Time Management

What we do during 24 Hours depend Motivation Energy Skills Abilities Other Resources Demand on time Helpful to think about time Consider strategies

10/9/2012

Presented by Sadia Imam

Time Management
Time management is not a away to make work harder and longer but mean to help work smarter in a easier and rapid way .
Time management is the act or practice of managing and supervising time.
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Outline
Benefits of time management
Obstacles to effective time management

Strategies to overcome Obstacles

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Benefits of time management

Efficient
Successful Healthy

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Presented by Sadia Imam

Remember that time is money Ben Franklin, 1748

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Presented by Sadia Imam

Obstacles to effective time management

Unclear objectives
Disorganization Inability to say no
(helpful, priorities other) 10/9/2012
Presented by Sadia Imam 6

Obstacles to effective time management

Interruptions
(Middle of critical task, Stop train of thought)

More interruptions
(conversation at inappropriate time)

Periods of inactivity (So much busy)

10/9/2012

Presented by Sadia Imam

Obstacles to effective time management

Too many things at once
(Some task required concentration, each task suffer)

Stress and fatigue

(some level of stress, High level of stress)

All work and no play (No time to re-energized body, scarifies family and friend)
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What can we do?

Obstacles can be avoidable Hardest thing to Identify them Employ strategies to overcome
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Set goals
First &important strategy Best favor for yourself
Determine goal Effort always directed toward achievement

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Presented by Sadia Imam

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Set goals
Specific
Not vague
know how and when to achieve

Measurable
How far you have to go

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Presented by Sadia Imam

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Set goals
Achievable
Commendable to set Aim high

Try to achieve more

Realistic Time-based
know how much time required Keep track your progress 10/9/2012 Presented by Sadia Imam Be alert
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Prioritize
Techniques
Do ( Important,do it yourself) Delegate(Dont try each work yourself,
free up time ,resources wisely used)

Delay(Some task can wait, Danger in delay,

policy of When, how much, what )
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Delete( Not realistic, not important)

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Prioritize
1. Address the urgent 2. Accomplish what you can early ( The 80/20 Rule) 3. Attach deadlines to things you delay
(Task can wait, establish dead lines, make a note to remind)

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Presented by Sadia Imam

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Prioritization Grid
Importance
Priority 2 Priority 1

Priority 4

Priority 3

Urgency
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Presented by Sadia Imam

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Organize
Prioritized Deadlines Put it on a Planner

Planner contains
Calendar space Daily activities To do list Contact Info

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Presented by Sadia Imam

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Learn when to say NO

Mean not closing the door of Responsibilities Ensuring to meet your commitments Principles

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You cant do everything Dont undertake things you cant complete Remain consistent to your goals
Presented by Sadia Imam

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Use your waiting time

On public transportation At the doctors office Waiting for your plane On hold When you are early

Way to look these period

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Waste of time Gift of time

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Use your waiting time

Trick to make use of waiting time is always make sure you have something with you

Correspondence Letters or memos

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Books or tapes

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Concentrate on the task at hand

Focus on your goal Tune out interruptions
(Concentration is high when no phone &no schedule visitor)
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Consider your personal prime time

Try to do Challenging task when you are at Your Best Plan to do routine task later in day
Prime Time
Morning? Evening? Late night?
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Schedule Time for YOU!

Exercise Eat healthy foods SLEEP! ( Dont overdo it!) Cultivate friendships Stay connected to family Stay connected to community or other organizations
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Celebrate your success

To maintain healthy balance in life between work and Play Reward yourself Also reward others

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Presented by Sadia Imam

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Review
Set goals Prioritize Organize Learn when to say NO Use your waiting time Concentrate on the task at hand Consider your personal prime time Schedule Time for YOU Celebrate success
Presented by Sadia Imam

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Achieve your goals through Time Management !!!

Be your own judge and your own motivator, make Time Management your tool for success.

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Presented by Sadia Imam

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Hear me Now, Believe me Later

Being successful doesnt make you manage your time well.
Managing your time well makes you successful.

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Presented by Sadia Imam

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THANK YOU

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Presented by Sadia Imam

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Uzma Rehman Roll No. 10 Business Communication Course IBA

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