employee lifecycle, which consists of planning, hiring, compensation, performance
management, learning and development, succession planning, reporting and analysis, and
HR management. As a result of ALFA’s implementation, it is far more common for employees
to jump from one business unit within the company to another, expanding their experience
and skill sets via promotion and advancement. This example clearly demonstrates that HR has
become a strategic and mission critical contributor to ALFA.
An integrated HCM system fully supports mission critical HR processes that enable organizations
to effectively plan, hire, align, manage, develop, motivate, retain, and analyze a high performing
workforce. At the center of the platform is the employee system of record, which includes
employee data, talent profiles, job profiles, on-boarding best practices, and competencies. This
critical information, once made consistent across the organization, feeds the core HR processes,
facilitates the linkages across these processes, and ultimately enables improved business analysis
and insight.
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Leading companies are realizing the numerous benefits of a holistic HCM strategy
supported by a strong, centralized technology platform. These benefits include:
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• Retain Your Top Performers: Focusing on employee retention in a time of
when companies are experiencing mass layoffs may seem like an oxymoron. Yet
high performers will always be in demand. And when the economic climate does
improve, which segment of your workforce will be the first out the door? Motivating,
rewarding, and retaining top performers is a key business objective in any economic
climate. Best-in-class companies focus on a performance-driven rewards system that
compensates individual contributors directly proportionate to what they achieve and
what they contribute to the bottom-line. Don’t wait for your high performers to polish
off their résumés in search of greener pastures. By then, it will be too late.
• Hire Successful Candidates: As companies in just about all industries experience
layoffs, one might think that hiring is not a high priority. Yet even in troubled economic
times, companies still experience great difficulty filling key positions. Hiring is not
simply a search issue, it’s an assessment issue as well. The cost of hiring the wrong
person ranges from 5-7 times that person’s annual salary. Traditional applicant tracking
systems helped manage processes for requisition creation and résumé searching. Yet
these systems neglected one critical element of effective hiring: “Will the candidate
actually succeed at the job?” By hiring right the first time, companies can dramatically
improve employee retention. And, there are significant cost and efficiency benefits
to be realized by streamlining the entire hiring lifecycle from requisition to candidate
selection.
• Double-Down On Employee Development: To their regret, many companies cut
back on their learning and development programs during the recession of 2001.
The inevitable result was a multi-year rebuilding effort just to get back to the status
quo. The lesson learned: Don’t sacrifice the future for a more comfortable present.
Smart companies double-down on employee development in challenging times. The
reasoning is straightforward: Actively developing employees and providing career
advancement opportunities to them are top drivers of employee engagement. And
research clearly shows that companies with higher percentages of engaged employees
perform better from a financial perspective than their industry peers. Bottom line: The
ability of HR to have a tangible impact on the business, especially in challenging times,
is essential to survival.
• Analyze Your Workforce: A key challenge many HR leaders face is consistently and
accurately measuring the impact of their HCM programs. Part of the challenge lies in
the fact that data is spread out in various silos across the organization and there is no
common employee system of record. Integrated HCM technology platforms that cover
the gamut of HR functions can alleviate some of the problems (since the data is all in
one place) but a robust analytic and reporting environment is also required. Pre-defined
metrics and reports, key performance indicators (KPIs), and executive dashboards,
along with configurable tools to establish new measurements, must become of an
integral component of HCM strategy. Without the analytic “infrastructure,” HR leaders
are often operating blind, not to mention how difficult it becomes to establish credibility
with CEOs and other senior management as to the effectiveness of various programs.
Conclusion
Good economic times or bad, HR organizations have an incredible opportunity to become
more strategic and mission critical to their companies. Economic downturns simply create a
sense of urgency for HR leaders to further justify their investments and endeavors. Seizing the
low-hanging fruit by focusing on automation and cost savings is a viable path, yet it has the real
potential to leave significant upside on the table. Smart leaders find opportunity in adversity.
Setting the stage for HR to become a mission critical contributor to the company will inevitably
pay dividends for years to come. Don’t let the opportunity pass you by.
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Authored By
Steve Bonadio, Senior Director of Product Marketing, Softscape, Inc.
For more information, contact sbonadio@softscape.com.
About Softscape
Softscape is the global leader in integrated people management software that enables
organizations to more effectively drive their business performance.
Recognized by industry analysts as the most comprehensive strategic human capital
management (HCM) solution, Softscape provides complete employee lifecycle
management, including a core system of record, in a single, integrated platform for
improved business intelligence.
The company offers customers of all sizes and in all industries the most flexibility and
choice with multiple purchase, configuration, and deployment options. For more than a
decade, Softscape has helped millions of workers across 156 countries be more successful
at their jobs while contributing to bottom-line results.
Softscape’s customers represent Fortune 500/Global 500, mid-market, and government
organizations, including Procter & Gamble, Barclays, AstraZeneca, Seagate, ALFA, GKN,
Edcon, LandAmerica, and the U.S. Department of Homeland Security.
Softscape is based in Massachusetts with offices in London, Sydney, New York City,
Chicago, San Francisco, Hartford, Washington, D.C., Bangkok, Hong Kong, and
Johannesburg.
www.softscape.com
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