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Fusion Compensation Management Workforce Compensation Plan Setup

Fusion Compensation Management Workforce Compensation Plan Setup

Table of Contents
Table of Contents...........................................................................1 Document Information....................................................................2 Document Scope.............................................................................4
Module Information.......................................................................................................4 Keywords......................................................................................................................4

Create Compensation Plan .............................................................5 Define Plan Details.........................................................................6 Define Plan Eligibility......................................................................7 Page 1 of 26 Oracle Proprietary and Confidential

Fusion Compensation Management Workforce Compensation Plan Setup Define Plan Cycles and Dates..........................................................8 Define Plan Currency.....................................................................10 Restrict Plan Access......................................................................11 Configure Feedback......................................................................12 Define Budget Pools......................................................................13 Configure Budget Display..............................................................14 Configure Compensation Components............................................16 Configure Performance Ratings.....................................................17 Configure Approvals......................................................................18 Configure Compensation Change Statements.................................19 Define Alerts and Errors................................................................20 Configure Worksheet Display.........................................................21 Configure Modeling.......................................................................23 Configure Reports.........................................................................24 Define Report Dimensions.............................................................25 Validate Plan and Initiate Compensation Cycle...............................26

Document Information

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Fusion Compensation Management Workforce Compensation Plan Setup

Page 3 of 26 Oracle Proprietary and Confidential

Fusion Compensation Management Workforce Compensation Plan Setup

Document Scope
Module Information
Business Process Detailed Business Process Activity Pillar Product Compensation Management Define / Administer Compensation Manage Compensation Plans Human Capital Management Fusion Version 1.0

Keywords
FAST, Fusion Application, Create Compensation Plan, Define Plan Details, Define Plan Eligibility, Define Plan Cycles and Dates, Define Plan Currency, Restrict Plan Access, Configure Feedback, Define Budget Pools, Configure Budget Display, Define Compensation Components, Configure Performance Ratings, Configure Approvals, Configure Compensation Change Statements, Define Alerts and Errors, Configure Worksheet Display, Configure Modeling, Configure Reports, Define Report Dimensions, Validate Plan and Initiate Compensation Cycle

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Fusion Compensation Management Workforce Compensation Plan Setup

Create Compensation Plan


1. Click on Compensation Administrator link. 2. Choose Manage Plans Task in Left Hand Menu. 3. Click on create icon in the toolbar. 4. Enter the name of the Plan in the Create Compensation Plan window.

5. Click on Create button. You now see the task list which lists all the tasks needed to set up a plan.

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Fusion Compensation Management Workforce Compensation Plan Setup

Define Plan Details


In this Task you enter the basic details that control the high-level workings of the Compensation plan. 1. Enter the Plan Name. 2. Enter Display Order for the Plan. If multiple plans are set up with the same display order, the plan with the most recent availability date will appear first. 3. Select a Frequency in which all Employee salary will be reflected and Budget will be reflected. 4. Enter the Plan Annualization Factor. 5. Enter a description for your plan. 6. Select the Employer record to select the type of record to use on the worksheet. These records are not used to determine eligibility. 7. Select the Plan Status. 8. Select the Hierarchy type to select the reporting structure to build worksheets. This determines the workers that appear on each manager's worksheet and each manager's approval chain. 9. Select the Action for Compensation Plan. 10. Select the Action Reason of Periodic Review. The values shown are seeded. Customers can extend the list as needed. 11. Click on Next button to proceed to next task.

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Fusion Compensation Management Workforce Compensation Plan Setup

Define Plan Eligibility


In this Task you can associate eligibility profiles to determine the workers eligible for the compensation plan. 1. Click on Manage Eligibility Profiles Button and create or update eligibility profiles to use in compensation plans. 2. Select the Eligibility Profile to be attached to the Compensation Plan. You can attach multiple Eligibility profile to the Compensation Plan. 3. If there are multiple Eligibility Profiles then you can check Required checkbox to make the Eligibility Profile mandatory for making the employee eligible for compensation Plan. 4. Check Include ineligible workers on the worksheet checkbox to make ineligible employee also included in the worksheet. 5. Click on Next button to proceed to next task.

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Fusion Compensation Management Workforce Compensation Plan Setup

Define Plan Cycles and Dates


In this task you define all the dates related to a plan cycle such as the period being evaluated, the dates when managers can access and update their worksheets, when promotions are effective, etc. 1. Click the create icon in toolbar to create a new cycle. 2. Enter the following information Name: Individual Cycle With in the Plan. Display Name: User Defined Name that will display with the plan. Evaluation Period Start Date: Period Start Date for the Evaluation of the Plan. Evaluation Period End Date: End Period Start Date for the Evaluation of the Plan. Plan Access Start Date: Date from which manager can see the active plan . Plan Access End Date: Date till manager can see the active plan. Worksheet Update Period Start Date: Date from which manager can update the active plan. Worksheet Update Period End Date: Date till manager can update the active plan. HR Data Extraction Date: Date Person and assignment date is extracted from the HR. Eligibility Determination Date: Date on which eligibility is evaluated. Currency Conversion Date: Date which is taken for conversion of currency. Performance Rating Date: Date on which Performance rating data is fetched. Assignment Change Date: Date Job, Grade and Position changes take effect. Default Due Date: Date that all worksheet are due to be submitted.

3. Click on OK Button. 4. You can duplicate the plan cycle and carry forward all the date to the next year by clicking on the Duplicate button. Page 8 of 26 Oracle Proprietary and Confidential

Fusion Compensation Management Workforce Compensation Plan Setup 5. Enter New Cycle Name. 6. Enter New Cycle Display Name. 7. Enter 12 as the Number of Months to Advance. 8. Click on OK button. 9. Click on Next button to proceed to next task.

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Fusion Compensation Management Workforce Compensation Plan Setup

Define Plan Currency


In this task you can define the Compensation Plan currency. 1. Select the Currency Switching field to Yes if your plan is global and all workers are not paid in same currency as the corporate currency. It enables currency switcher to managers. 2. Select the Conversion Type. It determines the source of the currency conversion rate such as user defined, spot, or corporate. 3. Select the corporate currency. This is the currency in which monetary amounts will be converted for display purposes and also the currency that corresponds with monetary budget amounts. 4. Click on Next button to proceed to next task.

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Fusion Compensation Management Workforce Compensation Plan Setup

Restrict Plan Access


Fusion is delivered with default security in place so that line managers with at least one worker eligible for a plan have access to the plan from the Workforce Compensation work area. Compensation managers have access to the plan from the Compensation work area and compensation administrators have access to the plan setup objects from the Compensation work area. In this task you can override this default access by manually choosing the roles that have access to this plan. 1. Select the Restrict Plan access field to Yes, if you want to override the default access. 2. If you want to restrict the Compensation managers access to the plan from the Compensation work area then click on the Add icon in Roles with Plan Access from the Compensation Work Area region. 3. Select the role for which you want to override the access. 4. Select the access you want to give to the selected role. 5. If you want to restrict compensation administrators access to the plan setup objects from the Compensation work area then click on the Add icon in Roles with Plan Access from the Workforce Compensation Work Area 6. Select the role for which you want to override the access. 7. Select the access you want to give to the selected role. 8. Click on Next button to proceed to next task.

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Fusion Compensation Management Workforce Compensation Plan Setup

Configure Feedback
In this task you can capture an overall rating for the plan as well as compose up to 5 questions that you would like managers to answer when they submit their worksheets. 1. Select Enable Feedback field to Yes if you want manager to provide written feedback to questions. 2. Select Overall Rating field to Yes if you want managers to provide a rating for the compensation cycle. 3. Enter Special Instructions for manager to choose rating. 4. Disable any ratings you do not want to use. 5. Change the Display Names if you want. 6. Enter up to 5 questions you would like answered. 7. Click on Next button to proceed to next task.

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Fusion Compensation Management Workforce Compensation Plan Setup

Define Budget Pools


In this task you can define the budget pools for components. You can have separate budgets for each component, or budgets can be linked to more than one component. 1. Select the Enable Budgeting field as Yes if you want to enable the budgeting. 2. Click on Create icon in the toolbar. 3. In the Create Budget Pool window, enter the Budget Pool Name. 4. Enter a Display Order. 5. Select the Budgeting Method as Manager level budgeting or Worker level budgeting. Manager level budgeting means that budgets will start at the highest level and will be distributed down the reporting hierarchy. 6. Select the Budget Storage Method as Amount or Percentage. If budget is stored as amount then Budget amounts will remain same irrespective of change in eligible salary. If budget is stored as percentages of eligible salaries then budget amounts would change as the total eligible salary of the workforce changes. 7. Check Automatically publish budgets checkbox to automatically publish the budget. 8. Check Budget is in nonmonetary units checkbox if budget is non monetary. If this checkbox is checked then enter the Non Monetary Unit as Day, Hour, item, Share and Unit. 9. Check Allow over budget when budgeting checkbox to allow budgeting over the current budget. If checkbox is checked then enter the Maximum Percentage Over Allocation. 10. Check Allow over budget when allocating compensation to allow compensation allocation over the current budget. If check box is checked then enter the Maximum Percentage Over Allocation. 11. Click the OK button to close the window. 12. Click on Next button to proceed to next task.

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Fusion Compensation Management Workforce Compensation Plan Setup

Configure Budget Display


In this task you configure the look of the budget page for any budget pool, enable the actions you want managers to be able to take and compose optional information text that appears at the top of the budget sheet. 1. Click on the configure button opposite to the Budget Pool for which you want to configure budget display.

2. Click on the Summary tab to configure the columns that appear in the summary section of the budget page. Use the expand icon and check the enable checkbox for the column you want to be included. You can also change the Display Name of the column. 3. Click on Detail table tab to configure the columns that appear in the detail table of the budget page. Use the expand icon and check the enable checkbox for the column you want to be included. You can also change the Display Name of the column. 4. Click on Worker List to configure the columns that appear in the worker list page. Use the expand icon and check the enable checkbox for the column you want to be included. You can also change the Display Name of the column. 5. Click on Action tab to configure the actions that appear in the menu on the budget page. Check the enable checkbox for the action you want to be included. 6. Click on Information tab to compose optional information text that appears at the top of the budget sheet.

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Fusion Compensation Management Workforce Compensation Plan Setup

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Fusion Compensation Management Workforce Compensation Plan Setup

Configure Compensation Components


In this task you create components to represent the different types of compensation you want to award within the plan. Components can be of the same type or they can be of different types. There is a maximum of 5 components per plan. 1. Select Enable Component field to Yes if you want to configure component. 2. Click on Create icon in toolbar. 3. In the Create Component window, select a Component Number. 4. Enter a Name for your component. 5. Enter the Display Order. This number determines the order in which components are displayed in the worksheet. 6. Select the Local Currency Determination to determine from where each workers local currency will be retrieved. 7. Select the unit for the component. 8. Select the Budget Pool which should be used. 9. Check the Primary Component for Budgeting checkbox if component is the primary component of the budget. 10. You can set eligibility at the component level by selecting the Add Icon in the Eligibility Profile area and then selecting the Eligibility profile. 11. Click the OK button to close the window. 12. Click on Next Button to proceed to next task.

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Fusion Compensation Management Workforce Compensation Plan Setup

Configure Performance Ratings


In this task you enable and configure the performance rating details. 1. Select the Enable Performance Ratings field to Yes if you want to enable performance rating. 2. Select Performance Ratings to Use as Integrate with Oracle Fusion Performance Management or Use compensation performance ratings or Both. Integrate with Oracle Fusion Performance Management is used when you want to capture performance rating from Oracle Fusion Performance Management. Use compensation performance ratings is used when you want manager to capture performance ratings from managers during the compensation cycle. 3. Select layout option as Use Traditional list of values system or Use Star Rating System. In Use Traditional list of values system manager select the option like Outstanding, Average, Below Average etc. In star rating system, managers give workers a certain number of stars to rate their performance. 4. Select the Rating Model. Rating models can be defined with a target distribution. For example, if the company wants to identify the top performing 10% of the workforce, a target maximum of 10% could be imposed on the highest rating. 5. Click on Next Button to proceed to next task.

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Fusion Compensation Management Workforce Compensation Plan Setup

Configure Approvals
In this task you configure when managers can submit their worksheets for approval, when they can approve their lower managers worksheets and you can define an alternate approval hierarchy for a given manager other than the one determined by the process when the cycle is started. 1. Select the Approval Mode as Approve any time or Manager must first submit to determine when a manager can approve a lower managers worksheet. 2. Select the Submit Mode as Submit anytime or All Manager must be approved to determine when a manager can approve a lower managers worksheet. 3. Select the Alternate Approval table to define an alternate approval hierarchy for a given manager other than the one determined by the process when the cycle is started. 4. Click on Next Button to proceed to next task.

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Fusion Compensation Management Workforce Compensation Plan Setup

Configure Compensation Change Statements


In this task you configure compensation change statements to inform workers about their compensation awards. 1. Select the Enable Worker Statement field to Yes to enable manager to generate the compensation change Statements. 2. Select Statement Group which is set of related template used to generate compensation change statement. 3. Select the Statement Generation Timing as Any, Processed only, or Processed or final approval obtained to set when a manager can generate the statement. 4. Set the Output Format as PDF or RTF. 5. Click on Next Button to proceed to next task.

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Fusion Compensation Management Workforce Compensation Plan Setup

Define Alerts and Errors


In this task you define alerts to bring attention to managers about certain conditions that exist and may require action. You can easily enable quick alerts or define your own. 1. You can enable the quick alert by checking the Enable Checkbox. 2. Select the Type as Alert, Warning or Information. 3. To Define Custom Alerts, click the Add Row icon. 4. Enter the Name for your alert and select the icon which you want to appear in the alert column on the worksheet. 5. Enter a Description for the alert. 6. Click the pencil icon in the Criteria column to create the criteria. 7. Click on Next Button to proceed to next task.

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Fusion Compensation Management Workforce Compensation Plan Setup

Configure Worksheet Display


In this task you configure the number of tabs in the worksheet. Different tab types have different focuses as shown in the example below. Approvals tab type is specifically designed for managers to approve the worksheets of their lower level managers. Compensation, Performance and Promotion tabs allow you to select from the same set of columns to display, but the summary table and analytics are specific to the focus of the tab. Communications is designed for managers to be able to generate compensation change statements for their. Often this is enabled after the compensation cycle is complete. A tab type with no page header can be used for any purpose because it does not have a summary region. 1. Check the Enable check box in the first row. 2. Enter the Tab Display Name. 3. Enter the Display Order. 4. Select the Page Type. 5. Click the Save button to save your work. 6. Click the OK button to close the confirmation window.

7. Click the Configure Tab Layout button to configure the worksheet tab layout and action available to manager. 8. Click on the Summary tab to configure the columns that appear in the summary section of the worksheet. Use the expand icon and check the enable checkbox for the column you want to be included. You can also change the Display Name of the column. 9. Click on Detail table tab to configure the columns that appear in the detail table of the worksheet. Use the expand icon and check the enable checkbox for the column you want to be included. You can also change the Display Name of the column. Page 21 of 26 Oracle Proprietary and Confidential

Fusion Compensation Management Workforce Compensation Plan Setup 10. Click on Action tab to configure the actions that appear in the menu on the worksheet. Check the enable checkbox for the action you want to be included. 11. Click on Information tab to compose optional information text that appears at the top of the worksheet.

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Fusion Compensation Management Workforce Compensation Plan Setup

Configure Modeling
In this task you configure the modeling and the access of modeling to managers and administrator. 1. Select the Enable Modeling field as Yes, if you want to enable modeling. 2. Select the Roles with Model Access as Enable for administrator and manager or Enable for administrator to set the role for which Modeling will be configured. 3. Select Managers Can Create Their Own Models as Yes if you want manager to create their own modeling. 4. In the Allocation Methods table, check the enable checkbox for the Allocation method to be available to manager. 5. Click on Next Button to proceed to next task.

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Fusion Compensation Management Workforce Compensation Plan Setup

Configure Reports
In this task you configure the reports that can be viewed at any time during the compensation cycle so that managers can analyze their allocations or allocations of their direct reporting managers. 1. Check the Enable checkbox for the reports that you want to be enable to the managers. 2. Proceed to the next task. 3. Click on Next Button to proceed to next task.

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Fusion Compensation Management Workforce Compensation Plan Setup

Define Report Dimensions


In this task you select the group and subgroup by which managers can view reports. Also, configure the range increments in which reports will be shown. 1. Check the Enable checkbox for the Dimensions by which manager can view reports. 2. Change the Display Name. 3. Configure the range increment in which reports will be shown. 4. Click on Next Button to proceed to next task.

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Fusion Compensation Management Workforce Compensation Plan Setup

Validate Plan and Initiate Compensation Cycle


In this task you validate the plan setup and identify any errors that need to be corrected or view any warnings that inform you of conditions that you may want to change before you start the cycle. 1. Click the Validate button. 2. In the Validation Results window, notice the warning or error. You can start the plan without addressing any warnings, but errors must first be corrected. 3. Click the Done button to close the window. 4. Click the Run Participation Process Now button to start the cycle. 5. In the Cycle field, select the compensation cycle. 6. Select any criteria to filter the employee. 7. Click on submit button.

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