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Keyboard Page Down Page up

Action Moves down one full window Moves up one full window

Alt + Page Down Moves right one full window Alt + Page Up Home

Moves left one full window Moves to the beginning or row

Moves to upper-left corner cell of worksheet

Ctrl+End End

Moves to last used cell of worksheet Moves to last-used cell in row

Moves to last-used cell in column

Moving around the worksheet using the Mouse

Click scroll arrow-scroll worksheet one row/column in direction of arrow Drag scroll box- scroll worksheet multiple windows up/down or right/left Hold down the Shift key- scrolls quickly through multiple rows/columns


Developing a Worksheet consists of four steps: 1. Plan 2. Enter and Edit 3. Test 4. Format

ENTERING AND EDITING DATA Data Entries- basic information or data you enter in a cell can be text or numbers. Text entries- can contain any combination of letters, numbers, spaces and any other special characters Number entries can -include only the digits 0-9 and any special characters, +, -, (), ,./$%?=. Numbers can be used in calculations Formulas direct excel to perform a calculation on values in the worksheet.


Two buttons appeared on the formula when you are typing are: Red cross - delete Blue check mark- complete your entry


Press F2 Double click on the cell Put the insertion point on the formula bar



One character to right One character to left One line up

One line down


Saving, Closing, and Opening Workbooks Auto Recover is a great feature for recovering lost work How? Office button, Excel options, save

Saving a New Workbook Difference between save and save as command? Save command or save button- will save the active file using the same file name by replacing the contents of the existing file. Save as command- is used to save file with a new file name or to a new location. - This action leaves the original file unchanged.

Closing a Workbook Ways in closing a workbook 1. Office button, close 2. X button at the right of the title bar 3. Alt F4

Opening an Existing Workbook Ways in closing a workbook 1. Office button, Open 2. Quick Access Toolbar, open button 3. Ctrl +O


- Makes some basic assumptions about the text you are typing. - Automatically inserts proper capitalization at the beginning of sentences and in the name of days of the week. - Corrects many common typing and spelling errors automatically

Using Proofing Tools Checking spelling: Spelling checker locates misspelled words, duplicate words, and capitalization irregularities in the active worksheet and proposes the correct spelling. 1. Review tab command: spelling checker 2. Keyboard shortcut F7

Using Thesaurus

Thesaurus- is a reference tool that provides synonyms, antonyms and related works for a selected word or phrase. Synonyms- words with similar meaning Antonyms- words with opposite meaning

CHANGING THE COLUMN WIDTH The size or width of a column controls the amount of information that can be displayed in a cell. A text that is larger than the column width will be fully displayed only if the cells to the right are blank. The default column width setting is 8.43. The column width can be set into 0-255. It the column set into 0 the column is hidden

Ways in changing the column width Using the mouse: By dragging the boundary of the column heading Set column width to an exact value, using Format Using AutoFit- double click the boundary to the right of the column heading.

Copy and Move command

An entry that is copied leaves the original called a source or copy area An inserts a duplicate at a new location, called the destination or paste area. When a selection is cut or copied, the selection is stored in the system clipboard.
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Copy and Move command Moving borders- identifies the source and indicates that the contents have been copied to the system clipboard.



Selecting a range
Range- selection consisting of two or more cells on a worksheet. The cells in a range can be adjacent or nonadjacent.





Adjacent range- is a rectangular block of adjoining cells. Nonadjacent range consists of two or more show valid adjacent and nonadjacent ranges.
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A range reference identifies the cells in a range. A colon is used to separate the first and last cells of an adjacent range reference.



Working with Formulas

Formula- is an equation that performs a calculation on data contained in a worksheet.

A formula is always begins with equal sign (=) and uses arithmetic operators.



Using the Fill Handle

Another way to copy is to drag -the black box in the lower right corner of a selection.





Working with Formulas

Operator- is a symbol that specifies the type of numeric operation to perform.
Excel includes the following operator: 1. + (addition) 2. - (subtraction) 3. * (multiplication) 4. /(division 5. % (percentage 6. ^ (exponentiation
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Order of Precedence
In a formula that contains more than one operator, Excel calculates the formula from left to right and performs the calculation in the following order: percent, exponentiation, multiplication and division, and addition and subtraction.
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Working with Formulas

Example: =5*4-3 Result is 17 (5 times 4 to get 20, and then subtract 3 for a total of 17) Example: =5* (4-3) Result is 5 (4 minus 3 to get 1, and then 1 times 5 for a total of 5)
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Working with Formulas

The value on which a numeric formula performs a calculation are called operands.



A Relative Reference
It is a cell or range reference in a formula whose location is interpreted by Excel in relation to the position of the cell that contains the formula.



Entering Functions
Function- is a prewritten formula that performs certain types of calculations automatically. The syntax or rules of structure for entering all functions is = Function name (argument 1, argument 2.
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Entering Functions
Argument- is the data the functions uses to perform the calculation. - Consists of numbers or references to cells that contain numbers. - It is enclosed in parentheses, and commas separate multiple arguments. - The beginning and ending cells of a range are separated with a colon.
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Entering Functions
Example of functions does not require and argument: =NOW() If a function starts the formula, enter an equal sign before the function name: Example: =SUM(D5:F5)/25
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Formatting the Worksheet Changing the Cell Alignment

Alignment settings allow you to change the horizontal and vertical replacement and the orientation of an entry in a cell.
Horizontal placement allows you to left-, right, or center align text and numbers.
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Formatting the Worksheet Changing the Cell Alignment

Alignment settings allow you to change the horizontal and vertical replacement and the orientation of an entry in a cell.
Horizontal placement allows you to left-, right, or center align text and numbers.
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Formatting the Worksheet Changing the Cell Alignment

Vertical placements allows you to specify whether the cell contents are displayed at the top, bottom, or center, justified vertically
You can also change the angle of text in a cell by varying the degrees of rotation.
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Formatting the Worksheet

Format controls how entries are displayed in a cell and includes such features as the position of data in a cell, character font and color, and number formats such as commas and dollar signs.



Changing Cell Alignment

Alignment settings allow you to change the horizontal and vertical placement and the orientation of an entry in a cell. 1. Horizontal placement 2. Vertical placement 3. Degrees of rotation
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Changing Cell Alignment

1. 2. 3. 4.

Select the row or column Format on the Ribbon Format Cells Alignment



Indenting Entries
Increase indent Decrease indent

Centering across a selection

Merge cell 1. Merge and center 2. Merge across 3. Merge cells 4. Unmerge cells


Changing Fonts and Font Sizes

Font- commonly referred to as a typeface, is a set of characters with a specific design. Character effects- to enhance the appearance of text



Applying character effects

Bold Ctrl + B Underline- Ctrl + U Itallic- Ctrl + I Using Undo/Redo Undo Ctrl + Z Redo Ctrl + Y
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Using the Format Painter

-formats are automatically applied to entire cell contents

Formatting Numbers
Number formats change the appearance of numbers onscreen and when printed, without changing the way the number is stored or used in calculations.
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Formatting Numbers
The default number format setting in a worksheet is General. 1. Select the cell 2. Format on the Ribbon 3. Format Cells 4. Number Keyboard shortcut for Format cells dialog box- Ctrl + 1


Adding Font / Fill Color

Font color- Text color Fill color- base color

Adding and Removing Cell borders



Entering the Date

Function - =Today() Key board- Ctrl + ;

Entering the Date and Time Function - =now() Keyboard time - =Ctrl+:
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Changing the Page Orientation and Scaling

Two types of Orientation Portrait- this setting prints across the width of Landscape `prints across the length of the paper.