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New MSCS will compete with, and exceed in features, the Shop-at-Home Network’s rival
product
• Product available for sale September 1, 2009
• Initial sales deliverables prepared and delivered to sister company by July 1, 2009
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Project Plan Overview
PROJECT SCOPE
PROJECT BUDGET
• Budgeting Process
• Components
• Changes
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Project Plan Overview
PROJECT RISKS
• Cost
• Schedule
• Performance
PROJECT METRICS
• Data Collected
• Criteria for Success
• Earned Value Analysis
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Project Scope
TEAM
• Sponsor- WMC Marketing Director
• Stakeholders- WMC Sales, Marketing,
Engineering, Procurement, and Production
• Key Customers- Procurement Managers
for Office/cubicle based commercial
companies in the USA
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Project Scope
PROJECT STAFFING
• This effort will require staffing priorities of team member personnel during the
proposal stage, to support the analysis and review of this project for go-forward
viability.
• If project go-ahead is given, it is anticipated that production staffing levels will need to
increase. No other increased staffing needs are projected at this time.
• If staffing needs change, the Project Manager will gather metrics to substantiate
need, and submit increased staffing proposals to senior management.
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Project Leadership and Communications
Stakeholders include:
• Sponsor, Y. L. “Win” Winsome, Jr.
• Project Manager
• Project Team Members
• WMC Management
• WMC employees
• WMC Home Sales Representatives
• Stockholders
• Customers
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Project Leadership and Communications
Project Staffing
Staffing Changes
Project Sponsor
WMC Customers
• Advertising
• Press Releases – media, public website
• Catalog
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Project Leadership and Communications
Shareholders
• Focus on shareholder wealth: Shareholders will want information on the project to
the extent that it affects corporate resources being used, and future revenues it may
bring in.
• Primary communication in quarterly stockholder newsletter
• Email updates for stockholders who have subscribed
• Press releases – media, WMC’s public website
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Project Schedule
Deliverables
• Potential Revenue
• New Markets
• Add-On Capabilities
• Customer Satisfaction
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Project Schedule
• Purchasing Team..
(Situational Analysis) Technological Environment, Neutral Environment,
Company Environment and Competitor Environment.
• Marketing Team…
(Target Market) Geographic Segmentation, Demographic Segmentation, and
Psychographic Segmentation
Inputs
• New Market Search
• Geographic Area Search
Outputs
• Network Diagrams
• Geographic Search (update)
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Project Schedule
• Local Tasks… Marketing Team is specifically assigned to the Target Market based on
knowledge of the field. Consequently, they will also assist with Problem and Solutions being that
Geographic's are a big concerning new markets.
• Resources Assignments.. The Marketing Team will determine the amount of funds needed in
terms of product costs, materials needed, and when funds are allocated.
• Parametric…paperwork will not exceed 2/3 pages from each team. Meetings times are flexible
dependent upon completion of assignments as it relates to completion date.
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Project Budget
Customary:
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Project Budget
•Research
•Project Information
•Industry Information
•Marketing
•Communications
•Evaluation
•Program Development
•Administration
Any additional charges billed to WMC for the project will be paid in
addition to the customary budget payment.
Cost
Risk event: Need for acceleration of project completion date
RF = P + C – (P*C) RF = P + C – (P*C)
RF = 0.7 + 0.5 – (0.7* 0.5)
Where:
RF = -11.65
P = the selected probability
C = the selected consequence or
Actions to mitigate the risk. impact value
1. Create a core project team
2. Allocate the use of outsourcing
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Project Risks
Cost
Risk event: Plastic used in commercial application more costly than
expected
Cost
Risk event: Workers not trained to handle commercial segment work load
Schedule
Risk event: Production department not able to meet its target dates
Performance/Quality
Risk event: Plastic selected for use is not acceptable for
commercial use
Project Collection
Measurement of Progress and Performance
Metric Measurable
INPUTS
Metric Measurable
OUTPUTS
EARNED VALUE
The % of activity complete times its Budget
SPI = BCWP/BCWS
SPI<1 means project is not on schedule.
CPI = Cost Performance Index.
CPI = BCWP/ACWP
CPI<1 mean project is over budget
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Project Metrics
Project Collection
Milestone Reporting
Logistical Barriers
• Distractions… Maintaining project duties as well as regular duties. Attending meetings late and
half prepared and miscommunications.
• Access.., Requires full participation of all members in time allotted for project. Fulfillment of
Scope statement along with company milestones.
• Funding… Account developments, negotiations with implementing the sale, pricing, product
guarantee offers, overall expenses including materials, company travel and advertising.
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Barriers to Success
In reference to the logistical barriers listed, the actions for success include the following;
• Time…Constant communication with all team members, sponsors, and stakeholders between
meetings and otherwise.
• Access…All team members are expected to maintain their share of work to prevent overworking
fellow team members. This also pertains to team members that are responsible for continuing
their regular scheduled duties.
• Funding…All team members will comply with the funding allotted for the project. Extra funding
will be allowed based on the request submitted by the project manager to upper management.
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Barriers to Success
•Winsome Co. will set up a budget committee that will be responsible and held accountable
for the affairs concerning the Budget including any amended changes that occur.
•The budget plan will be collaborated and discussed only within the management division at
Winsome Co.
•The budget will be amended several times during its tenure, hence the confidentiality and
analylizing of the budget on a case by case basis.
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Barriers to Success
•The Budget committee will communicate these meetings concerning these changes by phone,
fax or via e-mail.
•No formal decisions will be made by such means, the actual closing of the final decisions will be
made at the Project’s board meeting
•All supervisors, managers and Project Managers will attend these meetings as well as have a
fair say as to the outcome of the final decision with the staff and the project in their best interest.
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Barriers to Success
Manpower Resources- there is risk of market timeline access due to inability to have qualified
manpower available to support proposed increased production due to commercial market
penetration.
Complexity Increase- design changes to Multiple Container System (if required) increase risk of
differentiation from the current home sales product, decreasing compatibility with the current
product, thus increasing production costs.
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Barriers to Success
Leadership & Staffing Barriers:
• Lack of Buy-In
– Reluctance by management to give up time from their best employees
– Employee hesitation to give up “known quantity” work assignments to devote time to the
new project
• Time and budget constraints
• Difficulty facilitating teamwork among employees from different departments who may not
typically work together
– Personality conflicts
– “Turf wars” between departments
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Barriers to Success
Leadership & Staffing Barriers – Actions for Success:
• Gain buy-in by clearly communicating how this project aligns with company goals
• Make sure team members understand what the contribution of each department will be, so that
they understand the importance of their own roles, and the roles of others
• If there are radical changes in market research and market intelligence report.
• If there is a sudden change in the financial/human resources available for the plant.
• There may be need for changes in the plan if there are sudden or unexpected changes affecting
the supply of raw material.
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Barriers to Success
•Significant changes will be presented by the project manager to the project sponsor for review or
approval. If the financial impact of the change is very large and risk the entire project, the project
manager will place the proposal for change to the project sponsors.
•For approval, the project manager will carefully evaluate the changes; he will assess the
authenticity of the risk assessment. He will then compare these with the industry best practices.
Winsome Manufacturing Company ▫ Multiple Storage Container System Project
Barriers to Success
Cultural Barriers
Lack of Inclusiveness
• Lack of diversity – Failure to recruit project team members based on
stereotypes that result in inaccurate perception and attributions.
Overcoming cultural barriers within the project team can best be facilitated through:
•Diversity training
–Self-awareness activities
–Cultural awareness activities
–In-house, or by outside consultant
Questions?
References
George, J., & Jones, G. (2005). Understanding and managing organizational behavior.
Project Management Institute, Inc. (2004). A Guide to the Project Management Body
Wilkens, T. T. (1999). Earned value clear and simple. Retrieved December 12, 2008,
docs/earned-value.pdf