Project Writing

Project Report
The project report is the end product, after undertaking a funded project, based on the funding proposal. It is the process through which results of project objectives and activities are communicated to other people, including the funding agency, other institutions and stakeholders The report should capture the important outcomes of the project and the methodology employed in achieving the results.

Basic parts of report

Title Authors Executive Summary Table of Contents Introduction Methodology Results (including gender responsiveness) and Discussion

 Summary/Conclusions References Appendix/Appendices (if any)

Components of report
1. Title Page This should convey the area and scope of the project This should contain the title and must include Name of Project: The Bong County Improved Charcoal Stoves Project Name and logo of organization submitting the report. Contact address, telephone number and email Name of Potential Funding Agency; Date Submitted. 2. Table of Contents A list of different sections and indicating page numbers.

3. Executive Summary:
The executive summary provides a brief summary of the report. The summary should give an overview of how the project was undertaken and an indication of what was found out and What conclusions were drawn from the project implementation.

4. Introduction:
This is where you need to outline the underlying concepts needed to discuss the project.

5. Methodology
Outline how you implemented the project. Here you have to indicate the processes and methods used. For example, how you involved women and men and with what methods.

6. Results and Discussions:

Present the results of the project in a logical sequence based on the objectives and activities as well as methodology stated in the project proposal. In discussing the results, highlight what is important and how data obtained has been analyzed to provide the results discussed. Discuss what you infer from the data. Make sure that all diagrams, graphs etc are properly labeled an have been captioned.

7. Summary and Conclusion:

This is the section in which you pull all the strands of the report together. It should include a concise version of the discussion, highlighting the outcomes of the project, problems encountered and what could be done in the future. Also indicate in this section how the investigation could be usefully continued.

Guidelines for effective Project Report

Guidelines
Identify the story you wish to tell; Draw up a plan of what you want to say and write; Develop an outline that includes all the section headings you will need; Check through the outline to ensure that the sequencing is logical and nothing vital is left out; Ensure gender issues are mainstreamed into the outline Check through the outline with another person; Write a first full draft for consistency and omissions; Revise the draft, do a spell check and recheck until you are satisfied.

 Most agencies prefer short, succinct reports that show clarity of thought and purposes; If you don't have solid writing skills and experience, ask help from someone who does; Ensure key goals and planned outcomes are clearly stated-get to the point early; Use the active rather than passive voice (e.g., we supported women food vendors" instead of women food vendors were supported");

 Don't leave your readers to assume anything; Be honest about your organization's strengths and weaknesses; Use an enthusiastic and positive tone, but remain credible; Write a complete first draft before attempting to edit; Be certain that you have achieved the project objectives you made in your proposal