Project Management Reporting

What is report?
Report - a document that contains information about the current status of the project during the reporting period, and performing accounting, information and presentation functions in any combination.

Why do we need report.

Due to reports manager always has the latest information on the project. With enough information, the manager can make the most optimal solutions.

Four main types of reports:

Project Proposal Project Plan Variance Request Status Report

Main issues of report:

Schedule and volume of work done. Quality of work at an intermediate or final stage of project delivery. New risks or changes in risk situations identified earlier. Current costs or that exceed the plan. Achievements of staff compared to the planned schedule. Changes in the plan.

Role of reporting
Discuss the current status and process of development is an essential part of management. This will help to distribute the time and resources, to reinforce the control over the implementation of the project and find more time for management.

Report should be brief.

Contents of the report should not reflect all of the data about the project.

The report should contain key information.

Content of current report.

The content of each report must include specific of audience for which it is intended. Application of the blank method, creating a document that provides information of departments is very useful for the user of this information.

Meeting on current issues.

Despite of its undoubted value, electronic means of communication, such as virtual meetings, email, and demonstration rooms, can not substitute for face to face or one-to-one meeting.

The final assessment of the project by reporting:

Excellent - all work is done on time, no realized negative project risks, project budget is not exceeded, the end of the project will be approved in time.
Good - project includes minor issues that do not lead to the disruption of the approved duration of the project completion, the exceed is not more than 5%. Satisfactory - the project has a serious problem that can lead to failure of the approved duration or exceeding the planned budget is more than 5%. Poor - project includes serious problems that can bring to poor project completion.

Conclusion

Interim control in the form of reports allows the head of the organization to assess - are works on the project in accordance with the plan, or if it has any problems, in which case he will be able to make adjustments to the plan in time. Adjusting the original plan in the control points, we can prevent the failure of the project and successfully complete it.