Training Objectives:

To get acquainted with how the system works To identify the scope and limitations of the PCOS To Understand how the use of the PCOS machine fits into the entire automated process.

Course Outline
I. II. III. IV. V. VI. VII. VIII. IX. X. Overview Parts of PCOS PCOS Installation Running Diagnostics (Testing and Sealing Day) Open Voting How to Vote Close Voting Generate 8 Copies of Election Returns (ER) Transmission Generate 22 Copies of Election Returns (ER), Statistics Report and Audit Logs

Course Outline
XI. Back-up Results XII. Re-Zero Polls XIII. Shutdown and Uninstall PCOS XIV. Election Day XV. Manual Activities XVI. Error Messages XVII. Removing and Inserting Memory Card XVIII. Changing Thermal Paper XIX. Connecting and Disconnecting Transmission Device

Overview
For May 10, 2010 Automated National and Local Elections. We will use: Precinct Count Optical Scan (PCOS) Consolidation Canvassing System (CCS)

Precinct Count Optical Scanner (PCOS)

Precinct Count Optical Scan (PCOS) is a ballot tabulator. It is used alongside compatible ballot boxes. The system is designed to scan marked paper ballots, interpret the voter marks, tabulate each vote, store safely each ballot and transmit data.

Consolidation Canvassing System (CCS)

The Consolidation Canvassing System or CCS is a software program installed in a laptop that consolidates and processes data from the tabulated ballots entered in the PCOS machine. It generates the COC, SOV and COCP.

COMELEC Central Server KBP National Board of Canvassers

Provincial Board of Canvassers

Municipal/City Board of Canvassers

PARTS of the PCOS

(1) Security Key Receptacle (3) Operator LCD Screen with Counter

(2) Ballot Entry Slot

(4) Printer Compartment (7) Back-up Memory Card Slot (5) Transmission Port (6) Main Memory Card Slot (8) CAST Button (9) RETURN Button

(1) The contact point for the Security Key | (2) A narrow paper tray in the front slot where ballots are inserted | (3) Used to interact with the application | (4) The opening or door located on top of the unit | (5) It uses an RJ45 transmission cable used for connecting the external modem/cellular device for results transmission | 6) Input in the front right hand side contains the primary removable memory card | (7) Input in the front left hand side contains the write protect backup removable memory card | (8) CAST Button | (9) RETURN Button

Close-up view of the 2 compartments

1 2

(1) Back-up Memory Card Slot (2) Main Memory Card Slot

| Secondary compartment for back-up memory card | Primary compartment for storage of configured files

PARTS of the PCOS

1 | Ballot Box Slot 3 | AC Power Port

2 | Battery Power Port

(1) Opposite of the Ballot Entry Slot at the back of the unit where valid ballots are ejected after passing through a feed mechanism | (2 ) This is where to connect the battery pack that will be used for backing up the power (12VDC) | (3) This is where to connect the power adapter of the PCOS machine (20VAC)

REMOVABLE MEMORY CARD

The PCOS machine uses a COMPACT FLASH removable memory card . This is where the application is stored and is used for backing up data, like election results and audit logs.

THERMAL PAPER
This is the paper that is used for printing election results and is installed inside the THERMAL PRINTER COMPARTMENT.

SECURITY KEY
The security key is a special device that is assigned to each PCOS machine

Power Supply
AC adaptor that comes with the PCOS Machine which Uses 220 volts and an output of 20 volts AC.

Transmission Device
Device that will be used for transmission of the results

Option 1: PCOS Modem

Option 2: BGAN Antenna

Installation of PCOS (Connecting the Power Supply)

(1) Open the Printer Cover, take out the I-Button (Security Key) (2) Close the printer cover. (3) Check the power supply specifications if it conforms with the PCOS machine requirements. (4) Plug the AC Adaptor to the wall outlet. (5) Connect the other end of the AC Adaptor to the PCOS machine. (PCOS machine will automatically start)

Access to the PCOS Main Menu

PCOS will beep to indicate that it is ready to accept instructions from BEI.

Note: If the PCOS iButton security key is not properly tapped into the receptacle, an ERROR IN VALIDATING SECURITY KEY message appears.

PCOS Main Menu

BEI places the PCOS iButton security key into the security key receptacle and wait for the unit to accomplish its initial start up.

Main Menu

Running Diagnostics

Press the UTILITIES button

Press the RUN DIAGNOSTICS button

Running Diagnostics (Memories)

COMPLETE DIAGNOSTICS MEMORY PASSED

BACKUP MEMORY CARD NOT DETECTED. IS THIS CORRECT?

COMPLETE DIAGNOSTICS COMPACT FLASH PASSED

PCOS runs diagnostics on the memory, Compact Flash, EEPROM and displays the appropriate message

PCOS runs diagnostics on the Compact Flash. Tap YES on the question below and PCOS displays the appropriate message.

Running Diagnostics (EEPROM)

6
*** DIAGNOSTICS PRINTER TEST. ***

COMPLETE DIAGNOSTICS EEPROM PASSED

PCOS runs the diagnostics on the thermal printer by printing a sample output on tape

Running Diagnostics (Printer)

CAN YOU READ THE TEXT PRINTED ON THE PAPER?

COMPLETE DIAGNOSTICS THERMAL PRINTER PASSED

COMPLETE DIAGNOSTICS THERMAL PRINTER FAILED (42000)

Click the appropriate button to confirm the correct status of the printer after the testing.

LCD displays the messages after selecting either YES or NO respectively.

Running Diagnostics (LCD)

Screen displays a set of numbered buttons to test the LCD. A message is displayed indicating what button was pressed

Test all buttons. When finished, press DONE button

Running Diagnostics (LCD)

10

COMPLETE DIAGNOSTICS LCD PASSED

COMPLETE DIAGNOSTICS LCD FAILED (45000)

PCOS will ask if the LCD is working properly

LCD displays the message after selecting either YES or NO respectively.

Running Diagnostics (LCD)

11

12
PLEASE PRESS THE RED RETURN BUTTON TO TEST THE LCD SCREEN!

PLEASE PRESS THE GREEN CAST BUTTON TO TEST THE LCD SCREEN!

PCOS will request the BEI to press the CAST button. Press it

PCOS will request BEI to press the RETURN button. Press it

Running Diagnostics (LCD)

13

COMPLETE DIAGNOSTICS LCD PASSED

COMPLETE DIAGNOSTICS LCD FAILED (45000)

LCD displays the message after selecting either YES or NO respectively.

Running Diagnostics (Clock)

14

15

COMPLETE DIAGNOSTICS CLOCK PASSED

COMPLETE DIAGNOSTICS POWER PASSED

PCOS will automatically test the clock component and display the message

PCOS will automatically test the power component and display the message

Running Diagnostics (Scanner)

16

17

PLEASE INSERT ONE BALLOT TO RUN SCANNER DIAGNOSTICS

Screen displays the message and request the BEIs to run one test ballot to test the scanner. Insert one official test ballot

PCOS validates the ballot and displays the following messages

Running Diagnostics (Scanner)

PCOS displays this message while analyzing the ballot.

After verifying the ballot, PCOS will display a message VALID BALLOT: PRESIDENT: BLANK CONTEST, VICE PRESIDENT:BLANK CONTEST . on the LCD. After displaying the analysis, PCOS returns the ballot with the message

Running Diagnostics (Scanner)

18

IS THE SCANNER WORKING PROPERLY AND ARE THE SCANNED BALLOT RESULTS CORRECT?

COMPLETE DIAGNOSTICS SCANNER PASSED

COMPLETE DIAGNOSTICS SCANNER FAILED (46027)

PCOS confirms if the scanner is working properly

LCD displays the message after selecting either YES or NO respectively

Running Diagnostics

19

Screen will display options to PRINT or DISPLAY the results of the diagnostics.

Sample diagnostic result displayed on screen.

OPEN VOTING

Press OPEN VOTING' to open the election

Enter the PIN code for POLL CLERK and press the Enter button.

Screen displays the following message after a successful PIN entry.

OPEN VOTING

3
Note: If the first PIN Code entry is successful and the 2nd PIN Code entry is unsuccessful; repeat only the 2nd PIN Code Entry. There no maximum numbers of attempts for unsuccessful pin code entries

Enter the PIN code for 3RD MEMBER and tap the Enter button.

Screen displays the following message after a successful PIN entry.

OPEN VOTING

PCOS displays the message while it is initializing vote counters (left image)

Select the INITIALIZE VOTE COUNTERS button

PCOS then displays the status of its initialization (right image)

OPEN VOTING

5
An Initialization Report (Zero Report) will be printed to confirm that all results are zero. PCOS then displays the OPEN status and Please insert ballot message on the screen. After this PCOS will display the message "WOULD YOU LIKE TO PRINT MORE COPIES OF THIS REPORT?" plue the option "YES" and "NO"
Note: The Initialization Report contains spaces for BEI signatures and thumb prints. All copies of the initialization report must be signed and thumbprints should be affixed. The LCD screen would display that it is ready to accept votes

Voting Process Flow Diagram

In most cases, the device accepts the ballot and displays the message Congratulations. Your vote has been registered. Other common messages that can be encountered during the conduct of election are further explained in Voting Process Exception Handling. A voters decision to abstain is accepted and will be treated as under-vote. An over-voted ballot is also accepted but not counted in the contest. The PCOS only accepts as many ballots as the number of registered voters.

Your Vote has been registered notice

CLOSE VOTING

Press the PCOS iButton into the security key receptacle. The administration menu display in the screen

Select the CLOSE VOTING option

CLOSE VOTING

A confirmation screen would display in the LCD press the YES button to confirm

Enter the first PIN code and press the Enter button.

Screen displays the following message after a successful PIN entry.

CLOSE VOTING

5
Note: If the first PIN Code entry is successful and the 2nd PIN Code entry is unsuccessful; repeat only the 2nd PIN Code Entry. There no maximum numbers of attempts for unsuccessful PIN code entries

Enter the 2nd PIN code and press the Enter button.

Screen displays the following message after a successful PIN entry.

CLOSE VOTING

Screen displays a message while closing the polls.

CLOSE VOTING

PCOS will confirm if a digital signature (using the BEI iButton) is needed for the results.
(This step is optional.)

If NO was pressed in the previous step, PCOS will confirm if the digital signature will not be created.

CLOSE VOTING

Screen displays the message

GENERATE 8 COPIES OF ERS

PRINTING 8 COPIES OF NATIONAL RETURNS PLEASE WAIT . . .

PRINTING 8 COPIES OF LOCAL RETURNS PLEASE WAIT . . .

The PCOS machine will automatically print 8 copies of Election Returns for National Positions

The PCOS machine will automatically print 8 copies of Election Returns for Local Positions

TRANSMISSION

READY TO TRANSMIT PLEASE PLUG IN TRANSMISSION CABLE TO ELECTRONICALLY TRANSMIT ELECTION REPORTS AND PRESS OK TO CONTINUE OK

TRANSMITTING FILE TO MBOC PLEASE WAIT . . .

Connect the transmission media (Modem or BGAN, whichever is applicable) to the transmission port.

Once the PCOS machine detects the presence of a transmission media, it shall automatically transmit the data.

After the BEI plugs the transmission cable, the PCOS would automatically transmit the results to the designated recipients. *MBOC/KBP/CENTRAL SERVER

TRANSMISSION

ALL ELECTION REPORTS HAVE BEEN SUCCESFULLY TRANSMITTED TO 3/3 LOCATION PLEASE DISCONNECT TRANSMISSION CABLE

A message confirming successful transmission of all results is displayed.

Transmission report is also printed on thermal paper.

Generate 22 copies of ER

PCOS will request for a fresh set of thermal paper before it can print the remaining 22 copies of ERs

The PCOS will print the 22 copies of the Election Returns for both Local and National Positions

Generate Statistics Report & Audit Log

It will also automatically print one (1) copy of the Statistic Report and Audit Log

Thermal Paper Warning

Note: In case the PCOS runs out of thermal paper while printing the remaining ERs, this message will be displayed:

Note: Replace the thermal paper using the steps outlined in changing thermal paper topic. Screen displays the following message and waits until printing is finished.

BACK-UP RESULTS

Screen will display a message that it is now ready to back up the election data.

Note: PCOS can still function without the backup memory card placed in the Administrator access compartment input.

BACK-UP RESULTS

2
NOTE:
A back-up copy of the file is not created in the removable data storage device after a successful transmission. You have to execute it by pressing the BACKUP & PROTECT button. This is finalized and closed from further Write operations. The following information is included in the back-up copy: Digitally signed and encrypted precinct results Soft copy of the National and Local ERs Precincts statistical report PCOS machines audit log report

Screen displays the Main Menu

Re-zero of Polls

Press the PCOS iButton security key into the receptacle. Wait until the Administrator menu displays and select UTILITIES

Select RE-ZERO options

(This activity should only performed before shutting down the PCOS at the end of the Final Testing and Sealing Day. It should not be performed during Election Day.)

Re-zero of Polls

Enter PIN code (BEI member) to re-zero polls. Press the ENTER button

Enter 2nd PIN code (another BEI member) to re-zero polls. Press the ENTER button

Note: If the BEI Chairmans PIN code was used for the first PIN entry, the second (2nd) pin is no longer necessary. Two (2) PINS are needed if only the BEI members PIN is used. If the second (2nd) pin is invalid, enter only the second PIN. There are no maximum numbers of invalid PIN entries.

Re-zero of Polls

Enter special PIN to re-zero polls. Tap the ENTER button.

Note: If the special PIN entered is invalid, PCOS reverts to display the Administrator menu (back to step 2)

Screen displays the following message and returns to the administrator menu.

Screen displays a confirmation message

SHUTDOWN AND UN-INSTALL PCOS

Screen displays the Main Menu. Press the Shut Down button.

A confirmation message displays the message below. Press the YES button.

SHUTDOWN AND UN-INSTALL PCOS

4
Unplug the PCOS Power Adaptor jack first before unplugging it from the wall socket. Then disconnect the backup battery

5
Place the PCOS, the AC Adaptor and the backup battery in the shipping package. Verify if the contents of the package are complete based on the checklist.

A SHUTTING DOWN message displays and the LCD will go blank.

(1 ) INSTALLATION OF POWER TO THE PCOS

1.1
(1) Open the Printer Cover, take out the I-Button (Security Key) (2) Close the printer cover. (3) Check the power supply specifications if it conforms with the PCOS machine requirements. (4) Plug the power supply to the wall outlet. (5) Connect the power supply to the PCOS machine. (PCOS machine
will automatically start)

1.2

PCOS machine is booting up

(2 ) ACCESSING THE MAIN MENU

2.1

2.2

PCOS will beep to indicate that it is ready to accept instructions from BEI.

Press firmly the security key to the security key receptacle

(2 ) ACCESSING THE MAIN MENU

BEI presses firmly the PCOS iButton security key and waits for the unit to accomplish its initial start up.

Note: If the PCOS iButton security key is not properly pressed into the receptacle, an ERROR IN VALIDATING SECURITY KEY message appears.

(3) OPEN VOTING

3.1

3.2

Press OPEN VOTING' to open the election

Enter the PIN code for POLL CLERK and press the Enter button.

Screen displays the following message after a successful PIN entry.

(3) OPEN VOTING

3.3
Note: If the first PIN Code entry is successful and the 2nd PIN Code entry is unsuccessful; repeat only the 2nd PIN Code Entry. There no maximum numbers of attempts for unsuccessful pin code entries

Enter the PIN code for 3RD MEMBER and tap the Enter button.

Screen displays the following message after a successful PIN entry.

(4) INITIALIZING REPORTS

4.1

PCOS displays the message while it is initializing vote counters (left image)

Select the INITIALIZE VOTE COUNTERS button to print the initialization report

PCOS then displays the status of its initialization (right image)

(4) INITIALIZING REPORTS

4.2
An Initialization Report (Zero Report) will be printed to confirm that all results are zero. PCOS then displays the OPEN status and Please insert ballot message on the screen. After this PCOS will display the message "WOULD YOU LIKE TO PRINT MORE COPIES OF THIS REPORT?" plue the option "YES" and "NO"
Note: The Initialization Report contains spaces for BEI signatures and thumb prints. All copies of the initialization report must be signed and thumbprints should be affixed. The LCD screen would display that it is ready to accept votes

(5 ) VOTING PROCESS

5.1

5.2

The LCD screen would display that it is ready to accept votes

The proper way to insert the ballot

(6 ) CLOSE VOTING

6.1

6.2

Press the Ibutton to the Security Key Receptacle to activate the Main Menu

Press the CLOSE VOTING option

(6 ) CLOSE VOTING

6.3

6.4

A confirmation screen would display in the LCD tap the YES button to confirm

Enter the first PIN code and tap the Enter button.

Screen displays the following message after a successful PIN entry.

(6 ) CLOSE VOTING

6.5
Note: If the first PIN Code entry is successful and the 2nd PIN Code entry is unsuccessful; repeat only the 2nd PIN Code Entry. There no maximum numbers of attempts for unsuccessful pin code entries

Enter the 2nd PIN code and tap the Enter button.

Screen displays the following message after a successful PIN entry.

(6 ) CLOSE VOTING

6.6

Screen displays a message while closing the polls.

(6 ) CLOSE VOTING

6.7

6.8

PCOS will confirm if a digital signature (using the BEI iButton) is needed for the results.
(This step is optional.)

If NO was pressed in the previous step, PCOS will confirm if the digital signature will not be created.

(6 ) CLOSE VOTING

6.9

Screen displays the message

(7 ) INPUTTING DIGITAL SIGNATURE

(8 ) PRINTING 8 COPIES

8.1

8.2

PRINTING 8 COPIES OF NATIONAL RETURNS PLEASE WAIT . . .

Screen would display Preparing Election Reports Please Wait

The PCOS machine will print 8 copies of Election Returns for National Positions

(8 ) PRINTING 8 COPIES

8.3

PRINTING 8 COPIES OF LOCAL RETURNS

PLEASE WAIT . . .

The PCOS machine will print 8 copies of Election Returns for Local Positions

(9 ) TRANSMISSION

9.1

9.2

READY TO TRANSMIT PLEASE PLUG IN TRANSMISSION CABLE TO ELECTRONICALLY TRANSMIT ELECTION REPORTS AND PRESS OK TO CONTINUE

ELECTRONICALLY TRANSMITTING TRANSMITTING FILE TO MBOC ELECTION REPORTS TO CENTRAL SERVER* WAIT. ..... PLEASE WAIT

OK

Screen displays the message for preparing for transmission of results to designated locations

Screen displays a confirmation message indicating that transmission is ready.

After the BEI plugs the transmission cable, the PCOS would automatically transmit the results to the designated recipients.
*MBOC/ KBP/ CENTRAL SERVER

(9 ) TRANSMISSION

9.3

ALL ELECTION REPORTS HAVE BEEN SUCCESFULLY TRANSMITTED TO 3/3 LOCATION PLEASE DISCONNECT TRANSMISSION CABLE

A message confirming successful transmission of all results is displayed.

Transmission report is also printed on thermal paper.

(9 ) TRANSMISSION Printing 22 copies

9.1.1

PCOS will request for a fresh set of thermal paper before it can print the remaining 22 copies of ERs

(9 ) TRANSMISSION Printing 22 copies

9.1.2

PRINTING 22 COPIES OF NATIONAL RETURNS PLEASE WAIT . . .

PRINTING 22 COPIES OF LOCAL RETURNS

PLEASE WAIT . . .

The PCOS will automatically print the 22 copies of the Election Returns for both Local and National Positions

(9 ) TRANSMISSION Printing 22 copies

9.1.3

It will also automatically one (1) copy each of the print the Statistic Report and Audit Log

(9 ) TRANSMISSION Printing 22 copies

Note: In case PCOS runs out of thermal paper while printing the remaining ERs, the following message is displayed:

Note: Replace the thermal paper using the steps outlined in Thermal Printer topic. Screen displays the following message and waits until printing is finished.

(10 ) BACKUP RESULTS AND SHUTDOWN

10.1

Press the BACKUP & PROTECT button.

Note: PCOS can still function without the backup memory card placed in the backup memory compartment but it cannot produce a back-up copy of the main memory.

(10 ) BACKUP RESULTS AND SHUTDOWN

10.2 10.3

Press the shutdown button to start the process in shutting down the PCOS machine.

The screen will ask you if you are certain that you want to shut down the PCOS, Tap YES

The screen will display that the PCOS is shutting down

(1) MANUAL ACTIVITIES Printing Election Returns 1.1 1.2

Press fimly the PCOS Ibutton onto the security key receptacle. PCOS displays the Administration Menu.

Press the Print Reports button

(1) MANUAL ACTIVITIES Printing Election Returns 1.5 1.6

The following reports are available for re-printing Election Returns for National; Election Returns for Local; Statistics; Audit Log

Select the report. PCOS will confirm the number of copies to be printed.

(1) MANUAL ACTIVITIES Printing Election Returns 1.7 1.8

PRINTING 1 COPY OF NATIONAL RETURNS (1/1) PLEASE WAIT . . .

Enter the number of copies and tap the Enter button. PCOS displays the message:

After printing, PCOS returns to the Administration menu.

(2) MANUAL ACTIVITIES Manual Transmission of Results 2.1 2.2

Press the PCOS Ibutton security key onto the security key receptacle. The administrator menu displays. Tap the Retransmit Results button.

The following locations are available for re-transmission Central Server, MBOC, KBP, Political Parties and Citizens Arm

(2) MANUAL ACTIVITIES Manual Transmission of Results 2.3 2.4

Select the location. PCOS confirms the transmission of the results

After transmission, PCOS returns to the Administration menu.

Voting Process Exception Handling

The following are some examples of exceptional handling messages that could be encountered during election.

NOT AN ORIGINAL BALLOT PAPER JAM MISREAD DUPLICATE BALLOT MULTIPLE SHEET AMBIGUOUS

Invalid Ballot
INVALID BALLOT DETECTED. PLEASE ENSURE YOU RECEIVED THE CORRECT BALLOT
An invalid ballot is a ballot that belongs to a different clustered precinct from the one that the PCOS is assigned to. It happens when a user inserts a ballot from the wrong city/municipality/precinct/region/district for a particular PCOS unit.

Misread Paper
W A R N I N G! **************** PAPER INSERTED WAS MISREAD AND COULD NOT BE VERIFIED AS A VALID BALLOT. PLEASE VERIFY BALLOT AND REFEED.
A ballot that cannot be read by the PCOS for whatever reason is considered misread. This includes legitimate ballots that have been improperly scanned or foreign objects that might have been attached to the ballot or the safety markings of the ballots were accidentally or purposely altered.

Multiple Sheet
MULTIFEED DETECTED. PLEASE INSERT ONLY ONE BALLOT AT A TIME.

A multiple sheet warning message prompts in the LCD when more than one paper ballot is inserted in the machine simultaneously.

Paper Jam
POSSIBLE PAPER JAM DETECTED. PLEASE CLEAR ANY PAPER FROM THE DEVICE AND PRESS THE CLEARED BUTTON

Paper jams or ballot blockages are rare events but can occur. The message below is displayed in the screen in this situation.

Duplicate Ballot
(Previously Scanned Ballot)
THIS BALLOT HAS BEEN PREVIOUSLY SCANNED.
A warning message displays when PCOS detects that the ballot inserted has already been scanned. No votes will be registered for the ballot when the message below displays on the screen.

Ambiguous Marking
WARNING! *************** ONE OR MORE AMBIGUOUS MARKS DETECTED ON THE BALLOT. PLEASE CORRECT ALL AMBIGUOUS MARKS AND REFEED THE BALLOT.
An ambiguous mark warning occurs when the device detects a mark that is unclear. There are two possible types of ambiguous marks: 1. The voter has made a mark that is too light, which needs to be darkened in order to be clearly counted as a vote. 2. The voter has inadvertently made a small mark in a box where they had not intended to. The system cannot be certain of the voters intent thus, the mark is neither a definite vote nor a non-vote. The screen displays the above message.

REMOVING THE MEMORY CARD

1. Turn off the PCOS machine by tapping the Shutdown function 2. Shutdown the PCOS and Unplug all the power source connected to the PCOS machine. 3. Open the memory card slot compartment 4. Push the eject button located at the right side of the slot (color black) 5. Pull/Take the memory card 6. Close the compartment

INSERTING THE MEMORY CARD

1. Turn off the PCOS machine by tapping the Shutdown function 2. Shutdown the PCOS and Unplug all the power source connected to the PCOS machine. 3. Open the memory card slot compartment 4. Insert the memory card by pushing it gently on the slot

Connecting the Transmission Device

1. 2. 3. 4. Selecting the transmission media Checking the peripherals Installing the device Activating the device

Disconnecting the Transmission Device

1. 2. 3. 4. Turning off the device Uninstalling of the device Checking the peripherals Packing