Recruiting Employees

Review
1. 2. What should we know about HR so that we can make effective decision? HRIS What should we expect our employees to do? JA:JD/JS How many and what type of staff do we need to achieve our organizational goals? HRP How are we going to acquire them? RECRUITMENT Whom to acquire and how to select? SELECTION

3.
4. 5.

Recruitment
A process of generating a pool of suitable candidates for available jobs.
Purpose: Attract suitable candidates to apply Discourage unsuitable ones Provide job information Project organization image

Alternatives to recruitment
Reorganization Flexible working Employee leasing Outsourcing Internal redeployment Technology Temporary help

Recruitment process
Recruitment Planning - Numbers needed - JS - AA goal Recruitment Philosophy - Internal vs external - Job vs career - Short vs long term - Other considerations

Recruitment Strategy Development - Where/whom to recruit - How to recruit - Choice of recruiters - What information to share

Screening/ selecting employees

Recruitment Activities - Job posting - Advertisements - Campus visits - Other methods - Follow up actions - Record keeping

Recruitment Evaluation - Number of jobs filled - Timeliness of jobs filled - Cost per job filled - AA goals met

Tools for Recruitment Planning

Job analysis(JA) - responsibilities and requirements Time lapse data (TLD) - average time between points of decision making in recruiting Yield ratio (YR) - the number of candidates at a step and the the next step.

Effective Recruiting: Yield Pyramid

Significance
YR will help to estimate the suitable candidate number required in future Saves time and resource

New hires (24:1) Offers made (12 : 1) Interviewed (8 : 1) Invited (6 : 1) Leads generated

Sources & Methods of Recruitment

Internal source (within the organization)

HR Planning Job Analysis Other considerations How many? Where? What?

Internal method Job posting Employee referrals HR inventory External source (outside the organization) External method Walk-ins Advertisement (media) Campus visits Internships Agencies (publ-pvt) Trade unions

Internal vs External Recruitment

Advantages Internal Recruitment Disadvantages
Limited choice Failed applicants become discontented Time wasted interviewing inside candidates who will not be considered In-breeding of status quo Favoritism/nepotism

Better selection (foreknowledge of candidates strengths and weaknesses) Increases employee morale Adaptability (less training & orientation required) Cost effective

Internal vs External Recruitment

Advantages External Recruitment Disadvantages
High cost Adaptability problems Wrong selection

Greater choice for selection Balanced HR mix Fairness Environmental adaptability

Ad Construction Checklist
Set objectives
Attract suitable candidates Deter unsuitable candidates Create a favorable impression

What information?
Is the organization reputed one? Is the work interesting? Is the job relevant to qualification/ experience? Is the pay right? Will it advance my career? Is it secure?

Ad Construction Checklist
Use the AIDA guide to construct ads Catch attention Hold interest Arouse desire Stimulate action

Guidelines
Catch attention with imaginative headline and illustration Stimulate interest by describing the organization and the job in the first paragraph in a personally rewarding way Arouse desire by stating opportunities early in the copy, job location, job requirements and job rewards Stimulate action by telling how, when and where to apply

Ad Construction
Be creative - use of ad agencies might help develop and promote a company image
Job Ad1.jpg Job Ad2.jpg Job Ad3.jpg Job Ad4.jpg Job Ad5.jpg

Executive Recruiters
Headhunters
Special employment agencies used to seek out top management and technical talent

Internet databases have shortened time required to find talent Online executive recruiting firm

Tips on Choosing a Recruiter

Can they conduct a thorough search? Meet individual who will handle the search Ask about the cost Be sure you can trust them with privileged information Talk to prior clients