The Pre-Tender Stage Health and Safety Plan

By John Johnston AIIRSM Health and Safety for Beginners www.healthandsafetytips.co.uk

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What is the Pre-Tender Stage Health and Safety Plan?

Essentially the plan is a collection of information about the significant health and safety risks of the construction project which the Principal Contractor will have to manage during the construction phase. The degree of detail and the time and effort involved in preparing it should be in proportion to the nature, size and level of risks involved in the project.
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Who Supplies the Information?

The Client: will provide information relevant to health and safety to the Planning Supervisor. E.g. existing drawings, surveys of the site or premises, information on the location of services, etc. Designers: will provide information about risks which cannot be avoided at the design stage and will have to be controlled by the Principal Contractor and other contractors. Typically provided on drawings, written specifications or in outline method statements.

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What is the Purpose of the PreTender Health and Safety Plan?

During its development, the plan can provide a focus at which the health and safety considerations of design are brought together under the control of the Planning Supervisor. The plan plays a vital role in the tender documentation. Prospective Principal Contractors are made fully aware of the projects health, safety and welfare requirements, giving a level playing field on which to provide tender submissions. The plan provides a template against which different tender submissions can be measured.
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Who Prepares the Plan?

The Planning Supervisor is responsible for ensuring that the pre-tender stage health and safety plan is prepared. The Planning Supervisor is not necessarily responsible for producing the plan directly, but he must ensure that it is prepared.

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What Should the Contents of the Pre-Tender Stage Health and Safety Plan Be?
Nature of the project (location, nature of construction work, etc) The existing environment i.e. services, surrounding land use, ground conditions, etc. Existing drawings (available drawings and health and safety file if there is one) The design (information on the significant risk which cannot be avoided)
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What Should the Contents of the PreTender Stage Health and Safety Plan Be?
Construction materials (health hazards which cannot be avoided) Site-wide elements (positioning of site access or egress points, location of unloading, layout and storage areas, traffic routes, etc) Overlap with the clients undertaking i.e. where work takes place at the clients premises. Site rules i.e. emergency procedures, permit-to-work rules, etc set by the client when work takes place at the clients premises. Continuing liaison (procedures for dealing with design work prepared for construction phase)

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Other Considerations for the PreTender Health and Safety Plan

A general description of the construction work that is in the project Details of any time scales, including the time scales for any intermediate stages of the project Details of any foreseeable risks to the health and safety of anyone carrying out construction work on the project Any other information needed by a contractor to show either that they are competent, or that they have allocated enough resources to health and safety for the project
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Other Considerations for the PreTender Health and Safety Plan

Such information that the planning supervisor has, or can easily obtain, that a contractor would need in order to meet any of the requirements imposed on them by the Regulations Information that any contractor will need to know about any welfare provisions that will be required.

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What Next?
Once the Principal Contractor has been appointed, the Planning Supervisor hands the health and safety plan over to them. It is then their responsibility to develop it into a working document that will assist in the health and safety management of the project.

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The Pre-Tender Stage Health and Safety Plan

By John Johnston AIIRSM Health and Safety for Beginners www.healthandsafetytips.co.uk

www.healthandsafetytips.co.uk