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Chapters are chartered by the Philippine Internet Users' Society (PIUS Inc.) Every Chapter shall focus on issues and developments important to its community. Chapters are expected to serve the interests of the Internet community in their locality.
Chapters are chartered by the Philippine Internet Users' Society (PIUS Inc.) Every Chapter shall focus on issues and developments important to its community. Chapters are expected to serve the interests of the Internet community in their locality.
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Chapters are chartered by the Philippine Internet Users' Society (PIUS Inc.) Every Chapter shall focus on issues and developments important to its community. Chapters are expected to serve the interests of the Internet community in their locality.
Авторское право:
Attribution Non-Commercial (BY-NC)
Доступные форматы
Скачайте в формате PPT, PDF, TXT или читайте онлайн в Scribd
Philippine Internet Users’ Society CHAPTER PRIMER - Background The organization is a non stock non profit organization and is duly registered with Securities and Exchange Commission (SEC) of the Philippines. Chapters are chartered by the Philippine Internet Users’ Society (PIUS Inc.). The Chapter bylaws will neither supersede nor abrogate any of the Bylaws of PIUS Inc. PIUS Inc. coordinate chapter affairs. PIUS Inc. Chapters are expected to serve the interests of the Internet community in their locality in a manner consistent with the mission and purposes of PIUS Inc.. Every Chapter shall focus on issues and developments important to its community. PIUS Inc. Chapters are respected and free to use their collective resources, creativity, local culture and dialect of its community; for the advancement of PIUS Inc. advocacy. 2/14/2009 PIUS Inc. 2009 PIUS Inc. Purposes Philippine Internet Users’ Society PIUS Inc. Purposes: 3. To unify Internet users in the Philippines through the promotion of co-operation and understanding either through direct membership or by creating alliances with Internet users (individuals or groups/organizations) in the country. This includes setting –up of Philippine Internet Users’ Society Chapters all over the country. 2. To advocate the campaign slogan - “Internet is for Everyone”. 3. To propagate the responsible use of the Internet and its technologies in the country. 4. To provide services for individual and organization members in terms of training and support in regard to Internet/Internet Technologies.
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Philippine Internet Users’ Society PIUS Inc. Purposes: 5. To print and publish journals, magazines, papers, periodicals etc. relating to the mission of Philippine Internet Users' Society, Inc; also to promote and develop the image of the organization and its members online and offline. 6. To organize and conduct events, meetings, seminars, conferences, congress, and competitions between members and any other related groups for the purpose of exchanging ideas and views related to the Internet and Internet technologies. 7. To conduct and organize trainings related to the Internet and Internet technologies around the country especially for the marginalized sectors of the society.
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Philippine Internet Users’ Society PIUS Inc. Purposes: 8. To act as a collective voice of Internet users in the Philippines especially in terms of government regulation, in reducing costs of connectivity and Internet access, and also the protection of privacy and confidentiality of transactions conducted on the Internet. 9. To do all such other lawful activities as the Executive Board or Committee may consider fit to achieve the overall objectives of the organization and to protect and maintain the interest of members and the organization. 10. To encourage all members and allied groups/organizations demonstrate the standards of professional behavior appropriate as internet users by adhering to the Code of Conduct for all Members of the Philippine Internet Users' Society. 2/14/2009 PIUS Inc. 2009 PIUS Inc. Policy Procedures: Organizing Chapters Philippine Internet Users’ Society PIUS Inc. Policy Procedures: Organizing Chapters WHAT: PIUS-Chapters can be in a city, municipality, or province in the Philippines. It is an extension of PIUS Inc. mission and advocacy in a particular area. PIUS-Chapter shall be the representative entity of PIUS Inc. to serve the interests of the Internet community in their locality. PIUS-Chapter is empowered and authorized to conduct projects and activities to further PIUS Inc. mission and advocacy.
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Philippine Internet Users’ Society PIUS Inc. Policy Procedures: Organizing Chapters WHY: The need to serve the interests of the Internet community in their respective area in a manner consistent with the mission and purposes of PIUS Inc. The need to serve as a vanguard organization that shall focus and address issues and developments important to its Internet community. The need to propagate the responsible use of the Internet; and also for the advancement of PIUS Inc. advocacy in the area.
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Philippine Internet Users’ Society PIUS Inc. Policy Procedures: Organizing Chapters WHO: Members of PIUS Inc. in good standing, may request for an Application to Form a Chapter; provided that there’s enough number of PIUS Inc. members in the locality. Concerned PIUS Inc. members in the area, may act as “Core group” of prospective leaders who shall form the nucleus Board for the Chapter. Ideally, PIUS Inc. members who have experience in non profits groups shall be involved in forming Chapters, though this is not mandatory. All concerned PIUS Inc. members in the area are free to participate in the Chapter forming process.
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Philippine Internet Users’ Society PIUS Inc. Policy Procedures: Organizing Chapters WHEN and WHERE: The best time is when needs and issues concerning our advocacy are present in the area and are not being met. It is also best to form a Chapter when interest of prospective members are still heightened. When there’s enough number of concerned PIUS Inc. members and prospective members who are willing to form a Chapter. Also when there’s an active Internet community existing in the area, where we can build alliances to advance our cause.
We can form Chapters in any city, municipality or province in the
Philippines, where a community of Internet users’ exist. PIUS Inc. can also charter a Chapter out of existing group like; people w/disabilities who wants to have an access on the Internet. 2/14/2009 PIUS Inc. 2009 Philippine Internet Users’ Society PIUS Inc. Policy Procedures: Organizing Chapters HOW: Preparatory • The person applying to forming a Chapter must be a member of PIUS Inc. in good standing. • Application to Form a Chapter is available. Fill up the form and submit to PIUS Inc. for review and approval. • Said Application form is free. HOW: Process 11.Prepare a master list of existing PIUS Inc. members together with your prospective members in the area where you wanted to serve. 12.Contact them through email, then set-up a face to face meeting to discuss the issue of forming a PIUS Inc. Chapter. 14.From that meeting(s). Create a committee that will draft your Chapter Bylaws (see sample bylaws). 2/14/2009 PIUS Inc. 2009 Philippine Internet Users’ Society PIUS Inc. Policy Procedures: Organizing Chapters HOW: Process (Continuation) • Once all your documentation is done, submit them to PIUS Inc. for the PIUS Board’s decision. This process may take some time especially if or when additional documents may be required. • As soon as you receive the Application approval, set up a meeting of your members for the election of your Chapter officers. • At this point, you still don’t need a Chapter physical office to operate. You can first set-up a virtual office by having your Chapter website (you can use a free site first like www.webs.com). All you need at this stage is an address (can be in the chairman’s or the secretary’s home or office). PIUS Inc. will provide you an official Chapter email; (sample) cebuchapter@piusonline.org • Your meetings can be done is places that are accessible to your officers and members. 2/14/2009 PIUS Inc. 2009 Philippine Internet Users’ Society PIUS Inc. Policy Procedures: Organizing Chapters HOW: Policies and Standards (Organization and Membership) • Organization-Only one Chapter is allowed in a particular area like in a city, municipality or province. • Chapter Membership shall be given importance in this initial stage. Individual membership and forming alliances with groups will be highlighted. Membership shall be free at the moment to build up our membership base. Chapters are not restricted though to charge membership fees if they so desire. There shall be standard fees for organizations desiring to join. • All Chapters must have a fixed postal address. • Chapter officers must have clearly defined roles. • All Chapters are required to submit periodic activity and financial reports to PIUS Inc. 2/14/2009 PIUS Inc. 2009 Philippine Internet Users’ Society PIUS Inc. Policy Procedures: Organizing Chapters
HOW: Policies and Standards (Activities)
5. Chapters are encourage to conduct activities related to PIUS Inc. mission and purpose(s). 6. For this year (2009) PIUS Inc. activities are limited to: 2.1 Organization Building- Chapter forming/Alliance forming (Feb) 2.2 Essay Writing Contest & Art Competition (June) 2.3 Band & Jingle Competition 2.4 Blogging & You Tube Competition 2.5 OneWebDay Celebration (4th worldwide-1st in the Philippines)
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Philippine Internet Users’ Society PIUS Inc. Policy Procedures: Organizing Chapters HOW: Policies and Standards (Public Statements and Positions) Chapter Officials may come up with public statements and positions in regard to certain issues that concerns our advocacy. Please be guided by our standards: 1. Said statement or position will advance our mission and purpose. 2. They must be consistent with PIUS Inc. official position. 3. They must be clear, professionally presented and responsibly owned by the chapter. 4. They must not cause any legal issues for the Chapter and PIUS. 5. They must be done with the approval of the Chapter Board.
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Philippine Internet Users’ Society PIUS Inc. Policy Procedures: Organizing Chapters HOW: Policies and Standards (Funding) The Chapter Board of Directors shall draw up an operating budget for the chapter. Chapters are encourage to come up with their own source of funds in order to operate smoothly; and be able to implement Chapter projects and activities. Possible sources of funds are from income generating projects and activities. Soliciting donations and other ways consistent with other non profit standards in raising funds. Other Chapters may adopt a fee-based membership or a combination of free and fee-based membership. If and when funds are available from PIUS Inc. Chapters will be notified to apply for project funding. It is therefore best for the Chapters to inform PIUS Inc. about their lined up activities and projects before the fiscal year begins. 2/14/2009 PIUS Inc. 2009 PIUS Inc. Sample Chapter ByLaws Philippine Internet Users’ Society PIUS Inc. Sample Chapter ByLaws: FIRST: Name The name of the Chapter is: PIUS-(Name of Area) SECOND: Duration The period of duration is 50 Years. THIRD: Purpose(s) The Chapter is organized with a statement of purposes(s). Said purpose(s) shall be consistent with the purpose of PIUS Inc., and shall clearly indicate that the Chapter is organized as a not for profit organization. It shall have the powers to carry on any business or other activity duly approved by the Executive Board or Committee of PIUS Inc. which may be lawfully conducted by a corporation organized under the rules of the Philippines Non stock Corporations. 2/14/2009 PIUS Inc. 2009 Philippine Internet Users’ Society
PIUS Inc. Sample Chapter ByLaws:
FOURTH: Membership The Chapter may have one or more classes of members, the qualifications and rights, including voting rights (18yrs old & above), of which shall be designated in the bylaws. All Chapter members shall be PIUS Inc. members. All Internet Users’ in the local area covered by the Chapter shall be eligible for membership without discrimination. Membership shall also be open to all full-time students, Out of School Youth (OSY) and Senior Citizens; their membership dues shall be determined by the Chapter Board, but shall not exceed 50 percent of regular member dues.
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Philippine Internet Users’ Society PIUS Inc. Sample Chapter ByLaws: FIFTH: Officers The members of the Chapter Board of Directors shall be those individuals elected, from time to time, in accordance with the Bylaws. Directors shall elect their successors. The usual titles for Officers shall be used. Some Chapters may combine offices of the Secretary and Treasurer into one position. Officers will be elected during the Annual General Meeting (AGM) of the Chapter. SIXTH: Duties of Officers The internal affairs of the Chapter shall be regulated by its Board of Directors as described in the Bylaws. The usual duties of the Board and it’s officers shall be covered in this section.
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Philippine Internet Users’ Society PIUS Inc. Sample Chapter ByLaws: SIXTH: Duties of Officers (Continuation) It shall also cover the following duties: Preparation of the Annual Chapter Report for presentation to the Chapter at the Annual General Meeting (AGM). Preparation of the Chapter's Activity and Financial Report and submission of this report to PIUS Inc. periodically. Submission of Chapter Updates and organizational developments to PIUS Inc. especially changes of officers. Report of any proposed Chapter Bylaws amendment to PIUS Inc. for approval.
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Philippine Internet Users’ Society PIUS Inc. Sample Chapter ByLaws: SEVENTH: Chapter Boards and Committees Board of Directors - The Board is the highest governing body of the chapter when it is in session. The Board of Directors make final decision for the Chapter; while the President or CEO with the management team handles it’s day to day affairs. Executive Board or Committee – Are the officers of the Board of Directors. Advisory Board - It is good practice to set up an Advisory Board for the Chapter. They are a good source for help and assistance. Advisory Board do not have decision making powers for the Chapter. Their duties are purely advisory in nature. Advisory Board can also act as Board of Reference for the Chapter. 2/14/2009 PIUS Inc. 2009 Philippine Internet Users’ Society PIUS Inc. Sample Chapter ByLaws: SEVENTH: Chapter Boards and Committees (Continuation) Standing Committees - The functions and types of the committees shall correspond to your Chapter projects and activities. (Example; Membership Com. or PR Com.). Temporary Committees – Like a Nominating Committee or an Auditing Committee. • There’s really no fast and hard rule as to how many or the type of Committees the Chapter may need to utilize, it is for the Chapter’s discretion and decision to adopt what is suited for them.
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Philippine Internet Users’ Society PIUS Inc. Sample Chapter ByLaws: EIGHTH: Chapter Meetings The Chapter shall determine how many meetings they will hold each year. These meetings shall be listed and announced to all concerned via E-mail, Texts, or mailed. It is best to post them at the Chapter’s website as well. Regular Board Meeting – The Board shall decide details of their regular meetings. A monthly meeting is ideal for the Board to discuss the affairs of the Chapter. Chapter Members’ Meeting – The Chapter may hold members meeting on a regular basis to discuss activities of the Chapter. The Annual General Meeting (AGM) – The Chapter shall hold an AGM just before their fiscal year ends or at the start of 2/14/2009 their fiscal year. It is aPIUS standard Inc. 2009practice to hold an annual
AGM for the Chapter.
Philippine Internet Users’ Society PIUS Inc. Sample Chapter ByLaws: NINETH: Chapter Funds No part of the net earnings of the Chapter shall inure to the benefit of or be distributed to any director, employee or other individual, partnership, estate, trust or corporation having a personal or private interest in the Chapter. Compensation for services actually rendered and reimbursement for expenses actually incurred in attending to the affairs of this Chapter shall be limited to reasonable amounts. Periodic and Annual Financial Report of the Chapter shall be submitted to PIUS Inc.
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Philippine Internet Users’ Society PIUS Inc. Sample Chapter ByLaws: NINETH: Chapter Funds (Continuation) Fund raising projects are allowed for smooth operation of the Chapter. However, said projects shall be within the bounds of the normal fund raising projects conducted and practiced by the non profits community. The standard for non profits shall be followed such as; 25% to 30% of funds raised may be allocated for Administrative operation while the 70% to 75% goes to the project(s). All funds received must be receipted and recorded. The chapter financial report shall be available upon written request. Members and Donors requesting for the same shall be served accordingly. 2/14/2009 PIUS Inc. 2009 Philippine Internet Users’ Society PIUS Inc. Sample Chapter ByLaws: TENTH: Amendments
These Chapter bylaws may be amended by a majority vote
of the Members and by a majority vote of the Board of Directors of the Chapter at any regular meeting or special meeting held for the said purpose. To vote on the bylaws, the Chapter should have a quorum (with the majority) of the general membership present and the action will be passed by a plurality of affirmative votes. All proposed changes or amendment to these Chapter Bylaws shall first be approved by PIUS Inc. Board of Directors before being presented to the Chapter Board and membership for a vote. 2/14/2009 PIUS Inc. 2009 Philippine Internet Users’ Society PIUS Inc. Sample Chapter ByLaws: ELEVENTH: Organization, Disbandment and Dissolution of PIUS Inc. Chapters Only PIUS Inc. Board of Directors through it’s official authorized representative has the sole right to organize or grant PIUS Chapter status in the Philippines. Chapters may be disbanded by PIUS, Inc. Board of Directors through it’s official authorized representative, when the Chapter no longer adheres to the PIUS Inc. purpose(s) and mission. And also if and when the Chapter continuously violates PIUS Inc. policies, procedures and standards. Upon dissolution of the Chapter, PIUS Inc. will take care of its assets and shall be disposed of exclusively for the purposes of the Chapter or distributed to such like minded entity(ies) organized and operated exclusively for non profit purposes. 2/14/2009 PIUS Inc. 2009 Philippine Internet Users’ Society
CHAPTER PRIMER
Important Notes:
Non-Profit organization “can’t make a profit.”
Surpluses are permitted and desirable, but they must be used to further the organization’s activities