1

Personal and professional development

Time management

An inch of time is an inch of gold but you can't buy that inch of time with an inch of gold.
Chinese proverbs

Failure fact
Some people always do complain about their shortage of time, when they are also given the same amount of time as Alexander the Great, Einstein or Sir Isaac Newton got............

Why ?

Less knowledge about time management. Highly involve with time thieves activity.

Beware of Time Thieves!

Unclear
Telephone Interruptions

objectives
Online socializing
Not Setting/Sticking to Priorities

Inability to say NO!

Disorganisation
Cluttered Work Space Misfiled Information Poorly Run Meetings

Interruptions

Too many things at once

Socializing On The Job

Definition of Time Management

Using the time available to the best utility in attaining

ones goals.

Time management is the development of processes and tools that increases the time-efficiency of a business.

Time keeps on passing and the best we can do is to utilize the available time by managing ourselves the best way. Hence, it can be said that Time Management is but Self Management.

How it works

Set Goals Prioritize work

Beat Procrastination
Manage/Utilize time Well Work Smartly Get things done Achieve with more focus

Goal

Personal goals Professional goals

Life time goals

Setting goal
Always set

Specific Measurable Attainable (achievable) Relevant (realistic) Time-Bound Goals

Or simply SMART Goals

Attaining the Goals

Once a goal is set, chase it without relenting
Decide what is important and what is not Build full self confidence Self Motivate to do the impossible immediately and the miraculous will take a little longer

Attaining the Goals

Let each goal be:

10

positive precise prioritized pragmatic performance goal (and not an outcome goal)

Attaining the Goals

11

Let the goals be aimed to be attained:

Immediately Within the year Within 5 years Within 25 years and Life achievement

Prioritize Work
Eisenhower Matrix
High Importance & urgency Low importance but high urgency

12

DO IT (NOW!!)
High Importance, but not urgency

DELEGATE IT
Low importance and urgency

PLAN IT

FREEZE IT

Time monitoring

13

Monitor how time is Spent -- More jobs Less Productivity? Less Jobs More productivity? -- Action Plans To-Do Lists -- Effective Scheduling Activity Logs

Beat Procrastination
Procrastination is putting off things that should be focused upon and instead, doing some not so important but a work which is enjoyable.

14

To overcome:

Plan properly Give importance to important work Start liking work that is a priority Develop good organizational and personal habits Ensure enough time for success

Manage Time Well

15

Do not get stressed by a large number of unimportant jobs. Remember to carry out all necessary tasks Tackle the most important jobs first Do not waste time on trivial tasks. Avoid The Cluttered Desk Syndrome.

Reduce Meeting Time. Take Time To Plan. Learn To Say No.

Work Smartly

16

Make a SWOT analysis. Find out; Strengths and Weaknesses Purpose of the work Priorities and deadlines Costs Resources available Measures of success How it matters to others

Achieve with More Focus

17

Obtain more knowledge Organize time well Set sharp & clearly set goals Work to attain goals to work Smart not just to work Hard

Get Things Done

Time, once lost is lost forever and cannot be brought back even if one has to beg. So manage time the best way to achieve important and not trivial goals

18

19

Thank you