PROJECT CHARTER OF THE UPCOMING MANAGEMENT FEST OF WELINGKAR INSTITUTE

Overview of Project
We School is Planning to Organize Management Fest

Purpose of the Project Charter

To provide the understanding of the project, the reason it is being conducted and its justification To establish early on in the Project the general Scope To establish Project manger and his or her authority level

The Project Charter will be reviewed by Volunteer Team The Final approval will be the Dean of We School

Background of the Project

Fest Name: CorpRova 2013 Fest Dates: 25th 27th December, 2013 Fest Details
CorpRova13 is the annual management Fest of Welingkar Institute of Management
Development and Research, Bengaluru It is an initiative to provide a common platform for students who are in a continuous

hunt for opportunities to showcase their talents in business acumen. Welingkar

Institute opens its doors to invite future leaders to showcase their ability to think out of the box. The theme of the fest is Breakthrough Innovation This fest will be an amalgamation of corporate and cultural events thus depicting a knowledge as well as fun quotient

Objective

Attract various talents from B-schools across Bengaluru Attract corporate in and around electronic city Promote the host institute and its PDGM programs offered And Organizing Management Fest - By End of Dec13 successfully (Success measured by Overall feedback from students and Corporate and also queries generated for different courses)

Scope
Scope Includes

Organizing event for Estimated 400 Students Participants should be from B-schools across Bengaluru Inviting Judges from Corporates in and around Electronic City Conducting PR Activities

Scope Excludes

Transportation facilities Any Lodging arrangements for students

Constraints

Costs (Including the entire event organization, prizes to winners, highend event costs and other miscellaneous expenses needs to be accommodated within the given budget ) should not Exceed

Rs. 2.5 lakhs

Human Resource: Limit of 20 Students for organizing the Event Time: 4.5 months for entire event planning and structuring

College Location - Electronic City far for many colleges and some
companies

Space constraint to accommodate all events within the college

premises

Assumptions

The event has to be organized within the college premises

40 colleges will definitely participate and registrations will be at-least 400

10% of our budget will be covered through sponsorships A good amount of participation from host college

Reporting (Project Charter Acceptance)

Approver for Management Fest

- Dean, We School

Date

Project Manger

- Student Council In charge

Date

Deliverables and Timelines

Major Deliverables
1.

Complete Management Fest Plan with Budget Procurement of Supplies & Services Achieving Registrations Target Management Fest

2.

3.

4.

Deliverables and Timelines

Major Milestones
1.

Management Fest Framework is Finalization By End of July13 Complete Project Plan By End of Sep13 Vendors Selection for Catering, Music etc.- By End of Oct13 P.R , Advertising and Registration Completion By Mid Dec13

2.

3.

4.

5.

Management Fest 25th to 27th Dec

Issues and Risks

Schedule delays Costs may increase Resources may be required more, Some students may not have skills to manage this large event All or Some Assumptions made may fail, like

Registrations less than 400

Funds cannot be managed by sponsorship etc. Delay in supplies Quality of Supplies

Issues with vendors like

Business Need/opportunity

The goal of this Fest is to generate more awareness of the college in Bangalore location and generating Tie ups with Corporates.

Thank You
Group Members Bhumi Shah Harshil Vyas

Mihir Amritwar
Namrata Kakade Swapnil Wadikar N.Rajesh

Appendix 1 Detailed Deliverables and Timelines

24th - 31st July: 1st - 7th August:

Management Fest Framework Event Finalization (Names, specification and structure of events)

14th August: 17th August: 18th August - 30th September: 1st October onwards: 1st - 10th December:

Budget finalization Budget Approval Planning, Structuring , preparation of events P.R. and advertising of the fest Sending out invites to corporate and judges

15th 23th December:

25th 27th December:

Registration for various events

CorpRova13 Management fest.

Appendix 2: Reporting

Faculty In-charge: Prof. Anita Pillai Student In-charge:

P.R. and Invites: Registrations: Co-ordinator for Day 1: Co-ordinator for Day 2:

Siddhartha Shetty and Ali Asgar Mayank Sareen and Ankita Roy Apurva Sakhalkar and Madhur Rathi Nejo Varghese and Luv Shah

Co-ordinator for Day 3:

Marketing Events organisers: Finance Events organisers: Operations Events organisers:

Nitya Desul and Roshni Nair

Ankur Nahata and Nishanth Adepu Sharmishtha Majumder and Sindhu Naidu Mazhar Mhate and Namrata Kakade

H.R. Events organisers:

Food and Beverage: Music and sound: Cultural Events:

Meenal Sharma and Navisha Hegde

Swati Upreti and Radhika Jodhani Swapnil Tanksale and Samir Bhuva Eshan Palit and Nitya Subramanian