Effective

Presentations

Chapter 11, Slide 1

What are we going to discuss
 What is an effective presentation
 Stage Fright
 Voice as a Communication tool
 Logical structure of a presentation
 Delivery
 Power point esthetics

Chapter 11, Slide 2

where presentation skills are required

Departmental briefings
Conferences and meetings
Teaching
Academic and other job interviews
As part of your job
Extracurricular activities

Chapter 11, Slide 3

 Why Is It Important ?

Good ideas will not

be recognised unless
they are effectively
communicated to
others

Chapter 11, Slide 4

 Stage Fright

Public speaking is one of the most

feared thing

Chapter 11, Slide 5

 What Causes Stage Fright

 fear of being judged

 inadequate preparation
 unfamiliarity with the audience or the environment
 fear of the unknown
 negative past experiences

I could make a fool of myself Chapter 11, Slide 6

 Dealing with nerves

 Some nerves are good for

performance
 Beyond this – what are your fears?
 If real – deal
 If imagined – get real
 Practice, practice, practice

Chapter 11, Slide 7

 It is normal
Almost everyone experiences some
nervousness about speaking in
some situations.

Chapter 11, Slide 8

 Reducing Speech Anxiety

 Know your audience

 Re-create the speech environment
 Use visual aids
 Don’t expect perfection
 Know that most nervousness is not visible
 Rehearse Success

Prepare, prepare, prepare

Preparation is the Key Chapter 11, Slide 9
 Presenting is a Skill…
Developed through experience
and training.

Great speakers aren’t born

they are trained

Chapter 11, Slide 10

UNCONSCIOUS INCOMPETANCE

KNOWLEDGE
CONSCIOUS INCOMPETANCE

PRACTICE
CONSCIOUS COMPETANCE

EXPERIENCE
UNCONSCIOUS COMPETANCE
Chapter 11, Slide 11
 Transferable Skills
Transferable skills are always necessary,
regardless of the career you choose.
Communication skills
Listening skills
Problem-solving skills
Adaptability skills
Teamwork skills
Organizing skills

Chapter 11, Slide 12

Top 10 skills in order of importance

Oral com m unication

Tim e m anagem ent

Team w ork

Presentation skills

Coping w ith m ultiple tasks

Managing one's ow n learning

Written com m unication

Planning

IT skills

Decision m aking

0 0.2 0.4 0.6 0.8 1 1.2 1.4 1.6 1.8

Chapter 11, Slide 13

Why Presentation

To Inform
To Persuade
To Instruct

Chapter 11, Slide 14

Formal or informal
 Components of Good Presentation

You Visuals

You Visuals
Information
You Visuals
Visuals
You

Information Information
Information
Chapter 11, Slide 15
Components of Good Presentation

You Visuals

Information

Chapter 11, Slide 16

 Presentation Flow

Tone

Theme

Point Point Point Point Point

Support
Visuals Story Data

Closing

Chapter 11, Slide 17

 A Pyramid Structure

A.Key point The Point

B.Key assertions Assertion 1 Assertion 2

C.Sub - assertions

D.Evidence

Chapter 11, Slide 18

 “Pyramid Principle” requires you to begin with the insight or conclusion
and then follow up with the support

 Limits the amount of energy needed from the audience to connect

ideas

 Ensures the audience will focus on the essential points

 Limits the risk the audience misconnect points or misinterpret

relations you want to emphasize

 Enables one to structure the storyline clearly and efficiently, starting

from the top of the pyramid

 Mint candy consumption is  We should consider adding

expected to grow rapidly over the
next five years
– Current capacity will reach
maximum next year
– May want to add capacity
meet demand
capacity to meet growing demand
Revers – Mint candy market is expected
e your
to grow rapidly over the next
logic
five years (CAGR 30%)
flow
– Our capacity will reach
maximum next year

Chapter 11, Slide 19

Your purpose is to tell
an
interesting story
of your
idea

Chapter 11, Slide 20

1. Tell what you are going to tell

2. Tell it

3. Then, tell what you have told

Chapter 11, Slide 21

Tell them what you’re going to tell them

 Get audience attention

 Introduce yourselves
 Provide motivation to listen
 Establish credibility
 Provide an overview & structure
 Set the tone/atmosphere

Chapter 11, Slide 22

 Tell them

 Provide information
 Spark interest/discussion
 Share insights
 Explain information
 Answer questions
 Get them involved
 Use activities

Chapter 11, Slide 23

Tell them what you told them

 Summarize presentation
 Add emphasis to important points
 Motivate response/further investigation
 Provide closure

Chapter 11, Slide 24

 0

Improve
your
pronunciation.

Use emphasis Work on

to express Using Your your voice
meaning. Voice as a quality.
Communication
Tool

Adjust your Control

volume your
and rate. pitch.

Chapter 11, Slide 25

 0

Improve
your
pronunciation.

Using Your
Voice as a
Communication
Tool

 “naturally” – not “natcherly”

 “accessory” – not “assessory”
 “don’t you” – not “doncha”

Chapter 11, Slide 26

 0

Improve
your
pronunciation.

Work on
Using Your your voice
Voice as a quality.
Communication
Tool

 Do you sound friendly, alert, or positive?

 Do you sound angry, slow-witted, or
negative?

Chapter 11, Slide 27

 0

 Avoid a flat, monotone voice.

 Strive for a variety of pitch patterns.
Work on
Using Your your voice
Voice as a quality.
Communication
Tool

Control
your
pitch.

Chapter 11, Slide 28

 0

Speak as loudly or softly as the occasion

demands.
Don’t make your listeners strain to hear you.
Don’t speak too rapidly.
Using Your
Voice as a
Communication
Tool

Adjust your Control

volume your
and rate. pitch.

Chapter 11, Slide 29

 0

 Stress those
words that
Use emphasis require
to express Using Your emphasis.
meaning. Voice as a
Communication  A lower pitch
Tool and volume
make you
Adjust your sound
volume
and rate.
professional
or reasonable.

Chapter 11, Slide 30

Same message: many ways to deliver

John Kennedy

“Ask not what your country can do for you;

“ask what you can do for your country”.

Chapter 11, Slide 31

 Vocal Skills : Enthusiasm

Martin Luther King.

I have a dream
that one day
this nation will rise up;
live up to the true meaning to its creed:
We hold these truths to be self-evident
that all men are created equal.

Chapter 11, Slide 32

Visuals Reinforce Message

• Design
Focus on one idea per visual
Stay conceptual
Don’t over design
• Copy
Use headlines that hammer main ideas
Write like you speak

Chapter 11, Slide 33

 0
Speaker Reads Slides

 A speaker may put his entire presentation on

his slides. He turns his back to the audience
and reads the slides aloud. Perhaps he feels
this approach guarantees all the information
will get to the audience.
 This may be the most annoying way to give a
presentation. Audience members feel insulted:
they already know how to read! They wonder
why the lecturer doesn’t simply hand out a
copy of the slides.
 The visual presentation dominates the
presenter. The presenter is not adding any
value to what is on the slides.
 0

Speaker Interprets Slides

 Slides dominate
• Provide all content
• Audience’s attention
 Speaker supports
• Faces slides
• Helps audience understand
 0

Slides Enhance Speaker

 Speaker dominates
• Faces audience
• Provides content
 Slides support speaker
• Reinforce message
• Orient listeners
 0
Here are some of the things many listeners
want from a talk:

CONTENT CLARITY AND ORGANIZATION

Conveys new information Understandable

Poses an interesting question Avoids jargon
Conveys how people in other fields think Uses clear and simple visual aids
Describes important ideas Well organized
Novel discovery Enables me to catch up if I space out
Doesn’t run over time

STYLE AND DELIVERY EXPERTISE

Keeps me awake Credible

Varies voice Inspires trust and confidence
Conveys enthusiasm Answers questions clearly
Doesn’t stay in one place
Friendly and approachable
0
 0

Learning

Change in Thinking
Higher level of understanding
Change in Performance
Change in Behavior