Time Management

Test Evaluations
Score :
0-15 point : You fail to plan your time and you let yourself be too influenced by others. You could, however, achieve some of your goals if you use a priority list. You try to gain control of your time but youre not consistent enough to be successful. Your self management is good. Youre a model for everyone who wants to learn how to deal with time. Let others benefit from your experience
Lother J. Seiert Time is Money : Save it (Dow-Jones-Irwin, 1990)

16-20 points :
21-25 points : 26-30 points :

Time Management & Career Success

People who manage their time poorly create unnecessary stress, get less done and hurt their chances to succeed. Those who manage time effectively work smarter, help improve the bottom line and are valuable assets to the organization.

Communication Briefings Volume 14, No.8, June 1995

What is Time?
Time is Irreplaceable
His Grace loses an hour in the morning, and is looking for it all the day .
Lord Chesterfield, Duke of New Castle

Time is Irreversible

Today will be yesterday tomorrow.

Anonymous

Time is Personal

When you sit with a nice girl for two hours, you think its only a minute. But, when you sit on a hot stove for one minute, you think its two hours.
Albert Einstein

Time is Life

Does thou love life ? Then do not squander time, for thats the stuff life is made of.
Benjamin Franklin

Time Management Tactics

Part I

Value your time: - Get a handle on your time Do less, or do more with less: - Get organized - Increase your efficiency - Do shortcuts Make more time: - Find Hidden time - Avoid time wasting activities - Plan ahead

Time Management Tactics

Part II

Do more effectively: - Learn to focus

- Pace your self - Avoid procrastination - Invest time to save time - Use technology that works

Get others to help you manage time:

- Dont let others waste your time - Enlist others to save your time

What for?
- Balance work, family and social life

B. Eugene Griessman Time Tactics of Very Successful People (McGraw-Hill, 1994)

Get A Handle on Your Time

There is no FREE time Give your self a RAISE BILL yourself :
A tactic that Professionals use to become more efficient

Get Organized

Set Your Priorities Write Down Your Goals Apply the 80/20 Rule Create a To-Do-List That Works,

and Work Your List

Increase Your Efficiency

Keep neatness
Make your workplace work Learn to rely on checklists Take a check-ride Become a speed learner

Find Hidden Time

Make the most of Downtime and InBetween Time Make a game out of saving time Use your commute time or eliminate commute Create chunks of time Be a Contrarian The five oclock club

Use the power of leverage:

Learn to think lazy

Avoid Time-Wasting Activities

If Its not worth doing, be sure not to do it. Dont quit too soon. Know when to cut your losses. Know when to leave well enough alone. Become decisive. Dont finish every book that your start. Dont be Penny-Wise and Hours-Foolish. The use and abuse of meetings: To meet or Not to meet. Develop survival skills if youre absentminded.

Do Shortcuts
Reading shortcuts
Speed reading

Underline and highlight

Writing shortcuts Use the Piggyback Principle

Plan Ahead

Think through, then follow through Anticipate trouble Build redundancy Prepare script

Learn to Focus

Dont scatter your force Learn to listen

Spend more time on the now

Tap into the power of the Flow State

Passion and obsession

Pace Yourself
Create routines: Discover your work rhythms Adapt to the rhythms around you Master your moods

Give yourself a break

Know how long you can wait to do it

Beware of Parkinsons Law

Learn to shift into the surge mode

Avoid Procrastination
Do it Now Finish it Now Make the unpleasant phone call First Exceptions to the Jackie Ward Rule Eliminate overdrafts

Invest Time to Save Time

Sharpen the axe Become an expert One extra hour a day can work like magic Get it right Write it down Learn the rules of the game Dont wait until It breaks to fix it Dont think it has to be broken to improve it

Use Technology That Work

Phone tactics that save time Make the most of voice mail When possible, automate The time-saving uses of computer technology Become an effective dictator

The 5 Major Time Wasters

Spreading yourself too thin by trying to do too many things at once. Set priorities Being afraid to delegate Its not necessary to do everything yourself Not wanting to say no to requests. Decide what you must do and want to do; sayno to all others Being tied to the phone. Have others screen your call Schedule telephone hours to return calls Procrastinating Get the unpleasant chores done first, if theyre important Divide large tasks into smaller ones

Priority Setting
Task Importance Urgency Time to Completion Total Score Priority

Tidying my desk

Finding a new product

Repairing the line

Malcolm Peel Introduction to Management (Pitman Publishing, 1994)

Dont Let Others Waste Your Time

Learn to recognize and avoid time thieves

Dont adopt other peoples monkeys Just Say No

Make yourself scarce

Expand your time-cue vocabulary The high cost of a Free Meal

Think like a politician

Enlist Others to Save Your Time

Become a squeaky wheel To save time, smile Learn to tip effectively: The Gerardo Principle Master the art of interrupting Enlist the aid of coaches Associate with time conscious people and companies Learn to delegate Hire the best Master the Art of Conflict Management

Balance Work, Family & Social Life

Make an appointment with yourself Take care of your body Do Add-Ons Learn to let other people help you Take a sabbatical Take the road less traveled Cut yourself some slack Blur the boundaries Play solitaire Enlist in peacetime patriotism Find something you love to do and do it

Fourth Generation Time Management

TO TO TO L IVE L OVE L EARN

TO

L EAVE

L EGACY

Time
Time is too slow for those who wait, too swift for those who fear, too long for those who grieve, too short for those who rejoice, but for those who love, time is eternity. Hours fly, flowers die, new days, new ways, pass by. Love stays.
Sundial Inscription

Several Quotes
Time is too slow for those who wait, too swift for those who fear, too long for those who grieve, too short for those who rejoice, but for those who love time is not.
Henry Van Dyke For Katrinas Sun-Dial

Know the true value of time; snatch, seize, and enjoy every moment of it. No idleness, no laziness, no procrastination: never put off till tomorrow what you can do today.
Philip Domer Stanhope, 1694-1773 Letters of Lord Chesterfield to His Son

Time
Its only when we truly know and understand that we have a limited time on earth --and that we have no way of knowing when our time is up --- that we will begin to live each day to the fullest, as if it was the only one we had.
Elisabeth Kubler-Ross, 1926Swiss-Born American Psychiatrist

Change
God, grant me the serenity to accept the things I cannot change, the courage to change the things I can, and the wisdom to distinguish the one from the other.
Reinhold Niebuhr (1892-1971) American Theologian