You have a wonderful ability to be

very analytical and critical

about others.

Use a part of it at least,

to improve yourself.

Prove that you can IMPROVE.

March 24, 2009 1

March 24, 2009 2
March 24, 2009 3
March 24, 2009 4
March 24, 2009 5
March 24, 2009 6
 LEARN
TO

DEEPEN
WIDEN
&

SHARPEN
YOUR
LEARNING SKILLS
 You have a wonderful ability
to be very analytical and critical
about others.

Use a part of it at least,

to improve yourself.

Prove that you can IMPROVE.

March 24, 2009 8

BECOME A PROACTIVE
PERSON.

MAKE UP YOUR MIND

TO CREATE
YOUR UNIQUE
PLAN OF ACTION
TO STRIVE FOR SUCCESS.
March 24, 2009 9
BE POSITIVE.

March 24, 2009 10

 CONSCIOUS AND CONTINUOUS
EFFORTS ARE REQUIRED TO

INC R EAS E
DECREASE
March 24, 2009 11
 YOU MUST THINK
LIKE A PERSON OF ACTION,
AND ACT
LIKE A PERSON OF THOUGHT.

March 24, 2009 12

 STRETCH YOURSELF.

COME OUT
OF THE
COMFORT ZONE –
BE WILLING
TO MOVE
INTO THE
CHALLENGE
March 24, 2009 ZONE. 13
DO NOT
POSTPONE

March 24, 2009 14

 TIME MANAGEMENT

IMPRO VES
YOUR EFFECTIVENESS

+
YOUR OVERALL LIFE
24 March 2009 15
ESSENTIALLY . . .

TIME MANAGEMENT IS

1 st
THINGS 1
st

FIRST THINGS FIRST

DOES A BETTER ALTERNATIVE EXIST
AT ALL ?
TIME IS UNCONTROLLABLE

WE CANNOT MANAGE TIME

WE CAN ONLY MANAGE OURSELVES &

OUR USE OF TIME

HENCE,

TIME MANAGEMENT IS
ESSENTIALLY
SELF – MANAGEMENT

SELF – MANAGEMENT REFERS TO

YOUR ABILITY TO
PLAN, ORGANISE, DIRECT & CONTROL
 MANAGING OURSELVES &
OUR USE OF TIME

ESSENTIALLY,
IT CONSISTS OF . . .

~ AN IDEA OF PRIORITISATION,
OF CLARIFYING VALUES, &
OF COMPARING ~
THE RELATIVE WORTH OF ACTIVITIES,
BASED ON THEIR RELATIONSHIP
TO THOSE VALUES.
THUS, THE FOCUS IS ON
SE TT ING GOALS –

[SPECIFIC LONG-TERM,
MEDIUM-TERM &
SHORT-TERM GOALS]

AND DIRECTING TIME & ENERGY

TOWARDS THE ATTAINMENT
OF THESE GOALS,
IN HARMONY WITH VALUES.
THE FIRS T S TEP

– DETERMINE YOUR GOALS ~

BE CLEAR, DETAILED AND SPECIFIC
ABOUT YOUR FUTURE PLANS
AND WHAT YOU HAVE TO DO TODAY,
TO ACCOMPLISH THOSE GOALS.

THERE IS ABSOLUTELY NO OTHER WAY,

TO CONCRETISE YOUR GOALS.

BE WILLING TO DO
AT LEAST S OMETH ING, EV ER Y DAY ,
IN ORDER TO ACHIEVE YOUR GOALS.

TIME MANAGEMENT
BEGINS AND IMPROVES WITH
GOAL-SETTING.
March 24, 2009 21
March 24, 2009 22
 Goals
are important
to help an individual visualize
“what” they want to achieve
and formulate a plan for
“how” they are going to
achieve it.
Wh at d o yo u r ea lly want?

Wh at a re your choice s?

Wh at ar e you will ing

to pay / giv e / sacri fi ce
for what you want?

March 24, 2009 24

 Career

Spiritual Community

Physical Education

Leisure Family

March 24, 2009 Financial 25

 Goal Setting
as a Tool of Empowerment
• Goals focus attention and action…
“I have something to live for…”
• Goals mobilize energy and effort
• Goals motivate to search for
strategies to accomplish them
• Goals stated in specific terms
increase persistence.
March 24, 2009 26
 What a Good Goal Looks Like
• Stated as outcomes rather than activities
• Specific enough to be verifiable and to drive
action
• Challenging
• Both venturesome and prudent
• Realistic in regard to resources and control
• Sustainable over a reasonable period of time
• Flexible without being wishy-washy
• Congruent with values
• Set in a reasonable time frame ( ~ Immediate,
Intermediate, and Final Outcomes)
March 24, 2009 27
 Goal Setting
• Setting personal goals is appropriate
for people of all ages and for all types
of activities.
• Goals should be S.M.A.R.T.
S pecific
M easurable
A ttainable
R ealistic
T imely
March 24, 2009 28
 When Setting Goals

• Make the commitment

• Break down your goal into
small achievable steps
• Remember,
revisions are
sometimes
necessary

March 24, 2009 29

 “Write it down.
Written goals have a way of transforming
wishes into wants; cant's into cans;
dreams into plans; and plans into reality.

Don't just think it - ink

it!”
-Unknown
March 24, 2009 30
 “Destiny
is no matter of chance.
It is a matter of choice.
It is not a thing to be waited for.
It is a thing to be achieved.”
March 24, 2009 31
 5 Rules For Goal Setting
• Crystallize your thinking
• Develop an action plan with
deadlines
• Develop a desire to complete your
goal
• Allow your goal-setting confidence
to grow stronger
• Never give up
March 24, 2009 32
 ACTION
is
POWER!

Take Action Now.

March 24, 2009 33
SO ME IMPO RTA NT QUEST ION S:

3. HAVE YOU SET YOUR GOALS ?

1. WHAT DO YOU WANT TO DO IN LIFE ?
2. TO BECOME WHAT YOU WANT TO BECOME,
WHAT DO YOU WANT TO LEARN ?

2. WHAT IS YOUR TIME PERSPECTIVE ?

1. DO YOU COMPLETE THE PLANNED TASK,
EACH DAY, OR HAVE A TENDENCY TO
PROCRASTINATE ? IF SO, WHY ?
2. HAVE YOU PREPARED TIME-LOGS, AND THUS
HAVE A CLEAR IDEA OF THE TIME YOU ARE
REALLY UTILISING TO ACHIEVE YOUR GOALS ?
3. ARE YOU SPENDING MORE TIME THAN REQUIRED
FOR THE ROUTINE S.N.M. ACTIVITIES ?
4. DO YOU COMPLETE THINGS ON TIME ? OR,
YOU USUALLY FEEL RUSHED, PUSHED AND
THUS, STRESSED ?
YOUR CHOICES, DECISIONS AND ACTIONS OF TODAY
WILL CERTAINLY INFLUENCE YOUR
ABILITY TO ACHIEVE YOUR GOALS.

TIME MANAGEMENT IMPLIES

APPRECIATING THE VALUE OF TIME &
TREATING IT AS A RESOURCE.

TIME, SO FAR AS WE ARE CONCERNED,

IS NOT UNLIMITED
AND HENCE,
OF GREAT VALUE ~

USE TIME VERY VERY VERY CAREFULLY

LET IT ADD VALUE TO YOUR LIFE.
THIS, INVOLVES,
BEING CHOOSY, TAKING CAUTIOUS DECISIONS, ETC.

QUESTIONS SUCH AS,

WHAT IS IMPORTANT ? NOT IMPORTANT ?
AND LESS IMPORTANT ?

WHAT IS EFFECTIVE ? LESS EFFECTIVE ?

WHAT IS EFFICIENT ? LESS EFFICIENT ?

WHAT IS URGENT ? LESS URGENT ?

NOTE THAT: WHAT IS NOT IMPORTANT NOW,

MAY OR MAY NOT BECOME IMPORTANT LATER,
BUT, WHAT IS NOT URGENT NOW,
WILL SURELY BECOME URGENT, LATER.
I I
M 1. RELATIONSHIP
M 2. DEAD-LINE DRIVEN
P BUILDING
P 3. PLANNING PROJECTS
O
O R 4. RECOGNISING NEW 3. PRESSING PROBLEMS
R T OPPORTUNITIES
T 4. CRISES
A
A N
N T
C
E 1. SOME PHONE CALLS
N
2. SOME MAIL 2. INTERRUPTIONS
O
3. SOME VISITORS 3. SOME REPORTS
T
4. PLEASANT ACTIVITIES
4. PRESSING MATTERS
I
M
P NOT URGENT
URGENT

URGENCY ~
PRAC TICE US ING T IME-T RAC KIN G T OOLS :
MONTHLY PLANNER,
WEEKLY OBJECTIVES LIST
WEEKLY PLANNER,
TIME-LOG, ETC.

1. LIST THINGS TO BE DONE

2. TRACK THINGS ALREADY COMPLETED /
PARTLY FINISHED/
TO BE FOLLOWED UP, ETC.
3. COMPARE THE TIME ACTUALLY SPENT,
WITH TIME THAT WAS PLANNED TO BE SPENT,
AND DRAW USEFUL LESSONS FOR THE FUTURE.
~ NOTE YOUR TENDENCIES AND DISTRACTIONS.
4. ANALYSE TIME WASTERS AND SEE WHAT YOU CAN
REALLY DO ABOUT THEM.
 Time Management: Working
for You
 Control  Do Not Try to be
Procrastination Perfect
 Make a Task List  Keep Desk Organized
 Plan Effectively  Stay Focused
 Set Goals  Learn to Say “No”
 Make Schedules  Control Interruptions
 Meet Deadlines  Concentrate on
 Be Decisive Results
 Set Priorities  Stay Motivated
 Write Down Ideas
24 March 2009 39
41 24 March
41
2009 Kerala
IMPROVE CLARITY
IN THOUGHT, WORD AND ACTION.

March 24, 2009 42

BE WILLING TO
LEARN FROM FAILURES –
OF YOUR OWN &
ALSO THAT OF OTHERS.

ANALYSIS OF
REASONS FOR FAILURE,
~ WHETHER OURS OR THAT OF OTHERS,
WILL REVEAL
March 24, 2009
SECRETS OF SUCCESS. 43
MEDITATE
MEDITATION
SILENCES THE AGITATED MIND;
STRENGTHENS THE HESITATING
MIND; STIMULATES THE
ACTIVISED MIND.

CREATIVITY
DAWNS AND
YOU START AFFECTING ETERNITY.
March 24, 2009 44
 LEARN TO LOOK
WHERE EVERYONE ELSE HAS LOOKED,
BUT LEARN TO SEE
WHAT NONE ELSE HAS SEEN.

March 24, 2009 45

 DON’T
UNDERESTIMATE
THE TASK, &

DON’T
OVERESTIMATE
March 24, 2009
YOURSELF. 46
March 24, 2009 47
 THE QUALITY OF
YOUR LIFE
IS THE QUALITY OF
YOUR
COMMUNICATION,
BOTH WITH YOURSELF
AND OTHERS.
March 24, 2009 48
BE READING.
BE RELATING.
BE REFLECTING.
BE REVIEWING.
BE RADIATING. 49
March 24, 2009 50
March 24, 2009 51
March 24, 2009 52
March 24, 2009 53
March 24, 2009 54
Ef ficiency
and
Ef fectiveness
 Efficiency
and
Effectiveness
• Efficiency:
performing activities
at the lowest possible costs

• Effectiveness:
doing what the organization must do
to serve customers and compete
56 March 24, 2009

56
 Effectiveness vs. Efficiency

Efficiency is “doing things right” ~

focuses on resources
A measure of how well or productively,
resources are used to achieve a goal.

Effectiveness is “doing the right thing” ~

focuses on task
A measure of the appropriateness of the goals
an organization is pursuing and
of the degree to which the organization
Marchachieves
24, 2009 those goals. 57
 l o f
v e
h le n d
h ig y a
A e n c s s
f i
ic ven e
e f t i
f e c e s l i t y
e f t a t b i
c i li f i t a
fa P ro
i g h c y s
h f i c i e n e ne s
E f c t i v
Low ow effe ruptcy
n d l a nk
a t o b
s
lead

March 24, 2009 58

 Faster up the Learning Curve
HIGHER PERFORMANCE SOONER
WHAT YOU
NEED TO
KNOW

PROCESS

59 March 24, 2009

 “It is not the strongest
of the species that survive,
nor the most intelligent,
but rather the one
most responsive to change.”

Charles Darwin, “On the Origin of the

Species by Natural Selection”, 1859

60 March 24, 2009

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69 24 March
69
2009 Kerala