Writing as it is Writ

Some Examples of Gems from History Each pronoun should agree with their antecedent Just between you and I, case is important A preposition is a poor word to end a sentence with Verbs has to agree with their subject Dont use no double negatives A writer mustnt shift your point of view When dangling, dont use participles Join clauses good, like a conjunction should Dont write a run-on sentence because it is difficult when you got to punctuate it so it makes sense when the reader reads what you wrote About sentence fragments Do you have any others?

From Go to .. Approaching the Finish Line: How to Write a PhD Thesis

OR A man may write at any time, if he will set himself doggedly to it
Samuel Johnson

Outline of Presentation
A thesis is a journey and only one part of your academic training How is a thesis structured, our views Based on the field of biomedical science and social science Questions

Synopsis of the Session

Background: the concept of a thesis Requirements for a thesis, and the journey there Self authorship COFFEE? Personal issues with creating a thesis Some things to tell students Special cases: internationals; trauma, illnesses Strategies in therapy of avoidance Examiners, editors, exemplars Some things students have told me Your personal experiences Discussion

About Laurie
PhD in Human Rehabilitation (University of Northern Colorado USA) 15 years at QUT Faculties of Arts, Social Sciences, Built Environment and Engineering and Creative Industries (2012) 8 PhD (supervise) and 4 PhD (cosuper) Research focus: with people!

About Terry
PhD in Biochemistry (UQ) Seven years U Pennsylvania USA Three years Australian National Uni Twenty four years QIT/QUT Director Research Studies FaST Head of School Biomedical Sciences Personal focus
Over two dozen graduated students Research on structure and function

What is a PhD?
A holder of a Ph.D. should have knowledge, skills, perspectives and understanding to be capable of self-directed scientific work of a quality satisfactory to others in the field

IUBMB PhD Standards

Distinctive contribution to knowledge with evidence of originality shown by discovery of new facts &/or exercise of independent critical power University of London

What Does a PhD Signify?

Recognition, formulation & resolution of a research question Evaluation of significance of solution Clear written & oral presentation of results Self-directed (original) significant contribution to knowledge Strong sense of research integrity and professional standards

What is a thesis?
A themed written argument Exposition of original research in context Culmination of an apprenticeship Possibly largest (& most selfindulgent) work students do Something that could be published (is published)

Differences among Disciplines

Experimental Science
Thesis writing often late in candidature Hypothesis formulated to test theory Aims/goals address hypothesis

Social Science
Thesis writing begins early Formulation of research questions Data gathered, then analysed various ways

Getting Started
Encourage you to Pin the working title and hypothesis above the work area Read some theses from your group/area Have a plan and concept map Take the lead use their own words and ideas Plan the argument

Things to Help Planning

How to write
Content background, methods, results, conclusions Format typeface, spacing, figures Style language, logic and efficiency Planning do it today; yes, NOW Timing estimate and double or treble it Editing acceptable inputs Finishing deciding to draw the line under the exercise

Writing IS fun!
CRUNCH TIME (when? see later)! This is the hardest part Allocate 2 to 3 times the amount of time to writing as to gathering material Students must be writers as well as a researchers - write well Write early and write often Learn to draft and revise Get it right, but get it written first!

Simple Structure of a Thesis

The Bellmans Rule of Three Overall Introduction what the thesis says; context of the hypothesis Body of the thesis what makes the thesis Conclusion what the thesis said; what it means for future directions Each chapter Introduction what this chapter says; where it sits in the theme Body of the chapter methods, results Conclusion what this chapter means; how it leads logically to the next Each paragraph Introduction broaches an idea; links to previous ideas Body of the paragraph describes the idea Conclusion concludes the idea (and links to next) Not just repetition linking, theme, rationale, integration

A Generic Structure
Introduction/Theme Literature Review Why am I doing this? What is known? What is unknown?

Aims
Methodology Results Discussion Conclusion

What do/did I hope to find out?

How is/was it found out? What did I find? What does it mean? What is the significance? What applications? Where to next?

Thesis by Publication
Common practice in many countries QUT has this option Thesis has published manuscripts (as chapters) with format of traditional thesis Discuss this with supervisor early and plan out papers in advance
one has to be accepted before thesis submission

Planning the thesis

Write one sentence for: Introduction Problem addressed Literature/background Example: A PhD is examined by a written thesis Many students do not complete on time Late submission is highly correlated with delay of start of writing Create a thesis map and collect material for each chapter throughout study Non-linear approaches bring advances on many fronts Drafting and re-drafting chapters is a normal process

Methods to solve problem

Results Conclusion

Developing the Thesis

Convert plan/argument into chapters
at least one chapter per sentence
perhaps more than one, sometimes

Develop a physical structure

set up folders for each chapter
have a plan for each chapter

Allow the plan to evolve

dont be worried about changing
new results may require reinterpretations

Gathering material
Fieldwork, literature review Interviews; Methodology (6 months) Proof of Principle (6 months) Data analysis and validation Maintain notes (laboratory workbooks), but also
turn notes into thoughts from the start

A thesis takes about 60 mins a day

this is about 6 months

It Takes MUCH Longer .

Based on experience of 28 PhD and Masters (Research) students

Ch 1 2 3 4 5 6 7

Title Intro/Abstract Lit Review (rev) Methods Results 1 Results 2 Results 3 Conclusion

Length 500 20,000 10,000 20,000 20,000 20,000 10,000

Time 3 months 12 months 10 months 10 months 12 months 18 months 12 months

Bibliography it doesnt come last

Keep a database of complete references
Use an accepted reference style
Use a tool (Endnote)

Get the detail right first time

Spelling, page numbers, titles, publishers

Try to be consistent throughout

Published & unpublished works
Explain variations up front

Special Cases
International Students
Expressions Cultures Support networks

Changing & Forming Relationships

Friend or mentor External demands Peer groups

Maintaining Momentum
Strategies in Therapy of Avoidance

Tricks for Staying Focussed

Practise often: the pitch
1 - 2 sentences that summarise what the thesis is about the abstract of the thesis a chance to briefly outline an argument

the paragraph

the page

Align the exercises to current work and problems

If there are problems in any of these, it is a symptom of a lack of focus, structure and clarity!

Problems with writing 1

How do I plan? When do I plan? The best way and time is at the beginning:
Stage 2, Confirmation, Progress Reports, laboratory books (diaries/journals) are all part of thesis writing

PhD project management should include a strand for thesis writing Consult, review, TODAY.

Problems with writing 2

I think I have writers block work on manageable pieces write down the main points revisit your theme you dont have to write it in order accept there are several drafts get the ideas down complex ideas may not be linear draw a concept map

Problems with Writing 3

I have trouble showing it is my idea Recommended passive tenses can cloud attributions. Try making the authors the subject of the sentence
use in my opinion if necessary.

Dont be afraid to play with sentence structure to get the idea across
practice expression and interpretation as a team.

Examiners and Editing

Think about the Examiners

Discuss them early with supervisors Examiners are busy (like you) Examining is a chore
Make it easy; they might become colleagues & mentors

Most theses are read in trains, boats, planes and buses Oh no, not another one

What does an examiner do?

Typical scan of a thesis
Abstract Contents listing Major chapters

Conclusions

Figures Introduction, literature review

Finally, a quick read

Then questions: Are they answered or considered? Is any of it published? Corrections: some examiners think this is the only way to show theyve read it; expect to have some

Editing - know the different versions Three types: substantive editing exemplary editing proof-reading Supervisors are helpers and advisors,
not editors or proof readers

Editing how much is too much?

You are being trained
Become familiar with reference texts on style; workshops on writing are available Understand why expressions and structures are changed ambiguities, break down complex concepts, overly long sentences confuse, etc Good ideas need clear English

Parsing, punctuation, precis This publication will have my name on it

Summary
Start today, never later Keep title and hypothesis handy Write down skeleton arguments clearly Expand arguments into chapters Keep concurrent folders for each chapter Keep the thesis plan a living plan Simple sentences, simple ideas, linked structures Maintain your project plan (manage, revise, update) Dont be afraid to cut and cull Be prepared for multiple drafts Know your audience Help the reader to understand Get advice from others (reading drafts) Finally, remember: You will probably know more about the thesis, as a whole, than any of the examiners.

Things I Have Been Told

Would you be comfortable with these titles?

Multiple infections among newborns resulting from implantation with Staphylococcus aureus Preliminary canine and clinical evaluation of a new anti-tumour agent, Streptovitacin Isolation of antigens from monkeys using complement-fixation techniques

Efficiency of Expression - 1
Many authors, including this laboratory (1), have been engaged in the study of the identification and detection of specific biologically active molecules by autographic methods. This problem has recently been reviewed (2). Many authors (1-4) have used autographic methods to detect and identify biologically required molecules (for review see ref 4).

Efficiency of Expression - 2
Using L. arabinosus, detection of about 10-3 g of pantothenic acid was possible utilising the tetrazolium plate technique, meanwhile detection of 10-4 g and even less was achieved by the slide method advocated here. However, E. coli produced a somewhat more satisfactory growth response than L. arabinosus, for this species forms more compact and easily observed microcolonies upon incubation at suitable growth temperatures. With L. arabinosus, the tetrazolium plate technique could detect 10-3 g of pantothenic acid whereas the slide method could detect as little as 10-4 g. The growth response with this organism was, however, more difficult to observe than with E. coli, which forms more compact microcolonies on incubation.

Efficiency of Expression - 3
The slide method reported appears to offer a possible useful application in identification of unknown paper chromatogram spots. Since the lowest concentration of most amino acids detectable as spots lies in the range of 10-1 g to 5.0 g and this method will detect as little as 10-2 g (Table 1), it would perhaps be possible in many cases to cut a spot area into two or more pieces and screen it against several different organisms with varying amino acid requirements. The very high specificity of nutrient requiring mutant bacteria would provide a precise means of identification which may often be applied in circumstances wherein limitations of time or availability of sample are prohibitory to identification of spots by more conventional methods.

Efficiency of Expression - 3a
The method may perhaps be applied to the identification of unknown compounds on paper chromatograms; spots cut from such chromatograms could be incubated with auxotrophic bacteria having highly specific nutrient requirements. Spots of amino acids that are detectable with spray reagents contain at least 0.1 to 5.0 g, and since the slide method will detect as little as 0.01 g (Table 1), a single spot from a chromatogram could, if necessary, be divided and tested against several organisms with different amino acid requirements. This bioassay would be rapid, sensitive and specific.

References
Books Truss, L. Eats, Shoots and Leaves Profile Books, London, 2003. Day, R. How to write a scientific paper ISI Press 1979 Cribb & Hartomo Sharing Knowledge: A Guide to Effective Science Communication CSIRO Publishing 2002
(more about general communication than theses)

Web Sites (accessed 10/05/2012) www.phys.unsw.edu.au/~jw/thesis.html www.learnerassociates.net/dissthes/ learningforsustainability.net/research/phd_research.php