Awareness on Drawing Control

Barzan Onshore Project

Presented By: Karthikeyan, QA Engineer

SAFETY MOMENTS

IN CASE OF EMERGENCY 1. 2. 3. 4. Please do not panic and run. Follow the escape route and report to the muster point. Follow instruction of fire warden. Await for the all clear signal before returning to the building

BARZAN SOC : EMERGENCY NUMBER RLIC : MUSTER POINT :

4433-8400 4474 8888 BD-40, BC-41

What is Drawing control.

Drawings are dynamic documents which will be revised when ever a need for design changes arise before or during construction.

When superseded drawing is used the design change will not be taken care of which will lead to wrong construction. Rework /rectification will have huge negative impact on cost and schedule.
Two key controls are required to avoid this situation. 1. Control distribution of drawings when ever a revision is issue. 2. Retrieval and elimination of previous revision drawing, or suitably mark to identify them.

ISO 9001: 2008 Requirement

4.23. (d) : Controls are needed to ensure relevant version of applicable documents are available at point of use.

4.23. (g) : Controls are needed to prevent unintended use of obsolete documents and to apply suitable identification to them if they are retained for any purpose.

QMP- V-3100-001-0-231-01, Document and Data Control Requirement

Clause 5.3: The Department Managers are responsible for: Review of Document Register and advice DCG if any data is incorrect. Up-dating DDM showing their distribution requirements

Clause 6.2: DCG shall distribute DDM to all Department Managers, who shall up-date it showing their distribution requirements and return signed DDM to DCG for inputting on DDM.

Clause 6.2: It is the responsibility of each addressee in DDM to ensure distribution of documents/drawings within own area/section.

QMP- V-3100-001-0-231-01, Document and Data Control Requirement

Clause 6.3: Working copies of documents are issued to project staff on controlled distribution by DCG. Only IFC (issued for construction) drawings shall be issued. Clause 6.3: Upon receipt of controlled copies of documents the recipient will: Destroy previous revision. In case previous revisions are required for reference purpose, they must be isolated and clearly marked as obsolete documents. Clause 6.3: All requests for additional copies of controlled distribution documents must be made in writing to DCG (Attachment 2-Distribution Request Sheet). Requests should be limited to exceptional circumstances.

Controls for Distribution

Whenever DCG receives new revision drawing 1. 2. 3. 4. 5. 6. It will be registered in master drawing list. New revision drawing will be uploaded in VBC. Original drawing will be stamped as SITE MASTER in red and will be filed in safe custody. Copies of drawings as required by DDM will be printed and stamped as CONTROLLED COPY in red (primary) and green(secondary). Controlled drawings will bear the code number allotted to individuals in DDM. Specific code numbered drawings will be distributed with a return transmittal to respective addressee in DDM.

Controls to ensure relevant version is available at point of use

Whenever site personnel receives new revision drawing

1.
2.

3. 4. 5. 6. 7. 8.

Drawings should be filed neatly in sequence. The drawing file should have an index showing drawing number and revision status. Primary copy will be filed in master drawing file in site office and secondary copy will be distributed ,as working copy to designated personnel. Replace new revision drawing with old revision. Old revision drawing will be retrieved and destroyed. In case the old revision drawings are required for information, it should be stamped as SUPERSEDED and filed separately. A register shall be maintain to issue and receive controlled drawings to site construction personnel. Photo copies of controlled drawing shall not be used for construction purpose. VBC should be used for information and to identify current revision.

Use of Photo copy drawing for construction

1. 2. 3. 4. 5.

It is wrongly understood that photo copy of controlled drawing is legal. Use of photo copy drawing will disturb the drawing control system. Total number of copies of drawing available on site can not be identified. Whenever new revision is received, retrieval and elimination of all copies of superseded drawing will not possible. 100% assurance for non availability of superseded drawing is not possible.

RESPONSIBILITY OF DCG IN DRAWING CONTROL.

1. 2. 3. 4. 5. 6. 7.

Responsible to register, file and preserve master copy of drawing. Responsible to file and maintain superseded master drawings. Distribute DDM to managers for review and update periodically. Responsible to distribute requested number of copies to each requester in DDM. Highly responsible to distribute drawings as soon as possible to avoid wrong construction with superseded drawings. Responsible to distribute updated drawing list with revision status periodically. Upload and update latest revision drawing immediately upon receiving new revision.

RESPONSIBILITY OF CONSTRUCTION ENGINEER IN DRAWING CONTROL.

1. 2.

3.
4. 5.

6.

Highly responsible to ensure latest revision of drawings used for construction. Highly responsible to ensure previous revision are retrieved and destroyed. If old revision are retained for any purpose identify suitably. Highly responsible to ensure photo copies of drawing are not available for use. Ensure latest revision drawing attached to RFI. When any observation is raised regarding drawing control it is responsible for respective const. engineer (whose code no. is available in non-conformant drawing )to completely verify and ensure all drawings under his responsible are controlled and latest one to close the observation. Ensure his subordinates are aware of document control.

RESPONSIBILITY OF QUALITY DEPARTMENT IN DRAWING CONTROL.

1. 2. 3. 4. 5. 6. 7.

QCI to verify revision status of drawing during inspection. QCI to randomly verify revision status of drawing during daily surveillance inspection. QCI to raise observation if superseded revision is used on site. QCE to perform periodic assessment for drawing control. QCE to create awareness during tool box talk. QAE to create awareness to project personnel regarding drawing control. QAE to audit drawing control system periodically to identify and plug the gaps.

Internal Audits Trends

Audit OBS Trend Chart

70% 60% 50% 40% 30% 20% 25% 59%

10%
0%

4%

4%

6% 2%

THANK YOU

Any Questions