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Presentation Skills

Prof. Sakshi Gupta

Presentation
Technique of formal communication that involves speaking in front of the group of people or presenting a topic in public Involve more interaction with the audience Good business presentation should follow KISS approach keep it short and simple

Developing The Attitude of a Successful Public Speaker I


Remember that you know your subject Know your material well. Be the expert. Your primary duty is to understand what your audience needs to know and prepare the message and supporting materials in a way that delivers your message clearly and powerfuly

Developing The Attitude of a Successful Public Speaker II


Remember that the stage fright is normal, and be open about it Practice your presentation, do pilot tests Get the audience to participate Establish a rapport by using names & eye contact Establish & check the equipment

Developing The Attitude of a Successful Public Speaker III


Research your audience, get acquainted with at least one person in the audience Relax, breathe deeply, visualize yourself successfuly Dress comfortably and appropriately Use your own style. Do not imitate anyone Use audiovisual aids, for a visual impact

Planning
The most critical step in preparation is understanding the purpose Why am I giving this presentation? What do I want the audience know or to do at the end of the presentation? How do I want the audience to feel?

4 Types of Presentations
More Persuasive
Sales Instructional

Explanatory

Oral Report

More Detailed

About 4 Types of Presentations I


Sales: to sell an idea or suggestion to clients, upper management, coworkers or employees. To persuade for an action or belief Explanatory:To familiarize, give an overall perspective or identify new developments. Does not require detail and persuasion. But should offer the audience new or renewed information&understanding

About 4 Types of Presentations II


Instructional: When you want to teach others how to use something like a new procedure or a piece of hardware. Needs persuasion, detail & audience participation Oral Report:Bring the audience up to date on something with which they are already familiar. Focus on facts, figures &details involve little persuasive efforts.

Know your audience


Why should they listen to you? How does what you say affect them? What is in it for them to listen to you? Why is it important for the audience to hear what you have to say? Collect information about what the audience expect to hear.

Sections of a Presentation

1. 2. 3. 4.

5.

A presentation should have five parts: Opener Preview Body Summary Conclusion

Opener
Attract your audience to your topic. Remind them of your topics importance or relevance.

Preview
Previewing your main contents is extremely important. This will increase your audience's comprehension. Think of it as signposting.

1. Introduction
For taking the attention and convincing them to listen to you. Never apologize for anything wrong. Make your audience think that they are going to be informed, entertained or enlightened. Start your spech with power.

Main elements in Introduction I


Begin your talk with an attention getter. With an interesting story or a question Next, tell what is in it for them: Let them know that your information is relevant to their needs. Increase your credibility by relating something about your background and expertise

Main elements in Introduction II


Present yor agenda: the outline Tell them what you are going to tell them, Tell them, and Tell them what you just told them What do you expect of the audience Inform them on question-answer session etc.

2. Main Body I

1. 2.

Deliver what you promised in the shortest and most interesting way Keep in mind in structuring your message that Attention cycle & Pacing Use repetition for remembering

2. Main Body II
Use

stories and examples for connection & association Use intensity by tone of your voice, colors and bolds are for visual intensity Use visuals, hands, graphics, statistics, group participation etc

Summary
This is quite similar to the preview. Remind your listeners of the main contents.

Conclusion
Repeat your main idea or begin with Lets review the main points weve covered Last opportunity to emphasize main points. Must be strong and persuasive. You call for and encourage appropriate action

The Importance of Presenting Well


No matter how relevant, important, or innovative your message is, your message will be lost if it is not presented well. To help you present well, we will look at two major areas

Content

1. 2. 3. 4.

5.

A presentation should have five parts: Opener Preview Body Summary Conclusion

Conclusion
Leave a good impression with your listeners. Remind them again of the importance or relevance of your topic. You might also suggest future areas of research.

Last Words
Do not end by saying thats all or the end. Your final words can be as simple as thank you.

Other Tips
Use vocabulary and structures you know. Do not make your slides too complicated.

Delivery
Content refers to what you say. Delivery refers to how you say it. There are three main things to remember about delivery

The Three Elements of Delivery


1.
2. 3.

Eye contact Voice quality Body language

Eye Contact
Involve your audience by looking at them. Look to the different parts of the room. Do not look over your audience. Be careful not to focus on your screen.

Voice Quality
Project your voice from your abdomen. If you have a quiet voice, use a mike. Speak in a natural, conversational way Do NOT memorize a script.

Body Language
Stand up straight, but relaxed. Take a few steps. Use gestures. Avoid unnecessary movements.

Six Elements of a Good Presentation

Be Prepared - Being prepared is by far the most important element. How many times do you practice your speech? As a general rule, you should spend about 30 hours of preparation and rehearsal time for every hour you will be speaking. Use a tape recorder or videotape yourself. This will help you to get an accurate picture of how you speak. Give of Yourself - Use personal examples and stories in your speech whenever possible. Make sure your stories help to emphasize or support your point. The stories must match your message. Use examples from your personal and professional life to make your point. In either case be willing to give of yourself by sharing some of yourself with the audience.

Six Elements of a Good Presentation

Stay Relaxed - To stay relaxed you should be prepared. Also, focus on your message and not the audience. Use gestures, including walking patterns. Practice the opening of your speech and plan exactly how you will say it. The audience will judge you in the first 30 seconds they see you. Use Natural Humour - Don't try to be a stand up comedian. Use natural humour by poking fun at yourself and something you said or did. Be sure NOT to make fun of anyone in the audience. People will laugh with you when you poke fun at yourself but don't over do it. Plan Your Body & Hand Positions - During the practice of your speech look for occasions where you can use a gesture. Establish three positions where you will stand and practice not only how to move to them but where in your speech do you move. Pick three positions, one on centre stage, one to your

Six Elements of a Good Presentation

Pay attention to all details - Make sure you have the right location (school, hotel, room & time). Make sure you know how to get to where you are speaking. Ask how large an audience you will be speaking to. Make sure you bring all your visual aids and plenty of handouts. Arrive early so you can check out where you will be speaking and make any last minute adjustments. It is very important that you pay attention to even the smallest details. You can never over plan. Remember, "He who fails to plan is planning for failure"