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FORMATION OF
INDIAN COMPANY
TABLEOFCONTENTS
TypeofCompany .................................................................................................................................................4
ConversionofPvt.Ltd.intoPublicLtd. ..............................................................................................................5
Basisofdecidingthenameofthecompany ......................................................................................................6
DisclosureForm ...................................................................................................................................................7
FillingandcompletionofFormno.1A ................................................................................................................8
ApprovalofnamebyRegistrarofCompanies(ROC) ........................................................................................9
FinalizationofMemorandumofAssociationandArticleofAssociation(MOA&AOA)...............................10
StampingofMemorandumofAssociationandArticleofAssociation ..........................................................11
FilingofFormswithRegistrarofCompanies ...................................................................................................12
PaymentoffeestoRegistrarofCompanies ....................................................................................................13
CertificateofCommencementofBusiness......................................................................................................14
Statementinlieuofprospect(SLP)..................................................................................................................15
OpeningofBankAccount .................................................................................................................................16
FORMATIONOFINDIANCOMPANY(ProcessFlowChart)
Start
Decidetype
ofCompany
Public
Takeadecisiononname
ofthecompany
Fillingandcompletion
ofFormNo.1A
FilingofFormNo.1Ato
ROC
Isthename
approvedby
ROC
Yes
2
No
Private
FinalisationofMOAand
AOA
in favour of practicing
CompanySecretaryorin
favour
of
Director
of
company
GettheMOA&AOA
StampedasperDelhi
StampAct,fromthe
DistrictCourt.
FilingofformstoROC
FormNo.1
FormNo.32
PayROCchallan
Obtainapprovalfrom
ROC
IssuanceofCertificateof
Incorporationof
CompanybyROC
End
FormNo.18
Registration
Feesaccording
topaidup
capital
TypeofCompany
TYPEOFCOMPANY
Public
Maximumno.
Minimumno.
Minimumno.of
Minimumpaid
ofmembers
of
Directors3
upcapitalRs.5
Unlimited
Lacs
Subscribers7
Minimumpaidup
Maximumlimit
Minimumno.of
capitalRs.1Lacs
ofmembers=
Directors2
Private
Minimumno.of
Subscribers2
50
*Aprivatecompanywhichisasubsidiaryofapubliccompanyisdeemedtobeapubliccompany.Allthe
provisions of Companies Act, 1956 as applicable to Public Company are also applicable to Private Limited
CompanyexcepttheprovisionsrelatingtothebasicstructureofthePrivateLimited.
**Prohibitionforanyinvitationoracceptanceofdepositotherthanitsmember,directorsoftheirrelative.
**ConversionofPrivatecompanytoPubliccompany:APrivatecompanyhaslimititsmaximumnumberof
membersto50.Ifacompanyhassomeexpansionplansanditintendstoraisefundsthroughsomeexternal
sourcesmainlyfromthegeneralpublic,InitialPublicOffer(IPO)isoneofthebestmeantoraisefundsfrom
thepublic.ButaprivatecompanycannotraisefundsthroughIPOduetotherestrictionasperthecompany
law.Therefore,firstlyitrequiresgettingconvertintopubliccompanyandgoingforanIPO.
Adetailedprocessflowchartisasfollows:
BacktoFlowchart
ConversionofPvt.Ltd.intoPublicLtd.
CONVERSIONOFPRIVATE
COMPANYINTOPUBLIC
COMPANY
BoardMeeting
To approve the
Tofixtheday,time,venuefor
Issue a notice for convening of
conversion
theGeneralMeeting
GeneralMeeting
ConveningofGeneralMeeting
resolution
for
resolution for
resolution for
Statement in
conversion
of private
alteration
in
increase
in
lieuofprospect
company
Association
sharecapital
thedateofgeneralmeeting
Certificate
of
Incorporation
thedateofgeneralmeeting
BacktoFlowchart
Basisofdecidingthenameofthecompany
BASISOFDECIDINGTHENAMEOFTHE
COMPANY
Shouldreflect
Maximumof6
theactivity/
namesinorder
ofpreference
objectiveofthe
company
ADisclosureFormneedstobefilledatthisstage.Sampleformatattachedbelow.
BacktoFlowchart
DisclosureForm
DisclosureFormForincorporationofCompany
1. ProposedNameoftheCompany:(MaximumSixNameinorderofPref.)
1.
3.
5.
2.
4.
6.
2. NameoftheApplicantappliedforNameavailability
NameoftheApplicant(
Occupation
musthavedigitalsignature)
Address
State
Country
Pin
code
3. Shareholdingpattern:
Nameofthe
Subscriber
Husband/Fathers
Name
No.ofShare
held
Nominalvalue
pershare
DateofBirth/
incorporation
4. RegisteredofficeoftheCompany:
5. DetailofDirector
Nameof
the
Director
Fathers
Name
DINNumber Nationality
DateofBirth
Address
6. ShareCapitaloftheCompany:
ShareCapital
Amount
No.ofShares
AuthorizedShare
Capital
PaidUpShareCapital
Facevalueper
share
7. BankDetail:
NameoftheBank
ProposedAuthorized
Signatory
Singly/Jointly
Backtoflowchart
FillingandcompletionofFormno.1A
FormNo.1A
(Variousheads)
Details of the
State
where
Detailsof
Authorized
Detailsof
State
the
Registered Office
Directors.
Share
Subscribers.
significance
applicant
ofthecompanyis
Capital.
of the name
who has filed
tobesituated.
chosen.
theform.
Dateof
No.of
Dateof
Name,
Address,
Birth,
shares,
Birth,
Emailidetc.
Fathers
Priceper
Fathers
name,
share
name,
address,
occupation,
occupation
address
,DINno
Backtoflowchart
ApprovalofnamebyRegistrarofCompanies(ROC)
ApprovalofnamebyROC
Nameappliedforisavailableforregistrationof
thecompany
Thenameisvalidforaperiodof60dayswithin
incorporationneedstobecompleted
Itcanfurtherbeextendedforaperiodof30
days
Feesforextensionis
Rs.250/
Iffailto
completeall
formalities
relatingto
incorporation
withinthe
specified
period,thenre
applyforname
Applicationfor
extensionoftime
periodshouldbe
filedbeforeexpiry
of60days
Backtoflowchart
FinalizationofMemorandumofAssociationandArticleofAssociation(MOA&AOA)
nameofthecompany
ofthecompanyissituated
REGISTERED
OFFICECLAUSE
Mainobject
To be pursued by the company
onitsincorporation
Incidentalor
Totheattainmentofmainobject
OBJECT
Ancillary
CLAUSE
Otherobject
Thecompanymaytakeupin
future
subscribe
CLAUSE
MOA
Limitedby
Limited up to the amount of
guarantee
guaranteememberundertaketo
contribute
thecompanyisregisteredanditsdivisioninto
CAPITAL
persharehastobestated
puttinghissignatureontheMOA
Backtoflowchart
10
AOA
Itcontainstheinternalregulationandbye
lawscoveringprocedure,share,meeting,
directorsandotheradministrativeissues
Backtoflowchart
StampingofMemorandumofAssociationandArticleofAssociation
RulesofstampingofMOAandAOA
Stampdutydifferfromstatetostate
AsperSchedule1AofDelhiStampAct
OnAOA
OnMOA
FilingupofTR6challan(inTriplicate)
Anddeposititinthetreasuryofcourt
FixedRs.200/
0.15%oftheAuthorised
sharecapitalofthe
companyuptoa
maximumofRs.25Lacs,in
favourofSBI,TeesHazari,
PAO6
Backtoflowchart
11
FilingofFormswithRegistrarofCompanies
FormNo.1
FormNo.32
FORMS
FormNo.18
Statutory
declaration:
A
declaration that all the
requirements of this act and
rules there under have been
compiled with. i. e. respect of
registration,shallbefiledwith
ROCandROCmayacceptsuch
a declaration as sufficient
evidenceofsuchcompliance
Theappointmentofdirector/
manager/ Managing director
ofthecompany
Attach consent
letter of director
inthisform
Backtoflowchart
12
PaymentoffeestoRegistrarofCompanies
PayROCChallan
ThroughCreditCard
ByCash
13
Bycheque/DemandDraft
InfavourofMCACollection
Account,ICICIBank
Backtoflowchart
CertificateofCommencementofBusiness
APubliccompanycannotstartitsbusinessunlessitgetsacertificateofcommencementof
business(COB)fromtheRegistrarofcompanies.
IncaseofPrivateCompany,thesameisnotrequired.Itcanstartitsbusinessimmediatelyafter
gettingcertificateofincorporationfromregistrarofcompany.
ProcessFlowChart
CertificateofCommencementofBusiness
FilingofFormNo.20
Statement
in lieu of
prospect
MOA &
AOA
List of directors
&shareholder
Stamp paper of
Rs.20/
Consent letter
of auditor &
Formno.23B
Backtoflowchart
14
Statementinlieuofprospect(SLP)
Detail of
Authorised
Capital
of
directors
thecompany
Name and
address of
theDirectors
SLP
Detail
of
preliminary
expenditure
Registration
Fee
+
Stamping
Charges
+
filingfee
Detail
of
auditor
Annexure
A
Covering
the
provision in AOA
ofthecompany
Relating
to
remuneration of
directors, MD and
manager
Annexure
B
Detail
of
preliminary
expenditure
Annexure
C
Resolution for
filing of SLP
Authorised by
director
Appointmentof
auditors
Appointment of
director, MD and
manager
Backtoflowchart
15
OpeningofBankAccount
OpeningofBankAccount
PublicCompany
PrivateCompany
Once
COB
is
Once Certificate of
obtained,
a
Incorporation
is
company can apply
obtained, a company
foropeningofbank
ofbankaccount
Documentrequired
Resolution
signed form of
AOA of t he
directors &
Commencement
respectivebank
company
shareholders
ofbusiness
16