Вы находитесь на странице: 1из 47

Keyboard Page Down Page up

Action Moves down one full window Moves up one full window

Alt + Page Down Moves right one full window Alt + Page Up Home
Ctrl+Home

Moves left one full window Moves to the beginning or row


Moves to upper-left corner cell of worksheet

Ctrl+End End
End2/11/2013

Moves to last used cell of worksheet Moves to last-used cell in row


Moves to last-used cell in column
1

Moving around the worksheet using the Mouse

Click scroll arrow-scroll worksheet one row/column in direction of arrow Drag scroll box- scroll worksheet multiple windows up/down or right/left Hold down the Shift key- scrolls quickly through multiple rows/columns

CREATING NEW WORKSHEETS

Developing a Worksheet consists of four steps: 1. Plan 2. Enter and Edit 3. Test 4. Format

ENTERING AND EDITING DATA Data Entries- basic information or data you enter in a cell can be text or numbers. Text entries- can contain any combination of letters, numbers, spaces and any other special characters Number entries can -include only the digits 0-9 and any special characters, +, -, (), ,./$%?=. Numbers can be used in calculations Formulas direct excel to perform a calculation on values in the worksheet.

ENTERING TEXT

Two buttons appeared on the formula when you are typing are: Red cross - delete Blue check mark- complete your entry

EDITING ENTRY

Press F2 Double click on the cell Put the insertion point on the formula bar

KEY

MOVEMENT

One character to right One character to left One line up


One line down

2/11/2013

Saving, Closing, and Opening Workbooks Auto Recover is a great feature for recovering lost work How? Office button, Excel options, save

Saving a New Workbook Difference between save and save as command? Save command or save button- will save the active file using the same file name by replacing the contents of the existing file. Save as command- is used to save file with a new file name or to a new location. - This action leaves the original file unchanged.

Closing a Workbook Ways in closing a workbook 1. Office button, close 2. X button at the right of the title bar 3. Alt F4

Opening an Existing Workbook Ways in closing a workbook 1. Office button, Open 2. Quick Access Toolbar, open button 3. Ctrl +O

AUTOCORRECT FEATURE

- Makes some basic assumptions about the text you are typing. - Automatically inserts proper capitalization at the beginning of sentences and in the name of days of the week. - Corrects many common typing and spelling errors automatically

Using Proofing Tools Checking spelling: Spelling checker locates misspelled words, duplicate words, and capitalization irregularities in the active worksheet and proposes the correct spelling. 1. Review tab command: spelling checker 2. Keyboard shortcut F7

Using Thesaurus

Thesaurus- is a reference tool that provides synonyms, antonyms and related works for a selected word or phrase. Synonyms- words with similar meaning Antonyms- words with opposite meaning

CHANGING THE COLUMN WIDTH The size or width of a column controls the amount of information that can be displayed in a cell. A text that is larger than the column width will be fully displayed only if the cells to the right are blank. The default column width setting is 8.43. The column width can be set into 0-255. It the column set into 0 the column is hidden

Ways in changing the column width Using the mouse: By dragging the boundary of the column heading Set column width to an exact value, using Format Using AutoFit- double click the boundary to the right of the column heading.

Copy and Move command


An entry that is copied leaves the original called a source or copy area An inserts a duplicate at a new location, called the destination or paste area. When a selection is cut or copied, the selection is stored in the system clipboard.
2/11/2013 17

Copy and Move command Moving borders- identifies the source and indicates that the contents have been copied to the system clipboard.

2/11/2013

18

Selecting a range
Range- selection consisting of two or more cells on a worksheet. The cells in a range can be adjacent or nonadjacent.

2/11/2013

19

2/11/2013

20

Adjacent range- is a rectangular block of adjoining cells. Nonadjacent range consists of two or more show valid adjacent and nonadjacent ranges.
2/11/2013 21

A range reference identifies the cells in a range. A colon is used to separate the first and last cells of an adjacent range reference.

2/11/2013

22

Working with Formulas


Formula- is an equation that performs a calculation on data contained in a worksheet.

A formula is always begins with equal sign (=) and uses arithmetic operators.

2/11/2013

23

Using the Fill Handle


Another way to copy is to drag -the black box in the lower right corner of a selection.

2/11/2013

24

2/11/2013

25

Working with Formulas


Operator- is a symbol that specifies the type of numeric operation to perform.
Excel includes the following operator: 1. + (addition) 2. - (subtraction) 3. * (multiplication) 4. /(division 5. % (percentage 6. ^ (exponentiation
2/11/2013 26

Order of Precedence
In a formula that contains more than one operator, Excel calculates the formula from left to right and performs the calculation in the following order: percent, exponentiation, multiplication and division, and addition and subtraction.
2/11/2013 27

Working with Formulas


Example: =5*4-3 Result is 17 (5 times 4 to get 20, and then subtract 3 for a total of 17) Example: =5* (4-3) Result is 5 (4 minus 3 to get 1, and then 1 times 5 for a total of 5)
2/11/2013 28

Working with Formulas


The value on which a numeric formula performs a calculation are called operands.

2/11/2013

29

A Relative Reference
It is a cell or range reference in a formula whose location is interpreted by Excel in relation to the position of the cell that contains the formula.

2/11/2013

30

Entering Functions
Function- is a prewritten formula that performs certain types of calculations automatically. The syntax or rules of structure for entering all functions is = Function name (argument 1, argument 2.
2/11/2013 31

Entering Functions
Argument- is the data the functions uses to perform the calculation. - Consists of numbers or references to cells that contain numbers. - It is enclosed in parentheses, and commas separate multiple arguments. - The beginning and ending cells of a range are separated with a colon.
2/11/2013 32

Entering Functions
Example of functions does not require and argument: =NOW() If a function starts the formula, enter an equal sign before the function name: Example: =SUM(D5:F5)/25
2/11/2013 33

Formatting the Worksheet Changing the Cell Alignment


Alignment settings allow you to change the horizontal and vertical replacement and the orientation of an entry in a cell.
Horizontal placement allows you to left-, right, or center align text and numbers.
2/11/2013 34

Formatting the Worksheet Changing the Cell Alignment


Alignment settings allow you to change the horizontal and vertical replacement and the orientation of an entry in a cell.
Horizontal placement allows you to left-, right, or center align text and numbers.
2/11/2013 35

Formatting the Worksheet Changing the Cell Alignment


Vertical placements allows you to specify whether the cell contents are displayed at the top, bottom, or center, justified vertically
You can also change the angle of text in a cell by varying the degrees of rotation.
2/11/2013 36

Formatting the Worksheet


Format controls how entries are displayed in a cell and includes such features as the position of data in a cell, character font and color, and number formats such as commas and dollar signs.

2/11/2013

37

Changing Cell Alignment


Alignment settings allow you to change the horizontal and vertical placement and the orientation of an entry in a cell. 1. Horizontal placement 2. Vertical placement 3. Degrees of rotation
2/11/2013 38

Changing Cell Alignment


1. 2. 3. 4.

Select the row or column Format on the Ribbon Format Cells Alignment

2/11/2013

39

Indenting Entries
Increase indent Decrease indent

Centering across a selection


Merge cell 1. Merge and center 2. Merge across 3. Merge cells 4. Unmerge cells
2/11/2013

40

Changing Fonts and Font Sizes


Font- commonly referred to as a typeface, is a set of characters with a specific design. Character effects- to enhance the appearance of text

2/11/2013

41

Applying character effects


Bold Ctrl + B Underline- Ctrl + U Itallic- Ctrl + I Using Undo/Redo Undo Ctrl + Z Redo Ctrl + Y
2/11/2013 42

Using the Format Painter


-formats are automatically applied to entire cell contents

Formatting Numbers
Number formats change the appearance of numbers onscreen and when printed, without changing the way the number is stored or used in calculations.
2/11/2013 43

Formatting Numbers
The default number format setting in a worksheet is General. 1. Select the cell 2. Format on the Ribbon 3. Format Cells 4. Number Keyboard shortcut for Format cells dialog box- Ctrl + 1
2/11/2013

44

Adding Font / Fill Color


Font color- Text color Fill color- base color

Adding and Removing Cell borders

2/11/2013

45

Entering the Date


Function - =Today() Key board- Ctrl + ;

Entering the Date and Time Function - =now() Keyboard time - =Ctrl+:
2/11/2013 46

Changing the Page Orientation and Scaling


Two types of Orientation Portrait- this setting prints across the width of Landscape `prints across the length of the paper.

2/11/2013

47