What is a project nightmare?

Over budget? Late delivery? Poor quality? Even worse: on-time, on-budget, great quality, but delivering something your organization does not need

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Strategic Planning Office

the Office coordinates the continuous strategic planning process of the Organization Development of the key documents; The Strategic Plan, Operating Plan The Program performance Monitoring and Evaluation Plan Other related reports

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STRATEGIC PLANNING DEPARTMENT

Formulates, in coordination with the other Responsibility Centers (RCs),the managements vision of the organizations Sets managements organizational goals and objectives and their realization within specified time frames. Collects, evaluates external and internal information relevant to the organizations present and future state. Develops long-range (strategic) plans that will properly position the organization to attain its desired future state.
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Cont
Implements a feedback and measurement system to assure implementation of approved plans and budget at all levels.

Coordinates with national planning offices, to make sure that the organizational plans are in line with national governments thrust and objectives.
Performs other related functions.
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How Project Management Complements Strategic Planning

a) Strategic Planning provides ideas b) Project Management achieves results c) Projects drive strategic changes d) Feedback loop for continuous change

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a. Strategic Planning Ideas

Projects are based on ideas and objectives Strategic planning creates them through; SWOT (Strengths Weaknesses Opportunities Threats) Competitive Analysis and other studies Market share goals Vision statements
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b. Project Management Achieves Results

How to execute strategy? Project management provides a robust way to execute change Assign project manager, defining accountability and responsibility Avoid creating strategy that is never realized or even attempted

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c. Project Results Drive Change

Each project advances one or more strategic goal Some projects investigate an issue, creating new strategic goals at the end Some projects fail, but all are relevant Failure often uncovers key information

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d. Continuous Feedback Loop

Organizational Plan Updates
Staff Feedback and Ideas

Strategy

Ideas

Change

Projects

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Events that Join Strategy and Projects

a) Project start-up b) Project closure c) Budget and resource authorization d) Resource conflicts and priorities e) Organizational crisis and strategic change

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a. Project Start-Up
Most strategic moment of a project is right when it is authorized Strategy helps answer, Why should we do this? What is the goal? PM helps you climb the ladder, Strategy helps make sure it is on the right wall
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b. Project Closure
A time to gather new ideas Teams see unsolved problems and issues These ideas then become new project proposals in later. Ensure that good ideas are not lost A gift to the strategic planner/rewarding/motivating

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c. Budget and Resource Authorization

Projects constantly fight for resources and funding Tying projects to strategy allows PMs to explain their need in strategic terms Examining all project resource requests in terms of strategy helps eliminate pet projects

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d. Project Prioritization
Often project conflicts arise, requiring a decision Organizational strategy can provide a more relevant way to score and rank projects Strategic planners are accustomed to scoring systems to set priorities, and can help design an appropriate system

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e. Crisis and Strategic Change

Any crisis or critical event causes project uncertainty Strategic planners face uncertainty as well These times call for coordination Practical, tactical ideas from project managers Industry trends and top-down perspectives from strategists
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Involving Senior Management

Tie project management to something they must do Decision making Training Constant reinforcement

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