Вы находитесь на странице: 1из 13



Page 1

Program Objectives
 Develop a meeting plan.
 Define roles that contribute to
making a meeting more effective.
 Identify and practice behaviors that
help build a team.
 Learn and practice techniques to
better manage your meetings.
 Deal constructively with behaviors
that may hinder effectiveness.
 Evaluate the quality of meetings.

Page 2

Program Objectives
 Identify the things that go wrong at
meetings and brainstorm ways to
overcome these problems.
 Describe the difference between
process and content.
 Gain knowledge of four meeting types:
information sharing, gathering,
problem solving, decision making and

Page 3

Program Objectives
 Discuss and practice several
meeting methods: brainstorming,
agenda, free-field analysis, group
consensus and the action register.
 Gain knowledge of the importance
of careful meeting preparation.
 Write meeting objectives.

 Plan a meeting agenda.

Page 4

Program Objectives
 Write a means to inform
participants about the meeting.
 Design an opening statement of the
purpose of the meeting.
 Describe the importance of follow-up
after the meeting and be aware of the
group method.
 Identify the difference between task
functions and group relations functions.

Page 5

Program Objectives
 Recognize some different
personalities and learn some tips
for handling some group
interaction problems.
 Participate in a meeting with
prepared notes and agenda.
 Create an action plan for meeting
 Complete post work assignment to
participants’ satisfaction.

Page 6

A Challenge

Please write a one sentence definition of


Page 7

Definition Of A Meeting

A coming together of an assembly.

Page 8

Why Have A Meeting

 To solve a problem.
 To make a decision.
 To develop a plan.
 To gather or convey information.
 To get a response to information.
 To obtain approval/reach consensus.
 To establish understanding/rapport.
 To clarify responsibilities.
 To create a sense of teamwork.

Page 9

Meetings Are Unproductive (1 of 2)

Purpose of the meeting is unclear.

There is no agenda/organization.
The leader tries to accomplish too much.
The meeting starts late.
Too many people are at the meeting.

Page 10

Meetings Are Unproductive (2 of 2)

The leader loses control.

One person dominates the meeting.
Individuals wander from the topic.
Individuals go back over old items.
No clear direction/no clear conclusions
are reached.

Page 11

Where to Begin

So where does the conductor of

a meeting begin?

With an AGENDA!

Page 12

About This Product:

To download this entire “Meeting” PowerPoint presentation

visit: ReadySetPresent.com

116 slides include: meetings are unproductive, 10 slides on

conducting a productive meeting, 15 slides on group roles and
behaviors, 5 slides on effective meeting notes, 6 guidelines for
effective meetings, 7 slides on information sharing/gathering,
recognizing resistance to accepting change, phases of change
transition, 6 slides on problem solving meetings, 5 slides on
decision making, 20+ slides on before the meeting, agenda and
goals, during the meeting, after the meeting, common scheduling
problems, scheduling hints, taking minutes, how to's and much

Royalty Free – Use Them Over and Over Again.

Page 13