DEPARTMENT OF TRADE AND INDUSTRY CENTER FOR INDUSTRIAL COMPETITIVENESS

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HISTORY of 5S
1980s Japan 5S been practiced as a common sense activity for many years 1986 First publication on 5S kicking off more organized 5S 1987 Singapore First project in a model company Outstanding results Spread quickly to other Asian countries Today lot of publications and videos

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5S Philosophy

Customer satisfaction is the ultimate goal of world class management.

Goal of the 5S program is to make the work area the most efficient and productive possible. Productivity is the elimination of waste.
There is cost associated with waste.

5S is neither for the workers nor for a special area of the company, it is a contribution to effective, productive work for everyone, everywhere.
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What is 5S?

? ? ?

5S is a systematized approach to

organize work areas

keep rules and standards maintain the discipline needed to do a good job

5S utilizes workplace organization and work simplification techniques for easier, faster, cheaper, safer and more effective workplace. It develops positive attitude among workers and cultivates an environment of efficiency, effectiveness and economy.
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Dito ba Dito baaaaa ang dapat kong kalagyan hhhmmmm

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Kailangan kita? Kung kailan ay di ko alam Saan ba kita dapat ilagay, kuya?

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5S
Japanese SEIRI SEITON English SORT SYSTEMATIZE/ SET IN ORDER SWEEP/SHINE STANDARDIZE SUSTAIN/ SELF-DISCIPLINE
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Filipino SURIIN SINUPIN

SEISO SEIKETSU SHITSUKE

SIMUTIN SIGURUHIN ANG KALINISAN SARILING KUSA 7

What are the benefits of a 5S Program?

Develop positive attitude among workers. Cultivates an environment of efficiency, effectiveness,

and economy.
A safer work environment.
Less waste, maximize resources and time. Better services, quality outputs, faster lead times. Creates positive impressions on clients.

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HARD 5S
Refers to all facets of the work environment Individual Workstation
Furniture - tables, shelves, drawers, files
Equipment - computers, typewriter, fax, copier

Layout of desk and equipment

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SOFT 5S
Office policies and procedures Dress code Sharing of responsibilities

Telephone etiquette
Music, voice volume
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1
Seiri/ Sort

Take out (sort) unnecessary items and dispose

HOW

Systematize

Shine / Sweep
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Standardize

Sustain
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How to SORT Your Workplace

Which ???
Items having no value and easy to dispose

Stratification

Required Action
Throw away immediately Look for a buyer who offers the best price Work out a less costly and safe way for disposal

Items Not Necessary

Items having some value for sale Items having no value but disposal is costly

SEIRI

Items Necessary
For SEITON
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Sort and Recycle

Before
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After
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SORT and ORGANIZE

Identify which is USEABLE and DISPOSABLE

BEFORE
SPARE MOTORS ARE PLACED ANYWHERE IN THE FLOOR.

AFTER
SPARE MOTORS WERE SORTED AND ARRANGED IN RACKS WITH LABELS
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1
Seiri/ Sort

BENEFITS
make the work easy by eliminating obstacles. no need to take care of unnecessary items. no need to be disturbed with unnecessary items. no faulty operation caused by unnecessary items.

Systematize Systematize

Shine / / Shine Sweep Sweep

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Standardize Standardize

Sustain Sustain

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Disposal Procedure
Establish Disposal Standards for unnecessary items Apply Carefully examine contents of responses to Disposal Notices Dispose unnecessary items according to Disposal Standards An OFFICE-wide Seiri should be planned and practiced annually
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Disposal

Notices

to

all

questionable items

1
Seiri/ Sort

Take out (sort) unnecessary items and dispose

2
Seiton/ Set In Order

Arrange necessary items in good order

Shine / Sweep
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Standardize

Sustain
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2
Seiton/ Set In Order/ Systematize

Arrange necessary items in good order

HOW

Sort

Shine / Sweep
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Standardize

Sustain
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How to Systematize/ Set in Order Your Workplace

Stratification Required Action

Items frequently used

Must be placed near the point of use

Items Necessary

Items sometimes used

Can be placed farther away

SORT

Items not used at all must be kept

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Must be stored separately with clear identification

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2. SET IN ORDER
Before

What do I need to do my job? Where is this item found?

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Ano ba yan, di numero nga,hahanapin ko pa ring isa-isa ang laman ng lahat ng kahon. hayyyy

Ano nga ba ito?

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2) SET IN ORDER
(Simplify/ Systematize)
Neatly arranging and identifying parts and tools needed for the job. So that they are easy to find and accessible.

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2) SET IN ORDER
(Simplify/ Systematize)
Arrange machines and tools in such a way that you could easily reach for them whenever you need them.

Mapicture sana ni tita Bless habang ayos pa workplace ko

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2
SEITON Systematize/ Set In Order

EVERYTHING HAS A PLACE AND EVERYTHING IS IN ITS PLACE

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1. Follow the first-in-first-out (FIFO) method for storing items 2. Assign each item a dedicated location.

3. All items and their locations should be

indicated by a systematic labeling.

4. Place items so that they are visible to

minimize search time.
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5. Place items so they can be reached or handled easily.

6. Separate exclusive tools from common ones.

7. Place frequently used tools near the user.

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SYSTEMATIZE (SEITON)
BENEFITS
prevent loss and waste of time find out and pick-up necessary items ensure the first-come-first-served

basis
make production flow smooth and work easy

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1
Seiri/ Sort

Take out clearly unnecessary items and dispose

2
Seiton/ Set In Order

Arrange necessary items in good order

Standardize
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Sustain
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3
Shine / Sweep

SWEEP (SEISO)
Clean your workplace
keep environmental condition as clean as the level necessary for the products prevent deterioration of machinery and equipment and make checking of abnormalities easy keep workplace safe and work easy Sustain 29

Standardize
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As a work area is cleaned (sort, set in order and sweep), maintenance problems can be identified and addressed before causing more serious problems or accidents.

Potential Accident : Electrocution

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BIG CLEAN-UP DAY

Organize A Big Clean-up Day after 5S implementation announcement by CEO Divide company premises into small areas

and assign a small group of people for each

area Provide enough cleaning tools and materials

This big cleaning must include public areas

such as gardens, canteen and car park

Everybody must participate in this Big Cleaning Day
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Sweep

5S
K I C K O F F
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Good Housekeeping start on BIG CLEANING DAY

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C O M P A N Y W I D E

Sweep and place Line Parameters To determined area of process

BEFORE Process Owners are encouraged to take responsibility in maintaining good housekeeping in his area
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Bolting Area

AFTER

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5S GOOD HOUSEKEEPING PRACTICES

How Do We Practice SEIKETSU?
After disposing away all unnecessary items and properly arranging them, maintain the good work done.
Create a maintenance system for housekeeping. Hold interdepartmental competitions in housekeeping

SEIKETSU
Standardizing (Pagpapanatili)

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OFFICE 5S GUIDELINES
Desks
Do not place anything under your desk (Seiton)
Dispose of unnecessary items in your desk drawers (Seiri) Arrange items in your desk drawers neatly for easy

retrieval (Seiton) Do not pile up documents on your desk top (Seiton)

Wipe your desk top every morning (Seiso) Do not leave unnecessary things on your desk top when you go home (Seiton)
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OFFICE 5S GUIDELINES
Cabinets
Each cabinet must be properly labeled indicating its contents (Seiton) Provide partitions in cabinet drawers for small items (Seiton) Do not place anything other than specified items on top of cabinets (Seiketsu)
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OFFICE 5S GUIDELINES
Office Machines
Clean your computer, your computer table, copiers regularly with soft detergent (Seiso) Set electric cables neatly for safety and good appearance (Seiton) Reset office machines for common use ready for use by next person (Shitsuke) Inspect machines regularly and take action for required servicing (Shitsuke)
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OFFICE 5S GUIDELINES
Hallways

Do not place anything in hallways without prior permission (Seiri/Seiton/Shitsuke) Pick-up and dispose any waste in hallway (Seiketsu/Shitsuke)

Avoid talking loudly along hallways (Shitsuke)

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OFFICE 5S GUIDELINES
Notice Boards
Ensure that outdated notices are removed (Seiketsu)
Ensure that all information are updated regularly (Seiri)

Items should be neatly aligned

and properly secured (Seiton) Pins must be readily available

(Seiton)
Check that the location of notice board is appropriate (Seiton)
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5S CORE GROUP ROLES AND RESPONSIBILITIES

1. PLAN
Appraise Situation Set Targets/ Benchmarks Make Organization Chart Implement plan

3. CHECK
5S Audit Documentation of Targets Review Targets

2. DO
Announcements Education Big Seiso Seiso Inspection Seiton Campaign Special 5S Projects
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4. ACT
Corrective Measures Revise Plans Difficulties Encountered

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5S GOOD HOUSEKEEPING PRACTICES

How Do We Practice SHITSUKE?

SHITSUKE
Self-Discipline (Pagdisiplina sa Sarili)

Even if you set a standard, the need for training and educating every member of the organization must continue. It is necessary to upgrade the skills and techniques of all the members of the workforce so that improvement and higher productivity can be constantly sought after. Top and middle management need to take extra care in discipline to set a good example, before you expect your subordinates to follow standards.

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Key Points in the Implementation of 5S

1 2

Start small easy, proceed slowly but steadily. Start with the most suitable S. Only one or two S are enough for the initial practice, not all 5Ss. Set simple, easily achievable and step-bystep targets.
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4

Key Points in the Implementation of 5S

5 6

Everyones participation is important.

Management should take leadership of

movement.

5S

Record improvements for comparison.

Devise schemes to stimulate awareness and sustain enthusiasm.
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Why 5S?
Workplace becomes cleaner and better organized
Work becomes easier and safer Results become visible to everyone

Visible results trigger generation of more and new ideas

People become proud of a well-organized workplace People become disciplined

Having a good company image generates more business

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5S IMPLEMENTATION FRAMEWORK
EDUCATION

PROMOTION

EVALUATION

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5S IMPLEMENTATION FRAMEWORK
1. Management Commitment

Should be keen and committed in the program Make an official announcement of the decision to implement the 5S program to the employee Support to implement the off- and on-thejob 5S training plan
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5S IMPLEMENTATION FRAMEWORK
2. Organize 5S Committee
STEERING COMMITTEE

EDUCATION COMMITTEE

PROMOTION COMMITTEE
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EVALUATION COMMITTEE
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STEERING COMMITTEE

1. Set policies, goals and strategies. 2. Assignment of tasks. 3. Keep everyone informed of the current progress of 5S implementation. 4. Encourage and guide people for improvement in 5S implementation.
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WORKING COMMITTEES

PROMOTION
1. Make employees aware of the benefits of productivity 2. Generate continuing interest and consciousness on productivity through contests or other forms of information drive. Functions: Formulate work program Evaluate effectiveness of activities and formulate corresponding actions Coordinate and work with Steering Committee and other support groups Submit monthly status report to steering committee 50
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PROMOTION
5S BULLETIN BOARD

5S SLOGAN

5S POSTER

5S CAMPAIGN (Clean-Up Day)

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EDUCATION AND TRAINING

Provide a continuing educational program on productivity and other related activities
Functions: Formulate work program Identify training needs

Evaluate effectiveness of training programs and formulate actions Coordinate with Steering Committee and other support groups in implementing its activities Submit monthly status report to Steering Committee 52
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EDUCATION AND TRAINING

COMPANY VISITS (Benchmarking) CONFERENCES

EMPLOYEE ORIENTATION ON 5S

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EDUCATION AND TRAINING

5S PHOTO DISPLAY 5S GUIDELINES
OFFICES
1. 2. 3. 4. 5. 6. 7. 8. 9. Observe 5-minute 5S before and after work and 5wear a smile at all times. Organize things on top of the office tables when going home. Organize personal items on top of the office table. Organize office or personal items under the office table. Arrange items in table drawers systematically for easy retrieval. Arrange tables and chairs and other office furniture in proper order. Organize office and personal items on top of the filing cabinets. Keep all office documents and manuals neatly at designated locations. Ensure all files are properly labeled.

Daily Cleaning Procedures

5S VISUAL CONTROLS

10. Keep office equipment clean at all times.

SIGNBOARD STRATEGY

5S CHIME

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EVALUATION / MONITORING
Continuously facilitate the overall assessment of the program Functions: Study feasibility or proposed projects Recommends the implementation of these projects Establish criteria for projects Monitor the use of resources Develop an incentive scheme Coordinate with the steering committee and other support groups
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EVALUATION / MONITORING
5S AUDIT

5S SELF-CHECK

CORRECTIVE / PREVENTIVE ACTION VERIFICATION

Contributing Factors

MANAGEMENT REVIEW

REWARDS AND RECOGNITION

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5S CHECKING ITEMS (Office Set-up) CHAIRS 1. 2. 3. 4. DESK 5. 6. Place your chair under the desk every time you leave your table.

4 3 2 1

Do not place your coats on your chair.

Clean your chair using a brush or towel regularly. Call for maintenance when your chair is unstable or noisy. Do not place anything under your desk. Dispose unnecessary items in your desk drawers.

7. Arrange items in your desk drawers neatly for easy retrieval.

8.
9. 10.

Do not pile up documents on your desk top.

Wipe your desk top every morning.

Do not leave unnecessary things on your desk top when you go home.
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OFFICE MACHINES & TOOLS

14. 15.

Clean typewriters, computers, copying machines, etc. regularly with soft detergent.

Set electric writings neatly for safety and good appearance. 16. Reset office machines for ready use be next person. Place expendable papers neatly at 17. designated location by type and size.

18. Inspect machines regularly and take actions for required servicing. Label contents of each cabinet. CABINETS 19. 20. 21. 22. Divide cabinet drawers by partitions for smaller items. Label each file for easy retrieval. Do not place anything other than specified items on top of cabinets for good appearance
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5S CHECKING ITEMS (Production Set-up) FLOOR 1. Clear demarcation line for passage, working area, racks and equipment. 2. 3. 4. 5. RACKS 6. 7. 8. 9. No direct placement of materials, parts, tools on floor. No defective items left on the floor. No peeling of paint. No oils, dust, dirt scattered around the floor. Racks are placed in fixed position. No dirt and dust on racks. Clear indication of names of items stored. All items are correctly placed on racks.

5 4 3 2 1

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EQUIPMENTS/ MACHINES FIXTURES

14.

Equipments are properly painted.

15. 16.
17. 18.

Equipments bear identification. Equipments are free from oil, dust and unnecessary parts.
Nothing is placed on equipments. Caution is indicated for dangerous parts of equipments/machines. Equipments are properly colored. Maintenance rules are established for equipments and machines. The place where the equipment is being used is clearly indicated.
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19. 20. 21.

1. Improves quality

4. Makes delivery on time 5. Improves safety

6. Improves morale

2. Improves productivity
3. Reduces cost

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NOBODY CAN GO BACK AND START NEW BEGINNING BUT EVERYONE CAN START AT
THIS MOMENT AND MAKE

NEW

ENDING
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TOGETHER WE CAN ACHIEVE ALL THE THINGS WE HAVE JUST DISCUSSED.NOBODY IS PERFECT BUT WE HAVE ALL THE CHANCES TO PERFECT OUR INPERFECTION,JUST OPEN OUR HEARTS AND
MINDS TO CHANGES.
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THANK YOU!!!
AND

GOD BLESS
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