Education Version

Create New Document

Start at Google Drive Home page

Click on Create Choose Document Click on Untitled document and type a name for your file Click OK
Note: the pages will save automatically every few seconds or so

Set the default page size

Go to File- Page Setup Change your margins Change your Paper Size Change your page colour if you wish Click on Set as default

Add New Fonts

Go to the Font dropdown menu Scroll to the end and click on Add Fonts Click on the Fonts you want and click to deselect the fonts you dont want

Add a Header and a Footer

Go to Insert Header or Insert - Footer Type in a heading, change fonts, styles, size and colour, insert symbols or pictures

Add a Picture
Go to Insert Image or click on the Image button Click on Choose an image to upload Find the picture on your hardrive and click Open and then click Select (it may go straight into your doc) Resize by clicking and dragging on the corners Right click on picture to hyperlink to a website

Fixed position and inline

Defaultthe picture will fit on the page in an inline with text position If you would like to move the picture around then select Fixed position

Add a Webcam picture

Go to Insert Picture or click on the Picture button Click on Take a Snapshot Click Allow and Close Click on Take Snapshot Take a few and then select the one you want to use and click Select Resize by clicking and dragging on the corners

Add a Picture from Google

Click on the picture

Click on Full Size image Click on URL, highlight and copy Go back to Google Doc, click on Insert Picture Click on By URL Paste into URL box, click Select

Add a Picture from your album

If you have a blog and you have uploaded photos to it then you have access to them

Click on Insert a picture Click on a folder of photos Click on the picture you will use and then click Select

Add a Picture from your Drive

If you have downloaded Google Drive to your computer, you can add your photos by clicking and dragging the folder of photos onto the Google Drive folder.

Click on Insert a picture Click on Google Drive Click on My Drive Click on the picture you will use and then click Select

Add a Picture using Research

One of the new features of Google is the Reference tool. Go to Tools - Research

Type in the research term Click on the scroll arrow to see more graphics Click and drag the picture of your choice onto the Google Doc

Research Tool
Go to Tools Research Type in Research word To add a picture Click and drag the picture of your choice onto the Google Doc See a Preview Click on Preview to see a preview of the webpage Insert a Link Inserts a hyperlinked link on your Doc
Cite Inserts a footnote citing the website

Hyperlink a Picture
Click on the picture Right-click on the picture Click on Link

Paste in the Internet address that the photo will link to

Hyperlink to a Website
Hyperlink to websites by highlighting text and then clicking on the Hyperlink button Paste in the address, click OK

Quick tip:
Paste the internet address straight onto the page and press the Space bar after. The link will be highlighted.

Hyperlink to an email
Hyperlink to email addresses by highlighting text and then clicking on the Hyperlink button Type in the email, click OK

Quick tip:
Paste the email address straight onto the page and press the Space bar after. The link will be highlighted.

Insert drawing
Go to Insert Drawing Use the Drawing tools to create graphics Use the Shape tools to create mindmaps or flow charts Add text or pictures by clicking on the Click Save and Close when finished text button or picture button

Tables

Insert a Table by going to Table Insert Table Click and drag to select number of cells Type in cells

Format Tables
Border Colours Click in a cell Go to Table Table Properties Under Table Border select a colour and line width, click OK Cell Colours Highlight the cells to be coloured Go to Table Table Properties Click on Cell Background Colour, select a colour Click on OK

Format Tables
Cell Dimension Click in a cell or highlight columns or rows Go to Table Table Properties Set desired Column width by typing in a number Set desired row height by typing in a number Click OK

More with tables

Insert pictures Click in a cell, click on Insert Image Click on Choose File, find a picture, click Open, then click OK The picture will be in the table

Add, delete rows or columns

Click in a cell Go to Table and select

Typing tricks
Type 3/4 press space, converts to Type (c) press space, converts to . Create your own autocorrects, click Tools - Preferences, and enter words into the list. Click OK

Insert Horizontal Line

Click where you would like the line to go Go to Insert Horizontal Line It will appear

Insert Page Break for Printing

Click where you would like to insert the page break Go to Insert Page Break

Paginated
Default view is paginated, go to View Document view Compact if you would like Your document to flow

Insert a Bookmark
A Bookmark is a pointer that you can hyperlink to Before you hyperlink, click on where the bookmark will go in a document Go to Insert Bookmark, repeat for other Bookmarks Link to the Bookmark by highlighting text (to hyperlink) or photos, click on the Hyperlink button and choose Bookmark Select the Bookmark Click OK

Features
Save a copy of a file by going to File Make a Copy, you can make copies of files that other people have allowed you access to Look at previous versions by going to File See Revision History

Features
Download a Google Doc to your computer Go to File Download as Choose a setting You will be asked if you would like to Save the file or Open with

Adding Comments
Highlight the text Go to Insert Comment Type and click Comment Add to discussion, click on the comment. add new post, click Reply Others can add to the comments by following the above instruction The discussion can be resolved and removed from the page but can still be accessed through the Comments button

Adding Comments
The discussion can be resolved and removed from the page by clicking on the comment and selecting Resolve It can still be accessed through the Comments button and selecting Show Comment Stream You can read the comment or you can choose to reopen the comment stream

Adding Footnotes
Click at the end of the word that the Footnote refers to Go to Insert Footnote Type in the Footnote (you are take to the bottom of the page When you return to the top of the page there will be a number after the word you last clicked on relating to the footnote
If you want to delete a footnote, delete text in the usual way

Insert Special Characters

Click where you would like the symbol to go Go to Insert Special Characters Click on a character Click on OK

Add Table of Contents

Make headings in your document by highlighting the text that is going to be a heading Go to Normal Text dropdown menu and select one of the heading formats (repeat for all headings) Click where the Table of Contents will go Go to Insert Table of Contents The Table of Contents will appear If you add more headings click on the refresh button to add more headings

Printing
Go to File Page Setup to set your printing options If you want Page numbers to show then press cancel and go to Insert page number (choose from Top of page or bottom of page) Go to File Print Click Print, check the settings and then click Print

Upload Files
Start at Google Drive Home page

Click the Upload button. Click on Files or Folder If you are using a browser other than Chrome then To load a folder you will need to do the following (Click on Enable folder upload) You may get this message Install the applet as instructed

Upload Files
Start at Google Docs Home page

Click the Upload button. Click on Files Click Open.

Click on the file name when upload is finished, click on the file name to view.

Extras
Translate the document into another language Go to Tools Translate Document Choose a Language from the dropdown menu Click OK You will return to a copy of the document and it will be fully translated

More extras
Change your View Click View - Compact Controls This will give you more space to edit with Go back to View Compact Controls to revert to original view

Extras
Find a definition of a word Highlight the word Go to Tools Define The definition will appear

Find word count of your document Go to Tools Word Count The Word Count will appear

Share

You can share documents with others Click on the Share button Type in the email addresses of the recipients or click on choose from Contacts (see more about this on next slide) Click Share and Save Click Done

Share

You can share documents with others and send as a group Click on the Share button Click in the Add People click on Choose from Contacts
Click on Search and start typing a name, click on it if it is the right name continue until you have all the names you require. If you want to make them a new group then click on Save as Group. Click Done. Click and Share and Save. Click Done.

For more choices see following slides.

Share

You can share documents with others and send as a group Click on the Share button Click in the Add People click on Choose from Contacts
Click on a group Click on All next to Select. If you want to make them a new group then click on Save as Group. Click Done. Click and Share and Save. Click Done.

Publish and Embed

Embed your documents into a Wiki or Blog

Go to File Publish to the Web Click on Start Publishing

Click OK

Publish and Embed

Embed your documents into a Wiki or Blog

You can copy the link to send to others so that they can access the document OR Copy the embed code to embed into wikis and blogs Click Close

Embed Doc in Wiki

Click on the Edit button in your Wiki Click on the Widget button in the toolbar and then Other Paste the code in You will have to add a little bit extra code to set the size of the Google Doc (add what is in yellow)

Embed Doc in Blog

Click on the HTML button in your blog Click where the Doc is going to go Paste the code in You will have to add a little bit extra code to set the size of the Google Doc (add what is in yellow)

Organise files and folders

Click on Create Click on Collection Type in a name and click OK

If you are already clicked on a collection, this new collection will go in it.

Organise files and folders

There are 2 ways to organise your files 1.

Click on Home

Select one or more files Click on the Folder icon Select which collection the files will go into
The second method is to drag the files onto the collections

2.

Share folders
Click on a folder and then click on the arrow at the end of the folder Click on Share and Share again Type in the email addresses of the recipients or click on choose from Contacts Click Done

Make a Template
Go to your Google Drive Select the file Go to More

Click on Submit to Template Gallery

Make a Template
Enter in a description Select a Category Click on Submit Template