REPORT WRITING

INTRODUTION
A report by definition is a statement describing what was happened or describing a state of affairs. It is detailed examination of situation or problem, of action, taken or of the finding of the finding of an investigation. It is written in a clear, informative way, often drawing conclusion, making recommendation and suggesting courses of action It is formed in a structured format Based on observation and analysis It helps the management in an organization for making plans & solving issues in the organization It is an outcome of an any event

TYPES OF REPORT
Annual report prepare by company secretary besides this there are two type of report. A letter style report - covering mainly one topic which is often unsolicited and which is used to make request, pass necessary information, suggest action, or bring some matter to the attention of another or other member of staff A schematic report which can deal with a number of related topics ,is usually requested by a senior management executive and is presented in a particular format under specific heading.

Types of report
Types of Reports : Reports can be classified as follows :

(1) Formal and Informal Repots (2) Routine and special Reports (3) Oral and written reports (4) Informational and Analytical Reports
Formal report A formal report is prepared in a prescribed form. It is lengthy reports with length of hundred pages. Annual Reports, reports of companies, project reports and thesis are examples of formal reports.

Types of report
Informal report An informal report is generally in the form of a person to person communication. It is brief report of a specific business. Laboratory reports, daily production reports, trip reports are informal Routine report. Routine reports are prepared and presented at regular intervals. They may be submitted annually, semi-annually, quarterly, monthly, weekly and daily. Sales and production report, cost report are examples.

Types of report

Special Report

Special reports is prepared and presented to convey special information related to an individual, occasion or problem. Enquiry report, research reports, thesis, dissertation are special reports Oral Report It is presentation of data in the form of face to face to communication Reports of accidents, sales production, joining are example of oral reports .

Types of report
Written Report It is presentation of data/information in written form. They can be kept as permanent record /can be edited reviewed and stored.

Informational Reports

It is presentation of data/information without any analysis or interpretation or recommendations. Conference report, seminar report and trip report are example

Types of report
Analytical Reports It is presentation of data/information with analysis or interpretation or recommendations. Project reports, Feasibility reports, market research report are examples.

STRUCTURE OF REPORT
Title Page Declaration Certificate (By the person under whom u r doing training, name of the person has to be there) Experience letter (Also said as Declaration by the Company) Acknowledgement Table of Contents Chapter 1 - Introduction ( Intro. of the company, significance, rational purpose of the study) Chapter 2 - Review of Literature (Why it is there) Chapter 3 - Research Methodology & Procedure ( Design , Questionnaire, Sampling Technique, Standardized n Non-Standardized Questions) Chapter 4 - Data Analysis & Findings Conclusion Recommendations References (APA Style) Annexures

 CONCLUSION
Under this heading should appear the conclusion gatherd from the evidence or observation . They will include the writer opnion and assesment of the situation he has been covering. Recommendation In the light of the facts that writer has presented in the report and the conclusion he draws from them , the writer may make recommendation or suggest a course of action.

 The Title Page It includes name and status of author, department and date of issue. The title of reports should be clear, short and unambiguous. Acknowledgement One should express his gratitude to everyone associated with assignment and preparation of his reports generously. Table of contents It indicates the topics and their page numbers in the report for the reader. Introduction It includes purpose, methods of inquiry, arrangement or grouping of data and general background to reports subject.