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Copy Controls ?
In essence, copy control is a built in mechanism which enables DATA TRANSFER from one document to another document
SD Copy Controls
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India SAP CoE, Slide 3
SD Copy Controls
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India SAP CoE, Slide 4
Purpose
In S&D following are some of the Common scenarios where we use copy control. Standard Order Scenario : Quotation, Sales Order, Delivery , Invoice. (Sales) (Sales) (Delivery) (Billing) This will need the copying rules set up to enable a sales document type to be copied into another sales document type i.e. Quotation Sales Order , a sales document type is to be copied into a delivery i.e. Sales order Delivery and lastly a delivery to be copied into billing document i.e. Delivery Invoice. Returns Process Scenario: Invoice, Return Sales Order, Return Delivery , Credit Notes. (Billing) (Sales) (Delivery) (Billing) Credit Memo Process Scenario: Invoice, Credit memo request, Credit Memo. (Billing) (Sales) (Billing)
Use
Copying control technique is useful where the multiple entries of the same data is required at various stages of sales transactions Where the same entries are required with unique changes in the maintenance of data (E.g.: condition records) To ensure the data is consistent through out the document flow in the entire transaction. To Reduce the risk of manual entries there by reducing the manual errors at the time of document processing
Challenges
How to copy only relevant data to the subsequent documents How to ensure the copy of important business data such as, pricing, exchange rate, invoiced quantities etc with updates
SD Copy Controls
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India SAP CoE, Slide 8
Pricing Control
Transfer Schedule lines Quantity/ value update Copy control Sales Docs
SD Copy Controls
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India SAP CoE, Slide 15
IMG Sales & Distribution Sales Maintain Copy control for sales documents
The data transfer routines are in control of copying header data from source documents to target documents.
The source item category TAN and Target Item category as TAN. Quantity Value Pricing Type controls pricing condition types
IMG Sales & Distribution Delivery Maintain Copy control for Delivery documents
India SAP CoE, Slide 20
IMG Sales & Distribution Billing Maintain Copy control for Billing documents
India SAP CoE, Slide 23
SD Copy Controls
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India SAP CoE, Slide 26
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Transactions
VTAA VTLA VTFA VTFL Copy Control from Sales Document to Sales Document Copy Control from Sales Document to Delivery Document Copy Control from Sales Document to Billing Document Copy Control from Delivery Document to Billing Document To Define User defined routines
VOFM
SD Copy Controls
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India SAP CoE, Slide 28