Committee

A committee is a group of people who work together for others to do things that will benefit everyone. A committee (or "commission") is a type of small deliberative assembly that is usually intended to remain subordinate to another, larger deliberative assemblywhich when organized so that action on committee requires a vote by all its entitled members, is called the "Committee of the Whole". Committees often serve several different functions:

Governance: In organizations considered too large for all the members to participate in decisions affecting the organization as a whole, a committee (such as a Board of Directors or "Executive Committee") is given the power to make decisions, spend money, or take actions. Coordination: Individuals from different parts of an organization (for example, all senior vice presidents) might meet regularly to discuss developments in their areas, review projects that cut across organizational boundaries, talk about future options, etc. Where there is a large committee, it is common to have smaller committees with more specialized functions - for example, Boards of Directors of large corporations typically have an (ongoing) audit committee, finance committee, compensation committee, etc.

Large academic conferences are usually organized by a coordinating committee drawn from the relevant professional body. Research and recommendations: Committees are often formed to do research and make recommendations on a potential or planned project or change. For example, an organization considering a major capital investment might create a temporary working committee of several people to review options and make recommendations to upper management or the Board of Directors. Such committees are typically dissolved after issuing recommendations (often in the form of a final report).

Workplace committees usually have:

a chairperson
a secretary a treasurer a team representative committee members.

Workplace committees:

share the work that has to be done

come up with good ideas give workers a chance to be involved have a say about how things are done in their workplace.

Committee and Meeting Management

Meetings
Meeting
- To come together with a specific purpose at a particular time.

Meeting Management
- Effective management of meeting in an organization

How Meeting Management Can Be Important to You?

Benefits of Meetings - People can communicate on an open platform - Ideas are expressed and discussed - Allow for employees to demonstrate creativity and problem solving ability

Meeting Environment

a bright room with adequate lighting; a comfortable heating level; good air circulation; a good seating arrangement; and the early opening of the room.

Items needed for the meeting:

minutes of previous meeting copies of reports correspondence

How to Effectively Manage Meetings

Have an Agenda Define meeting objectives Following the outlined activities on the agenda Apply the process techniques Keeping the minutes of the meeting

How to Effectively Manage Meetings

Agenda - A list or outline of things to be considered or done Necessary to keep members on track Have a general timeframe that agenda items will take Distribute before meeting to allow employees to prepare Should be flexible

How to Effectively Manage Meetings

Define meeting objectives - What is to be accomplished at this particular meeting - Why is a group effort needed - Give a time frame for everything that needs to be done

How to Effectively Manage Meetings

Following the outlined activities on the agenda - Have a facilitator - Make sure enough time is allotted for each area - Do not leave anything uncovered

How to Effectively Manage Meetings

Apply the process techniques - Brainstorming - Silent writing down of ideas - Parking lot - Post-its - Verbal

How to Effectively Manage Meetings

Keeping Minutes of the meeting - Notes of what was discussed during the meeting - Important to know what was accomplished

Why Managing Meetings is Important

To maintain order Executing the agenda in a timely fashion Effectively going through the agenda Achieving the results sought after in the meeting

Examples of Meetings
In Work Situations - Boss to Employee - Department to Department - Boss to Department - Employee to Employee - Guest to Company

Examples of Meetings
School Situations - Principal to Teacher - Teacher to Student - Principal to Student - School Board to Parents - Guest to Students