DEPARTMENT

OF EDUCATION

The 2012 NCAE Test Administration Guidelines

DR. AURORA F. FERNANDEZ Chief, Test Development Division National Education Testing and Research Center Department of Education 2012

Acronyms
SDS DTC

PSS
SH STC CE RS

RE
LRN TMs TB AS

EH
SSH ETRE CETRE
2

- Schools Division Superintentent -Division Testing Coordinator -Private School Supervisor -School Head -School Testing Coordinator -Chief Examiner -Room Supervisor -Room Examiner -Learner Reference Number (new) -Test Materials -Test Booklet -Answer Sheet -Examiners Handbook -Scannable School Header -Examiners Transmittal Report Envelope -Chief Examiners Transmittal Report Envelope

Responsibilities of the Testing Staff

The Testing Staff at the Division Level

Division Level SDS* DTC PSS

School Level

School Head/ Chief Examiner

School Testing Coordinator Room Supervisors

RE

RE

RE

RE

RE

*Assignment of the testing staff shall be done by the SDS.

The Division Testing Coordinator

1.

2. 3. 4.

5. 6.
5

7.

Prepares accurately, with the assistance of PSS, the enrolment data using the prescribed format and corresponding guidelines. On behalf of the SDS, the DTC chooses REs who are credible, trustworthy and with testing experience. Orients the SHs or STCs prior to test administration. Maintains the security and confidentiality of test materials received from the NETRC through a courier. Issues an Oath of Confidentiality for the SHs on this regard. Examines the packing guide of TMs upon receipt. Notifies NETRC on the condition of TMs received. Accounts all the TMs before final packing.

The Private School Supervisor

1. 2.

3.

4.

5.

6.
7.

Disseminates information regarding the NCAE and DepEDs latest issuances on it to private schools in the division. Coordinates with private school principals regarding the conduct of the exam to its target clientele. Formulates an agreement with the SH regarding proper test administration. Checks closely if private schools operating without permit were included vis--vis the official list from the region. The said schools should be excluded. Likewise, make sure schools with permit are still operating. Prepares and provides the DTC with the enrolment data on private schools to be tested, which will be used in the budget preparation and submitted to NETRC for the preparation of TMs. Assists the DTC in the echo-orientation in the Division Level for private schools.* Closely supervises the delivery and retrieval of TMs on testing day and assists the DTC in the accounting of TMs. Oversees the conduct of the test in private schools.

*No extra funding from NETRC is provided for this activity.

The Chief Examiner

1. Maintains the security and confidentiality of test materials received from the

2.
3.

4.
5.

6. 7. 8.
7

DTC after getting the TMs from the DTC (test boxes are opened on Examination Day); Accountable and responsible for all TMs received. This ends when the TMs are returned to the DTC; Assigns a room where all REs can be met before and after the test administration (distribution room); Counts all packs of TBs and/or ASs before releasing them to each RE; Records pertinent data about the test materials released to and received from the REs in the Accounting Form (Form 3) and Forms 4, 5, 6 and in the SSH. Distributes the TBs to each RE and reminds him/her to count these without opening the pack and before leaving the room; Monitors proper accomplishment of the different forms by the RE while the test proper is in progress; Follows the instruction for Accounting and Packing of TMs found at the latter part of the EH.

The Room Examiner

1.

2. 3.

4.

Counts the TBs and ASs without opening the plastic bags containing them before proceeding to his/her assigned testing room. Any discrepancy should be acted upon immediately and this should be reported in the CEs Report; Signs Form 3 as he/she receives the TMs from the CE/STC while still in the distribution room. Checks if the examinees have lead pencils to use and a sheet of blank paper for computation purposes; Facilitates the recording of the Examinee Number and Test Booklet Number of the Examinees in the NETRC Form 2 (Seat Plan);

5. 6. 7.

8.
9.

Supervises closely the shading of bubbles in the AS for the non-test items; Follows strictly the EH during test administration; Keeps custody of all the used and unused TBs but are not allowed to read the contents; otherwise, he/she will be given corresponding sanctions based on DECS Order No. 85, s. 1999; Accomplishes Form 7. Checks the contents of the ETRE before he/she seals it while still in the examination room *Teachers coming from private schools will be assigned in public schools as Room Examiners; while those from public schools will be assigned in the private schools. If not enough, those from other districts can be assigned.

The Room Supervisor

1.

2.

3.

Monitors the conduct of the test administration in a testing center with 5 or more testing rooms (NCAE). Checks if the REs adhere to the instructions in the EH. Counts and double counts the TBs per pack and the number of ETREs.

Notes: 1. The RS must come from another school other than those schools where REs
shall be assigned. 2. The number of RSs assigned in a testing center will depend on the number of examinees in an examination room.
10

Below is the ratio:

The School Testing Coordinator

1.

Double checks the enrolment data of the school prior to submission to the DTC. Attends the orientation at the division level in the absence (or in behalf of) of the SH. Accomplishes the SSH. Assists the CE in all the testing activities. Double checks the TMs before final packing, being accountable also on these materials.

2.

3.

4.

5.

11

The Monitors
1. NETRC staff-monitors will be assigned to

any testing center(s) nationwide, unannounced in the field.

2. External-volunteer monitors from civil society

(e.g. SK, church members, NGOs, et.al.) to report incidents of cheating. The process should be duly documented with photos and narrative reports.
12

3. The expenses incurred by external-

Orientation at the Division Level

This is primarily aimed to orient all the testing staff in

the NCAE administration. But due to budgetary constraints only one representative per school is authorized to attend--either the SH or the STC. However, a 100% attendance is imposed for the school representative. Sanctions should be meted for non-attendance.
Hence, a mechanism should be devised so that all

13

testing staff are properly oriented; one of which is orienting all the teaching force in the school by the SH/STC to be ready on exam day in case there will be shortage of REs in other testing centers.

The Enrolment Data, School ID and Learner Reference Number

14

Guidelines in the Preparation of Enrolment Data

Four (4) sets of enrolment data must be prepared and submitted: - Elementary level covering Grades 3 and 6 - Secondary level covering Year 3 and Year 4 2. The enrolment data should be based on July 30, 2012 as bases (end of July every SY); 3. Use the Prescribed Standard Format in Excel. Enrolment data in other formats (Word, PDF, JPEG file) will be returned to the DTC; 4. Provide only the total enrolment per school. DO NOT provide subtotals for each curriculum program in a certain school. NO gender segregation; 5. Group schools by municipality and NOT by alphabetical order; 6. Provide data by legislative district; NOT by school district; 7. Lone Congressional District is the only district in the province, while First District is a part of a large province having more than one constituency; 8. Private schools are NOT included in NAT-G3 except for the Private MADARIS elementary schools; 9. Enrolment data must be in 4 CDs one for each grade/year level (G3, G6, Y3 and Y4). (New) 10. Enrolment data sent thru email and fax will NOT be accepted. 11. The enrolment data will be submitted during the NCAE orientation. (Agreed during the 2012 NAT orientation); 12. Review carefully each school entry in the list before submission.
1.

15

Matrix 1. Enrolment Data for the Elementary Level

School Region Division Municipality/ District Region Code Division Code Legislative District Type (Public or Private) School ID School Name G3 SY Enrolment

Notes: 1. Only Grade 3 enrolment for public elementary schools shall be included in the list except for private Madaris Schools. 2. Another set of enrolment data for Grade 6 using the same format
16

Matrix 2. Enrolment Data for the Secondary Level

School Region Division Municipality/ District Region Code Division Code Legislative District Type (Public or Private) School ID School Name Y3 SY Enrolment

Note: Two separate enrolment data for Year 3 and Year 4 shall be included using the same format.

17

An Example on the Preparation of Enrolment Data for Grade 3 and Grade 6

NAT G3 & G6 (SY 2008-2009) ALLOCATION
Division: Batac City Region I I I I I I I I I I I I I I I I I I I I I I I I I I I Division BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY BATAC CITY Municipality/ District Batac I Batac I Batac I Batac I Batac I Batac I Batac I Batac I Batac I Batac I Batac I Batac I Batac I Batac II Batac II Batac II Batac II Batac II Batac II Batac II Batac II Batac II Batac II Batac II Batac II Batac II Reg A A A A A A A A A A A A A A A A A A A A A A A A A A Div A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 A14 LD 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 Sch Type PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PUBLIC PRIVATE SchID 100075 100076 100077 100078 100079 100080 100081 100082 100083 100084 100085 100086 100087 100088 100089 100090 100091 100092 100093 100094 100095 100096 100097 100098 100099 150010 400010 School Catalina Acosta Mem. School Colo-Mabaleng ES Cumcumraas PS M. Marcos Memorial ES Magnuang ES Maipalig-Quirion ES Naguirangan-Capacuan ES P.Q. Pimentel ES (Cubol) Parangopong ES Payao ES Quiling ES Sumader ES Tabug ES B. Macadaeg Mem. ES Baay ES Baligat ES Baoa ES Bi-lloca ES Biningan ES Camandingan ES Dariwdiw ES Hilario Valdez Mem. ES Nagbacalan ES Rayuray ES San Mateo ES Baoa East ES Immaculate Conception Aca. 2009-2010 Enrolment G3 G6

18

Note: Prepare another enrolment data for Year 4/Year 3 using the same format

Guidelines on the Use of School IDs

1. BEIS and NETRC are using similar School IDs

both recognized by the Department;

2. New schools without School IDs are given

temporary ones by the NETRC and no other sources to avoid duplication and to facilitate allocation of test materials;
3. The School IDs issued by NETRC will be used

temporarily for future test administrations until such time BEIS issues the permanent ID;
4. In case there are several School IDs for one
19

school, follow the School ID indicated in the Scannable School Header(SSH) and check the

Guidelines on the Use of Learner Reference Number (LRN)

1. Check if SHs have provided their

examinees the LRN acquired through the Regional or Division Planning Offices.
2. The LRN must be reflected in each

of the examinees AS.

20

LRN 12 digits Rationale: for tracking the performance of each examinee over the years
School ID (6 digits) Year LRN was registered (last 2 digits) Sequence number of the examinee in the school (4 digits)

2012

Example:

1 0 0 0 7 5 1 2 0 0 0 1
21

22

Test Guidelines

23

Pre-Test Guidelines
Concern Guidelines Distribution Time for the Test Early in the morning of Examination date in Materials (TMs) nearby schools A day before the Examination date to far schools or earlier to far flung schools Information Dissemination Examiners: 1. Inform the examinees to bring pencils (lead#2) on exam day. 2. Inform the third year students taking NCAE to bring snacks/lunch on exam day. They are not allowed to leave the campus. 3. Inform the examinees to have a copy of their Ratings in Second Year: Math, English, Science, Filipino and TLE. 4. Inform the examinees to have a copy of their LRN. 1. Only 30 chairs should be contained in the Examination Room, well-spread. First and last rows close to the walls. 2. Class Advisers to do the board work.

Preparation of Classrooms

24

Pre-Test Guidelines
Concern Information Dissemination Guidelines Schools: 1. Inform all schools that list of examinees must be alphabetically arranged in the whole school. All males first then the females. 2. Private schools without permit to operate are excluded from Test Administration. 3. In case there are five or less examinees in excess, they can be integrated in the last five rooms, each accommodating an examinee. 4. Examinees from small-size private schools can be merged and tested in one testing center in a city or in a municipality. A Master Teacher shall be assigned as the CE. 5. There should be a separate ETRE for each school in case there is merging of small size schools into one testing center. 6. Non-testing officials are not allowed to stay in the vicinity of the testing rooms.
25

Pre-Test Guidelines
Concern Guidelines Check the Identity of the Check the identities of the examinees Examinee inside each Examination Room by all means (e.g. I.D., notebooks bearing the examinee's name, etc.) using the following procedure: 1. Countercheck the identity of each examinee through I.D. 2. If I.D. is not available, ask the examinee to present a notebook or any belonging bearing his/her name. 3. In the absence of # 1 and # 2 identification materials, ask the classmates inside the Examination Room to attest the identity.
26

Board Work : NCAE

Parts of the Test Item Numbers Time Limit Time Allocation Time Started Time to End General Directions and EDQ -Test Proper A. NCAE Reading Comprehension -----Clerical Ability -----Mathematical Ability -----Snacks Visual-Manipulative Skills -----Verbal Ability -----Total (test proper) 10 min. Morning Session Part I 8:00 8:10 Part II 1 50 1 20 1 40 50 min. 8:11 9:00 10 min. 9:01 9:10 50 min. 9:11 10:00 15 min. 10:01 10:15 20 min. 10:16 11:35 40 min. 11:35 12.:15 170 min. (2 hrs. & 50 min.) _______ _______ _______ _______

1 20 1 50 180

_______
_______

Scientific Ability Logical Reasoning Non-verbal Ability Entrepreneurial Skills Total (test proper) Total Number of Items B. OIISS

-------------------------------

1 40 1 15 1 20 1 20 95 275 1 - 260

40 min. 15 min. 15 min. 20 min. 170 min. (1 hr. & 30 min.) 4 hrs. & 20 mins 1 hr.

Afternoon Session 1:00 1:40 _______ 1:41 1:55 1:56 2:10 2:11 2:30 _______

_______ _______

5 hrs. & 20 min.

27

NOTE: Write actual time in the blank spaces provided for. OIISSS is an acronym for the Occupational Interest Inventory for Secondary School Students (New)

Instructions for the Recording of Time

1. Time

allocation serves as guide in the recording of time but the corresponding actual time in answering each subject should be written in the time started and time to end.

2. The recording of time is done by cluster of

subjects answered before and after breaks (snacks and lunch); for which the time records should be written in the blanks provided.
28

Pretest : Entrance and Seating Arrangement

NCAE Examinees: 30 examinees in a room Seats are 6 rows of 5 Count TBs before opening package in front of examinees. Do not allow electronic devices calculator & cell phones in the exam room. All belongings shall be placed in front beneath the blackboard. Only pencils, sharpeners and a computation paper shall be with the examinees while test is going on.
Note: No other persons should be allowed in the premises of the Examination Rooms except the testing staff and authorized monitors.

29

Pretest : Distributing and Checking the TBs and ASs

Distribute from right to left and from lowest serial number.

Check page by page.

Place defective/unused TB and AS, if any, in the plastic bag. Check and double check that all examinees have shaded the correct circles pertaining to the NAME GRID and all the necessary information about the examinee. Remind examinees to use eraser for pencils. Tape or liquid erasers are NOT allowed.

Do not start the Test Proper unless each examinee has properly shaded the NAME GRID.
No examinees should start accomplishing the NAME GRID unless they have shown their pencils.

30

NCAE Scannable Answer Sheet

NATIONAL CAREER ASSESSMENT EXAMINATION
IMPORTANT: DO NOT LOSE THIS STUB

EXAMINEE STUB LAST NAME FIRST NAME MI

READING COMPREHENSION
1 2 3 4 5
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z --

EXAMINEE NO.

A A A A A

B B B B B

C C C C C

D D D D D

MARKING INSTRUCTIONS
Use a No. 2 pencil only . Make solid marks that fill the response completely . Erase cleanly any marks y ou w ish to change. Make no stray marks on this form.
CORRECT:

LAST NAME
A B C D E F G H I A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z --

FIRST NAME
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z -A B C D E F G H I J K L M N O P Q R S T U V W X Y Z --

MI
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z --

6 7 8 9 10

A A A A A

B B B B B

C C C C C

D D D D D

11 12 13 14 15 16 17 18 1 2 3 4 6 7 8 9 10 11 12 1 2 3 4 11 12 13 14 15 16 17 18 6 7 8 9 10 11 12 1 2 3 1 2 3 4 1 2 3 4

A A A A A A A A

B B B B B B B B

C C C C C C C C

D D D D D D D D

19 20 21 22 23 24 25 26 5 6 7 8 13 14 15 16 17 18 19 5 6 7 8 19 20 21 22 23 24 25 26 13 14 15 16 17 18 19 4 5 6 5 6 7 8 5 6 7 8

A A A A A A A A

B B B B B B B B

C C C C C C C C

D D D D D D D D

27 28 29 30 31 32 33 34 9 10 11 12 20 21 22 23 24 25 26 9 10 11 12 27 28 29 30 31 32 33 34 20 21 22 23 24 25 26 7 8 9 9 10 11 12 9 10 11 12

A A A A A A A A

B B B B B B B B

C C C C C C C C

D D D D D D D D

35 36 37 38 39 40 41 42 13 14 15 16 27 28 29 30 31 32 33 13 14 15 16 35 36 37 38 39 40 41 42 27 28 29 30 31 32 33 10 11 12 13 14 15 16 13 14 15 16

A A A A A A A A

B B B B B B B B

C C C C C C C C

D D D D D D D D

43 44 45 46 47 48 49 50 17 18 19 20 34 35 36 37 38 39 40 17 18 19 20 43 44 45 46 47 48 49 50 34 35 36 37 38 39 40 13 14 15 17 18 19 20 17 18 19 20

A A A A A A A A

B B B B B B B B

C C C C C C C C

D D D D D D D D

CLERICAL ABILITY

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

MATHEMATICAL ABILITY
1 2 3 4 5
A A A A A B B B B B C C C C C D D D D D

A A A A A A A

B B B B B B B

C C C C C C C

D D D D D D D

A A A A A A A

B B B B B B B

C C C C C C C

D D D D D D D

A A A A A A A

B B B B B B B

C C C C C C C

D D D D D D D

A A A A A A A

B B B B B B B

C C C C C C C

D D D D D D D

A A A A A A A

B B B B B B B

C C C C C C C

D D D D D D D

INCORRECT: A B C D

J K L

B A R

M N O P Q R

MANIPULATIVE SKILLS

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

C O D E

S T U V W X Y Z --

VERBAL ABILITY
1 2 3 4 5
A A A A A B B B B B C C C C C D D D D D

A A A A A A A A

B B B B B B B B

C C C C C C C C

D D D D D D D D

A A A A A A A A

B B B B B B B B

C C C C C C C C

D D D D D D D D

A A A A A A A A

B B B B B B B B

C C C C C C C C

D D D D D D D D

A A A A A A A A

B B B B B B B B

C C C C C C C C

D D D D D D D D

A A A A A A A A

B B B B B B B B

C C C C C C C C

D D D D D D D D

LEARNER REFERENCE NUMBER (LRN)

BIRTHDATE
MONTH JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC DAY YEAR

SCHOOL SUBJECT GRADE

Final Second Year Grade
M ath EnglishScience TLE

TYPE OF SCHOOL
PUBLIC
State College/University Science High School Barangay/Community High School National Comprehensive High School Public Vocational High School Integrated School

6 7 8 9 10

A A A A A

B B B B B

C C C C C

D D D D D

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

6 7 8 9

0 1 2 3 4 5 6 7 8 9

6 7 8 9

0 1 2 3 4 5 6 7 8 9

6 7 8 9

0 1 2 3 4 5 6 7 8 9

6 7 8 9

0 1 2 3 4 5 6 7 8 9

SCIENTIFIC ABILITY
1 2 3 4 5
A A A A A B B B B B C C C C C D D D D D

A A A A A A A

B B B B B B B

C C C C C C C

D D D D D D D

A A A A A A A

B B B B B B B

C C C C C C C

D D D D D D D

A A A A A A A

B B B B B B B

C C C C C C C

D D D D D D D

A A A A A A A

B B B B B B B

C C C C C C C

D D D D D D D

A A A A A A A

B B B B B B B

C C C C C C C

D D D D D D D

PRIVATE
Private Non-Sectarian Private Sectarian Private Vocational Private Science High School Female Will you apply for a scholarship grant? Yes No If yes, which scholarship grant? TESDA CHED DOST-SEI Private Corporation sponsored Others

LOGICAL REASONING ABILITY

A A A

B B B

C C C

D D D

A A A

B B B

C C C

D D D

A A A

B B B

C C C

D D D

A A A

B B B

C C C

D D D

A A A

B B B

C C C

D D D

REG
1 2 3 4A 4B 5 6 7 8 9 1 0 1 1 1 2 A B C D1 D2 E F G H I J K L M N P R

DIV

SCHOOL ID

SCHOOL LOCATION
U

GENDER

Male

Urban

Rural How many are you in your class/section?

0 1 2

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

EXAMINEE'S DESCRIPTIVE QUESTIONNAIRE (EDQ)

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.
A A A A A A A A A A A A A A B B B B B B B B B B B B B B C C C C C C C C C C C C C C D D D D D D D D D D D D D D E E E E E E E F F F F F F F G G G G G G G H H H H H H H I I I I I I I J J J J J J J K K K K K K K

NON VERBAL ABILITY

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

0 1 2 3 4 5 6

0 1 2 3 4 5 6 7 8 9

ENTREPRENEURIAL SKILLS

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

A A A A

B B B B

C C C C

D D D D

Out of School Youth?

Yes No

31

NCR CAR ARM M

CLASS SHIFT
1 Shift 2 Shift 3 Shift

7 8 9

GASTPE Grantee?
Yes EVS No ECS

NAME OF SCHOOL SIGNATURE OVER EXAMINEE'S PRINTED NAME ADDRESS OF SCHOOL

If yes, what form of GASTPE?

CARAGA

OIISS S

YEAR THREE EXAMINEE NO. LAST NAME FIRST NAME MI

ANSWER FOR OIISSS:

B A R
A Very Much B Much C Little D Not all all

C O D E

31 32 33 34 35 36

A A A A A A

B B B B B B

C C C C C C

D D D D D D

77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122

A A A A A A

B B B B B B

C C C C C C

D D D D D D

123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168

A A A A A A

B B B B B B

C C C C C C

D D D D D D

169 170 171 172 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214

A A A A A A

B B B B B B

C C C C C C

D D D D D D

215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260

A A A A A A

B B B B B B

C C C C C C

D D D D D D

37 38 39 40 41 Note: Make sure that 42 Bar Codes in OIISSS and 43 NCAE of the Examinee 44 are the same. 45 46 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
A A A A A A A A A A B B B B B B B B B B C C C C C C C C C C D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

A A A A A A A A A A

B B B B B B B B B B

C C C C C C C C C C

D D D D D D D D D D

32

Information in the Answer Sheet: NCAE

Examinee Stub, Name Grid (refer to

replica) School Code (Region, Division, School ID)

Examinees with 1.0 to 5.0 Ratings

e.g. Students from science high schools refer to the numerical/percentage equivalents.
33

Test Proper
Read verbatim the information in boxed portions

of the handbook. Do NOT translate in local language/dialect.

Always record the time started and the time the

subject test will end.

Do NOT add or subtract minutes in the time. Accomplish the Seat Plan while the examinees

are answering the EDQ.

34

Accomplish Form 7 while test is in progress.

35

Post Test
Give five minutes to inspect and clean

the Answer Sheet.

The examinee stubs should be turned

over by the RE to the Guidance Counselor or SH.

Count TBs and ASs before allowing

examinees to leave the room.

36

Materials

and Preparation of
Reports
Count and arrange TBs and ASs according to

the serial numbers (consecutively).

Accomplish the ETREs Data. Indicate the

number of registrants and the actual number of examinees.

After the contents have been accounted for,

SEAL the ETRE with the DepED-NETRC paper tape in the testing room and sign across it.
37

Account for and submit to the CE what you have

Post Test : Contents of ETRE

1. Report on time test started and ended (Board Work on

Actual Time Record) 2. Used ASs placed in original plastic bag 3. Form 1 and Form 2 4. Form 7

Post Test : Contents of CETRE

1. 2. 3. 4.
38

Unused ASs Form 3 Form 4 Scannable School Header

Note: Forms 5 & 6 shall be submitted separately to

to the Division Office

1. 2. 3. 4. 5.

Bundles of ETREs and CETREs placed in the original boxes Bundles of used and unused TBs placed in the original boxes EH NETRC Form 5 to be placed inside box no. 1 for the TBs of the Division (on top of the TBs) NETRC Form 6 to be placed inside box no. 1 of ETREs/CETREs of the Division (on top of the CETREs)

39

Reminders: The SHs have to return the TMs in 24 hours Take note of the guidelines in dealing with Forwarder and time and date of the Forwarders retrieval of the TMs.

The Forms
Oath of Confidentiality (New) Form 1 List of Actual Examinees Form 2 Seat Plan Form 3 Test Materials Accounting Form Form 4 Chief Examiners Report Form Form 5 Test Booklet Quantity and Completeness Verification Sheet Form 6 Answer Sheet Quantity and Completeness

40

Oath of Confidentiality
As part of the testing staff nationwide, tasked to receive, administer and retrieve the Test Materials for the National Career Assessment Examination (NCAE), I hereby solemnly swear that I will strictly observe security measures to maintain the confidentiality of these.
Received from:
(The District Supervisor) Testing

Received by:
(School Head/School

Coordinator) ____________________ ____________________ Print Name and Sign and Sign

41

Print Name

____________________

The Generic Forms Form 1

NETRC FORM 1

LIST OF ACTUAL EXAMINEES

REGION: __________________________________________ SCHOOL: _____________________________________________________ ADDRESS: ____________________________________________________ GRADE LEVEL : _________ YEAR LEVEL: __________ GASTPE NAME EVS ECS
GENDER AGE

DIVISION: ____________________________________________ SCHOOL ID: _______________________ Number of Males: ______ Number of Females: ______ Total: ______

GASTPE NAME EVS ECS GENDER AGE

1
2 3 4 5 6 7 8 9 10 11 12 13 14 15 IMPORTANT - To be accomplished by the Room Examiner. - List names as they appear in the Seat Plan. - Leave the space blank if not a GASTPE grantee.
EVS - Education Voucher System ECS - Education Contracting System

16
17 18 19 20 21 22 23 24 25 26 27 28 29 30

Room Examiner (RE) School Station where RE teaches

42

Form 2
NETRC Form 2

SEAT PLAN
Testing Program: ________________________________

REGION: ____________________ DIVISION: ___________________ Name Exam. No. TB No. 1 Name Exam. No. TB No. 7 Name Exam. No. TB No. 13 Name Exam. No. TB No. 19 Name Exam. No. TB No. 25 Name Exam. No. TB No. 26 Name Exam. No. TB No. 20 Name Name Exam. No. TB No. 14 Name Name Exam. No. TB No. 8 Name Name Exam. No. TB No. 2 Name Name

SCHOOL NAME/TESTING CENTER: __________________________________ SCHOOL ADDRESS: _______________________________________________ Name Exam. No. TB No. 3 Name Exam. No. TB No. 9 Name Exam. No. TB No. 15 Name Exam. No. TB No. 21 Name Exam. No. TB No. 27 28 22 Name Exam. No. TB No. 29 16 Name Exam. No. TB No. 23 10 Name Exam. No. TB No. 17 4 Name Exam. No. TB No. 11 Name Exam. No. TB No. 5

DATE OF EXAM. _____________ ROOM NO. __________________ Name Exam. No. TB No. 6 Name Exam. No. TB No. 12 Name Exam. No. TB No. 18 Name Exam. No. TB No. 24 Name Exam. No. TB No. 30

Exam. No. TB No.

Exam. No. TB No.

Exam. No. TB No.

Exam. No. TB No.

Exam. No. TB No.

Exam. No. - Examinee Number in the Answer Sheet TB No. - Test Booklet Number

ROOM EXAMINER'S SIGNATURE OVER PRINTED NAME

SCHOOL where Room Examiner teaches

43

Note: Only twenty seaters for Grade 3.

Form 3
NETRC FORM 3 Republic of the Philippines Department of Education NATIONAL EDUCATION TESTING AND RESEARCH CENTER TEST MATERIALS ACCOUNTING FORM Name of School: ___________________ Address of School: ______________________ INSTRUCTIONS: This is to certify that I received _______________ carton(s)/ package(s) which contain Test booklets (TBs) and Answer Sheets (ASs). The seals of these are all Intact. 1. 2. 3. Each carton/package is sealed. Only the Chief Examiner is authorized to break the seal in the presence of the examiner. The Chief Examiner fills up the information required in each column. Name of Chief Examiner: _____________ Testing Program: _______________

Signature: ___________________________ Date:

All Examiners are required to affix their signature in Column 6 as they receive the materials for their respective examination rooms. 4. The duly accomplished form is to be placed inside the Chief Examiner's Transmittal Report Envelope (CETRE) for transmittal to the NETRC, Pasig 5. Notedown under "Remarks" the total number of defective and replaced Test Booklets. Retrieval Phase Signature of Examiner 6 No. of Used TB 7 No. of Unused TB 8 Serial Number(s) of Unused TB 9 Signature of Examiner 10 Remarks 11

Distribution Phase No. 1 1 2 3 4 5 6 7 8 9 10 11 12 NOTE:

Each carton/package is sealed. Only the Chief Examiner is authorized to break the seal in the presence of the examiners

Name in Print of Examiner 2

Exam Room No. of TB No. 3 4

Inclusive Serial Numbers 5

Page _____ of ______ pages

44

Form 4
NETRC Form 4
Post Test

Chief Examiners Report Form Testing Program: ___________

Region: _____ Division: ___________ Date of Testing: ________ Testing Center: ______________

Describe the procedure adopted by the Examiner in the retrieval of test booklets and Answer Sheets 1. Examiners required each examinee to insert first the Answer Sheet in the test booklet before he/she submits to the examiner ...................................................... 2. Examiners checked the number of test booklets and Answer Sheets before he/she dismisses the examinees . 3. Examiners arranged the TBs and ASs according to serial numbers 4. Examiners placed the used Answer Sheets in original plastic bags. 5. Examiners sealed the ETRE while still inside the examination room .. E.

Evident

Not Evident

.................... ....................

. . . . .

Directions: Please complete/answer truthfully and objectively all the subsequent indicators. A. Fill in the blanks 1. Number of testing rooms : Morning session _____ Afternoon session ______ 2. Total enrolment/registrants of (grade/year) _______ Male ______ Female _____ Total _______ 3. Total number of examinees: AM Session: ______ PM Session: ______ 4. Total number of absences: AM Session: ______ PM Session: ______ 5. Time when the test materials were distributed to Room Examiners AM Session : From ________ to ________ PM Session : From ________ to ________

Specify the problem(s) encountered, solution(s) you gave and recommend measures to improve the conduct of future national test.

B. Pre-test Activities on Examination Day Describe the pre-test activities in terms of the following: 1. Sufficiency of Test Materials: 1.1 Test booklet 1.2 Scannable Answer Sheet 1.3 Accounting Form .. 1.4 CETRE & ETRE 1.5 Seat Plan 1.6 Examiners Handbook. Sufficient Insufficient Number of Needed Additional Copies . . . . . . Yes 2. Was there a problem met on the used school ID in the packing of test materials? If yes, state the problem met _______________________________________ 3. Testing rooms are ready: 3.1 The first and the last rows of seats are close as possible to the walls to allow enough space 3.2 Lists of Examinees at the door of each Testing Room are posted already C. Test Proper Evident . . . Not Evident .................... Evident Room Number with Insufficiency . . . .. . . None . Not Evident ................

Problem 1: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________

. . . . . .

. . . . . .

Problem 2: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________

Problem 3: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________

Rate the examiners based on the following aspects: 1. Testing discipline is imposed strictly. 1.1 No unnecessary noise while the exam is in progress . . . . . 1.2 Cheating in any form is strictly prohibited (e.g. talking to cotestees, use of dictionary, cell phone, calculator, and the like) 2. Refraining from the following are strictly followed: 2.1 reading/copying test items in the test booklet. 2.2 explaining/translating to the examinees certain word/s used in the item... 3. Examiners keep custody on the TBs and ASs Condition of the Test Booklets (TBs) No. of Rooms In good condition Not in good condition -with misprints -with same serial numbers -with blurred serial numbers -without serial numbers Other Problems: ____________________________ ____________________________ Room Numbers with TBs Not in Good Condition

Problem 4: ___________________________________________________________________________ ______________________________________________________________________________________ Solution/s made: ______________________________________________________________________ ______________________________________________________________________________________ Recommendation/s: ___________________________________________________________________ ______________________________________________________________________________________

Prepared by:
Serial Numbers of TBs Not in Good Condition

Attested by: _________________________________ Name of the Monitor (NETRC Rep.) (Signature over Printed Name) __________________________ Designation/Position

_______________________________ Name of the Chief Examiner (Signature over Printed Name) ________________________________ School _________________________ Designation/Position

45

Forms 5 and 6
NETRC Form 5 TEST BOOKLET QUANTITY and COMPLETENESS VERIFICATION SHEET Name of School: _____________________ Region: ____________ School ID: ______________ __ Division: ___________ PRE-TEST 1. How many test booklets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials: ______ complete _______ incomplete _______ with excess 3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s? _______________________________________ 5. If excess, how many? _______ 6. What is/are the Serial Number/s? _________________________________________ POST-TEST 1. After retrieval, are the test booklets complete? _______ 2. If not, how many are missing/lacking? ______ 3. What is/are the Serial Number/s? _________________ ___________________________________________________ Prepared by: _____________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: _______________________________________________ Signature over Printed Name of Chief Examiner _______________________________________________ School NETRC Form 6 ANSWER SHEET QUANTITY and COMPLETENESS VERIFICATION SHEET Name of School: _____________________ School ID: _________________ PRE-TEST 1. How many answer sheets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials: ________ complete _________ incomplete _________ with excess 3. If incomplete, how many are lacking/missing? _______ 4. What is/are the Serial Number/s? _______________________________________ 5 If excess, how many? _______ 6. What is/are the Serial Number/s? _________________________________________ POST-TEST 1. After retrieval, are the answer sheets complete? _______ 2. If not, how many are missing/lacking? ______ 3. What is/are the Serial Number/s? ___________________________________________ Prepared by: _______________________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: ______________________________________ Signature over Printed Name of Chief Examiner ______________________________________ School NOTE: This form is to be submitted separately to the DTC. Region: _____________ Division: _____________

46

NOTE: This form is to be submitted separately to the DTC.

Form 7
NETRC Form 7 Room Examiners Test Administration- Evaluation Report
A. Test Proper Rate yourself based on the following aspects: Evident 1. Instruction on the accomplishment of name grid, personal information and shading the chosen answer was followed. 2. Accomplishment of seat plan was well done. 3. Time limit for testing was well adhered to. 4. Testing discipline is imposed strictly. 1.1 No unnecessary noise while the exam was in progress 1.2 Cheating in any form was strictly prohibited (e.g. talking to classmates, use of dictionary, cell phone, calculator, and the like). 5. Refraining from the following were strictly followed: 2.1 reading/copying test items in the test booklet by the room examiner. Note that any violation has corresponding sanctions stipulated in DECS Order # 85 s. 1999 (found in page ----- in the Examiners Handbook); and 2.2 explaining/translating to the examinees certain word/s used in the item. 6. Kept custody on the TBs and ASs while test was in progress B. Post Test Describe the procedure adopted in the retrieval of test booklets and Answer Evident Sheets 1. Required each examinee to insert first Answer Sheet in the test booklet before submitting to you, the examiner. 2. Checked the number of test booklets and Answer Sheets before the examinees were dismissed. 3. Arranged the TBs and ASs according to serial numbers 4. Placed the used Answer Sheets in original plastic bag 5. Sealed the ETRE while still inside the examination room 6. The ETRE contained the following: used Answer Sheets in plastic bag Forms 1 & 2 and Form 7 and the Time Record copied from the board 7. The Test Booklets were counted and recounted by the: Chief Examiner Room Supervisor 8. Unused Answer Sheets were submitted to the Chief Examiner 9. Retained the Name Grid Replica in the Testing Center 10. Submitted the Examinee Stubs for Grade VI to the Chief Examiner Specify the problem(s) encountered, solution(s) you gave and the recommendations to improve the conduct of future national tests. Problem 1: ____________________________________________________________ Solution/s made : _____________________________________________________ ________________________________________________________________________ Recommendation/s: __________________________________________________ ________________________________________________________________________ Problem 2: ____________________________________________________________ Not Evident

Testing Program: __________________________ Date: ________________ Region: ____ Division:_________ Testing Center/School: ________________________ Room No. _____ Name of the Room Examiner: _______________________ _______________ Printed Name Signature Direction: Please complete/answer truthfully and objectively all the subsequent indicators. A. Fill in the blanks: 1. 2. 3. 4. Number of Registrants in the Exam. Room ____ Actual Examinees ____ Were the following Testing Staff in this testing Center coming from another School? Room Examiners: ____Yes ____No Room Supervisors: ____Yes ____ No From what School are you teaching? _______________ Specifics of the Test Materials Received: Quantity No. of copies needed if Insufficient

4.1 Test Materials Test Booklets Answer Sheets Examiners Handbook Name Grid Replica Form 1 and 2 Form 7 ETRE

Condition/Remarks

Not Evident

4.2 Condition of the Test Booklets In good condition Not in good condition - With misprints - With same Serial Numbers - With blurred Serial Numbers - Without Serial Number

Quantity

Serial Numbers

5. 6.

Time when Test Materials were received from the Chief Examiner _______ Number of Times Test Booklets were used: ____ Once ____ Twice ____ Thrice

B. Pre-test Activities. Describe the pre-test activities in terms of the following: Evident Distribution Activities: The Chief Examiner required each Examiner to count the Test Booklet in sealed plastic bags in the distribution room. Testing room was ready. List of examinees posted at the door First and last rows close to the walls Not Evident

47

______ ______ ______ ______

______ ______ ______ ______

Solution/s made : _____________________________________________________ ________________________________________________________________________ Recommendation/s: __________________________________________________ ________________________________________________________________________

Room Examiners Transmittal Report Envelope

Republic of the Philippines DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER 2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

ROOM EXAMINERS TRANSMITTAL REPORT ENVELOPE (ETRE)

(Brown Envelope)
Region: ________ Division: __________________________________________________________ Name of School: ___________________________________________________________________ Address of School: _________________________________________________________________ Street Barangay Municipality Province/City School ID: _____________________ Type of School: ____________________________________

ROOM NUMBER: ______ No. of Registrants: No. of Examinees: Male _____ Female ______ Male _____ Female ______ Total ______ Total ______

1. Arrange the used Answer Sheets consecutively. 2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following: Quantity of used AS: ______ Serial No. ____________ to __________ 3. Place inside this ETRE the following contents: 3.1 Used Answer Sheets with serial numbers arranged consecutively placed in the original plastic bag 3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2 3.3 Examiners Narrative Report 3.4 Time started and ended, copied from the board and signed by the Examiner 4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room. * DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE. SUBMITTED BY:

48

___________________________________________ Signature over Printed Name of Room Examiner

_______________________________________ School

Chief Examiners Transmittal Report Envelope

Republic of the Philippines DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER 2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

CHIEF EXAMINERS TRANSMITTAL REPORT ENVELOPE (CETRE)

(White Envelope)
Region: ________ Division: __________________________________________________________ Name of School: ___________________________________________________________________ Address of School: _________________________________________________________________ Street Barangay Municipality Province/City School ID: _____________________ Type of School: ____________________________________

NUMBER OF ROOMS: ______ Total No. of Registrants: Total No. of Examinees: Male _____ Female ______ Male _____ Female ______ Total ______ Total ______

Place in this Envelope the following: 1. 2. 3. 4. NETRC Form 3 Test Materials Accounting Form NETRC Form 4 Chief Examiners Report Form School Header Unused Scannable Answer Sheets Quantity of unused AS: ______ Serial No. ____________ to __________

SUBMITTED BY:

___________________________________________ Signature over Printed Name of Chief Examiner

_____________________________________ School

49

On the Storage of Examiners Handbook and Replicas of Name Grid

EH will be stored in the Division Office. Name

Grid replicas will be stored in the schools or testing centers. Both documents are for future use.
Replicas of the name grid intended for each

50

testing program should be properly stored and utilized in each school. These are generic to all testing programs; hence, may be used in future testing activities in case no reprints will be provided.

TMs for Retrieval by the NETRC

1. All TBs packed in original boxes;

2. All used ASs in ETREs (Forms 1, 2 and 7 inside);

3. All unused ASs in CETREs (Forms 3 and 4, and

School Headers inside) packed in original boxes for ASs ; and

4. Forms 5 and 6 submitted to DTCs for proper

placement in respective boxes

Reminder: Dont mix-up TBs with ASs. There are two separate warehouses for these TMs. Otherwise, misplaced TMs will not be accounted for properly.

51

The Scannable School Header

52

NATIONAL CAREER ASSESSMENT EXAMINATION FOR YEAR THREE

Sch ool H ea der
NAME OF SCHOOL ADDRESS OF SCHOOL

NCAE School Header

IS THE SCHOOL SUPPORTED / SPONSORED BY
LOCAL GOVERNMENT NON-GOVERNMENT ORGANIZATIONS PRIVATE COMPANIES INDIVIDUAL DONOR
NO. OF TEACHERS
W/ T E A CHI NG LOA D (S)

NUMBER OF TEACHERS (S)

COM PLETED COM PLETED COM PLETED
B A CHE LOR'S DE GRE E ST E R'S DE GRE E MA DOCT ORA L DE GRE E

NUMBER OF TEACHERS (S)

TEACHER I
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

NO. OF TEACHERS TEACHING BY YEAR LEVEL TEACHER IV 1ST YEAR 2ND YEAR 3RD YEAR 4TH YEAR
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

TEACHER II
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

TEACHER III
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

SCHOOL ID

REG
1 2 3 4A 4B 5 6 7 8 9 10 11 12 NCR CAR ARM M CARAGA A B C D1 D2 E F G H I J K L M N P R

DIV

TOTAL ENROLMENT as of July 30 (Y3) NUMBER OF ACTUAL EXAMINEES (Y3)

0 1

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

MALE

FEMALE

MALE

FEMALE DOES THE SCHOOL CONDUCT SPED CLASSES IN HIGH SCHOOL? (S)

2 3 4 5 6 7 8 9

0 1 2

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

YES NO

NO. OF TEACHERS WHO ARE MAJOR/MINOR IN (S)

MATH
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

NO. OF TEACHERS WHO ARE NOT MAJOR/MINOR IN (S)

MATH
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

ENGLISH
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

SCIENCE
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

FILIPINO
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

A R A LI N G P A N LI P U N A N

ENGLISH
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

SCIENCE
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

FILIPINO
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

A R A LI N G P A N LI P U N A N

LEGISLATIVE/CONGRESSIONAL DISTRICT
LONE DISTRICT 1st DISTRICT 2nd DISTRICT 3rd DISTRICT 4th DISTRICT 5th DISTRICT 6th DISTRICT

DOES THE SCHOOL HAVE THE FOLLOWING (Y FOR YES; N FOR NO) (S)
Y Y Y Y N N N N N N N N N N N N N N N N N N N

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

PUPIL-TEXTBOOK RATIO PER SUBJECT AREA (Y3)

ENGLISH
3:*1 2:1 1:1 1:2 1:3**

HIGH SCHOOL TYPE

NATIONAL BARANGAY/COMMUNITY HIGH SCHOOL NATIONAL COMPREHENSIVE HIGH SCHOOL INTEGRATED SCHOOL PUBLIC SCIENCE HIGH SCHOOL PUBLIC VOCATIONAL HIGH SCHOOL STATE COLLEGE/UNIVERSITY HIGH SCHOOL PRIVATE SECTARIAN HIGH SCHOOL PRIVATE NON-SECTARIAN PRIVATE SCIENCE HIGH SCHOOL PRIVATE VOCATIONAL HIGH SCHOOL

Y Y Y Y Y Y Y Y Y Y Y Y Y

SCIENCE
3*:1 2:1 1:1 1:2 1:3**

MATHEMATICS
3*:1 2:1 1:1 1:2 1:3**

FILIPINO
3*:1 2:1 1:1 1:2 1:3**

ARALING PANLIPUNAN
3*:1 2:1 1:1 1:2 1:3** *3 or more st udent s/ **3 or more t ext books

PERCENTAGE RATE (Y3)

DROP-OUT RETENTION SURVIVAL

HEADED BY
PRINCIPAL I PRINCIPAL II PRINCIPAL III PRINCIPAL IV TIC/OIC HEAD TEACHER I HEAD TEACHER II HEAD TEACHER III HEAD TEACHER IV

SCHOOL LOCATION
HINTERLAND
COA STA L A REA

Y Y

SCIENCE LABORATORY COMPUTER LABORATORY SPEECH LABORATORY SPED CLASSES CANTEEN MULTI-PURPOSE HALL AUDIO-VISUAL ROOM FACULTY ROOM GUIDANCE COUNSELOR ROOM SPORTS FACILITIES COMFORT ROOMS HOME ECONOMICS ROOM INDUSTRIAL ARTS ROOM SCHOOL PLAYGROUND POTABLE DRINKING WATER ELECTRICITY SUPPLY INTERNET ACCESS/CONNECTION WELL-VENTILATED CLASSROOMS PROPERLY LIGHTED CLASSROOMS

NO. OF TEACHERS BY GENDER MALE FEMALE

0 1 2 3 4 5 6 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

N ON - T EA C H I N G

PER SON N EL

NUMBER OF CLASSROOMS (S) CHAIR

NUMBER OF CLASSROOM FURNITURES (S)

ARM CHAIR
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

DESK
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

LONG TABLE W/ CHAIR

NUMBER OF GASTPE SCHOLARS (Y4) EVS ECS

0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

0 1 2 3 4 5 6 7 8 9

ON AN ISLET WITHIN THE CITY PROPER OUTSIDE THE CITY PROPER

WITHIN THE TOWN PROPER OUTSIDE THE TOWN PROPER

7 8 9

IS YOUR SCHOOL CHILDFRIENDLY?

53

YES NO

1. Are the NCAE results fully used as basis for career guidance? Yes No 2. Is there any existing comprehensive and intensive career guidance in your school intended for junior NO. OF 1ST YEAR STUDENTS NO. OF 2ND YEAR STUDENTS NO. OF 4TH YEAR STUDENTS students? Yes No MALE FEMALE MALE FEMALE MALE FEMALE 3. To what extent is its implementation? to a little extent to some extent to a large extent 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4. How frequent is career guidance undertaken in your school? 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 once a week or often twice a week once a month never 5. Are the parents involved in wider advocacy on the utilization of NCAE results for career guidance purposes? 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 Yes No 6. Are the junior students exposed to a wide range of occupational fields for appreciation and to enrich their 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 knowledge? Yes No 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 7. What is the designation of the staff handling career guidance in your school? 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 Full-pledged Guidance Counselor Classroom Teachers 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Guidance Counselor-designate other not specified
9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9

NUMBER OF GASTPE NUMBER OF GASTPE NUMBER OF GASTPE SCHOLARS (Y1) SCHOLARS (Y2) SCHOLARS (Y3) EVS ECS EVS ECS EVS ECS
0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9 0 1 2 3 4 5 6 7 8 9

Filling Out the Scannable School Header (SSH)

Data must be prepared by the STC days ahead before exam day. Transcribe the data in the SSH using a PENCIL (lead# 2) during

examination day. Every variable is labeled with S if a school concern and Y3 if a third year concern. There are variables specific only for private schools (GASTPE) and for the public schools only (CFSS, etc.) GASTPE Grantees (for private schools only) specified by year levels - Take note of the bubbles for EVS and ECS. Observe place values in filling out the variables. - Percentage rates of the education indicators. The three place values are for 100% while the two rightmost place values are for below 100%. 9 5 Ex. 95% 0
54

100%

Filling Out the SSH

- Nominal counts of Data. Start filling out the last box for ones, next box for
tens, next third box from the last is for hundreds, and so forth (zeroes have to be filled out for the empty boxes). Ex. An enrolment of 203 is filled out as: 0 2 0 3

An enrolment of 94 is filled out as:

0 0 9 4

The number of teachers and pupils/students-textbook ratios will take into

55

account national funding. Use the same School ID as prescribed by BEIS. Dropout rate is to be based on previous year of the grade/year level for NAT. Take note of new features or additional information in every set of SH.