Tempting Templates

Project Status Report # 2

Agenda

Review Project Objectives Milestone status & Earned Value Tracking Summary of Results Details of Task Activity Plan Changes Updated Gantt Chart

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Project Objectives

Search for project management templates from the Internet and/or literature. Provide an organized list of templates grouped by web site, process group, and knowledge area. Provide a qualitative evaluation of web sites. Provide recommendations for the list of templates to be included in an appendix of the 3rd edition of the textbook.
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Milestones
Status

Task_Name
Kickoff meeting Charter Signed Present Status Report 1 First Version of Report Delivered to Author Present mid-project sponsor status report Present Status Report 2 Final Version of Report Delivered to Author Class Presentation - Remote Teamwork Present final project

Date
2/11/03 2/14/03 2/18/03 3/24/03 3/26/03 4/1/03 4/14/03 4/15/03 4/29/03

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Earned Value Analysis

(chart on next page)

Saved project baseline at beginning of project. Assumed $30/hour labor rate for all team members. Earned value chart shows us as late/over-budget. Real story not that bad.

Have achieved milestones on schedule. We underestimated time commitment We have used all project buffer.

Expect to achieve the remaining deliverables on schedule.

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Tempting Templates Earned Value $9,000 $8,000 $7,000 $6,000 $5,000 Planned Value (PV) $4,000 $3,000 $2,000 $1,000 $0 Earned Value (EV) CV=($2,365) SV=($470) CPI=0.58 SPI=0.87 Actual Cost (AC) EAC $7,745

BAC $5,364

Cost

4/ 03

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25 /0

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25 /0

15 /0

22 /0

29 /0

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Days
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5/

13 /0

Template Distribution by Process Group and Knowledge Area

Knowledge Area Integration Scope Time Cost Quality 35 Project Process Groups Initiating Planning 15 23 10 14 11 14 Executing 7 Controlling 30 12 8 4 5 Closing Total 52 70 18 18 30

Human Resources
Communications Risk Procurement Total
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13
12 38 4 35 140

4
11 35 12 1 37 106 0 15 15

17
73 50 5 333
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Tempting Templates - Status Report #2

Distribution of Templates
By Process Group
11% 5% 32% 41% 11%
Closing Planning
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By Knowledge Area
Integration Scope Time Cost Quality Human Resources Communications Risk Procurement

52 70 18 18 30 17 73 50 5 0 50 100

Controlling Initiation

Executing

Tempting Templates - Status Report #2

Top Ten Web Sites

Number of Free Templates
22 28 23 12 28 52 12 19 14 8

Resource Name and URL

Michigan Department of Information Technology:
http://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.html

Minnesota Office of Technology:

http://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OT

New York State Office for Technology: Tasmanian State Government: U.S. Department of Energy:

http://www.oft.state.ny.us/pmmp/templates/index.htm

http://www.projectmanagement.tas.gov.au/index.htm http://cio.doe.gov/ITReform/sqse/pm_main.htm

University of Waterloo Information Systems & Technology:

http://ist.uwaterloo.ca/projects/templates.html

Method 123: http://www.method123.com ProjectWare: http://www.projectware.com.au/pw030.html State of Texas Department of Information Resources:
http://www.dir.state.tx.us/eod/qa/template.htm

U.S. Defense Logistics Agency: http://www.dsioj.dla.mil/spi/template/pm-tmp.htm

Complete details are available from the Tempting Templates web site:
http://webpages.charter.net/hafox/pm/docs/TemptingTemplatesPreliminaryReport.htm 4/01/2003 Tempting Templates - Status Report #2 9

Research Activities Two Phase Approach

Challenge: Maximize coverage, minimize redundant effort
1.

Search for Web Sites

Team members assigned different search engines Obtain a list of web sites that provide (free) project management templates Organize the list by number and cost of templates found

2.

Gather Template Information

Team members assigned different web sites Collect detailed information on each free template Organize the list of templates by web site, process group and knowledge area
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Phase 1: Search for Web Sites

Goals Individual
1.

Results Individual
1.

2.

Find at least 10 web sites with free templates Find the most number of unique sites not found by other team members

2.

Min = 20 Max = 25 Bill found 10. Others: 7, 6, 6

Team
Find at least 20 unique web sites having free templates

Team
35 of 54 web sites had free templates
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Duplicate Web Site Discovery

6
# of Web Sites discovered by # people Web sites 34 12 6 2 People 1 2 3 4 % of Total (54) 63 22 11 4

12 34

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Number of Free Templates per Web Site

16 14 12 10 Number of Web Sites 8 6 4 2 0 0..5 6..10 11..20 21..30 31..40 >40 Number of Free Templates
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6 3 2 2

Phase 2: Gather Template Information

Focus on the 35 web sites with free templates. Goals
1.

1.

2.

Gather information on at least 100 templates (25 per team member) Find at least 1 template for each valid process group / knowledge area combination

2.

Results 333 free templates examined. Average of 83 per team member. Only 3 processes with no templates found:

Source Selection Contract Administration Contract Closeout

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Plan Changes

Search activities produced better that expected results. (3x more templates) The contingency plan for additional refocused searches was unnecessary. Redirect activities to focus on a qualitative evaluation of the web sites and review the templates to be included in an appendix of the 3rd edition of the textbook.
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