Group Dynamics

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Agenda

Group , Group Dynamics & Principles

Elements of Effective Group Discussion

Purpose of Group Discussion Evaluation Components Leader's Responsibility Participant's Responsibility Conclusion

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Group

Two or more individuals interacting who have come together to achieve a particular goal. Two or more interacting individuals with a stable

pattern of relationship between them who perceive

themselves as a group.

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Group Dynamics

Group dynamics contains two terms: group and dynamics. Group is basically a collectivity of two or more persons. Dynamics comes from Greek word meaning FORCE. Thus, Group dynamics is concerned with the interactions of forces among group members in a social situation. Group Dynamics is defined as several individuals who come together to accomplish a particular task or goal. Group dynamics refers to the attitudinal and behavioral characteristics of a group.
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Principles of Group Dynamics

The members of the group must have a strong sense of belonging to the group .The barrier between the leaders and the ones to be led must be broken down.

Organizations involve the development of formal and informal work groups built around specializations.

Groups develop norms (Completion of works in

proper form, shared beliefs, values, and

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assumptions) and expect conformity through reward 5

Principles of Group Dynamics (Cont)

Norms generate organizational stability, but can lead to over conformity. When a group becomes institutionalized, the norms

become the basis for a cohesive group and an

organizational subculture.

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Group Discussion

Group Discussion is the methodology, the company uses to gauge (to make judgement/ to measure) whether the candidate has certain personality traits/ skills that it desires in its employees.

The group of candidates is given a topic or a situation, few minutes to talk and then, asked to

discuss for 15-20 minutes

April 4, 2013

Agenda

Group , Group Dynamics & Principles

Elements of Effective Group Discussion

Purpose of Group Discussion Evaluation Components Leader's Responsibility Participant's Responsibility Conclusion

April 4, 2013

The elements of an effective group discussion:

All members of the group have a chance to speak,

expressing their own ideas and feelings freely, and to pursue and finish out their thoughts.

All members of the group can hear others ideas and

feelings stated openly. Group members can safely test out ideas that are not yet fully formed.

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The elements of an effective group discussion (cont.):

Group members can receive and respond to

respectful but honest and constructive feedback. A variety of points of view are put forward and discussed. The discussion is not dominated by any one person.

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Agenda

Group , Group Dynamics & Principles

Elements of Effective Group Discussion

Purpose of Group Discussion Evaluation Components Leader's Responsibility Participant's Responsibility Conclusion

April 4, 2013

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Purpose of Group Discussion

To arrive at consensus

To solve the problem

To understand the situation To inform, explain and discuss To get feedback To collect ideas To learn and train To test candidates skills
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Agenda

Group , Group Dynamics & Principles

Elements of Effective Group Discussion

Purpose of Group Discussion Evaluation Components Leader's Responsibility Participant's Responsibility Conclusion

April 4, 2013

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Evaluation Components

During a GD employers evaluate potential for leadership and ability to work in a team. The four components generally evaluated in a group

discussion are:
Knowledge Communication skills Group behaviour Leadership potential

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Communication Skills
Candidate assessed in terms of:

Active listening Clarity of thought and expression

Apt language
Appropriateness of body language Lucidity

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Tone: Quality or character of the voice expression a particular feeling or mood Voice: Power of speech Articulation: Act of speaking or expressing an idea in words Fluency: Speaking or writing in an easy, flowing style Modulation: Variations in rate, tone, or volume of voice Good delivery: The ideas expressed fluently in the right voice, right tone, and right articulation. It isnt sufficient to have ideas. They have to be expressed effectively.
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Apt Language

Fluency and accuracy in use of language free from grammatical errors. Directly, clearly and precisely put ideas in a organized fashion. Simplicity and unambigusity Using too much of jargon or high-sounding words or

ambiguous expressions may project as a show-off

and may not endear to group members.
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Effective Use of Body Language

Looking attentively at the speaker and nodding While speaking, ensuring no one is ignored. Looking

at everybody.
Avoiding overt gestures Avoiding pointing out fingers

Avoiding monotonous posture by shifting slightly in

the chair or placing arm on the back of your chair. Not showing interest or dislike in the topic

Even if one does not like the topic he should try to

develop interest and reveal interest and enthusiasm through appropriate facial expression.

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Agenda

Group , Group Dynamics & Principles

Elements of Effective Group Discussion

Purpose of Group Discussion Evaluation Components Leader's Responsibility Participant's Responsibility Conclusion

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Leaders Responsibilities

Opening of GD
Sets the tone of the GD. Begins with +ve note. Outlines the goals/ objectives/ purpose of discussion. Explains the required details, procedure. Follows break-ups as per the time available.

Introductory remarks for 2-3 minutes and then engage

in actual discussion

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Leaders Responsibilities

Running of GD
Leader should be the expert/ authority
The discussion/ the thought process should be encouraged/ helped/ directed- with questions/ summarizing/ exemplification/ illustration- by the leader.. Not to talk too much, only 20% Deal with difficult problems, non-contributors, showstealers, complainers. Art of questioning/ interrupting, not offensive or discourteous

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Leaders Responsibilities

Runing of GD
Patience, alertness, subject expert, cool head, etc. Draw particular person by questioning.

Not to allow discussion to go off-track

Restrict too often/ too long, or GD would be limited to 2-3 persons only

If comes to still, stimulate with question/ point or

indicate satisfactory conclusion.
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Leaders Responsibilities

Closing of GD
Restate/ summarize Closing with +ve note

Exhibit the sense of achievement

Thanks giving

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Agenda

Group , Group Dynamics & Principles

Elements of Effective Group Discussion

Purpose of Group Discussion Evaluation Components Leader's Responsibility Participant's Responsibility Conclusion

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Participants Responsibilities

Homework should be done- collect information/ gather points as per the agenda; read thoroughly the paper given with notice/ agenda. Dont talk, if not prepared. Keep an open mind because sometimes you are prepared, but may be wrong; so prepare to learn and rectify. Have sportive spirit, be graceful even if defeated and thank others to clarify your thoughts. Show interest in others views, listen to them, express appreciation- even if it is against your opinion.
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Participants Responsibilities

Dont be personal in showing disagreement; restate, summarize and then explain the reasons. Speak up; show willingness to contribute and share; give comments in short and precise manner. Dont be emotional & carried away; no anger, no jealousy, no revengeful attacks; examine and control your emotions. Listening carefully enhances personality, gives more knowledge and sharpen communication skills. Be courteous, follow manners and ethics of group cohesiveness.
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Advantages of GD

Gives opportunity to continue ones education Allows careful thinking Enables the participants to sharpen the skills to be tested- ability to think clearly, discuss rationally, contribute +vely, and maintain courtesy and maturity. Facilitates information exchange Allows thinking one topic from multiple point of views, from different angles, so that nothing should be missed Gives chance to contribute and prove loyalty Useful when it is difficult to take decision by 1 person only
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Disadvantages of GD

Time consuming Expensive May end without any rational decision

Some members do not take seriously, without any

preparation

Sometimes Chair-person may be inefficient, then others feel frustration or lose interest

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Agenda

Group , Group Dynamics & Principles

Elements of Effective Group Discussion

Purpose of Group Discussion Evaluation Components Leader's Responsibility Participant's Responsibility Conclusion

April 4, 2013

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Conclusion

Group dynamics is concerned with the interaction

between the group members in a social situation,

how they develop and their effect on the individual members and the organization in which they function.

Group Dynamics is essential to study since it helps

to find how the relationships are made within a

group and how the forces act within the group members in a social setting.
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Thank You

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