HR Department Services Workflow

Documents Employment Cycle HR Team In charge

Personnel Plan (quarterly) Personnel Requisitioin Role Design & Job Description Interview Report Testing reports Offer Letter Special agreements Work Rules Policies VinaGame Tour Timesheet, OVT, Leave approval, Staff movement, etc. Staff Movement Report Resignation, Termination letter, Dismissal decision, etc.

Staffing Needs

Describe & Authorize the Job

Recruiting & Sourcing

Selection

On-boarding Orientation

Pay & Reward

Staff Movements: Promotion, Demotion, Discipline, Reward

Termination Exit Interview

Recruitment & Selection

Recruitment & Selection

Recruitment & Selection

Recruitment & Selection

Recruitment & Selection

C&B

C&B

C&B

Data required for Recruitment & Selection

Personnel Requisition: - Position - Team: - No. of headcount required: - Requested by - Approved by - Budgeted: Yes/No - If not budgetted, Reason for increase headcount: - Replacement for - Reason - Date of request: - Expected date of hire: - Job Description (form) - Requirements

Data required for Recruitment & Selection

Candidate Management: - Candidate source (optional) * Online search service * Employee referral (form) --> reference name/position * Client referral * Online job posting * Job fair * Newspaper job ad * Headhunting service * Employment service center * Schools * Candidate sends resume - Candidate current status: * Education: High-school, Vocational School, BA, MA, MBA, PhD, * Previous employer: current first * Current salary: $$$

Data required for Recruitment & Selection

All fields in this Application Form need to be filled with data except for 7.2 to 7.6.

All fields in this Interview Report need to be filled with score

All fields in this Probation Evaluation Form need to be filled with score

Data required for Compensation & Benefits

1. 2. 3. 4. 5. 6. 7. Job title: Reporting to: Team: Sub-team: Commencement date: Probationary period:_monthsProbation end date Probation evaluation date Remuneration package:

Net income: VND $$$ per month, consisting of: (this salary package will be changed soon!) - Basic salary: VND $$$ - Responsibility allowance: VND $$$ - Meal subsidy: VND $$$ - Travel allowance: VND $$$ - Attraction allowance VND $$$ - Attendance allowance: VND $$$ - Inflation allowance: VND $$$ Incentive scheme: 8. Salary during the probationary period: ___% of the guaranteed income.

Data required for Compensation & Benefits

13th month salary: Yes/No Additional salaries/bonuses: $$$. Hand-phone allowance: $$$/month Lunch subsidy: Yes/No - $$$? Gifts on public holidays: Yes/No Language training: English: $$$ Korean: $$$ Chinese: $$$ Sports: specify the sports preferred Free online game account: accounts Annual leave: leave entitlement (currently 12 days) Working hours: specify 1 regime Regime 1 Office: 08:00 17:30 Regime 2 Shift 1: 06:30 - 14:30 Regime 2 Shift 2: 14:00 22:00 Regime 2 Shift 3: 21:30 07:00 Regime 3 - Shift A: 08:00 17:30 Regime 3 Shift B: 13:00 21:30

Data required for Compensation & Benefits

Employee ID: Employee type: Full-time permanent Consulting contract Associate employment Date of contract: Term of contract: Salary adjustment: date of adjustment / from $$$ to $$$ Promotion: date of promotion / from position to position / probation in new position: how many months Demotion: date / from position to position Transfer: from position to position / team to team / effective date Discipline: date / violation / discipline action Social insurance book no.: Health insurance card no: Labor Union member: Yes/No Labor Union membership contribution: $$$

Data required for Compensation & Benefits

Working days in month: Leave record: Leave entitlement: 1 day/month accumulative Leave days used: Leave days left YTD: Leave days deferred: Sick leave: Maternity leave: Personal leave: marriage, compassionate, unpaid leave Over-time: weekday; weekend; public holidays (10pm 6am: yes/no) Under-time (come late, leave early) (system record) Movement in month: salary adjustment transfer promotion demotion re-designation reward incentive award Insurance: normal SI claim PA&H (Aon)

Data required for Turnover Management

Turnover type: - Resignation: reasons (form Resignation Letter and Exit Interview) * New opportunity outside * Study * Health * Own business * Work location * Immigration * Conflict * Personal reason - Quit job - Expiry of labor contract - Termination - Retrenchment - Dismissal (discipline) - Probation failure - Health

Data required for Training

Training course attendance: (form Training Request) name of course: from date to date total hours: Facilitator:
Language training support: (form Language Training Support) English: course duration certificate - cost Chinese: course duration certificate - cost Korean: course duration certificate - cost