The Human Resource Management System Information to unleash your workforce

Presented by

Human Resources

Agenda
Scene setting - Preamble

HRMS Progress to date

Our plan for Year 2005

Our outlook for 2006

Support requested from GM

Implement professional Human Resources (HR) practices that encourages performance and learning.

To build the MOST SUCCESSFUL, MOST RESPECTED, MOST PROFITABLE best in Class Beverage Company in the Middle East

Respect all employees and applicants irrespective of their hierarchy and nationality base. Mimimizing Paper in the working environment

Enhance employee motivation by developing and implementing best in class and innovative HR practices

Attract and retain talent to the organization.

Create, develop, implement and administer our employees and services in a way that will add value and motivate high-performing employees.

Continuously and proactively improve our processes, policies, practices and procedures that is perceived to be fair, equitable and transparent by the employees and the organization at large.

To provide information for decision making

The Horizon of HRMS

Where we will be?

Dec 2005 Future

Where we are now?
Compensation and Benefits Setup Ten HR reports to be generated Commission computation Training Admin i Recruitment web site Organization Manpower planning and intelligence Flow chart implemented and new measures are to put in place to improve Aligning P&P with new modules

Present
Where were we?
Oracle Payroll Franchise Standardization Oracle Recruitment Setup HRMS Reporting mechanism in place HR personnel trained and competent to use the system

2003 Past
Double Data Entry for Legacy and Oracle system

Taking HR manual ,HR Helpdesk, HRMS automation process, international best practices To PLAN AND FLOWCHART Ideal automated system

HRMS Policies and Procedures

HR Manual

Files are ordered by Employee Number/ color coded by department and structured on category basis All files are fed into the system

File system depend on nationality, papers ordered on stack basis Building evaluation criteria

Period check to review file integrity Send for regular update Get update from recruitment and leave applications Embed an audit mechanism Provide timely process and technology training to HR Provide business analysis for new challenging measures once the original have been reached.

Employee File System

Presenting HR Helpdesk technical options and presentation

Supportive projects Project Control

BSD control setup HRMS Control handling HRMS + Payroll are handling the system

Each HR Function is covered by its department

HRMS Solution Architecture

Business Intelligence Employee Physical File Handling External Connectors

Policies and procedures

Qualification Contact Personal Salary History Work Medical Database Local CV Foundation Vacations & Rewards and Employee & Payroll Information Data Foundation and Training details incidents History bank business trips Disc. actions

Solution Architecture
section

Established a system Converted the Using employee Changed the sorting to contain current Three review contents of the files number, files can be Created sections to system from employees only in operations took place from hanging files called using helpers similar category docs nationality to employee sequential and to validate the integrity )stacked) to box files and easily be numbers departmental color of the system (categories) maintained code Replace Rere-sort Reorder Simplify Review

Business Intelligence

Employee Physical File Handling

Performance Rules (HRHD) Roles Follow up Notification Audit Trail Routes/workflows Alerts

International methodology Some Policies are Process fed into the system decentralization

Faster response Better interactive updates Performance management Better system improvement

External Connectors

Policies and procedures

HR Manual Best
practices Policy enforcement

Tracking

Flowcharted BP

Qualification Contact Salary History Work Medical Local CV Vacations & Rewards and Employee Personal &Base Payroll Information Database Foundation Knowledge / Information Repository and Training details incidents History bank business trips Disc. actions

Use best Enterprise resource planning to unleash your workforce

Human Resources Payroll

Self-Service HR
Training Administration

Maintain Finance HR Service Fulfill Make Procure Plan

All Product, Customer, & employee Information

Projects

iRecruitment

Time and Labor Advanced Benefits

Develop Market

Oracle iLearning HR Intelligence

Order Sell

What help we need to achieve

Current State
HR Manual is not approved
HRMS should be managed by BSD HR reports are requested from BSD BS and Finance have the ability to see Payroll confidential data

Future State
HR policies and procedures will be fed in the system and will bein place
HRMS should be managed by HR HRMS team should be fully enabled to deliver reports and customize forms with direct access to the system Using segregation of duties, HRMS should be enabled that no one can see HR confidential HR information but HR approved personnel to specific fields HR know workforce reporting requirements best, it should not request BSD to provide access to one of its departments Scanner is requested to archive all passports, iqamas and driving licenses A service contract to deliver PCs and email request should be provided All pay related processes should be part of a complete policy, no quick pay should be encouraged

HR request BSD to grant access to HRMS for HR employees

Employee documents are not scanned HR experience huge delay in getting an email or a PC for a new employee which greatly delays work Quick pay is used frequently to solve work around solution

Taken from

http://www.recruitmax.com/

BSD should provide technical platform support to HRMS who carry out the HR mission