Management Control Activity Process for the Army

15 October 2008

Judy Loncaric Lead AMC Integration Support Office (LAISO) DSN 788-7791 Commercial 256-842-7791

T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1

Purpose and Objectives of Management Control Activity

Maintain record of contractor Government Furnished Materiel requirements Provide authorization checks on contractor requisitions for Government Furnished Materiel Track recovery of actual Government Furnished Material costs associated with commercial repair Help the Army Audit Agency to audit stocks of Government Furnished Material to verify contract compliance Ensure obligations of Non-AWCF funded contracts

T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1

Management Control Activity Organizational Points of Contact

PROGRAM DESIGN RESPONSIBLE OFFICERS:
Supply Business Team Lead: Ms. Debbie Daniel (Commercial 256-842-0847) Supply Business Areas Lead: Ms. Maxine Townsend (Commercial 256-313-4250)

SME Support who can provide more details on the process:

Integrated Materiel Management Center Supply Management Branch

Ms. Doris Peoples (DSN 256-876-8411)

T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1

Management Control Activity-Government Furnished Materiel

The MCA operations are performed within our current legacy system (Commodity Command Standard System) that resides at the U.S. Army Aviation and Missile Command (AMCOM) and U. S. Army Tank and Automotive Command (TACOM). We stood up our first Command (Communications and Electronics Command) under LMP in 2003 and is the only LCMC using limited MCA functions in the SAP environment. Some of the functionality being used are:
MCA process in SAP can handle validations MCA Table is set up in SAP for all GFM requirement details by contract PADDS contracts do not encompass GFM components disconnect in logistics and financial management

Effort is underway to migrate the current functionality in our Logistics Modernization Program platform for AMCOM on 9 March 2009 and follow-on with TACOM in FY2010.
4

T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1

CONTRACTOR REQUISITION PROCESSING

AE_ /AS_(RQN status) AE_ (RQN status) / AS_

GFM/MCA

CONTRACTOR REQUISITIONS

DAMES (Automated)

AX1_
AO_ (RQNs) AX1 AE_/AS_ RQN Status To MCA

DAAS

AX2_ A3_ A3_ Passing Order

EXTERNAL SOS

FACSIMILE EMAIL HARDCOPIES MAIL CALL-INs DESEX MCA

Key Plus (Req Entries)

A428 AUTODIN - IN
AO_ AX1 AE_/AS__

AX2 W/2M or Other AE_ RQN Status A3_ A5_ AX2 AE_

(MROs) MROs (Thru DAAS)

HEART A403

AX1 RQNs AO_ AE_ /AS_

ITEM ACCOUNTING A402 (Suspends AO_ and Validates to MCA/AX1)

AX1 (EXT SOS) AX2 Not Auth

AUTODIN OUT

A5_

STORAGE DEPOTS

Materiel Shipments To Contractors

A685 I/A CLOSEOUT AX2

(File Updates)

AX1
AE_/AS_

A835 STOCK-PRO

AX2 (EXT SOS)

(Creates AX2) W/2M status Code

MCA
CONTRACTS W/GFM LISTINGS
DIC-YJE NSN Auth Qty Entries DIC-YKN (Funding Key Entries) EOR/JONO AMS-cd/MRRN (AWCF)

A837 GMCA DATABASE

Authorized (Yes) (Internal) DIC-YT_ DIC-YD_ (External)

RQN Passed Funding Criteria

A834

MARVS
Creates Funding Obligations in SOMARDS or FAD File (AWCF)

UNFUNDED REJECTS

SUSPENDED REJECTS
T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1

Management Control Activity Reporting Capabilities

Management Control Activity reports are generated within the legacy system and are provided to the Defense Contract Management Agency by the Management Control Activity personnel on a quarterly basis. The Congressional 50/50 rule reporting requirements are provided on a monthly basis. The legacy Government Control Management Activity History Files maintain the complete vendor, contract, and Government Furnished Materiel data for all contracts which includes Government Furnished Material authorizations.
T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1

Goal: Reporting Capability in LMP FY09

Management Control Activity Functionality Planned for LMP

Delta 65 MCA contract or Delivery/Call Order Number, CLIN and Sub-CLIN

Validation
Delta 66 MCA Command Specific Criteria Delta 68 MCA XU and XR Validation Delta 70 X88 Header Automatic Load Development Delta 71 ICP Security Delta 73 Automatic Load of MCA Table for New Contract (DIC YJE) Delta 74 - Additional fields to MCA Table Delta 75 Automatic Upload of Mass Quantities for Funding Key (DIC YKN)
Currently in testing Tentatively Scheduled for November 2008 Release

T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1

Summary

Army is on track to migrate Management Control Activity capability that

resides in their legacy system to the Logistics Modernization Program

Functionality

Reporting Capability

T:\Graphics\ 0783_Management_Control_Activity_Process_for_the_Army_v1