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Program Objectives
 Develop a meeting plan.
 Define roles that contribute to
making a meeting more effective.
 Identify and practice behaviors that
help build a team.
 Learn and practice techniques to
better manage your meetings.
 Deal constructively with behaviors
that may hinder effectiveness.
 Evaluate the quality of meetings.

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Program Objectives
 Identify the things that go wrong at
meetings and brainstorm ways to
overcome these problems.
 Describe the difference between
process and content.
 Gain knowledge of four meeting types:
information sharing, gathering,
problem solving, decision making and
planning/strategizing.

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Program Objectives
 Discuss and practice several
meeting methods: brainstorming,
agenda, free-field analysis, group
consensus and the action register.
 Gain knowledge of the importance
of careful meeting preparation.
 Write meeting objectives.

 Plan a meeting agenda.

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Program Objectives
 Write a means to inform
participants about the meeting.
 Design an opening statement of the
purpose of the meeting.
 Describe the importance of follow-up
after the meeting and be aware of the
group method.
 Identify the difference between task
functions and group relations functions.

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Program Objectives
 Recognize some different
personalities and learn some tips
for handling some group
interaction problems.
 Participate in a meeting with
prepared notes and agenda.
 Create an action plan for meeting
effectiveness.
 Complete post work assignment to
participants’ satisfaction.

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A Challenge

Please write a one sentence definition of


RUNNING EFFECTIVE
MEETINGS.

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Definition Of A Meeting

A coming together of an assembly.

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Why Have A Meeting


 To solve a problem.
 To make a decision.
 To develop a plan.
 To gather or convey information.
 To get a response to information.
 To obtain approval/reach consensus.
 To establish understanding/rapport.
 To clarify responsibilities.
 To create a sense of teamwork.

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Meetings Are Unproductive (1 of 2)

Purpose of the meeting is unclear.


There is no agenda/organization.
The leader tries to accomplish too much.
The meeting starts late.
Too many people are at the meeting.

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Meetings Are Unproductive (2 of 2)

The leader loses control.


One person dominates the meeting.
Individuals wander from the topic.
Individuals go back over old items.
No clear direction/no clear conclusions
are reached.

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Where to Begin

So where does the conductor of


a meeting begin?

With an AGENDA!

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About This Product:

To download this entire “Meeting” PowerPoint presentation


visit: ReadySetPresent.com

116 slides include: meetings are unproductive, 10 slides on


conducting a productive meeting, 15 slides on group roles and
behaviors, 5 slides on effective meeting notes, 6 guidelines for
effective meetings, 7 slides on information sharing/gathering,
recognizing resistance to accepting change, phases of change
transition, 6 slides on problem solving meetings, 5 slides on
decision making, 20+ slides on before the meeting, agenda and
goals, during the meeting, after the meeting, common scheduling
problems, scheduling hints, taking minutes, how to's and much
more.

Royalty Free – Use Them Over and Over Again.


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