Office Safety Training

1) General Office Safety 2) Office Equipment Safety

3) Emergency Action Plans 4) Incident Reporting
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General Office Safety

Topics
Fall Prevention Lifting & Back Safety Chair Safety Housekeeping Office Security

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General Office Safety

Fall Hazards
Falls are the most common office accident Falls can cause cuts, bruises, sprains or fractures Common causes of office falls:

Tripping over an object (open file drawer, electrical cord)

Tripping over uneven or defective surfaces Slipping on wet or slippery floors

Slipping or tripping along stairways

All falls are preventable
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General Office Safety

Fall Prevention
Walk safely anticipate and avoid potential fall hazards

Close drawers completely after every use

Secure electrical cords away from walkways

Pick up objects on the floor that may cause tripping

Clean up spill immediately

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General Office Safety

Fall Prevention
Walking along stairs, keep one hand on the rail

Never carry anything that obscures your vision

Wear stable shoes with non-slip soles

Report defective flooring or other fall hazards promptly

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General Office Safety

Lifting, Twisting & Back Safety
Lifting objects improperly can lead to back injuries Always plan ahead before you lift Never attempt to carry a heavy load on your own Split the load into smaller ones Use a cart or trolley

Always push an object rather than pull it

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General Office Safety

Safe Lifting Techniques
Size the object before trying to lift it Make sure the path to your destination is clear and safe Center yourself over the load, bend your knees Grip the object firmly with both your hands Keep your back in neutral or

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General Office Safety

Safe Lifting Techniques
Lift by straightening your legs & dont bend your waist Never twist when lifting. When you must turn, turn your whole body, feet first Set the object down by bending your knees Release the object only when it is on the floor

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General Office Safety

Chair Safety
Never sit on the edge of your chair it can tip over
Dont lean too far back that the wheels lift off the floor Dont leave any object on your chair it could hurt you

Never stand on your chair to reach for something

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General Office Safety

Housekeeping
Keep all passageways & stairways unobstructed at all times

Pick up dropped debris or fallen object immediately

Clean up spills immediately Dont stack boxes on the floor or on top of cabinets

Maintain unobstructed access to emergency equipment

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General Office Safety

Office Security
Wear your security badge when in office premises

Don't leave your keys, purse or wallet lying about.

Dont leave cash or valuables at the office

Notify security personnel if you notice suspicious persons

Do not get in an elevator with someone suspicious Know your co-workers and look out for each other
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Office Equipment Safety

Topics
Basic Electrical Safety Copiers, Fax, Printers & Shredder Safety Desks, Cabinets & Shelves Safety Cutting & Puncture Hazards

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Office Equipment Safety

Basic Electrical Safety
Electricity can cause serious shocks & burn injuries

Unplug defective equipment & get it serviced immediately

Do not attempt to troubleshoot any electrical equipment

Do not overload electrical outlets

Use extension cords only temporarily Do not use any damaged, torn or frayed electrical cables
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Office Equipment Safety

Lesson Learned Electrical Burn Incident

An office worker received a burn from an electrical arc flash when a charm bracelet contacted the exposed prongs of a plug inserted into a power strip. Be sure to insert plugs completely into receptacles so there are no energized metal prongs exposed.
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Office Equipment Safety

Copiers, Fax, Printers & Shredders Safety
Avoid looking at the copier flash. Copy with the cover down.

Avoid direct contact with copier, fax or printer toners

Do not hold on to papers being fed into the shredder Keep your tie, hair or necklace away from the shredder inlet Never attempt to repair defective office equipment Switch off power & unplug cord before shifting equipment
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Office Equipment Safety

Desk, Cabinets & Shelves Hazards
Bumping in desks, file cabinets or open drawers

Striking open file drawers while bending or straightening up

Objects sliding from shelves or cabinet tops Fingers caught in drawer

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Office Equipment Safety

Desk, Cabinets & Shelves Safety Precautions
Keep desks free from sharp edges or protruding screws

Use handle to close drawer slowly to avoid crushed fingers

Keep drawers closed when not in use Place heavy objects on the bottom shelf Never climb on shelves

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Office Equipment Safety

Cutting and Puncture Hazards
Equipment with cutting hazards: Paper cutters

Paper edges
Scissors Paper shredders Equipment with puncture hazards Staplers Pens and pencils

Thumbtacks and push pins

Hole punchers
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Office Equipment Safety

Cutting and Puncture Precautions
Use care and precautions, dont rush through the job Use equipment only for its intended purpose Do no carry pencils behind the ears

When sealing envelopes, dont use your tongue

Use caution when handling papers it can cut

Ensure staples are fully closed when fastening papers

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Emergency Action Plans

Topics
Office Fire Safety
What To Do If You See/Smell Smoke/Fire How To Use a Portable Fire Extinguisher

Bomb Threat Hazardous Substance Medical Emergency

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Emergency Action Plans

Office Fire Safety Causes of Office Fire
Electrical overloading & short circuiting Overheated equipment/appliances Lighted cigarette butts

Sparks from hot work

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Emergency Action Plans

Fire Safety Prevention & Preparedness
Keep flammable materials away from electrical equipment Never overload electrical outlets Know the location of fire escape routes & stairway exits

Know where fire extinguishers are kept & how to use it

Know the location of fire alarm and how to activate it

Participate in fire & emergency evacuations drills

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Emergency Action Plans

What To Do If You See/Smell Smoke/Fire
Stop work immediately

Stay calm, assess the situation and activate the fire alarm
Attempt to extinguish the fire, if there in no risk to your safety Walk to the nearest safe exit & close the door behind you Proceed to the designated assembly area **Avoid smoke and fumes they can make you unconscious
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Emergency Action Plans

How To Use a Portable Fire Extinguisher
Pull the pin, stand back 8 to 10 feet Aim the nozzle at the base of the fire Squeeze at the handle

Sweep extinguishing agent at the base of the fire

If you have the slightest doubt about your ability to fight a fire....EVACUATE IMMEDIATELY!

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Emergency Action Plans

How To Use a Portable Fire Extinguisher

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Emergency Action Plans

Bomb Threat
A bomb threat is usually received by telephone or Show up as suspect objects or packages If you receive a bomb threat, remain calm

Get as much information as possible about the threat

Note time, callers voice, gender, age & background noises

Notify office security staff

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Emergency Action Plans

Hazardous Substance
Do not touch, smell, taste, or try to analyze the substance Carefully place the item on your desk and step away

Alert others to keep away from the area

Remain in the immediate area to minimize the spread of contamination

Notify local medical authorities and law enforcement

Turn off any circulating fans, air conditioners, or heaters Do not attempt to wash off or disperse the agent

Wait for trained medical and decontamination personnel

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Emergency Action Plans

Medical Emergency
Call XXX (your local emergency services number) Identify yourself and give your location, including building and floor, your contact telephone number and then describe the emergency. Ask for help from fellow employees and stay with the victim until help arrives Assist the victim to the degree that you are trained and render appropriate first aid for which you have been trained and qualified.

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Incident Reporting
Topics
What Incidents are Reportable How To Report Incidents

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Incident Reporting
Reportable Incidents Office Based Staff
1. Employee or contractor work related injury which involves Lost Workdays Loss of Consciousness Medical Treatment

2. Any accident involving company owned, leased/rented vehicle 3. Personal vehicle accident while on company business

4. Office fire
** Report all near misses, unsafe conditions or unsafe acts

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Incident Reporting
How To Report Incidents
1. Notify your supervisor and the HES Coordinator by phone or mail or 2. Fill up your local Incident Notification Form and send it to your Supervisor and HES Coordinator

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